Written Material Submission Guidelines: ABA Section of Litigation Insurance Coverage Committee 2008 CLE Seminar The Westin La Paloma Tucson, AZ February 28- March 1, 2008
2008 Insurance Coverage Committee CLE Seminar - Feb 28 - March 1, 2008 2 of 7 WRITTEN MATERIALS GUIDELINES Please read carefully before completing written materials. FORMAT INFORMATION 30-page limit per program. Program must be submitted using the supplied Word template; submitted files must conform to the template s document settings, including page size and margins, and utilize the template s paragraph and character style sheets, which are based on the Times New Roman and Arial fonts. No handwriting or other markings. Submit originals as hardcopy and in electronic format no copies or faxes. Do not fold, staple or bind pages. Title page must include title of article, author(s) s name(s), affiliation, city, state and any reprint or copyright information necessary. Biography Must be submitted for all speakers and moderators CLE CREDIT All programs must submit at least one publishable quality paper in order to qualify for CLE Credits. Programs that do not submit written materials will not be submitted for CLE Credit. COPYRIGHT Each participant is required to sign an ABA Speaker Release Form for his/her submission. This form grants the ABA permission to reprint the article and audio or videotape the session (applies to Section and ABA Annual only). The necessary reprint or copyright information must accompany approved excerpts from non-original materials. CONTENT The paper should not be merely a brief listing of topics. It should also contain pertinent citations to statutory and case law, and other appropriate supplemental material. All materials should be the original work of the speaker. The Materials Editor will oversee the submissions and provide expertise on the subject matter. Excerpts from non-original work should be referenced. Entire reprints of non-original articles or papers work will not be granted. The Materials Editor will contact the speakers if the paper needs improvement or the topic covered is too broad or too narrow. DEADLINES AND SUBMISSION OF COPY A signed Speaker Release Form (see last page of this document), a hard copy of your presentation created from the supplied Word template, AND the final electronic Word file of your written presentation material must be submitted before December 21, 2007 to: Laura J. Hanson MEAGHER & GEER, P.L.L.P 33 South Sixth Street, Suite 4400 Minneapolis, MN 55402 lhanson@meagher.com Materials submitted after the deadline date will not be included in the program materials CD. The ABA will not reprint those materials submitted after the deadline date and photocopying reimbursement requested by Speakers will not be granted. The required ABA Speaker Release Form is the last page of this document.
2008 Insurance Coverage Committee CLE Seminar - Feb 28 - March 1, 2008 3 of 7 THE WORD TEMPLATE The supplied Microsoft Word template includes a full set of style sheets to be used in the formatting of your document. Documents submitted in any other format will not be accepted. Files supplied The following files are included: ABA_Sample.dot (shown to the right) ABA_Template.dot (not shown) System requirements Users of Microsoft Windows computers will need Word 95 or greater (e.g., Word 2000) in order to use the template. Users of Apple Macintosh computers will need Word 6.0 or greater (e.g., Word 2001) in order to use the template. All users will need the following fonts installed on their systems: Times New Roman Arial The sample program ( ABA_Sample.dot ) is a version of the template with sample text filled in and appropriate styles applied. The actual template ( ABA_Template.dot ) contains no text only document settings and style sheets. Arial Black Wingdings Make sure these fonts appear in the Font menu in your installation of Word before opening the supplied template.
2008 Insurance Coverage Committee CLE Seminar - Feb 28 - March 1, 2008 4 of 7 AVAILABLE STYLES We ll now return to ABA_Sample.dot for the remainder of these Guidelines. Body text The style that you ll use for most of your text is labeled 10 Body. It produces type set in Times New Roman, 10.5 points, fully justified, with a half-line of space following each paragraph. Remember the following: DO NOTpress Tab to begin a new paragraph; a first line ident is not desired. DO NOTtype double spaces after a sentence; one space will do. Press Enter or Return only ONCE at the end of each paragraph. Lists Two types of lists are availble: Bulleted and Numbered. The screen on the left shows the Bulleted styles (numbered 20 23). Two levels of bullet styles are available (square and round). The last bullet in a bullet list must be in a style labeled Last, such as 21 Bullet Last or 23 Bullet Level 2 Last, to produce the required space before the next Body paragraph. Numbered styles (shown below) are labeled 30 35, and include three outline levels (arabic numeral, alphabetic, and roman). Again, the last item in the list must be in a style labeled Last, such as 31 Number Level 1 Last or 33 Number Level 2 Last, to produce the required space before the next paragraph. The first level of Bullet styles automatically creates a square bullet and idents the text. The second level of Bullet produces a round bullet and indents both the bullet and the text. Note the paragraph space after the last bullet, set in the 21 Bullet Last style. Level 1 of the Numbered styles is signified with arabic numerals. Level 2 uses lower-case alphabetic characters, and Level 3 uses lower-case roman numerals. Note the paragraph space after item 10, set in the 31 Number Level 1 Last style.
2008 Insurance Coverage Committee CLE Seminar - Feb 28 - March 1, 2008 5 of 7 CITATIONS AND PULLQUOTES Four styles are available for handling various kinds of citations and quotes: 11 Case Citation (used to refer to cases within a sentence) 12 Body Block Quote (used for longer quotes) 13 Pullquote (for shorter quotes and for greater impact) 14 Pullquote Endquote These four styles are shown below. Setting a pullquote If you have a short quote that you want to emphasize probably not a quote from a case citation, but more likely an opinion from a journal article or presentation use the 13 Pullquote style. That style will automatically insert a large opening quote mark, so don t type one. You will however need to type the closing quote mark ( ). Then highlight this final quote mark and apply the 14 Pullquote Endquote style, to make it match the large opening quote mark. The circled text is in the 11 Case Citation style. Underlining is not necessary. The following paragraph a long quote is set in 12 Body Block Quote, which automatically indents the text. Pullquotes are set using two styles. 13 Pullquote should be applied to the entire paragraph; 14 Pullquote Endquote is applied to just the final character.
Submission Guidelines: 2008 Insurance Coverage Committee CLE Seminar - Feb 28 - March 1, 2008 6 of 7 SPEAKER RELEASE Please sign and return this form with your written materials by Dec. 21, 2007 This is to confirm that the undersigned has agreed to participate in the American Bar Association program described above. As part of its continuing legal education efforts, the ABA occasionally records its programs and makes those audio and video recordings, and/or edited transcriptions thereof, available to its members and other professionals interested in the topics being covered. We are therefore requesting your permission to record, edit, transcribe, duplicate, distribute, and perform your presentation delivered at this program, in any and all media now existing or hereafter developed, throughout the world. As a condition of publication and for no monetary compensation, we further request the nonexclusive worldwide rights to reproduce, distribute, and sell any written or visual material submitted in connection with your oral presentation, in whole or in part, in any media, as part of a course book or any other publication published under the auspices of the ABA and to license these rights to others. We shall have the right to edit a transcript of your presentation. You also grant the ABA the right to use your name and voice, and, if we so choose, your photograph and biography, in connection with the presentation and the other materials. You warrant that your presentation and any other material you submit are original with you, that their publication will not infringe on the rights of others, and that you have full power to grant this license. Should your presentation or other materials require permission for use by the ABA, you agree to obtain that permission from the copyright proprietor consistent with this Agreement. If the foregoing terms are satisfactory, please sign and date this agreement below and return it to the program coordinator. Execution of this Agreement does not obligate the ABA to publish your presentation or other materials. I hereby consent to the use of my presentation and other materials as described and agree with the provisions of this release form: Signature: Date: Name (typed or printed) Address and email: Title of presentation/paper U.S. GOVERNMENT EMPLOYEES, PLEASE CHECK [a] OR [b]: [a] This Work was written on my own time and was not part of my assigned duties as a U.S. Government employee. [b] This Work was written as part of my assigned duties as a U.S. Government employee.su
Submission Guidelines 2008 Insurance Coverage Committee CLE Seminar - Feb 28 - March 1, 2008 7 of 7 PERMISSION REQUEST Date: To: We are requesting the nonexclusive world English language rights in this and future editions, in any medium or form of communication, now existing or hereafter developed. We also request the nonexclusive worldwide right to reproduce, distribute, perform, and display the Work as part of the forthcoming ABA publication and to license or syndicate use of the Work as part of the forthcoming ABA publication, or any part thereof, in any medium or form of communication, now existing or hereafter developed, to others. If you are the copyright holder, may we have your permission to reprint the above material for these uses? Unless you indicate otherwise, we will use the usual form of acknowledgment, including publisher, author, title and copyright notice. If you are not the copyright holder, or if additional permission is needed from another source, please provide the appropriate contact information, including full address and fax number, if available. From: I am writing to request permission to reprint the following material from your publication: Thank you for your consideration of this request. For your convenience, a release form is provided below, and a duplicate copy of this request is enclosed for your files. Sincerely, The above request is hereby approved as stated: We request permission to adapt and modify the material for inclusion in the following American Bar Association publication: By: 2008 Insurance Coverage Committee CLE Seminar Presentations Date: Position: