Niceville High School Band New Parent Meeting 2015-2016
Tonight s AGENDA Welcome Meet the Directors Communication NHSEaglePride.com Charms SmartMusic Band Procedures & Policies Pick Up and Drop Off for rehearsals Attendance & Grading Alternates Fee$ Band Booster Association
Welcome to the Niceville High School Band
and into the Eagle Pride Family
As a Member of the Eagle Pride Band, You become part of a long tradition of excellence! Performing on the field...
... in Parades...
and on the Stage.
Meet the Directors Dan Wooten, Director of Bands Jeff Adams, Associate Director of Bands Patrick Carnahan, Assistant Director of Bands
Who Makes Up the Eagle Pride The Eagle Pride Marching Band Wind Instruments Wind Ensemble (aka 1st Band ) Symphonic Winds (aka Second Band ) Concert Band (aka Third Band ) Varsity Band (aka Fourth Band ) Drum Line / Percussion Battery (snares, quads, bass drums, cymbals) The Pit (mallets, keyboard, guitars) Auxiliaries Color Guard (Flags) Majorettes (Twirlers)
One Selfish Request Please? Now on to the evening s real business...
Communication in the Eagle Pride Outbound No paper handouts! Class Announcements to Students Information posted on board or doors Emails via Charms Inbound General questions: questions@nhseaglepride.com Email a Booster Officer or Chairperson from the links in Charms Email or call the directors regarding student-specific concerns Band Room number is 833-4261. Be sure to leave a message if no one picks up.
NHS Eagle Pride Website www.nhseaglepride.com
What Is Charms? Charms is a web-based application and database used to track and maintain student contact information, forms, uniform parts, and finances. Everything goes into Charms. Parents have Access to: Check/Correct Demographic Info Check Student s Financial Statement Check Forms Turned In Download Handouts View Online Calendar
NICEVILLEHSB Charms
Charms www.charmsoffice.com
SmartMusic!
SmartMusic! Subscription $40 a. It is not required that you purchase your own subscription. We have 8 laptops with Practice room subscriptions that can be used by students. b. However, the access advantage of having your own subscription that can be used at home/at your convenience is significant! c. Students a. Used this past semester with 3 of the 4 concert band classes for music pass-offs. b. Will be the primary method for Music pass-off assignments for all wind players in the Eagle Pride. d. Looking into having it as an option added to band fees.
Our Practice Field Challenge Band Room Eagle Pride Field
The Solution Our TOP priority is to provide for the safety of our students and for adult supervision until they are back in your possession. After consultation with the Niceville Police Department we have developed procedures that work! We know these procedures are not the most convenient BUT, with everyone s cooperation has worked SAFELY for the past two years.
Evening Band Room Drop-Off & Pick-Up Driveway is CLOSED for equipment loading before AND after practice.
Evening Band Room Drop-Off & Pick-Up Lower Lot is CLOSED for Drop-off and Pick-Up.
Evening Band Room Drop-Off & Pick-Up Enter from Cedar Ave. Park in either the upper or lower parking lots.
Evening Band Room Drop-Off & Pick-Up Students walk to the Band Room.
Walking Route from the Band Room
Equipment Transfer is a Multi-Trip Process Please DO NOT stop, block, or park near the gate at the Practice Field. It is the only access for equipment transport.
Parent Taxi Drop-Off & Pick-Up Please DO NOT drop-off or pick-up students on Palm Blvd., Old Coastal Hwy., or the Car Dealership.
Parent Taxi Drop-Off People s National Bank
ONLY Parent Taxi Pick-Up is at People s National Bank
District Policy - Medications Students are not permitted to carry medications of any kind except items such as inhalers and epi-pens First aid chaperones carry limited over-the-counter medications (as indicated on Band Med Form) If prescription meds are needed during a band event, the parent must bring the medication to the first aid chaperone Avoid sending meds if at all possible Must be in Original Package Must be placed in zip lock bag, labeled with Student s Name
Attendance Policy Attendance at practices and performances is mandatory. Any student who misses any portion of a rehearsal is subject to replacement for an indeterminate length of time if a qualified alternate is available. Notify the director in writing at least 4 weeks in advance for marching band and 8 weeks in advance for concert band of the time you want your request to be considered. Considered does not necessarily mean granted.
Excused Absence Criteria 1) Personal illness 2) Death of a relative 3) Observance of a religious holiday 4) College Visits ONLY for rehearsals (not performances) IF prior arrangements have been made with the Director. 5) Emergency circumstances which, in the judgment of the band director, constitute good and sufficient cause for absence from band. WORK IS NOT a valid excuse to miss school therefore it is invalid for missing rehearsals or performances.
ABSENCE REQUESTS What, When and Where A written ABSENCE REQUEST is required in advance of an absence, a tardy, or an early dismissal. A completed and signed ABSENCE REQUEST FORM is required to be turned in: 4 weeks in advance for marching band 8 weeks in advance for concert band. Absence Request Forms are Located: In the wall files outside the Band Office Online at www.nhseaglepride.com
Alternate Policy Any excused absence from a rehearsal/performance will result in being placed on alternate status for a minimum of one week s performance. Any unexcused absence from a rehearsal/performance will result in being placed on alternate status for an indeterminate length of time possibly for the remainder of the season. Note: if you are sick, you should not attend a rehearsal or performance just to keep your spot. We do factor types of excused absences into the speed of your return to performing status. Alternates will shadow another performer during all practices.
Alternate Shadows vs- Shared A/B Pairs Unfortunately in the heat of battle (aka marching season) we use shadows interchangeably. This can create inadvertent messages. There is a HUGE difference between a shadow that is an alternate and a shadow that is just a shared pair. Shared pairs are equal performers in the spot Typically we either alternate weeks or split each show s performance time. Alternate shadows are NOT potential performers until their alternate status has been removed.
Why Have Shared A/B Pairs? Impossible to anticipate enrollment changes over the summer OR to predict attendance issues. As a result, we write the show for less performers than we have on paper. This means that we always start the season with shared pairs. (All sports teams have a bench! ) Majority of the group is not in a shared pair but, most shared pairs start out as freshmen. Do not be concerned if your student starts the season in a shared pair. ALL STUDENTS WILL PERFORM DURING THE COURSE OF THE SEASON!
Band Grading Policy It is expected that members of any performing ensemble in the Department of Bands will attend every rehearsal and performance in its entirety. Each student will start the 1st quarter with 100 points. The following is a breakdown of point deductions for each infraction: Unexcused absence from practice....12 pts Unexcused absence from performance... 32 pts Tardy to practice. 3 pts Tardy to performance.... 6 pts Unprepared for rehearsal.... 5 pts (i.e., no instrument, music, flip folder, drill coordinates, etc.)
Student Annual Fee$ Schedule of Standard Expenses Participation $150 Instrument rental $75 a semester during marching season Instrument rental $50 a semester during concert season Clinician fees (flags, majorettes, percussion, pit) $100 Payable in Full on Uniform Fit Day, July 25 th Financial Questions and Concerns Contact Melody Coon, Treasurer at bmshcoon@gmail.com
School Instrument Rental French Horn/Mellophone (Marching and Concert) Baritone (Marching and Concert) Tuba/Sousaphone (Marching and Concert) The Tuba Issue Percussion Equipment (Must stay at school unless given specific permission) Tenor Sax (Concert and Jazz Only, NO MARCHING) Bari Sax (Concert and Jazz Only, NO MARCHING) Bass Clarinet (Concert Only, NO MARCHING) Bassoon (Concert Only, NO MARCHING)
School Instrument Rental WE DO NOT PROVIDE: Flute/Piccolo Oboe Clarinet Alto Sax Trumpet Trombone
Eagle Pride One Time Accessory Fee$ Estimated New Student Accessory Package $108 Maroon Travel Shirt $25 Black Band T-Shirt (with N and horn) $10 Khaki Shorts $25 Black Gloves $3 Black Band Shoes $45 Garment Bag $15 (optional) Maroon Band Hoodie, Optional, Pull Over $25, Zip up $32 Payable in full July 25
Uniforms vs. Accessories Items borrowed are part of the uniform. Items purchased are accessories. Replacement Accessories may be purchased as needed. Common accessories replaced are: Gloves ($3) and the Black Band T-Shirt ($10) If needed for a performance, item will be charged to the student s Charms account
NHS Band Booster Association Our Purpose To assist the Band director(s) to build, develop, support, and maintain the Band To promote better relations among the school, the community at large, the Band, other school Bands and all organizations with whom the Association may come in contact All Band Parents are Automatically Members Meets First Monday of Each Month
Meet Your NHS Band Booster Officers and Major Chairpersons Ron Daugherty, President Mary Hensinski, VP (Way & Means) Cori Murphey, VP (Volunteer Coordinator) Melody Coon, Treasurer Lisa Rackley, Secretary Kristie Fleischman, Head Chaperone Steve Jensen, PIT Crew/Equip Cathy Erickson, Concessions Sharon Jacobs, Uniforms Connie Jones, Accessories Patti Wolfrom, Publicity
Where does the money come from? Where does the money come from? 0% Student Fees 30% Concessions 27% Fundraisers 39% 08/09 Income as of June 3, 2009 Donations 4%
Fundrai$ing Opportunities Corporate sponsorships Citrus Sale (Split with Band) Pasta Sale (Split with Band) Band on the Run (General Band Account) Jazz Band Dinner with Silent Auction (General Band Account) Glenn Miller Orchestra concert at Mattie Kelley Golf Tournament Grocery Bagging (Full amount goes to student account) Wal-Mart Door Donations (Split with Band) TBA - Other events in the works
Where does the money go? Where does the money go? Instructional Staff 24% Misc. 8% Travel 7% Fundraising 15% Uniforms & Accessories 16% Operating Expenses 16% Dues, Fees, Awards 3% Concessions 11%
Volunteer Opportunities Concessions Uniforms Chaperoning Pit Crew Fundraising and more
Required Paper Work Student Forms General Information Form Completed and returned each year Attendance Policy - all students sign and return each year) Medical Release Form - Completed and notarized each year On/Off-Campus School Activity Form - Completed and notarized each year Release of Student Images (MIS1171) - this form must be completed once. Parents Forms Volunteer Affidavit Completed and notarized each year by each parent volunteer Yes, I Can Help! Form Any and all help is greatly appreciated.
One Last Summer Priority Be sure students: Prepare for the Heat EAT before rehearsals & performances DRINK WATER (not soft drinks) during the day prior to rehearsals BRING WATER to rehearsals DRESS APPROPRIATELY for rehearsals (No long pants/jeans or long sleeved shirts.) Heat exhaustion CAN be prevented.
The next parents meeting July 31 This is a mandatory meeting for at least one parent or guardian Important information will be passed along for the Fall Marching Season
*Questions? www.nhseaglepride.com questions@nhseaglepride.com
and a good time was had by all.