BEL AIRE PLAY 2019 Performance Dates: Wednesday, March 20 24, 2019 Director & Choreographer: Marissa Joy Ganz Vocal & Music Director: Justin Pyne Music Ensemble Director: Jeb Gist HOW TO SIGN UP FOR THE PLAY: Register online and attend the auditions! Everyone who participates in the auditions will be cast in the show. STEP #1 READ THIS INFORMATION PACKET SIGN & RETURN THE ACTOR AGREEMENT Please make sure your child brings the signed Actor s Performance Contract to their audition! See the last page of this document for the contract. STEP #2 REGISTER ONLINE November 13 20, 2018 Online Registration Link: http://www.reedschools.org/page/728 Follow the prompts to register your child or children to audition and upload a photo If you are unable to complete the online application, contact Julia Cashin: belaireplay@gmail.com *Need based scholarships are available to learn more, please contact the Bel Aire office.* AUDITION SCHEDULE Tuesday 11/27 Wednesday 11/28 Thursday 11/29 Friday 11/30 Sunday 12/2 5th Grade: Acting, Singing & Movement 2:45 5:15pm OPTIONAL Dance Audition 5:15 6:00pm 4th Grade: Acting, Singing & Movement 1:45 4:15pm OPTIONAL Dance Audition 4:15 5:00pm 3rd Grade: Acting, Singing & Movement Choose one session: 2:45 4pm OR 3:45 5:00pm *3rd Grade students who have an after school activity at Bel Aire or chorus rehearsal on this day may come to the 3:45pm audition. Please be prompt! 4th / 5th Grade CALL BACKS 2:45 6:00pm Call Back List will be sent by 3:00pm Thursday 11/29 (3rd grade students will not be called back) Email sent with Cast Lists and Rehearsal Schedules after 6:00pm Tuesday 12/4 7 FIRST WEEK OF REHEARSALS Each Cast will have one full cast rehearsal either Tuesday or Wednesday. Some actors will be called for the first Friday rehearsal.
Welcome to the Bel Aire Play 2019 The Bel Aire Play is sponsored by the Bel Aire PTA and is directed by a professional Theater & Choreography Director and professional Music & Vocal Directors. Hopefully your questions will be answered here please let us know if we ve missed anything. PLAY REGISTRATION $200 per child The Student Registration fees to the PTA cover costs to hire professional Musical Theater Directors. The fee also funds supervision provided by our Bel Aire Teacher Aides and other RUSD personnel, instructional materials, costumes, sets, props, lighting, sound, and other staff. PARENT VOLUNTEER REQUIREMENT 8 hours per child or $200 per child With over 200 children divided into two casts and 6 performances over 5 days, the Bel Aire play is only possible with help of many parent volunteers. Each parent is required to volunteer 8 hours for one child, 12 hours for two, toward the success of the production. There are MANY fun ways to volunteer before the show, much of which can be done from home: tickets sales, program design, communications, props, costumes, or working onsite building sets. And, during the shows, volunteers help with student supervision, concession sales, backstage logistics, ushering, make up/hair, and more. When registering your child online, please select 2 volunteer options. Please note that we may not be able to place everyone in their first choice activity. If you are interested in leading one of these areas as a committee chair, please let us know! If you are unable to fulfill the volunteer time requirement please contribute $200 as a Parent Volunteer Buy Out. This fee is per child and is applied toward paid RUSD staff hired to help fill the gaps. AUDITIONS Audition details will be sent to parents by email following online registration. Parents (including all play volunteers) are not allowed to watch auditions. Below is a basic overview of what to expect. 4th & 5th Grade: Acting, Singing and Movement Students will be asked to sing a line and act out a line from the audition materials. A simple movement exercise will be taught and performed. Auditions will be held in front of fellow actors and a panel of teachers/directors. 3rd Grade: All 3rd grade students are cast as ensemble and will participate in fun, creative roles. Auditions are designed to be fun and to meet the Play Directors. They will participate in short acting, singing and movement exercises and will not audition individually. REFUNDS Last Day to Cancel and Receive a Full Refund: Wednesday, December 19 The Student Registration and Parent Volunteer Buy Out (if applicable) will be refunded in full if the cancellation is received by this day. Refunds will not be offered after December 19, 2018.
REHEARSALS Please have your child bring a nut free snack to enjoy before rehearsals. Rehearsals are held on Tuesdays, Wednesdays, and Fridays on a rotating schedule, depending on casting. Your child s rehearsal schedule will be sent by email December 2nd with the cast list. The rotating schedule is designed with the understanding that your child may miss up to 2 rehearsals (unexcused) and that your child might need to miss other activities to adhere to the play commitment. Students who miss rehearsals on a regular basis not only miss out on important stage, movement and vocal instruction for themselves, their absence can cause confusion for other students regarding their placement on stage and vocal cues, etc. Rehearsal Dates 12/4 12/14 (no rehearsal week of 12/17) 1/8 3/19 Rehearsal Times Tuesdays or Fridays (3 5pm), or Wednesdays (2 4pm) Extended Rehearsals 2/26 3/19 Tuesdays or Fridays (3 5:30pm), or Wednesdays (2 4:30pm) Mandatory Tech Rehearsal 3/16 All Performers (Times TBD) Mandatory Dress Rehearsals 3/18 & 19, one cast each day (3:00 5:30pm) Please expect Leads to be called as often as 2x / week, some other cast members may also be called 2x / week depending on which scenes are scheduled for that rehearsal. 3rd Grade students will only have rehearsal 1x / week until closer to the performance dates. Rehearsal Attendance and Behavior Commitment Theater is an ensemble, and teamwork and consideration for your fellow actors is crucial. Please review and sign the Actor Contract (attached) for details about the behavior and attendance commitments. Attendance at rehearsal is very important to the overall cast. Please be sure to inform us if your child will be unable to attend. Students who miss more than two (2) unexcused rehearsals, (missed rehearsals due to illness not included) will be asked to reconsider participation in the play. *Siblings are only allowed at rehearsals when they are also scheduled for rehearsal that day.
ACTOR S PERFORMANCE CONTRACT Please read, sign and return the contract at auditions. The student will only be assigned a role once this is received. Thank you!! This Actor s Performance Contract is made between the Bel Aire Play Committee and families with children enrolled in the play. Please review the information below carefully and please be sure the material is discussed with actors and parent(s) or guardian(s). The Play Producers and Directors thank you in advance for your help and cooperation! By signing this contract the following is understood and agreed to: Audition Expectations 1. Auditions include 3 simple parts (acting, singing and movement) and are meant to be fun and fair. 2. The audition judges will include the Play Director, Music Directors, and some Bel Aire teachers. 3. All 3rd graders are cast in the chorus, with fun roles/costumes for both boys and girls. 4. 4th & 5th graders will be cast in lead roles, supporting roles, or as ensemble. All roles are fun! Rehearsal & Performance Attendance Expectations 1. Actors agree to learn all lines, songs and dances for his/her assigned part and assume responsibility for care of scripts, personal properties, and costumes. 2. Actors agree to follow Bel Aire school rules for behavior towards other students, respect for adults, and school property. Disruptive, disrespectful behavior will not be tolerated. Parents will be notified if a student has been warned during rehearsal. More than two warnings will result in the child s dismissal from the play with no refund of fees (if after December 19). 3. Actors agree to arrive immediately following school and sign in. (Never sign in for another actor!) 4. Actors agree to arrive at their scheduled times for performances. 5. Parents agree to notify the Play Producer prior to rehearsal (contact below) if the child will be late. 6. Actors agree to attend all scheduled rehearsals except in cases of illness. Students who stay home sick from school may not attend rehearsal the same day. More than 2 unexcused absences will result in the child s dismissal from the play with no refund of fees (if after December 19). Safety Expectations 1. Students agree to stay in the designated play rehearsal areas at all times. All school rules apply. 2. Leaving unexcused during rehearsals will result in an automatic dismissal from the play. 3. No siblings or friends are allowed at the rehearsals if they are not in the play. 4. Children must be picked up on time. Supervision is only provided until 5 minutes after rehearsal end time. Special Medical or Behavioral Support Needs 1. PTA sponsored plays are voluntary activities that take place outside the normal school day. Students requiring specialized medical or behavioral support are welcome to participate, however parents will need to make independent arrangements if specialized support is necessary. 2. Medically trained personnel will not be available for rehearsals and/or performances. Medical supplies and records maintained in the school offices will not be available to play staff supervisors. Photography & Filming 1. RUSD may obtain and reproduce images of your child engaged in school play activities through printed, audio, visual, or electronic means, these may be used for the creation and use of materials to promote and improve RUSD education programs through formats that may include print, social media, websites, and other formats.
BEL AIRE PLAY CONTRACT To be completed by the student and parent. Please sign and return this page at or before auditions. I have read and agree to follow all of the contract expectations. I have read and understand the consequences if I do not meet them. I understand and agree to the commitment I am making to my fellow students, teachers, staff, and directors and producers of the Bel Aire Play. Student s Name Student s Signature I have read and agree to all of the contract expectations and I understand the consequences if my child does not meet them. I fully authorize and grant the Reed Union School District and its authorized representatives the right to print, photograph, videotape, record, edit, and reproduce as desired my child s image and to include identifying information for my child as desired for the purposes described above. Parent s/guardian s Name Parent s/guardian s Signature PLEASE RETURN THIS SIGNED CONTRACT AT AUDITIONS