Group Minutes X12N TG8 June 4 June 7, 2012 Chair(s) Name Company Term End Date Phone Email Tim Pearson Palmetto GBA Feb. 2013 803-763- 1123 Web Mayfield HP Feb. 2014 214-764- 6983 Tim.pearson@palmettogba.com Web.mayfield@hp.com Secretary(s) Name n/a Company Term End Date Phone Email Quorum Requirement Statement X This group enforces quorum requirements for group voting items. This group does not enforce quorum requirements for group voting items. Work Products and Status (e.g. Transaction Sets, Implementation Guides, UN/CEFACT development, etc.) Work Product ID # (if applicable) Work Product Name Work Product Status TG8 conducts technical reviews of all changes or additions to the standard submitted by X12N and all implementation guides and other technical documents to be published by X12N. TG8 also provides guidance and advice to workgroups and task groups within X12N. Next Standing Meeting Notification Date: October 1, 2012 Location: Rochester, NY Contact Person: Tim Pearson Agenda: Deferred DMs to be discussed Monday morning Joint Meeting with TG4 Page 1 of 8
New DMs and consulting as requested on the signup sheet Monday 9-4 Tuesday 8:30-4 Wednesday 1-4 Thursday 8-11 TAS will be meeting Tuesday 3-5 EST and Wednesday 10-12 EST. Elections Scheduled: None Special Meeting Notification (e.g. Interim Conference Calls, Industry Meetings, Regulatory Agency Meetings, etc.) Date: none scheduled Location: Contact Person: Agenda: Executive Summary of Current Meeting Date: 06/07/2012 Location: Indianapolis, IN Agenda: Deferred DMs to be discussed Monday morning Joint meeting with TG4 Tuesday morning and as necessary New DMs and consulting as requested on the signup sheet Informational Forums: None Elections Scheduled: None Summary of Major Accomplishments: Started week out with 77 DM s and 0 RFI s Received 0 new DMs and 0 RFI Approved 25, not approved 0, withdrawn 0, no interest 1 Elections Held: None Page 2 of 8
Date and Minutes of Current Meeting Date: June 4, 2012 to June 7, 2012 Location: Indianapolis, IN Minutes: Members present for at least 50% of the meeting time as required in charter: Web Mayfield, Bob Poiesz, Gary Beatty, LuAnn Hetherington. Members present for less that 50% of the meeting time: Tim Pearson, Betty Gomez. The co-chairs of the task group are Tim Pearson and Web Mayfield. Terms and contact information are reflected in the roster for the Task Group, which is a part of these minutes and posted on the TG8 page within the X12N pages on the X12 web site (www.x12.org). The charter of TG8 outlines the quorum requirements for various votes within TG8, as well as the voting rules for TG8. The charter is also available on the TG8 web page. Future work products: TG8 work products are produced as a result of requests from X12N components when presented. TG8 conducts no regular interim meetings. As provided in the TG8 charter, TG8 conducts reviews of items between meetings via email. Announcement of such reviews is provided to all members of TG8. TG8 will meet at the next standing meeting as scheduled. The agenda is to provide reviews and consultation, and to conduct any other business as identified in the minutes below. The agenda may also include other business that is referred to TG8 between meetings. Minutes Attendees: Tim Pearson (S,M,T,W,TH) Web Mayfield (S,M, T, W, TH) Bob Poiesz (M, T, W, TH) Luann Hetherington (S, M, T, TH) Betty Gomez () Gary Beatty () Becky Starr (M,T,W) Opening: The regular meeting of the X12N Task Group 8 was called to order at 9:30 a.m. on Monday, June 4, 2012 in Indianapolis, IN by Tim Pearson. Page 3 of 8
Approval of Agenda The agenda was unanimously approved as distributed. Approval of Minutes The minutes of the previous meeting were unanimously approved. Open Issues DM 054202 X12C ebxml packaging/routing N-TG8 monitoring, stays deferred DM 011104 X12N TG2-WG1 Deferred 5010 TR3 DM 012104 X12N TG2-WG15 Deferred TR3 DM 014104 X12N TG2-WG15 Deferred TR3 DM 015104 X12N TG2-WG15 Deferred TR3 DM 045305 X12F/X12N-TG1 Deferred TR3 DM 034206 X12N TG2-WG20 Deferred TR3 DM 049107 - X12C N-TG8 monitoring, stays deferred DM 051107 X12N TG2-WG3 Deferred TR3, Voting in N has to go to F DM 052107 X12N TG2-WG2 Approved N Vote Thursday TR3 DM 053107 X12N TG2-WG2 Approved N Vote Thursday TR3 DM 054107 X12N TG2-WG2 Approved N Vote Thursday TR3 DM 055107 X12N TG2-WG2 Approved N Vote Thursday TR3 DM 101207 X12N TG2-WG10 Approved N Vote Thursday TR3 DM 102207 X12N TG2-WG10 Approved N Vote Thursday TR3 DM 103207 X12N TG2-WG10 Approved N Vote Thursday TR3 DM 104207 X12N TG2-WG5 Approved N Vote Thursday TR3 DM 105207 X12N TG2-WG5 Approved N Vote Thursday TR3 DM 106207 X12N TG2-WG5 Approved N Vote Thursday TR3 DM 107207 X12N TG2-WG5 Approved N Vote Thursday TR3 DM 109207 X12C WSDL N-TG8 monitoring stays deferred. DM 125207 X12I CICA, Withdraw interest DM 128307 - X12N TG1 CICA stays deferred DM 129307 - X12N TG1 CICA stays deferred DM 154307 X12N TG2-WG9 Approved N Vote Thursday DM 155307 X12N TG2-WG9 Approved N Vote Thursday DM 157307 X12N TG2-WG1 Deferred TR3 DM 051208 X12N TG2-WG4 Deferred TR3 DM 052208 X12N TG2-WG4 Deferred TR3 DM 063308 X12N TG1 CICA Deferred TR3 DM 008109 X12C N-TG8 monitoring stays deferred Page 4 of 8
DM 009109 X12N TG2-WG20 Deferred TR3 DM 010109 X12F and X12N-TG2-WG3/WG4 Deferred TR2 DM 011109 X12C CICA N-TG8 monitoring stays deferred DM 012109 -- X12C CICA N-TG8 Approved by C, Need to review before August stays deferred DM 024209 - X12C N-TG8 monitoring stays deferred DM 025209 X12F and X12N-TG2-WG3/WG4 CICA deferred DM 074309 -- X12C Approved by C at Tampa, N Stays deferred DM 075309 -- X12N TG2-WG3 Deferred TR2 DM 076309 -- X12C Approved by C, TG8 recommends N not approve DM 012110 X12C N-TG8 Approved but held to X12.6 done C99810 X12N TG2-WG4 stays deferred DM 023210 X12C N-TG8 monitoring stays deferred DM 014211 X12C N-TG8 monitoring stays deferred DM 005111 X12C N-TG8 monitoring stays deferred DM 007111 X12F N-TG1 & N-TG2/WG3 stays deferred DM 027311 X12N TG2-WG3 Approved DM 001112 X12N TG2-WG3 and X12M Approved TR3 DM 002112 X12C N-TG8 monitoring stays deferred DM 003112 X12C N-TG8 monitoring stays deferred DM 016112 X12N TG2 WG2/WG3 Approved N Vote Thursday DM 017112 X12C N-TG2-WG20 monitoring stays deferred DM 019112 X12N TG2-WG15 Deferred TR3 DM 020112 X12N TG2-WG2 Approved N Vote Thursday TR3 DM 021112 X12N TG2-WG2 Approved N Vote Thursday TR3 DM 022112 X12N TG2-WG2 Approved N Vote Thursday TR3 DM 024112 X12N TG1 Deferred TR3 DM 025112 X12N TG1 Deferred TR3 C11181 X12N TG2-WG2 Approved N Vote Thursday C11602 X12N TG2-WG2 stays deferred DM 026212 X12N N-TG2-WG10 Approved N Vote Thursday DM 032212 X12F N TG2-WG3 stays deferred DM 033212 X12F N TG2-WG3 stays deferred DM 034212 X12F N TG2-WG3 Approved N Vote Thursday DM 035212 X12N TG2 WG3 Approved N Vote Thursday DM 040212 X12C N-TG2-WG20 stays deferred DM 041212 X12C N-TG2-WG3 Approved DM 043212 X12C N-TG2-WG15 stays deferred Page 5 of 8
DM 044212 X12C N-TG2-WG20 stays deferred DM 045212 X12C N-TG2-WG20 stays deferred DM 046212 X12C N-TG2-WG20 stays deferred DM 047212 X12C N-TG2-WG20 stays deferred DM 048212 X12C N-TG2-WG20 stays deferred DM 049212 X12C N-TG2-WG20 stays deferred DM 050212 X12C N-TG2-WG20 stays deferred DM 051212 X12C N-TG2-WG20 stays deferred DM 052212 X12C N-TG2-WG20 stays deferred New Business Monday Met with TAS rep and TG1 and TG2 chairs to determine status of deferred DM's Tuesday Joint Meeting with TGC Joint meeting with C Compliance withx12 To discuss TG8 notes on PACDR Wednesday Met to discuss TG8 recommendations to PACDR Met with Tim Drinkard DM WR00548 Add new data element for Claim Authorization Exception code. Deb Strickland DM 034212 approved, DM 035212 request MIA/MOA changes, must also be changed DE1270 Code HE approved, DM 016112 and C11181 to correct DRG code problems. Approve DM 016112. New DM being written to increase the number of occurs. Will be restricted in the TR3. REF 2900 and AMT 2800 in 834 Transaction. Approved. James Mosteller - DE 1230 code source 530 changed and DE 1270 code source 582 change. Approved with modifications. Thursday Met to discuss the close out and activities to be done between meetings. Agenda for Next Meeting Deferred DMs to be discussed Monday morning Joint meeting with TGC as necessary New DMs and consulting as requested on the signup sheet Monday 9-4 Tuesday 8:30-4 Wednesday 1-4:30 Thursday 8:00-11:00 TAS will be meeting Tuesday 3-5 EST and Wednesday 10-12 EST. Page 6 of 8
Adjournment: Meeting was adjourned at 10:00 a.m. on June 7, 2012 by Web Mayfield Next meeting October 1, 2012 Rochester, NY Minutes submitted by: Web Mayfield TG 8 Architecture Roster As of January 2012 Co-Chairs: Tim Pearson Term expires Feb 2013 Palmetto Government Benefits Administrators, LLC PO Box 100190 Columbia, SC 29202-3190 Phone: 803-788-0222, ext 31123 Email: tim.pearson@palmettogba.com Web Mayfield Term expires Feb 2014 Hewlett-Packard 6023 Bryan Pkwy. Dallas, TX 75206 Phone: 214-764-6983 Email: web.mayfield@hp.com Members: Gary Beatty EC Integrity, Inc. 2540 Evergreen Rd. Mosinee, WI 54455 Phone: 715-574-4330 Email: gary@ecintegrity.com Bob Poiesz Washington Publishing Company 747 177 th Lane NE Bellevue, WA 98008 Page 7 of 8
Phone: 717-817-5973 Email: bobp@wpc-edi.com Becky Starr State Farm Insurance Companies Three State Farm Plaza South Bloomington IL 61791-0001 Phone 309-212-6235 Email: Becky.Star.jr2g@statefarm.com Betty Gomez Zirmed 888 West Market Suite 400 Louisville, KY 40202 502-303-3691 Email: betty.gomez@zirmed.com Member Ex Officio (PRB Representative): Luann Hetherington Highmark PO Box 890089 Camp Hill, PA 17089-0089 Phone: 717-302-4903 Email: luann.hetherington@highmark.com Page 8 of 8