WALTON DRAMA AND BOOSTER CLUB PRESENT Page 1 of 10 Young Frankenstein (PG13) SHOW DATES: November 2nd, 3rd, 4th Name of Cast / Crew Congratulations on joining the cast and crew of Young Frankenstein! This packet includes important information pertaining to this production. Please read through it completely with your student. MANDATORY CREW & CAST PARENT MEETING! Tuesday, August 21st @ 6:30pm in the Walton theater Completed Parent Packet and fees are due at this meeting. Failure to turn in forms & fees by this time will result in your part being recast. IF YOU CANNOT ATTEND THE MEETING, please find an alternate way, either by sending forms and fees with a parent who will be attending or by turning in to Ms. Green (room 302) on or before Tuesday, August 21st, to get us the necessary information and payment. What s due at the parent meeting? 1. Check for fees made out to: Walton Drama Booster Club 2. Forms filled out, signed and legible (pleases print EMAIL address clearly) Section 1 Cast and Crew Code of Conduct Forms Section 2 Permission and Acknowledgement Form Section 3 Fee Description Form Section 4 Rehearsal Conflict Confirmation Form Section 5 Booster Donation Form Section 6 Parent Volunteer Form Parent/Guardian Email: Student Email: Parent/Guardian Phone Numbers: Student Phone Number: Home: Cell: Cell: Food allergies or preferences (vegetarian, vegan, Kosher, etc.): Additional phone numbers:
DUE Tuesday, August 21st @ PARENT MEETING Section 1 CAST Code of Conduct Page 2 of 10 Actor s Code of Conduct (Adapted from Actor s Equity Association Actors Etiquette and documents created by Charles Harvey) PUNCTUALITY you ve heard about it your whole life and being a professional means there are no excuses for lateness to a rehearsal or performance. There are moments when a real crisis may disrupt you from your appointed arrival time, so PLAN for those moments by arriving well before the designated time. Those extra minutes will allow more time to warm-up, build an ensemble, or get you in the right frame of mind. If lateness is truly unavoidable, you must call your Stage Manager or Director and let them know your expected arrival time. Habitual lateness will result in dismissal and will be taken into account when casting future shows. This also includes being on time for warm-ups. Warm-ups are a part of the rehearsal process- you must attend and participate! REHEARSALS ALL cast members are expected to attend all scheduled rehearsals. We realize that occasionally there are conflicts. If you MUST miss a rehearsal, you MUST notify the Director at least one hour in advance. CELL PHONES put them away (preferably- turn them OFF) when entering a rehearsal or performance space. There are appropriate times to use them, rehearsal is not one of them- so hang up! GOSSIP you know it s wrong. We heard you say it. BACKSTAGE NOISE it should be nonexistent. That means you should avoid all talking, whispering, and laughter while in the wings, hallways or dressing room areas. In addition to this, full cooperation with the stage manager is mandatory. When a stage manager or director reminds you of this rule- he/she is not being bossythey are doing their job. Do yours. TECH REHEARSALS ALL cast members are expected to attend tech rehearsals as scheduled before opening night. During these rehearsals, you are expected to pay attention, not disrupt the rehearsal, and stay close to the stage, because you never know when they will go back a few scenes to fine tune timing. Be advised that these rehearsals often run late; the more the cast cooperates, the earlier you get to go home. BACKSTAGE DRAMA just because we play dramatic characters onstage does NOT mean we must portray them offstage. When you are in a show, the theatre becomes a tiny universe. All other issues need to remain outside of the theatre. You were cast for your performance abilities; perform. Everything will still be there when the show is over. COSTUMES- Make no unauthorized changes in costume, make-up or hairstyle. Take proper care of all costumes. You are not supposed to look pretty - you are supposed to look like the character you are portraying. Acceptable concerns: I can t perform my choreography in this skirt. Unacceptable: This is itchy, I don t like this color MAKEUP/ HAIR- All cast members are expected to wear makeup during performances and designated rehearsals to get the maximum effect out of your facial expressions. It is your responsibility to provide your own eye makeup. Never share sponges, lipsticks, or eye make-up and applicators with other cast members this is a great way to prevent the spread of infection. Do not spray aerosols, especially hairspray, inside the building. If you must use hairspray, it is to be unscented, non-aerosol only, and may only be sprayed outside or in the restroom. HYGIENE- Shower daily while in rehearsal or performance. Brush your teeth before rehearsals and performances and keep breath mints on hand. Always wear deodorant, preferably unscented. Do not use perfumes, scented lotions, body sprays, etc. during a rehearsal or performance, or in the 6 hours preceding other cast and crew members may have severe allergies. Appropriate underwear and hosiery MUST be worn with costumes. Finally, GUM CHEWING IS NEVER PERMITTED ON STAGE! PROPS never play with a prop your own or someone else s. In fact, never touch someone else s prop at all. Furthermore, it is not the stage manager s job to keep track of your props. Always check your own props before each rehearsal and show. Make sure your props are put away after each rehearsal/performance. PERFORMANCES Call time before a performance is a minimum of one hour before start time. You are required to be at all performances. You have a responsibility to all involved to perform the show as rehearsed and to do your best. The closing night audience members paid the same ticket price as the opening night audience. You should always give your best possible performance. To be clear- you are not the writer. You will perform your lines and role as scripted by the writer and directed by your directors. Ad-libs and changes to the script are a violation of the author s copyright. Perform what the playwright has written; that's why you auditioned in the first place. No onstage pranks will be tolerated. PROFESSIONALISM Take up all disputes with the director before or after rehearsal, or during a rehearsal break. Never argue with the director from on stage or during a scheduled rehearsal. If you have a dispute with a cast or crew member, take up your concerns with the director before getting anyone else involved (refer to the Gossip section). Always be gracious, even if you disagree. Say, thank you after the director gives you the note, or May we speak about this later? if you don t understand or disagree. The note session is not therapy for your character, but rather a session of quick fixes for MANY elements of the show. Find time for you and
Page 3 of 10 the director to solve issues that affect you or your character only. Also, only the DIRECTORS give notes! Don t take notes from another actor, an audience member, a friend, a family member, etc. A response could be, Thanks for your help, but I think it s best we do this kind of thing through the stage manager or director. Furthermore, no matter how disappointed you may be in a production, NEVER publicly speak ill of a show in which you are involved. We are a team; if someone asks you how a show is going and you don t have anything positive to say, just say fine or we are still rehearsing out the kinks. Please speak in a respectful manner. PERIOD. Regardless of whether you are addressing an adult, a volunteer, a director, a stage manager, a cast member, a crew member, etc. Rude tones, Know-it-all attitudes, or disrespect has no place in the theatre. If you don t like the people you work with, feel free to work in other theaters. BE PREPARED always bring a pencil to rehearsal and write down your blocking, choreography, etc. Memorize your lines on time. Practice and study outside of rehearsal. ADDITIONAL DUTIES we are a non-profit, volunteer organization. As such, everyone needs to chip in. All cast members will be assigned one or more nights of clean-up duty following performances. On those nights, you may not leave until your job is done. Out of courtesy to staff members, keep post-show socializing to a minimum so that staff may get home in a timely manner. All cast members have cleaning duty on closing night no one leaves until the entire set has been struck and the theater is in peak condition for the next group using the space. HEALTH AND CHOICES- cast and crew members should practice healthy habits, i.e. eating healthy food, exercising, getting enough sleep. Your body is your instrument and you need to keep it in good working order. Avoid choices that can jeopardize the show it isn t fair to your fellow cast members, and you may pose a safety hazard to you or others around you. THINK BEFORE YOU ACT! BE INVOLVED whenever possible, cast members should assist in costuming, set construction and painting, props, and, most of all, publicity. None of these can be done by one person alone. COUNTY POLICIES All country policies for the Cobb County School District will be adhered to. A few final thoughts you are expected to: treat everyone with dignity and courtesy be fair, considerate and honest in all dealings with others refrain from any behavior which may bring Walton Drama into disrepute display control, respect and professionalism in all activities observe proper meeting conduct and protocols be courteous in dealings with other people control your temper Not behave in any manner, or engage in any activity, while on Walton premises which is likely to impair positive public perception of Walton Drama and its members abide by the code of conduct use good judgment and demonstrate respect to other members and the Walton Drama organization as a whole, as it pertains to any/all postings/comments on both personal and Walton Drama social media sites. Bear in mind that EVERYONE is replaceable I have read, understand and will abide by the above guidelines. I understand failure to do so will result in being dismissed from the Company. Student name Signature Parent name Signature
Page 4 of 10 DUE Tuesday, August 21st @ PARENT MEETING Section 1 (continued) CREW Code of Conduct Code of Conduct for Crew Members (Adapted from Actor s Equity Association Actors Etiquette and documents created by Charles Harvey, and handbook for IATSE) PUNCTUALITY you ve heard about it your whole life and being a professional means there are no excuses for lateness to a rehearsal or performance. There are moments when a real crisis may disrupt you from your appointed arrival time, so PLAN for those moments by arriving well before the designated time. If lateness is truly unavoidable, you must call your Stage Manager or Director and let them know your expected arrival time. Habitual lateness will result in dismissal and will be taken into account when casting future shows. Once you report to rehearsal/a show, you are expected to remain. Do not go roaming the halls, leave the theater, etc. REHEARSALS Please honor the commitments that you have made to this theatre. ALL crew members are expected to attend all scheduled rehearsals. We realize that occasionally there are conflicts which arise after you have submitted your scheduled/known conflicts. If you MUST miss a rehearsal, you MUST notify the Director at least one hour in advance. DRESS- You are expected to dress appropriately for all calls and shows. Wear appropriate safety gear when operating power tools and equipment at all times. (i.e., safety glasses, earplugs, gloves, etc.). Wear CLOSED TOED footwear at all times in the building- this is for your safety. Set Con days- wear WORK CLOTHES - long pants (jeans), shirt (non-offensive), appropriate work shoes (no sandals, flip-flops, or slippers- WEAR CLOSED TOED SHOES). Dress appropriate for the expected weather. For shows - wear SHOW BLACKS (except when otherwise instructed)- Same as work clothes except all clothing is black. TECH REHEARSALS ALL crew members are expected to attend tech rehearsals as scheduled before opening night. During these rehearsals, you are expected to pay attention, not disrupt the rehearsal, and stay close to the stage, because you never know when they will go back a few scenes to fine tune timing. Be advised that these rehearsals often run late. Take care of all equipment and borrowed equipment. Do not use equipment until you have been instructed on how to use it. PROFESSIONALISM Take up all disputes with the director before or after rehearsal, or during a rehearsal break. Never argue with the director from on stage or during a scheduled rehearsal. If you have a dispute with a cast or crew member, take up your concerns with the director before getting anyone else involved (refer to the Gossip section). Also, only the DIRECTORS give notes! Don t take notes from another actor, an audience member, a friend, a family member, etc. A response could be, Thanks for your help, but I think it s best we do this kind of thing through the director. Furthermore, no matter how disappointed you may be in a production, NEVER publically speak ill of a show in which you are involved. We are a team; if someone asks you how a show is going and you don t have anything positive to say, just say fine or we are still rehearsing out the kinks. Please speak in a respectful manner. PERIOD. Regardless of whether you are addressing an adult, a volunteer, a director, a stage manager, a cast member, a crew member, etc. Rude tones, Know-it-all attitudes, or disrespect has no place in the theatre. If you don t like the people you work with, feel free to work in other theatres. Be respectful of the theatre. Please help keep the theatre s appearance clean and professional. Pick up and clean up after yourself, discarding trash in appropriate receptacles before leaving the premises. Please keep a professional image, do not engage in horseplay in any area of the space. CELL PHONES put them away (preferably- turn them OFF) when entering a rehearsal or performance space. There are appropriate times to use them, rehearsal is not one of them- so hang up! GOSSIP you know it s wrong. We heard you say it. BACKSTAGE NOISE it should be nonexistent. That means you should avoid all talking, whispering, and laughter while in the wings, hallways or dressing room areas. In addition to this, full cooperation with the stage manager is mandatory. When a stage manager or director reminds you of this rule- he/she is not being bossythey are doing their job. Do yours. BACKSTAGE DRAMA just because we play dramatic characters onstage does NOT mean we must portray them offstage. When you are in a show, the theatre becomes a tiny universe. All other issues need to remain outside of the theatre. You were selected for your abilities to aid in the production- focus on the job at hand. Everything will still be there when the show is over. HYGIENE- Shower daily while in rehearsal or performance. Always wear deodorant, preferably unscented. Do not use perfumes, scented lotions, body sprays, etc. during a rehearsal or performance, or in the 6 hours
Page 5 of 10 preceding other cast and crew members may have severe allergies. Finally, GUM CHEWING IS NEVER PERMITTED ON STAGE! PROPS never play with a prop! Please take care of all props and set items (remember that some are borrowed and are not replaceable.) Only props are to be set on prop shelves. No personal items on the prop shelves. Drinks backstage are to be in plastic containers. Do not eat or drink food props. PERFORMANCES Call time before a performance is a minimum of one hour before start time. You are required to be at all performances. You have a responsibility to all involved to perform your duties as rehearsed and to do your best. The closing night audience members paid the same ticket price as the opening night audience. No onstage pranks will be tolerated. ADDITIONAL DUTIES we are a non-profit, volunteer organization. As such, everyone needs to chip in. All crew members will be assigned one or more nights of clean-up duty following performances. On those nights, you may not leave until your job is done. Out of courtesy to staff members, keep post-show socializing to a minimum so that staff may get home in a timely manner. All cast and crew members have cleaning duty on closing night no one leaves until the entire set has been struck and the theater is in peak condition for the next group using the space. Only cast, running crew and theatre staff are allowed onstage, backstage, in the hallways before and during any performances. Other crew members (front of house, concessions, ushers, etc. will remain in the audience or lobby). HEALTH AND CHOICES- cast and crew members should practice healthy habits, i.e. eating healthy food, exercising, getting enough sleep. Your body is your instrument and you need to keep it in good working order. Avoid choices that can jeopardize the show it isn t fair to your fellow cast or crew members, and you may pose a safety hazard to you or others around you. THINK BEFORE YOU ACT! BE INVOLVED whenever possible, company members should assist in costuming, set construction and painting, props, and, most of all, publicity. None of these can be done by one person alone. COUNTY POLICIES All country policies for the Cobb County School District will be adhered to. A few final thoughts you are expected to: treat everyone with dignity and courtesy be fair, considerate and honest in all dealings with others refrain from any behavior which may bring Walton Drama into disrepute display control, respect and professionalism in all activities observe proper meeting conduct and protocols be courteous in dealings with other people control your temper Not behave in any manner, or engage in any activity, while on Walton premises which is likely to impair positive public perception of Walton Drama and its members abide by the code of conduct use good judgment and demonstrate respect to other members and the Walton Drama organization as a whole, as it pertains to any/all postings/comments on both personal and Walton Drama social media sites. Bear in mind that EVERYONE is replaceable I have read, understand and will abide by the above guidelines. I understand failure to do so will result in being dismissed from the Company. Student name Signature Parent name Signature
DUE Tuesday, August 21st @ PARENT MEETING Section 2 - Permission and Acknowledgment Form Page 6 of 10 By signing this acknowledgement, I confirm that I have read the entire parent packet and I have reviewed the information with my student and we understand that: 1. I give my student permission to participate in the Drama production at WHS. 2. A parent/guardian will be responsible for getting student to rehearsals on time, if student does not have a car. PLEASE BE ADVISED THAT TECH WEEK AND THE SHOWS ARE NOT ON THE WALTON CAMPUS, they will be at the Sewell Mill Cultural Arts Center, 2501 Lower Roswell Rd. 3. Students must maintain their academic grades per school rules. 4. Each cast and crew member may be asked to provide food/drink donations during final rehearsal week. 5. A payment plan and financial assistance is available if help is needed with fees. You must contact Ms. Green or Ms. Griffin directly for details concerning this process PRIOR to the parent meeting on 8/21/18. 6. Ads / shout outs / donations are welcome from parents. 7. Student must turn in all information by dates posted. 8. I understand that last minute changes may take place, which will not always be posted. All show information will be posted on Stage Manager, a program used to post schedules, etc., which every cast and crew member must register for and login. Other sources of communication include group emails by the Booster Board, EDMODO and waltondrama.com, as well as communication directly to your students at rehearsals. We make every effort to post on the theater website, but last minute changes may not show up on the website. The most current information will be on Stage Manager. Students should check it frequently. 9. I give permission for my student to be photographed, including but not limited to: rehearsals, stills for cast/crew pictures, and performances. Pictures may be used for publicity reasons, including but not limited to the Walton Drama Website, the Shuler Award Show, and various publications. 10. Students will be asked to participate in Saturday and some Sunday work day/rehearsals. 11. Parent volunteers are essential for a successful production. I understand that I have the opportunity to sign-up to VOLUNTEER with different aspects of the production and booster officers will contact me via email or phone. 12. I have read the information in this packet and keep up to date with information by the way of the website. I will attend the Parent Meeting on Tuesday, August 21st at 6:30pm in the Walton theater. I will sign and return any additional forms as requested. 13. I may contact the Directors, Ms. Green or Ms. Griffin, or Booster Officers listed with any questions or concerns. PLEASE NOTE, by filling out and signing the following Permission and Acknowledgement form, you are agreeing to all of the above listed terms and conditions. Parent/Guardian Name (print) Signature Student Name (print) Signature
DUE Tuesday, August 21st @ PARENT MEETING Section 3. PARTICIPATION FEE Page 7 of 10 Fee goes towards costs associated with producing the show, and also includes one t-shirt for student, embroidered duffle bag (mandatory if new +$25), meals provided prior to some shows and dress rehearsal, and other rehearsals TBD. *You do not need to purchase the duffle bag if you have already for a past show. You have the option to purchase extra t-shirts for friends and family. You will be given the opportunity to purchase a show DVD closer to the show dates. PLEASE PRINT LEGIBLY STUDENT S NAME (first, last) *NAME ON WALTON DRAMA DUFFLE BAG for new cast or crew member only (First, Last) Student T-Shirt Size (please circle one) Adult: S M L XL XXL FEES Participation Fee: *New cast member $275 OR *New crew member $175 Returning cast member $250 OR Returning crew member $150 No refunds of participation fees will be granted at any time. $ $ Cash out option (a single cash donation made in lieu of providing food for meals prior to the dress rehearsal or shows or buying items for concession) $25 $ Extra T-shirts (optional, great for parents/family members) Circle Size below Quantity @ $15ea $ Adult: S M L XL XXL Walton Drama Booster Club Donation (Please read page 9 for levels and benefits) $ TOTAL $ MAKE CHECK PAYABLE TO: Walton Drama Booster Club **If you need to discuss financial arrangements, please contact Ms. Green or Ms. Griffin directly for application and procedures, and you must do so PRIOR to August 21st (before payment is due.)
SECTION 4. REHEARSAL CONFLICTS CONFIRMATION **please read carefully and complete below Page 8 of 10 Students should have already listed all conflicts on their audition forms. Casting choices were made taking into consideration the availability of the student as declared by him/her on the audition form. However, we wanted to provide you another opportunity to reiterate/update those conflicts and for parents to ensure that ALL conflicts are listed. Please refer to the last page of this parent packet as rehearsal dates & crew work days are listed. Note: A conflict for purposes of this show, refers to an event or obligation KNOWN PRIOR TO START OF REHEARSALS that causes the student to have to miss all or part of a rehearsal. The following are NOT considered acceptable conflicts: ANY lessons--dance, voice, piano, etc. -- other sports, tutoring sessions, or other similarly scheduled activities. You must reschedule any of these types of things for outside of rehearsal times (Wednesdays are perfect, as we will not have Wednesday rehearsals until OCT, at which time you must come to rehearsal ). You will not be allowed to leave rehearsal early to get to one of these types of activities. Unless you are ACTUALLY SICK, if you stayed home from school for all or part of the day for other reasons, YOU STILL MUST COME TO REHEARSAL. If you do become ill, you MUST COMMUNICATE THIS TO THE DIRECTORS VIA EMAIL ASAP PRIOR TO REHEARSAL! The directors must approve of the list you give below. If excessive conflicts are listed, the directors reserve the right to make casting adjustments, including re-casting any parts that may involve students absences hampering the production of the show. Anything else that comes up causing a student to miss a rehearsal will be considered an UNEXCUSED ABSENCE. After 3 unexcused absences, the student will be REMOVED FROM THE SHOW. Any serious problems, emergencies and the like should be brought to the attention of the directors as soon as possible. Communicate with your directors! Student Signature: Parent signature:
DUE Tuesday, August 21st @ PARENT MEETING Section 5 - WALTON DRAMA BOOSTER CLUB DONATIONS Page 9 of 10 A Board consisting of the elected Officers, Committee Chairs and the Drama Club Faculty Advisor guides the Walton Drama Booster Club. The parents and guardians of the students who are members of the Drama Club are automatically members of the Booster Club. Donations are used to fund Drama Club speakers, production costs, recognitions and scholarships. There are no fees to join. Members are encouraged to make a tax-deductible contribution to the Booster Club as stated below. All members are acknowledged in the program. Please note, while additional donations are always welcome, if you make a one-time donation during YOUNG FRANKENSTEIN to cover the entire 2018-2019 drama season, you will be acknowledged in the Sister Act program as well. No additional donation is necessary for the second show. DONATION LEVELS 2017-2018 Drama Season Friends of the Theater Stage Hand Booster Patron of the Arts Booster Producer s Circle $25 Thank you! (You will receive a WHS Drama Magnet) $50 (You will receive a WHS Drama Magnet and mug) $150 (WHS mug, magnet, 2 general admission tickets to one show) $250 or more (WHS mug, magnet, 2 VIP Reserved tickets to (both shows, Fall and Spring) I am supporting the WHS Drama Booster Club with Sponsorship: $ Donor Name(s) (print) Student name (print) Email Address: Walton Drama Booster Club is a non-profit organization. Walton Drama Booster Board 2018-2019 Stacy Wolff, President: wolfffamily@msn.com, 404-786-8202 Jennifer Tear, Secretary and VP Communications: jbtear@hotmail.com, 404-272-2591 Amy Valley, Treasurer: amy@valleys.net, 678-778-4627 Samantha Holt, VP Fundraising: seholt27@gmail.com, 770-833-5022 Sean Stevens, VP Operations: cseamus38@gmail.com, 678-620-6128
Section 6. Parent Volunteer Form 2018-2019 Page 10 of 10 Listed below are the volunteer opportunities for the cast and crew members parents. We ask that you volunteer for at least one committee, and ALL families will have the opportunity to contribute to the cast and crew meal before the dress rehearsal on Thursday. Keep in mind, there is the cash out option offered if you would prefer to make a financial donation over providing an actual food donation. Please remember, it takes many hands to support our directors, cast and crew in order to produce such high quality musical theater! Please check the volunteer jobs in which you are interested. You will be contacted via email with the requirements such as specific duties, dates, time and place. Please complete and return this form at the parent meeting, or have your student bring it to the first rehearsal. Every student must turn in a volunteer form. Costumes Assist costume director with: cutting, simple sewing (buttons), more complex sewing (using a machine). No sewing experience required! Cast/Crew Meals Help serve meals during tech week and shows. Walton Drama Booster Board If you are interested in joining the Walton Drama Booster Board, PLEASE let us know. *The following positions will be open for the 2019-2020 school year: Secretary, VP Communications, VP Fundraising, VP Operations. Please consider serving on the board! PLEASE NOTE: A Sign-UP Genius will go out to all parents of cast and crew members closer to the show dates that will ask for volunteers to help with concession and fan-o-gram sales during each of the shows. Parent(s) Name: Student Name: Parent(s) Email: Thank you in advance for your continued support of Walton Drama! Please email Jennifer Tear (jbtear@hotmail.com) should you have any questions about any of the above volunteer opportunities or joining drama board to whsdramaboosters@gmail.com.