The Scanning Program allows the scanning of Universal Answer Sheets, using several models of NCS and Scantron scanners. All student information and test results are stored in the Administrative Program. The manager has the ability to manually correct any forms that did not scan properly, or to manually input an entire answer sheet should it be unscannable for some reason. Test results will be displayed the same in the Administrative Program, whether the answers came from an answer sheet or from the student testing program. Supported models of NCS scanners are: OpScan 2 OpScan3 OpScan4 OpScan4XP OpScan5 OpScan 6 OpScan 7 OpScan 8 Supported models of Scantron scanners are: ScanMark 2000 ScanMark 2250 ScanMark 2500 ScanMark ES 2010 ScanMark ES 2260 ScanMark ES 2800 Getting Started To launch the Scanning program: 1. Click Start, find the listing for Official GED Practice Tests and select OPT Scanning Progr~ or, if you created a desktop shortcut, double-click the program icon. 2. Log in by entering the same instructor's user name and password that you used in the Administrative Program. Click Yes to confirm your name and a message to help you get started displays. There are three options in Scan Menu. Select Begin Scanning if the scanner has been configured and you are ready to scan answer sheets or manually enter student demographic data and test answers. Scanning Program a
Select Configure Scanner to configure your NCS or Scantron scanner. Select Exit to exit the program. Configuring the Scanner To configure your scanner: 1. Click Configure Scanner on the Scan Menu. The "Configure Scanner" window displays. Configure Scanner. Scanner: Cancel Fi 2. From the "Scanner" drop down list select NCS or Scantron. 3. Select the default form to use. For NCS scanners click Change to the right of the Default Form field. An Open window displays. From the OPT folder, select Z885.sds and click Open.. loo.k n: e-~pt.. Fi e 2 Open Cancel The Scantron default form is automatically entered in the Default Form box as P-GED1. M Scanning Program
4. Click Configure on the Configure Scanner window. For NCS users, the following screen displays. Transporl-----------------~ Model: tm1"i$i!iti, rbar Code Communicalions---------------------, Paril.\' Pori: COMl :Ell [D"" 107 B.'~ (0' Odd [5'"" ("", Bil'] Baud: 138400 :E.J ("'8 ("Even (.'2 r, None Timeout ~ P' 'Wrile Operalions Log Figure 3 Select your scanner from the Model dropdown list. n the Communication fields, make sure the following settings are selected: Baud rate - 38,400 Data Bits - 7 Parity - Odd Stop Bits - 2 The Port setting should indicate to which port the Scanner cable is connected. f you are unsure, refer to the User's Manual that came with your computer. Scantron users see the following screen. Port ----=-===-_.._-----=-, COM1: COM3: COM2: COM4: Cancel 1 Figure 4 Scanning Program
5. Click the raclio button to the left of the port the scanner cable is plugged into. Click Save to save the settings; or click Cancel to close the window without saving. Beg"n Scunning f the scanner has been configured and you are scanning answer sheets or manually entering student data and tests answers, select Begin Scanning from the Scan Menu. The Select Teacher window displays. 1. Select your instructor name from the list and click OK. The window changes to Select Group. 2. Select the class where you'd like to enter the new data and click OK. The Student Data Entry window opens. - Student Data Entry Teacher Mike Baile Stllde s Entered 0 =... Dahl!! Enter Data USin g j---==1l Scanner. Figure 5 Click Scanner to begin scanning the answer sheets. Click Keyboard to manually enter student data and test answers. To scan the answer sheets, insert the sheets into the scanner's hopper and click Scanner from the Student Data Entry window. The Scan Test Sheets window displays. Up to 40 forms can be scanned per session. Scan T<:st Sheets. Ei teachel: MikeBailey Students scann!:ld: )0 :"::"',..,-==0;===::.1 \Reset Scanner Starl Scanning FiglA'e 6 1. Make sure the sheets are in proper order and correctly and carefully aligned in the scanner hopper. Note: The procedure to load forms varies by scanner. Consult your scanner documentation for details about preparing the answer sheets. Scanning Program
2. Click Start Scanning to scan the answer sheets. As each answer sheet is scanned, the count is reflected in the Students Scanned field (see Figure 6). f there is a problem or if an answer sheet jams, scanning stops, so you can fix the problem answer sheet and continue. The window below displays a message seen for an NCS scanner when all answer sheets have been scanned. Error(s): Last Document: r:-n-p-u~th==-o-p-pe-r-e-m-pt-y---' GOLDEN Scanner not ready Expecting Sheet: Start of document Recovery: Add sheets to input hopper- Resume Stop Figure 7 Click Resume to resume scanning after loading the additional sheets into the input hopper. Click Rescan Doc to rescan a document. f there are no more forms to scan, click Stop to end the session and close the window. Clicking Reset Scanner on the Scan Test Sheets window clears the scanner buffers and deletes all scanned data. f you are unable to find and fix the problem with an answer sheet, click Done to save the data from the current session before selecting Reset Scanner. 3. When all of the sheets have been scanned, click Done on the Scan Test Sheets window. The Verify Student Data window displays. This screen shows the students' ill number, their name, assignment status, and whether the system can score the test. f the D number is not found, it means the student has not been previously entered in the Administrative Program and a new student record is added. Scanning Program
10 Name Stalus Score 3337 GOLDEN JANE D nollound Yes Validalel Salle Canoe Fl e 8 Validate can be selected to verify the student demographic data and all scanned test data that was read by the scanner. Answer sheets with multiple marks and erroneous coding can be corrected with Validate. To validate, highlight the name of the student and click Validate. Select SeCtion ' :. - - Student Data Science Social studies Reading Mathematics Writing Select DORe figure 9 Highlight the test section to validate and click Select. Make any necessary changes. To save the current entries, click Save and the program returns to the Verify Student Data window. Scanning Program
To close the window without saving any changes, click Cancel. f the student information is correct, click Save again on the Verify Student Data window. Warning: f you do not click Save on the Verify Student Data window, the data is not saved to the Official GED Practice Tests Administrative Program and the answer sheets must be rescanned. Remove can be selected at the Verify Student Data screen to delete the highlighted student's data. A removed entry is deleted and not saved to the database. Click Cancel to close Verify Student Data without saving any of the scanned data. anually hlputl'ing Answer Sheets To manually enter student data and tests answers from the answer sheet, click Keyboard from the Student Data Entry window. The Select Section window displays. 1. f entering the student data and all test answers for a student, highlight Student Data and click Select. Enter the student data into the appropriate fields. The First Name (maximum 12 characters) and Last Name (maximum 18 characters) fields are required. The D Number field (maximum 20 characters) is also required. The D number must be unique. You can also select the appropriate radio button for dentification Type and fill in the field for Birth Date. The Today's Date field is automatically entered. To save the entries, click Save and the program returns to the Select Section window. To close the window without saving any changes, click Cancel. 2. Highlight the desired test from the Select Section window and click Select. The Science test screen is shown in Figure 10. Scanning Program
[T est FOl!rn: 1. ~~ 2: 3: 8: ~~ 9: 10: 11: 12: n';===-1 l t 15: 16:,=---0:::-. 17' 18: Ji=~ 19: J r--...:..:.:~ 20: 21: 22: 23: 24: 25: Fl el0 ~anoel To save the entered information, click Save and the program returns to the Select Section window. To close the window without saving any changes, click Cancel. Repeat step three for all of the tests taken. Scanning Program