Writing and Reviewing Papers for Medical Physics William R. Hendee, Editor Penny Slattery, Journal Manager Andrew Karellas, Deputy Editor David Rogers, Deputy Editor
Free articles on Medical Physics website w Medical Physics Letters w 50 th Anniversary Papers w Vision 20/20 Papers w Point/Counterpoint w Editor s Picks w Award Papers w Review Papers w Special Focus Papers w Editorials w PhD Abstracts
Medical Physics Manuscripts (by year of receipt) and Manuscripts published (by volume) 2006-2011; 2012 pro-rated as of June 30, 2012 1600 1400 1200 Number of Manuscripts 1000 800 600 400 200 0 2006 2007 2008 2009 2010 2011 2012 Manuscripts Received 788 864 841 985 1182 1144 1352 Manuscripts Published 400 474 535 538 650 681 730 Year Manuscripts Received Manuscripts Published
Total Number of Article Pages Published (by Volume) 2002 to 2011; 2012 pro-rated as of June 30, 2012 7700 6700 7000 5700 5878 6273 5256 5183 4700 4234 4309 3700 2700 2547 2856 3137 3358 1700 700 2002 (Vol 29) 2003 (Vol 30) 2004 (Vol 31) 2005 (Vol 32) 2006 (Vol 33) 2007 (Vol 34) 2008 (Vol 35) 2009 (Vol 36) 2010 (Vol 37) 2011 (Vol 38) 2012 (Vol 39)
1st Cycle Review Times Time from when the Associate Editor is identified to completion of reviews 75 70 69 65 Numbers of Days 60 55 50 45 45 43 47 44 43 40 35 40 39 37 35 35 30 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Year
Citation Impact Factors
Citation Impact Factor 2 year Medical Physics Physics in Medicine and Biology 2007 2008 2009 2010 2011 3.198 3.871 2.704 3.075 2.830 2.528 2.784 2.781 3.057 2.829 Citation impact factors are defined as the average number of times articles from the journal published in the past two years have been cited in the JCR year.
Citation Impact Factor 5 year Medical Physics Physics in Medicine and Biology 2007 2008 2009 2010 2011 3.469 4.072 3.117 3.267 3.095 2.822 3.173 2.990 3.129 2.872 Citation impact factors are defined as the average number of times articles from the journal published in the past five years have been cited in the JCR year.
Immediacy Index Medical Physics Physics in Medicine and Biology 2007 2008 2009 2010 2011.420.574.332.467.448.404.459.508.563.455 Immediacy Index is defined as the average number of times an article is cited in the year it is published.
Medical Physics Income 1,742,194 1,851,310 2,055,116 2,165,668 2,130,876 2,306,686 2,371,732 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 1 2005 2006 2007 2008 2009 2010 2011 $0
Revenue by Major Category; 2012 Budget $2,474,626, 30.24% $375,250, 4.59% $1,470,118, 17.96% $595,600, 7.28% $3,268,126, 39.93% Dues Committee Projects Education Publications Other Total = $8,183,720
AAPM Gross Revenue
Expenses by Major Category; 2012 Budget $1,332,631, 16% $164,147, 2% $721,071, 8% $240,937, 3% $1,976,693, 23% $1,508,884, 18% $2,520,247, 30% Total = $8,464,610 Member Services Governance Committee Projects Education Publications Administration Other
Editorial Process Overview w Authors submit manuscript w Journal Manager checks manuscript format/compliance w Editor assigns associate editor w Associate editor assigns referees w Referees submit reviews to associate editor w Associate editor makes recommendation to editor w Editor makes decision w Decision communicated to authors w Process may repeat through several iterations
Types of Articles in Medical Physics w Research articles w Vision 20/20 articles w Review articles (e.g. anniversary papers) w Task group reports w Technical reports w Technical notes w Medical Physics Letters
Types of Articles in Medical Physics w Special reports w Correspondence w Point-counterpoint debates w Editorials w PhD abstracts (on-line only) w Errata w Book reports
Categories of Papers in Medical Physics w ANATOMY AND PHYSIOLOGY w BOOKS AND PUBLICATIONS w CORRESPONDENCE w EDITORIAL w INFRARED AND MICROWAVE IMAGING w MAGNETIC RESONANCE PHYSICS
Categories of Papers in Medical Physics w MEDICAL PHYSICS LETTERS w NUCLEAR MEDICINE PHYSICS w OPTICAL PHYSICS w POINT/COUNTERPOINT w RADIATION BIOLOGY w RADIATION IMAGING PHYSICS w RADIATION MEASUREMENT PHYSICS
Categories of Papers in Medical Physics w RADIATION PROTECTION PHYSICS w RADIATION THERAPY PHYSICS w TASK GROUP REPORT w THERMOTHERAPY PHYSICS w TISSUE MEASUREMENTS w ULTRASOUND PHYSICS w VISION 20/20
Authorship Requirements w Substantial contribution to: n Conception and design n Acquisition of data n Data analysis/interpretation w Draft/revise manuscript w Final approval
Types of Authors w First author w Co-authors w Corresponding author w Senior author
Multimedia Submissions w EPAPS Electronic Physics Auxiliary Publication Service w Electronic repository for supplemental information w EPAPS home page at www.aip.org w Examples n n n n Movie files Audio files Animated.gifs 3D renderings
Preparing a Manuscript for Medical Physics w Medical Physics on-line submission site http://medphys.peerx-press.org/cgi-bin/main.plex w AIP Style Guide http://www.aip.org/pubservs/style/4thed/toc.html http://www.aip.org/pubservs/authserv.html
Supplemental and Multi-media Material w EPAPS http://www.aip.org/pubservs/epaps.html w Multi-media material http://www.aip.org/epaps/ epaps_multimedia.html
Sections of the Manuscript w Cover letter w Article file w Tables and Figures
References w Should be assigned consecutive numbers w Should then be listed in the same order on a separate sheet w Titles of articles, complete lists of authors, and inclusive pagination must be included w A list of standard abbreviations for journal names appears in the AIP Style Manual
Line Numbering Your Article File w Reviewers have requested that authors insert line numbering w Done for ease of reviewing w Authors can use in their point-by-point response w Guidelines for line numbering can be found at http://www.medphys.org/newinstructions.asp
Helpful Hints for PeerX-Press w For technical help, email pxphelp@aip.org w Approve converted files w Run Spell Check w Check figure numbers w Address cover letter to correct Editor w Include correct email address w Check and double check the presentation of the files
Manuscript Validation by the Journal Manager w Initial QC w Check for cover letter, manuscript file with title page and abstract included w If revision, look for point-by-point response w Manuscript file in Word document, single column, double spaced w Tables included in article w Figures in separate figure files and numbered correctly
Excess Page Fees w Charged if published article exceeds 10 journal pages w Cost is $150.00 per page w To approximate article length, divide double spaced, single column text pages by three, and total number of figures by four w If cannot pay excess page fee, do not exceed 10 journal pages
Criteria for Associate Editors and Referees w Expertise in topic of manuscript w Publication experience w Maturity in field w No conflicts of interest w Responsive to previous requests w Timely responsiveness w Thorough and courteous reviews
Guidelines for Referees w Comments to authors and to editor w General and specific comments and recommendations w Critical and impersonal evaluation w Original, unpublished work w Accuracy, originality and completeness w Clarity and succinctness of writing w Grammatical and compositional errors
Guidelines for Referees (continued) w Quality and necessity of illustrations/tables w Comprehensiveness of literature review w Paper and reference format w Relevance of title and structured abstract w Appropriateness of subject w Negative comments
Common Manuscript Deficiencies w Incorrect grammar w Illogical composition w Obscure writing w Verbose writing w Deviation from AIP Style Manual w Poor illustrations w Mathematical errors
Common Manuscript Deficiencies w Over-reaching of results w Inadequate literature review w Plagiarism and self-plagiarism w Multiplication of papers w Separation of supplemental material
Authors Response to Reviews w Courteous and fair w Accept or challenge w Annotated response w Rapid response (3 month deadline) w Decision appeal
What Follows the Decision Process w Notification w Acceptance letter w Manuscript is put in production queue w Copy-editing w Galley Proofs w Author Sign-off
Publication in Journal w Accelerated On line publication w Appearance in Print