Congress Information Period Sunday, April 13 - Wednesday, April 16, 2014 Venue Kyoto International Conference Center (ICC Kyoto) Takaragaike, Sakyo-ku, Kyoto 606-0001 Japan TEL: +81-75-705-1234 FAX: +81-75-705-1100 Theme Journey to the Bronchoesophageal Universe Official Language English Lunch April 13 Lunch can be purchased at Sakura, 1F for Intervention Hands-on Seminar attendees. April 14-16 Lunch will be provided on first-come, first-served basis at the luncheon seminars during the congress. Refreshment Coffee will be served at the Exhibition area. Exhibition A technical and commercial exhibition will be held during the following hours at Annex Hall. Monday, April 14 9:00-17:00 Tuesday, April 15 9:00-17:00 Wednesday, April 16 9:00-12:00 Mobile Phones Please turn off your mobile phones or switch it to the silent mode, and refrain from talking on the phone during the program. Smoking Smoking is prohibited anywhere except in the designated smoking areas. Social Events Welcome Reception - Date: 18:00-20:00, Sunday, April 13 (Cocktail starts at 17:30) - Venue: Swan & Sakura, 1F, ICC Kyoto - Fee: Complimentary for congress participants - Registered participants and accompanying persons are invited to the Welcome reception to celebrate the opening of the congress. This will be an excellent time to be reunited with your old friends and/or meet new friends while enjoying delicious variety of food and drink in a historical architecture. Congress Dinner - Date:19:00-21:00, Tuesday, April 15 - Venue: Prince Hall, B2F, Grand Prince Hotel Kyoto (10 min. walk from ICC Kyoto) - Fee: JPY8,000 - Come and join us for a relaxed dining at Grand Prince Hotel Kyoto. Prize-giving Ceremony will be conducted during the Dinner. Participants will also enjoy Japanese traditional music and dance performed by Tayu, a traditional female entertainer in the highest rank in Edo era. This event is not included in any registration category. Please ask for availability of tickets at the registration desk. 8
Congress Information Accompanying person s Program This is an excellent opportunity to touch the heart of Japanese culture and history. Following 4 workshops/tours are available for registered accompanying person. Please note each tour has a limit on participation. The application is accepted on a first-come, first-served basis. For ticket availability, please drop by the travel desk which is located at the registration area in the ICC Kyoto. Monday, April 14 AP-1 Shodo, Calligraphy Workshop Time: 10:00-11:00 Venue: 553, 5F, ICC Kyoto Language: English No meals includes. AP-2 Enryakuji Temple at the Mt. Hiei and Kiyomizu-deraTemple Leave ICC Kyoto at 13:00 Mt. Hiei at 14:00 Kiyomizu Temple at 16:00 Arrive hotels/icc Kyoto around 17:30 English guide will accompany. No meals includes. Tuesday, April 15 AP-3: Kado, Flower arrangement workshop Time: 10:00-11:30 Venue: 553, 5F, ICC Kyoto Language: English No meals includes. AP-4: Experience of making Kyoto s traditional sweets Leave ICC Kyoto at 13:00 Kanshundo confectionary Nishiki Ichiba Market each hotel at around 17:00 English guide will accompany. 9
Registration Registration Desk - The Registration Desk will be located in the Main Entrance Reception, 1F, Kyoto International Conference Center and will be operating as follows: Sunday, April 13 8:30-18:00 Monday, April 14 7:30-17:00 Tuesday, April 15 6:45-17:00 Wednesday, April 16 8:00-12:00 Registration Fees Category Early Registration (Until March 13) On-Site Registration Member JPY40,000 JPY50,000 Non-Member JPY50,000 JPY60,000 Paramedical/MD Under 30 JPY15,000 JPY20,000 Accompanying Person Congress Dinner (19:00-21:00 Tuesday, April 15) JPY10,000 JPY8,000 - Member means a member of the followings WABIP (World Association for Bronchology & Interventional Pulmonology) IBES (International Bronchoesophagological Society) JSRE (Japan Society for Respiratoty Endoscopy) JBES (Japan Broncho-Esophagological Society) - Accompanying persons are limited to the participants immediate family members only. - Registration fee for Member, Non-member and Paramedical/MD Under 30 includes Attendance at all the scientific sessions Program & Abstracts Opening Ceremony & Welcome Reception - Registration fee for Accompanying Persons includes Opening Ceremony & Welcome Reception Accompanying person s program Pre-Registration Upon receiving your application and payment, a confirmation e-mail will be sent to your registered e-mail address. A confirmation letter will be also available to download from the congress website. This confirmation must be retained and presented at the registration desk to receive the congress materials. A receipt for the registration fee will be issued at the congress venue. On-site Registration Payment must be made in Japanese yen, by cash or with a credit card. (VISA, MasterCard, Diners Club, American Express or JCB) 10
Instruction for Moderators and Speakers Moderators - All moderators are asked to be in their session room no later than 15 minutes prior to the session. - Moderators should make effort to maintain the time schedule in cooperation with the time keeper, and give warnings to the speakers, if needed. Oral Session - Length of Presentation Oral Presentation: 10 minutes (7 minutes presentation, 3 minutes Q&A) Other Sessions: Announced by the congress secretariat - Equipment OS: Windows 7 PowerPoint ver. : 2013/2010/2007/2003 - Speaker Preparation Desk Speakers Preparation Desk is located at Room 103, 1F. All speakers are requested to come to the Speaker Preparation Desk at least 30 minutes in advance of their presentations to verify if the data functions properly on the equipment provided. Operating hours Sunday, April 13 8:30-18:00 Monday, April 14 7:30-17:00 Tuesday, April 15 6:45-17:00 Wednesday, April 16 8:00-13:00 Speakers will use PowerPoint presentations. All presentations will be loaded onto a server (At the Speaker Preparation Desk) and distributed to an appropriate session room at an appropriate time via a LAN. - PowerPoint Presenters Bring your presentation on a Windows readable USB flash Drive. In case using a video files, you should bring your own laptop and make sure that the data is applicable to Windows Media Player. Only the standard fonts with Windows 7 (OS) (e.g., Arial, Arial Black, Century, Century Gothic, Times New Roman) are accepted for your presentation file, and unusual fonts may not be displayed properly on the computers in session rooms. Include any external files utilized (e.g. movie files) in the same folder as your presentation file. Copy the entire folder to the USB flash Drive. Video clips (other than certain animated gif files) are not embedded in PowerPoint presentations; you will need to bring the own laptops and the power cable. Separate video files (WMV type is recommended) and submit them along with your presentation file. In order to avoid virus infection, please scan your presentation file with updated anti-virus software beforehand. - Important note for Macintosh users You should bring your own Macintosh since there would be technical issues that can arise when PowerPoint files created on a Macintosh are run on a Windows PC. Speakers using their own laptops MUST HAVE a VGA D-sub 15pin female output. Special video output cable is required for some laptops to use the D-sub 15pin to connect to external monitors and data projectors. Please note that we are not equipped with that special cable and you must bring it in case it is necessary. The laptop output resolution should be in XGA (1024 768). The higher resolutions than the native resolution (1024 768) would possibly lose some information or not project by forcing the data projector into a compression mode. You should have your data backed up in case of any computer trouble. Please turn off the screen-saver and energy saving mode beforehand. 11
Instruction for Moderators and Speakers Poster Session - Display Please refer to following poster image for your poster. Please present a label showing the title, institution and the speaker s name. Pins for mounting will be available at the venue. Posters should be brought to the congress and not mailed, as the Organizing Committee cannot be responsible for any loss or mishandling. - Presenters are requested to follow the schedule below in mounting their posters on their assigned boards. A poster program number will be posted on each poster board. - WCBIP Length of presentation: 5 minutes including Q&A Presentation schedule Monday, April 14 Tuesday, April 15 Mounting 8:00-11:00 6:45-11:00 Presentation 13:00-13:40 13:00-13:40 Removal 16:00-17:00 16:00-17:00 - WCBE Length of presentation: 6 minutes (3minutes presentation, 3minutes Q&A) Presentation schedule Mounting 8:00-11:00, Monday, April 14 Presentation 1 17:00-18:00, Tuesday, April 15 Presentation 2 11:00-12:00, Wednesday, April 16 Removal 13:00-15:00, Wednesday, April 16 WCBE Poster Award Awards will be given to presentations which suggest a significant contribution through research or clinically innovative techniques to the fields of three categories; Airway, Esophagus and Others. Prize-giving ceremony will be held during the congress dinner in the evening of Tuesday, April 15 at Grand Prince Hotel Kyoto. 12
TAXI Access From Major Airports To Kyoto HIROSHIMA HIROSHIMA JR NOZOMI TIME: 100min. Every 15-30min. KYOTO INTERNATIONAL CONFERENCE CENTER (ICC KYOTO) KARASUMA SUBWAY LINE TIME: 20min. or TAXI TIME: 20min. KYOTO TOKYO JR HARUKA TIME: 70min. FREQUENCY: Every 30-60min. or LIMOUSINE BUS TIME: 110min. LIMOUSINE BUS TIME:55min. JR NOZOMI TIME: 140min. Every 15-30min. Narita International Airport(Narita) JR NARITA EXPRESS TIME: 60min. Every 30-60min. or LIMOUSINE BUS TIME: 80-110min. Kansai International Airport (KIX) Osaka International Airport (Itami) DOMESTICFLIGHTS FLYING TIME: 85min. FREQUENCY: 15 FLIGHTS A DAY Please note that there are 2 airports in Osaka area, Kansai Int l Airport (KIX) and Osaka Int l Airport (ITAMI). 13
Subway Line JR Tokaido line (Shinkansen) 14
Direction to the ICC Kyoto from Kokusai Kaikan Subway Station Exit 1 Please takeexit 4-2 for ICC Kyoto. Underground passage is available from 7 a.m. to 10:30 p.m. Please take Exit 3 before 7 a.m. and after 10:30 p.m. Exit 2 Exit 3 KOKUSAIKAIKAN STATION (Kyoto International Conference Center) Exit 4-1 to Exit 4-2 Underground passage Exit 5 Parking Area Subway Exit 4-2 Event Hall Iwakura River GRAND PRINCE HOTEL KYOTO (Congress Dinner) Main Entrance ICC Kyoto Main Building Annex Hall 15
ICC Kyoto Floor Map 1F trat o ral I or at o F F r t a ra Ma tra all tra o t tra Cloa Ma all all C C a p a r r parat o a t o o t r o 2F I K 5F I apa o o pa y r o ro ra I apa o ray r 6F 16