Stage, Room and Audio/Visual Setup Options

Transcription

1 7300 Metro Blvd. Suite 120 Edina, MN Web site: www. davidknox.com Stage, Room and Audio/Visual Setup Options The following pages illustrate three different stage setups based upon audience size. The goal of each is to create high energy in the audience by keeping the chairs close and tight. Presenter area stays the same In each of the three setups, the presenter area remains basically the same. Six foot table with AC power VGA or HDMI projector cable Flipchart on solid flat back Lavaliere microphone Seating: chairs only, theatre style, no round tables Front row of chairs as close as possible to stage or table The Audio/Visual needs change as the audience increases in size. Table of Contents Introduction 1 3-column overview 2 Presenter Area Diagram 3 Photos 4 Setup A Diagram 5 Photos 6 Setup B Diagram 7 Photos 8 Setup C Diagram 9 Photos 10 Display tables Diagram 11 Photos 12 Setup A Small audiences ( ) For small audiences: Single screen of medium size. The projector can be placed on the speaker s table and project at an angle to place it off center. No stage or riser is required. Setup B Medium audiences ( ) For medium sized audiences and rooms: Requires only one projection screen, but large enough to be viewed from anywhere in the room. The projector will be on a small table in front of the screen. Risers may be required, but only a 12 height. Setup C Large audiences (600-3,000) For the largest events in big rooms: There are usually two projection screens placed left and right with projectors either right in front of the screens or behind the stage using rearprojection. For increased visibility a large center stage, height, is used then framed with draping for a professional appearance. Rounds vs. Chairs One of the most important elements of a successful room setup, is chair quantity and placement. It determines the energy and interaction during the event. When the chairs exceed attendance, the audience spreads out, the room feels empty and lifeless and the connection to the presenter is lost. If the chairs are completely filled and close to the presenter, the room will be alive with energy. You can t control the audience, but you can control the chairs. By eliminating tables (especially rounds) and underseating (Set 10% fewer than expected attendance) you accomplish the following results: Your event appears more successful 300 in a room for 400 looks like failure 200 in a room set for 170 looks like success Bringing in more chairs shows people it was a success Attendees move up to fill the front rows Sight lines are improved between audience and presenter The audience faces the presenter instead of each other Creates a front-and-center sweet spot that ingnites the audiences energy David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 1

2 Setups Overview Setup: A B C Audience size ,000 Items 1-5 remain the same on all setups 1. Speaker table Six foot table Six foot table Six foot table 2. Connections AC power strip VGA or HDMI to projector AC power strip VGA or HDMI to projector AC power strip VGA or HDMI to projector 3. Microphone Wireless lavalier Wireless lavalier Wireless lavalier 4. Flipchart Yes Yes Yes 5. Seating Theatre style, no rounds Theatre style, no rounds Theatre style, no rounds Items 6-10 change with each setup 6. Projector* On speaker table On separate table in front of screen(s), or Rear projection On stands in front of each screen, or Rear projection 7. Screen* Off center (stage right, presenter left) Size: Stage left OR right Size: 12 Stage left AND right Size: Large 8. Risers None Height: 12 in. to 18 in. Width: 16 ft. to 20 ft. Depth: 8 ft. to 12 ft. Height: 18 in. to 24 in. Width: 16 ft. to 24 ft. Depth: 12 ft. to 16 ft. 9. Display tables Three tables Back of room Three tables Back of room and/or near the cofee Three tables Back of room, foyer and/or near the cofee 10. Extra Audio Handheld microphone for introducer Computer audio feed Microphone mixer Handheld microphone for introducer Computer audio feed Microphone mixer * Permanent mounts (Ceiling mounted projectors and/or wall mounted screens): For single center screen, please arrange the presenter area to be away from the projected image to avoid shining on the presenter. For two screens, center the presenter area between the screens. NEVER place the projector in the center aisle. David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 2

3 Presenter Area Diagram A/C A/C Powerstrip Powerstrip e istanc d h g d u e eno screen an v a e L e meen th betw or to acco ength l ct proje the focal e t moda image. ll u for f Six Six foot foot table table HDMI cable or VGA VGA projector projector cable cable Microphone: Microphone: Wireless Wireless lavalier lavalier y e awa line l b a t Place isle center ont a fr from se to the o l and c chairs. f row o Flipchart Flipchart Ceiling mounted projectors and/or wall mounted screens: For single center screen, please arrange the presenter area to be away from the projected image to avoid shining on the presenter. For two screens, center the presenter area between the screens. *********** NEVER place the projector in the center aisle.************** David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 3

4 Presenter Area Photos 1 2 VGA cable 3 4 VGA cable Optional computer audio AC power Optional computer audio output David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 4

5 - MENU + Room Setup A Diagram Screen off center Leave enough distance between the screen and projector to accommodate the focal length for full image. Place front row of chairs as close to the presenter as possible Keep center aisle as narrow as possible David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 5

6 Room Setup A Photos David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 6

7 - MENU + Room Setup B Diagram Table from front of stage Place front row of chairs as close to the presenter as possible Keep center aisle as narrow as possible David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 7

8 1 2 Room Setup B Photos David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 8

9 - - MENU + MENU + - MENU + - MENU + Room Setup C Diagram Screen Projectors front or rear Screen Table from front of stage Place front row of chairs as close to the presenter as possible Keep center aisle as narrow as possible David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 9

10 Room Setup C Photos David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 10

11 Display Tables Diagram Setup A: One 18 X 6 table against wall Three 3 X 6 tables in front Setup B: Two 18 X 6 tables against wall Four 3 X 6 tables in front Setup C: Two 18 X 6 tables against wall Five 3 X 6 tables in front David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 11

12 Display Tables Photos David Knox Productions, Inc Metro Blvd. Suite 120. Edina, MN Page 12