Important Information. Exhibitor. Package

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1 Important Information December 2-3, 2015 Fort Lauderdale, FL, USA Exhibitor Package 2nd Annual Vegetation Management Conference 1010 Sherbrooke St. W, Suite 2500 Montreal, QC Canada H3A 2R7 Tel: Fax:

2 What s Inside... 2nd Annual Vegetation Management Conference December 2-3, 2015 Fort Lauderdale, FL, USA Checklist Important Dates Shipping & Handling Information Audio Visual Price List & Forms Should you run into any difficulties or have any questions, please contact Sarah Moffat at or ext Sherbrooke St. W, Suite 2500 Montreal, QC Canada H3A 2R7 Tel: Fax:

3 Checklist 2nd Annual Vegetation Management Conference December 2-3, 2015 Fort Lauderdale, FL, USA Made your hotel reservations? Conference attendees are eligible for a discounted rate of $149 USD per night (single/ double occupancy) plus tax, subject to availability at the Marriott Ft. Lauderdale-Coral Springs Hotel. You may make your reservation by calling and mention CEATI International when reserving. The deadline to receive this rate is October 27, Made your shipping and storage arrangements? Shipments may arrive at the Marriott Ft. Lauderdale-Coral Springs Hotel for storage three days prior to the event. Please refer to the vendor information page within this package for more information and contact the hotel directly for additional storage options. Provided the names and contact details for exhibitor attendees? The full name and contact details for individuals using the complimentary conference pass by November 2, Please with their full name, address, title, and phone number. Let your clients k now that you will be at the conference? Contact your clients and let them know you will be exhibiting! Ask us about our sponsor/exhibitor marketing tools which can assist in promoting your presence at the event. Should you run into any difficulties or have any questions, please contact Sarah Moffat at or ext Sherbrooke St. W, Suite 2500 Montreal, QC Canada H3A 2R7 Tel: Fax:

4 Important Dates 2nd Annual Vegetation Management Conference December 2-3, 2015 Rort Lauderdale, FL, USA October 27, 2015: November 20, 2015: November 27, 2015: December 1, 2015: 7: 00 PM - 9:00 PM December 2, 2015: 7:00 AM 7:30 AM - 5:00 PM 6:00 PM - 7:30 PM December 3, 2015: 7:30 AM - 5:00 PM 5:30 PM - 7:30 PM Hotel reservation deadline at the preferred rate Last day for hotel to receive shipping & handling and A/V forms Hotel starts accepting shipments Exhibitor move in Doors of exhibition room open to exhibitors for last minute set-up Exhibition, including breakfast, lunch & breaks Exhibitor s reception in Exhibit Hall Exhibition, including breakfast, lunch & breaks Exhibitor move out Should you run into any difficulties or have any questions, please contact Sarah Moffat at or ext Sherbrooke St. W, Suite 2500 Montreal, QC Canada H3A 2R7 Tel: Fax:

5 Fort Lauderdale Marriott Coral Springs Fort Lauderdale Marriott Coral Springs Heron Bay Boulevard Coral Springs, Florida USA Phone: Fax:

6 11775 Heron Bay Boulevard, Coral Springs, Florida Fax: PLEASE COMPLETE THIS FORM AND RETURN IT TO THE ATTENTION OF BETH SCHIAVI, NO LATER THAN 2 WEEKS PRIOR TO YOUR # OR SHIPPING AND RECEIVING: Due to limitations in secured storage space, the Hotel will only accept packages as follows: Boxes/packages may be sent for arrival a maximum of 3 days prior to group arrival and will be marked with the responsible party s name, Group name, plus Hold for Arrival Date of «ARR_DATE». There will be a handling charge as follows: Boxes up to 36" x 24" x 24" $5 per box Larger boxes / display cases $5 per box Pallets $50 per pallet Charges will be the responsibility of each individual vendor. Additional labor charges may be incurred depending on the size of the shipment and for shipments arriving more than 3 days prior to the group s arrival, at the discretion of the Hotel. Hotel will not be responsible for any shipping charges, damages or loss to any packages or boxes.

7 Technology Audio Visual Meeting Accessories Flip Chart Pad & Markers $40 Post-It Flip Chart Pad & Markers $55 Display Easel $12 White Board with Markers $40 Power Strip $10 Extension Cord $10 Power Strip & Extension Cord Combo $18 Polycom Speakerphone $125 House Phone & Line $50 High Speed Internet Access (Wired/Wireless) $250 *WiFi of 1.5Mbps 100 Mbps Ask for Quote Computer Equipment and Accessories LCD Projector 2000 Lumens $400 LCD Projector 4000 Lumens $500 VGA Splitter $100 VGA Extension Cables $50 Laser Pointer $50 Wireless Mouse $50 Projection Screens In-House Projection Screens Grand Floridian Ballroom $75 Audubon Ballroom $75 St. Andrews Boardroom $40 Tripod Screens 8 x 8 $50 Fast Fold Screens with Dress Kits 7 ½ x 10 Front Screen $180 7 ½ x 10 Rear Screen $200 9 x 12 Front Screen $200 9 x 12 Rear Screen $220 There is an Additional Labor Charge for Set Up/Strike of Screens Draping Black Velour Drape$15/Linear Foot Labor Additional and Screen Masking available upon request Prices are subject to change without notice. A taxable service charge of 23% and sales tax of 6% will be applied to all prices. Fort Lauderdale Marriott Coral Springs Heron Bay Boulevard Coral Springs, Florida USA Phone: Fax:

8 Technology Audio Visual Audio Equipment Podium $30 Wired Handheld Microphone $50 Wireless Microphones (Handheld/Lavaliere) $165 Microphone Stand (Floor or Table-Top) $8 4 Channel Mixer $50 8 Channel Mixer $75 12 Channel Mixer $ Channel Mixer $250 Direct Box $20 Patch into House Sound System $50 ipod Connection $50 Boom Box (AM/FM/CD/Cassette) $50 Multi-Disc DVD/CD Player $50 Powered Speaker with Stand $80 Sound System up to 50 people $180 (2 Powered Speakers & Wired Microphone) Sound System up to 150 people $260 (8ch Mixer/Amp, Wired Microphone, 2 Full Range Speakers) Sound System up to 250 people $290 (12ch Mixer/Amp, Wired Microphone, 4 Full Range Speakers) Video Equipment and Accessories 37 Flat Screen Monitor with DVD Player, Power Strip, and Draped Cart Package $350 DVD/CD Multi-Disc Player $50 37 Flat Screen Monitor $300 Confidence Monitors $250 Labor Rates Monday Friday 8:00am 5:00pm $50/Hour Monday Friday Before 8am/After 5pm $75/Hour Saturday, Sunday & Holidays $75/Hour Emergency Delivery (within 12 hrs of event) $100 *All technicians require a 4-Hour minimum, over 8 hours will be 1 ½Times the rate in effect. Additional labor rates may apply based on applicable technical requirements. Prices are subject to change without notice. A taxable service charge of 23% and sales tax of 6% will be applied to all prices. Fort Lauderdale Marriott Coral Springs Heron Bay Boulevard Coral Springs, Florida USA Phone: Fax:

9 11775 Heron Bay Boulevard, Coral Springs, Florida Fax: PLEASE COMPLETE THIS FORM AND RETURN IT TO THE ATTENTION OF BETH SCHIAVI, NO LATER THAN 2 WEEKS PRIOR TO YOUR # OR Group: Exhibitor Name: Address: Phone: Start Date of Function: End Date: Credit Card Form must be returned with order form. Please be advised your order will not be confirmed without a method of payment. Powerstrip $ Extension Cord $ Boxes $5++ per box receiving How Many How Many How Many Wireless Internet Access $ Wired Internet Line $ Dial 9 Line Set Up & Usage $50.00 Laptop $ Flat Screen Monitor $ Charges are daily charges and subject to 23% service charge and 6% tax.

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