Science oratory Committee Meeting August 1, 009 (from 10:00 to 11:30) Teleconf. Information: Chairperson Access code: 98950 # Participant Access Code: xxxxxx # Dial In Numbers: 03-3-099 (Calgary/Overseas)780-1-183 (Edmonton) Toll Free:1-877-385-099 North America In Attendance: Shauna Zenteno, Lawton Shaw, Rob Carmichael, Martin Connors, Ken Munyikwa, Roland Treu, John Ulici-Petrut, Ian Schofield Regrets: Elaine Goth-Birkigt (on vacation), Farook Al-Shamali, Greg Wiens, Ken Munyikwa, Neil Sexton Science Committee Agenda Items Message from the Chair sent Aug.13, 009 to AUSLC: Proposed AUSLC Agenda (for Friday August 1) 1. approval of mandate - this was drafted in the spring after some modification, Rob sent it around again the other day.. "brainstorming" - we need to make any improvements and exchange ideas, Rob has gotten a nice start on this and has sent this to you all as well. 3. equipment list - I have started mine and it is attached, if you have time before the meeting you can each add your own information or we can go through it together. What is required is a list of the equipment current and future, the dimensions, and what room it can be located in, I have used either teaching, prep, research, or common (for common equipment room). I need this information by tomorrow to send on to Lisa (the brainstorming ideas and the equipment specifics) and the sooner the better as the architects will require it for their next revision and the thought is that when they do present this next week this information should already be incorporated. 1. Approve agenda. Volunteer to collect minutes Agenda approved by unanimous consent, and Shauna and Rob appear to have volunteered for minutes.. Approval of Previous Meeting Minutes (to be attached) Minutes from the previous meeting (July ) not attached or approved. Will have to wait until next meeting for approvals. 3. Old Business 3.1. Policy and Safety AUSLC mandate drafted and waiting for a vote of adoption by the AUSLC. Request for this mandate approval to be put on the Centre for Science Committee Retreat s agenda. 3.. Facilities 3.. Spacing issues MCLP this was the primary reason for the meeting. Vision Planning continues. Any/All old items carried over and discussed under Agenda item.. 3.3. Schedules - conflicts still exist between chemistry and microbiology lab dates -new lab dates for 010 for microbiology. Left unresolved and will be dealt with at a later date.. New Business.1. Policy and Safety Athabasca University Science Committee circulated. New web site created to publically display all meeting minutes. Feedback on the wording for the website received AUSLC August 1, 009 1
and noted. Rob to make additions and corrections. Request for this mandate approval to be put on the Centre for Science Committee Retreat s agenda... MCLP Spacing issues this meeting was necessary and in response to the MCLP Tenant User Group meeting August 11, 009. We are to prepare an inventory all capital equipment items and also provide feedback to the Vision Floor Plans provided to us at the Aug.11 meeting. Shauna supplied Inventor list for everyone else to add to. In depth discussion of the Option1 Redesign (see attached). Critical item identified is the placement of the Manager s Office. See Notes about this discussion at the end of this document. Documents to be sent to the Chair of the MCLP Tenant User Group asap. [Note: designs, capital inventory and discussion notes all sent to Dr. Lisa Carter, Chair MCLP Tenant User Group later this day Aug.1 at 6:PM] 5. Next Meeting and Adjournment Meeting adjourned by Shauna at 11:30AM, next meeting will be slated at a later date. AUSLC August 1, 009
3 3 Machine Shop Physics ~9 m Geology ~9 m Physics Kit Prep Electronics Room Remote Storage Lunch Coffee Area Mang. Office * Chemistry ~9 m Biology lvl ~9m Microbiology lvl ~9 m Prep Lvl 50 m 1 Microscope Room Equip Room Chemical Solv. 1 Solv. Walkin Incub/Fridge _ Chemistry Kit Prep Biology Kit Prep Glasswashing Legend 1= thru the wall Autoclav = Fumehood * = 8ft long fume hood 3=Dust Control Handling System = Biosafety Cabinet or Laminar Flow 5=Growth Chamber 5 Green house Storage 13 m Student Lvl 15 m Collections 3 m + Mezz AUSLC August 1, 009 3
Athabasca University Science Committee Notes for MCLP Floorplan Option 1 with modifications The agenda was once again to discuss issues pertaining to the renovation and expansion of the science lab at AU Central. The following notes are a summary of the issues that were presented: 1. research areas are separated by walls and have their own entrances, research areas have been moved so that physics and geology are separate, microbiology is next to prep area to accommodate a pass through autoclave if possible. open meeting area for staff 3. storage have reduced overall storage areas to accommodate other needs, however, there should be adequate storage in the rooms left designated as storage as well as in the benches and shelves of the other rooms (e.g. research). greenhouse has been added and storage area reduced 5. lockers gone would like to have locked cabinets in each student station in the teaching lab for belongings as well as supplies needed such as microscopes 6. roof access requested above the physics research area 7. lab manager office space has been moved 8. microscope room added, vibration free benching 9. chemical storage has been separated into areas 10. glassware has been moved next to the teaching lab 11. physics kit prep has been moved 1. teaching lab would like to reduce this to accommodate 0 students, thereby allowing for more space for a walk-in fridge/incubator and maybe move glasswashing area down so we have more area for kit prep to include physics and then put herbarium into the space allocated on this plan for the physics kit prep (this is not a certainty, but we have collectively agreed that the teaching space can be reduced) 13. machine shop needs a central vacuum system 1. displays are nice and a great idea, but is it possible to have display on the outside and valuable wall/shelf/benchspace on inside of research labs? 15. fume hoods, biosafety cabinets, autoclave, and dust control handling system are indicated in the proposed floor plan 16. need to consider electrical capabilities for equipment such as -80 degrees (ultra-low) freezer, etc. Pursuant to the above: 1. The committee agreed to request priority booking for the Maple Room if unable to acquire it as part of the new lab. The committee decided to continue to request the Maple Room as part of the new lab facility.. The committee viewed and discussed the redesign generated by Rob Carmichael. This was a redesign of Option 1, one of the three options presented to the Tenant and Working Group Committees (version, the final version is included below). The committee was favorable to the redesign of Option 1 which includes the following features/issues: a. Separate research areas by walls and the separation of geology and physics into two different research labs. b. Movement of microbiology and biology research areas next to each other and the prep lab for continuous Level designation and possible pass through autoclave from microbiology into the prep area. c. Open meeting area for staff instead of the lockers under the mezzanine. d. Overall reduction in storage areas to accommodate more requests. e. Move the growth chamber to either a common/microscope room or in the storage area by the Maple Room. f. Remove the lockers and instead provide locked cabinets at each student station in the teaching lab for belongings. Each station should still be able to accommodate a microscope and other required items. g. Upstairs has 6 offices, one of these can be designated Professor Emeritus office space. h. manager office space would be ideal against a wall with windows. i. Reduction in size of teaching lab from 30 to 0 students and try to request a walk-in incubator and fridge. j. Move physics kit prep with other kit prep areas and put herbarium in physics kit prep area. 3. The committee decided to request the following general features: roof access for physics for conduits, a large debris vacuum for the machine shop as well as a dust control system.. The committee decided to also request the display cases not be open into the research areas to retain valuable bench space. 5. The committee made a motion to have Shauna forward Greg s suggestion about having priority booking on the Maple Room to Lisa saying that the committee agreed this would be acceptable. This was sent on to Lisa by Shauna as Chair. AUSLC August 1, 009
3 3 Machine Shop Physics ~9 m Electronics Room Remote Physics Kit Prep Mang. Office Geology ~9 m Lunch Coffee Area * Chemistry ~9 m Biology lvl ~9m Microbiology lvl ~9 m Prep Lvl 50 m 1 Microscope Room Equip Room Chemical Solv. 1 Solv. Walkin Incub/Fridge _ Chemistry Kit Prep Biology Kit Prep Glasswashing Legend 1= thru the wall Autoclave = Fumehood * = 8ft long fume hood 3=Dust Control Handling System = Biosafety Cabinet or Laminar Flow 5=Growth Chamber 5 Green house Storage 13 m Student Lvl 15 m Collections 3 m + Mezz AUSLC August 1, 009 5
[AUSLC Agenda Template] Science oratory Committee Meeting, (from xx:xx to xx:xx) Teleconf. Information: Chairperson Access Code: xxxxxx # Participant Access Code: xxxxxx # Dial In Numbers: 03-3-099 (Calgary/Overseas)780-1-183 (Edmonton) Toll Free:1-877-385-099 North America In Attendance: Regrets: 1. Approve agenda. Volunteer to collect minutes. Approval of Previous Meeting Minutes (to be attached) 3. Old Business (NOB = no old business) 3.1. Policy and Safety 3.. Facilities 3..1 Maintenance 3.. Repairs - 3..3 Certifications - 3.. Spacing issues 3.3. Schedules - 3.. budget/purchases - 3.5. course development - 3.6. course delivery - 3.7. Web Site - 3.8. Future staffing - 3.9. External relations 3.10. Exemptions -. New Business (NNB = no new business).1. Policy and Safety -NNB.. Facilities..1 Maintenance.. Repairs..3 Certifications.. Spacing issues.3. Schedules.. budget/purchases.5. course development.6. course delivery.7. Web Site.8. Future staffing.9. External relations.10. exemptions 5. Next Meeting and Adjournment AUSLC August 1, 009 6