REQUEST FOR QUOTE: VARIOUS ARTWORK SERVICES Quote: #19-053 RFQ Released: December 10, 2018 Deadline for Quotes: Thursday, December 20, 2018 by 9:00 a.m. The Houston Livestock Show and Rodeo (the HLSR ) promotes agriculture by hosting an annual, family-friendly experience that educates and entertains the public, supports Texas youth, showcases Western heritage and provides year round educational support within the community. As the world s largest livestock show and rodeo, the largest fair in North America and the site of 20 concerts from top-flight entertainers each year, the show attracted over 2.4 million spectators in 2018. A Section 501(c) (3) charity, this organization has committed approximately $450 million in youth and educational support to Texas students since it began in 1932. HLSR is backed by more than 34,000 volunteers serving on over 108 different committees. GENERAL REQUIREMENTS FOR REQUEST FOR QUOTE PRICING Pricing for all goods/services must be very specific, all-inclusive and firm. All administrative fees, shipping, expedited delivery costs, labor, etc. must be included in the quote. All shipping, drayage and other charges are to be listed as a separate line item. nt. Moreover, all design work, product set-up, production, repair work, etc. must be done according to HLSR s schedule, which may include weekends, nights and early mornings, at no additional cost to HLSR. HLSR will pay only for goods/services stated on the Price Sheet unless otherwise agreed to in writing by both parties before the order is placed or work is started. No price changes, additions, or subsequent qualifications will be honored. INTELLECTUAL PROPERTY The provider acknowledges that the names, logos, copyrighted material and trademarks of HLSR are the sole and exclusive property of HLSR (the HLSR Marks ) and nothing herein shall provide the provider any right, title or interest in HLSR Marks. All HLSR Marks included in this Request for Quote ( RFQ) are for bidding purposes ONLY. They may not be used for any other purpose, now or in the future, without the express written consent of HLSR s Marketing and Public Relations Department. PROVIDER ADVERTISING, MARKETING AND PROMOTION The provider may not promote itself in conjunction with HLSR, use the HLSR as a client reference or display HLSR goods in any advertising, marketing or promotional materials. Exceptions may apply to current licensed providers.
Page 2 of 7 SPECIAL REQUIREMENTS / INSTRUCTIONS The following requirements and instructions supersede GENERAL REQUIREMENTS where applicable. SCOPE HLSR will receive quotes from parties to perform various artwork services for the 2019 show. GENERAL DESCRIPTION Provide all labor, materials, supplies, and all associated expenses necessary to produce and deliver the item(s) described in the Request for Quote (RFQ) and as directed by HLSR staff. 1) PHOTOGRAPY AND FILE MANAGEMENT ~ QTY 700 o manage photography, digital files, and colors o edit digital files as needed (i.e., sizing, rotating cropping, etc.) and sort o produce & deliver the following items: contact sheets (8.5 x 11) for approval three slide presentations, including testing, for HLSR events hi-res digital file to disk - 3 copies (1 for awards presentation & 2 for archiving) digital computer imaging of School Art pieces (690 art, 3 logos, 120 school district and non-winner title slides) Order Pictures Released o Placed by February 12, 2019 Delivery various dates agreed upon by both parties when awarding the bid PRICING Your quote per specifications above $-
Page 3 of 7 2) PRINT and STRETCH ~ QTY 700 o print and stretch canvas o label, bag, and box pieces o provide Certificates of Authenticity o deliver to NRG Park o pictures will be 11 x 14 (including up to a 3½ mat) up to 18 X 24 (including up to a 3½ mat) either horizontally or vertical Order Pictures Released o Placed by February 12, 2019 Delivery o Products to be delivered to HLSR offices no later than February 20, 2019 Pricing Charge Per Extended Price PRINT & STRECH QTY 700 $ $ In-Kind Discounts (if applicable) $ $ Other: $ $
Page 4 of 7 3) FRAMING SCHOOL ART PIECES ~ QTY 70 o all pieces will be the same size, frame color and mat color o frame and mat styles and colors are TBD o regular glass o each piece to be boxed (firmly & secure enough to travel) separately with lot # o labeled on the outside of the box o Dimensions pictures will be 11 x 14 (including up to a 3½ mat) up to 18 X 24 (including up to a 3½ mat) either horizontally or vertical Delivery o Without exception all pieces must be completed & ready for pick up no later than February 20, 2019 Pricing Charge Per Extended Price FRAMING SCHOOL ART QTY 70 $ $ In-Kind Discounts (if applicable) $ $ Other: $ $
Page 5 of 7 4) FRAMING COPORATE & SPONSOR PIECES ~ QTY 100 o all pieces will be the same size, frame color and mat color o black frame (match one in pics, any change requires approval by HLSR) o use triple mats (solid colors) and regular glass o each piece to include a leather item, badge, and plate (all 3 supplied by HLSR) o museum mounting rag backing o each piece to be boxed (firmly & secure enough to travel) separately with name/company labeled on the outside of the box PACAKAGING each piece separate / a cardboard box / appropriate packing material/ labeled on the outside of each box
Page 6 of 7 Vendor Selected o No later than December 21, 2018 Order Pictures Released o Placed by February 12, 2019 Delivery o No later than Monday, April 15, 2019 Pricing Charge Per Extended Price FRAMING SPONSORS & DONORS QTY 100 $ $ In-Kind Discounts (if applicable) $ $ Other: $ $ All HLSR Marks included in this Request for Quote are for bidding purposes ONLY. Final artwork will be sent to the selected Provider(s). They may not be used for any other purpose, now or in the future, without the express written consent of HLSR s Marketing and Public Relations Department.
Page 7 of 7 SUBMITTAL REQUIREMENTS RETURN ALL PAGES HARD COPY OR EMAIL ONLY NO FAX Houston Livestock Show and Rodeo Attn: Tracy Kennon NRG Center, 3 NRG Park Houston, Texas 77054 Kennon@rodeohouston.com YOUR SIGNATURE ATTESTS TO YOUR OFFER TO PROVIDE THE GOODS AND/OR SERVICES DESCRIBED IN THIS QUOTE. OFFERED BY: Signature Date Printed Name Title Company Name Email