EXHIBIT REGULATIONS FOR THE March 29-31, 2019 Kingston 1000 Islands Sportsplex 1485 Westbrook Rd. Kingston, Ontario K7P 3A1 (Please check our website for maps) ontariotradeshows.com PLEASE NOTE: We have installed a second Air Lock to expedite the move-in and move-out. We can also accommodate larger boats. NEW AIR LOCK: 12 w x 14 h x 60 long/original AIR LOCK: 10 w X 12 h x 47 long. Move-In and Set-Up Times: TUESDAY, MARCH 26, 2019 10:00 am 11:30 am The Boat Warehouse & North Country Marine 11:30 am 1:00 pm ~ Wards Marine, Performance Shed & D&M Boat Sales & Hurst 1:00pm ~ 2:00 pm ~ LD Powersports 2:00 pm 4:00 pm ~ Aqua Bay, Kelsey s ~ Naylor s ~ Cartronics ~ Quinte Boat All other Boat Show Exhibitors can move-in on Wednesday, March 27 th Thursday, March 28 th between 8:00 am 6:00 pm and COMPLIMENTARY FORK TRUCK SERVICE WILL BE AVAILABLE (There will be NO set-up on Friday) ALL EXHIBITS MUST BE SET-UP BY THURSDAY, MARCH 28, AT 6:00 PM AS THE SHOW OPENS AT 11:00AM ON FRIDAY It is necessary that all exhibitors adhere to these guidelines to avoid problems and conflicts on-site. THE KINGSTON 1000 ISLANDS SPORTSPLEX WHICH IS A 100,000 SQ. FT. DOMED SOCCER FACILITY
PLEASE READ THE FOLLOWING: 1. 20/20 Show Productions Inc. will have 8 people on-site to assist exhibitors during all move-in and move-out hours. We will also have 4-wheelers with trailer hitches, and 8 large push carts to expedite the move-in and move-out process. 2. There will be a fork truck available, but only our certified drivers will be permitted to operate the fork truck. 3. If you have any special requests, please contact Stuart Galloway directly at (226) 363-0550. We will do our best to accommodate. 4. Because this show is directly on the padded artificial turf, we must have 12 x 12 x 3/8 plywood pieces under each tire of vehicles or trailers on display. The tongue of the trailer must have 12 x 12 x 3/8 plywood underneath. Please provide all of the plywood for each vehicle or trailer in the show. If a vehicle is on display it must have a minimum 3 x 3 plastic sheet or waterproof tarp under the drip pan. 5. Booth carpeting will not be permitted as it will not adhere to the turf grass. 6. There is no use of Amour All or other similar cleaners to be used in the facility as it will damage the turf. The use of any nails, crews, pins, safety pins, etc. is prohibited as these items can fall into the turf grass and create future hazards. 7. Exhibitor parking areas must be used. Exhibitors will be shuttled to the show during all show hours. Pre-Show Staging Exhibitors may bring product to the facility on Monday, March 25 and Tuesday, March 26. There will be on-site power washer located at the back of the building. Times for the power washer will be Noon 4:00 pm on Monday and 9:00 am 4:00 pm on Tuesday and Wednesday. Security will be provided in the staging area on Monday from 6:00 pm 8:00 am. The Exhibitor Must: BE ON HAND TO ACCEPT DELIVERIES /BRING THEIR OWN EXTENSION CORDS! ARRANGE FOR ALL LABOUR NECESSARY TO HANDLE MATERIAL TO AND FROM THEIR EXHIBIT BOOTH.** A fork truck service will be made complimentary to all exhibitors based on availability. Check in with Show Personnel upon arrival for direction to your correct booth location. Not bring pets into their booth No coffee/water in booth unless it is a sample size only Must not bring popcorn into their booths to hand out to attendees Unload vehicles and immediately move them from loading points. Exhibitor Services: Electrical service must be ordered in advance of move-in by using the enclosed 20/20 Show Productions Electrical Order Form. Your order will then be waiting for you when you arrive for set-up. All orders taken at the show will be at a higher price. All table and chair requirements can be ordered directly from the Show Decorator (RVS Exhibitional Draperies) or EXHIBITORS MAY BRING THEIR OWN. Please refer to the enclosed order form. This form must be completed and forwarded to RVS Exhibitional Draperies who will ensure your order is delivered prior to your set-up. They will also have a desk at registration for any last minute orders. However, on-site orders will be more expensive. (Please refer to enclosed order form.)
Exhibitor Badges: All exhibitors must wear name tags identifying themselves to Show Staff upon entering the show through the Exhibitor Entrance. Exhibitor Etiquette: Exhibit staff must stay within the confines of their allotted booth space when doing business. This means the following: No standing in the aisle to stop show visitors or to talk to show visitors. No walking the show to hand out exhibit material to show visitors. No solicitation of show visitors outside the main entrance of the show or putting exhibit material on car windows in the visitor parking lot. WIFI: The Sportsplex is not equipped with WIFI. We suggest using your Personal Hot Spot on your mobile phone. Talk to your mobile phone carrier (ie: Telus, Rogers, Bell, etc.) if you are not familiar with this process. Please contact our office (226-363-0550) with any questions regarding WiFi/Internet/Phone. Janitorial Services: Aisle cleaning will be provided one hour before show opening on Friday, Saturday and Sunday. On-going exhibit site-cleaning is the responsibility of the Exhibitor. Crate Storage: All on-site crate and product storage is FREE, but limited. Please take all trailers and empty vehicles off-site if possible. If this is not possible alternate arrangements can be made with Show Management. Exhibitor Service Interval: Exhibitors may access the building one hour prior to opening on each day of the show. All exhibitors entering the show must present their exhibitor badges to show personnel at the door. Product at the Show: Watercraft SHOW HOURS Friday, March 29, 2019 ~ 11:00 am - 6:00 pm Saturday, March 30, 2019 ~ 10:00 am - 6:00 pm Sunday, March 31, 2019 ~ 10:00 am 4.30 pm 2/3 of the given booth space must have NEW 2019 Product. Up to 1/3 of the booth space may have NEW 2018 Product. There is to be no used product or pre-owned product at this show. Booth Dimensions: Exhibitors should check their site perimeters prior to setting up their displays. If you have any doubts about the size or perimeters of your booth, please consult Show Personnel. Booth dimensions will be strictly enforced to ensure clear aisles for show visitors. Fire Regulations: Fire extinguishers, fire hose boxes, exit doors, exit signs and emergency lights must not be blocked or obscured by exhibits. All materials used in your display must meet the requirements of the city Fire Marshall. An inspection by the Fire Marshall will commence prior to show opening.
Exhibit Vehicles: Automobiles and all other motorized vehicles MUST have batteries disconnected, less than ¼ tank of fuel, plywood under all tires and a plastic sheet or waterproof tarp under the oil pan. Insurance (Exhibitor Property & Public Liability): 20/20 Show Productions Inc. is insured against Public Liability and Facility Damage arising at the show. This insurance does not cover Exhibitor s property placed on display. Exhibitors should staff their booths prior to show opening and be in attendance during all show hours. Exhibitors should contact their insurance carrier to assure that their products are covered while on display at the show. Exhibitors are responsible for their own products and equipment, which includes any lost, damaged or stolen goods. 20/20 Show Productions Inc. requires all exhibitors to carry $2,000,000. Public liability for on-site coverage while at the Kingston Boat & Recreation Show. 20/20 Show Productions Inc. and the Kingston 1000 Islands Sportsplex must be added as additional insured. Contests and Giveaways: Contests and like promotions by Exhibitors shall be of a clear-cut nature and FREE from any obligations to the winner. The award(s) and terms of same must be clearly stated on the entry form and must not be conditional upon placing an order or purchase of a service contract. Selling, Samples and Signs: Soliciting of business, distribution of samples/literature and the posting of signs/banners/posters is permitted only within the perimeters of your own booth. All selling or soliciting outside of your booth location is prohibited. Sound Systems: Televisions, VCR s, sound systems and musical instruments are permitted at the show. However, Show Management reserves the right to control the volume from these sources. The use of sirens, electronic whistles and alarms is not permitted. Move-Out Times: Sunday, March 31, 2019 ~ 4:35 pm - 9:00 pm Monday, April 1, 2019 ~ 7:30 am 1:00 pm We will have additional staff during move-out to expedite the process! Packing and dismantling of exhibits cannot commence while the public is in attendance at the show. Exhibitors are responsible for the cost of handling, loading and dispatching of all materials left in the building after 1:00 pm on Monday, April 1, 2019. There will be a $200.00 fine to any exhibitor that begins to tear down prior to 4:35 pm. There will also be a charge to exhibitors if they leave an excessive mess during move-out. Security: 20/20 Show Productions Inc. acts with due diligence to protect the property of all exhibitors. Each exhibitor is however, responsible for their own displays and property on-site at the Kingston Boat & Recreation Show.
ELECTRICAL ORDER FORM Company Name: Contact Person: Address: City: Prov./State: Postal Code/Zip: Phone: ( ) Extension: Fax: ( ) Email: If you HAVE NOT already ordered electrical and require it, please complete this form and return to Barb Price by fax: 226-363-0455 or by email at barbp@exposition.com. All on-site orders will be double the advance show price!! Electricity ($90.00 per 110V 13Amp Duplex Receptacle): # Req d Cost of Electrical Services: $ + 13% HST Total Cost Owing: $ CREDIT CARD INFORMATION Amount to be applied to credit card: $ VISA M/C Credit Card # Expiry Date: / 3 Digit V-Code (Back of Card): Signature: Please fax to (226) 363-0455 Please Make Cheques Payable to 20/20 Show Productions Inc. E-mail: barbp@exposition.com ALL ORDERS MUST BE RECEIVED BY MARCH 12, 2019 The Kingston Boat & Recreation Show is Produced & Managed By: 20/20 SHOW PRODUCTIONS INC.
ELECTRICAL SERVICES USAGE GUIDE The following wattages are approximate and are provided to help you estimate your power usage. To assist in estimating we recommend that you refer to the name plate or stamp usually on the back or bottom of any electrical apparatus and the order the corresponding outlet for each piece of equipment to avoid tripping/power outages during the show. The formula for wattage is voltage x amperage (120 volt x 1 amp = 120 watts) 5 100 watt light bulbs = (5 x 100 = 500 watts) Wattage Computer - Monitor (independent) 120-200 Computer - Desktop (Monitor & CPU) 200 900 Computer Laptop 100 300 DVD Player 50 100 Electric Frying Pan 1200 2000 Flat Screen TV 32 to 50 1000 Heat Lamps 250 Heater - Portable 1500 2000 Hot Plate Single 1000 Hot Water Heater (30 amp/208 volt/single Phase) Steamer 2000 Stereo (Amplifier) 100 500 Television 100 500 Vacuum Cleaner 100 Water Cooler - Cold Water 1000 Water Cooler Hot/Cold Water 1000 PLEASE NOTE: ALL EXHIBITORS MUST BRING THEIR OWN EXTENSION CORDS AND POWER BARS IF REQUIRED!
EXHIBITOR BADGE FORM PLEASE FAX OR MAIL NO LATER THAN Tuesday, March 13, 2019 This form is for BOOTH STAFF ONLY!! FAX OR EMAIL TO: 20/20 SHOW PRODUCTIONS INC. Attention: Barb Price Phone: (226) 363-0550 Fax: (226) 363-0455 E: barbp@exposition.com PLEASE PRINT OR TYPE The name of each person that will be staffing your display booth during show hours. Booth Number(s) 1. 2. 3. 4. 5. 6. 7. 8. Maximum of 8 persons unless authorized by Show Management! Completed By: Company: Phone: ( ) Fax: ( ) NOTE: Badges will NOT be mailed, they will be available for pick-up at the show during MOVE-IN!! The Kingston Boat & Recreation Show is Produced & Managed By: 20/20 SHOW PRODUCTIONS INC.
QUALITY HOTEL & SUITES 1530 Robson Court Kingston, ON K7P 0K4 Phone: (613) 389-9998 Fax: (613) 817-5312 Call to Reserve Your Room Prior to February 26, 2019 Phone: (613) 389-9998 Email: reservations@qualitysuiteskingston.com Ask for Group Code: 20/20 Show Productions Inc. 2019 Rates starting @ $105.00 + HST per night (Sunday-Thursday) $125.00 + HST per night (Friday & Saturday) 100% Smoke Free Hot breakfast incl. 6am-9am weekdays & 7am-10am Weekends Hotel accessible to individuals with disabilities Business Center Exercise Room First-aid staff/24hr Flat Screen/Plasma TV AMENITIES Free Coffee Free Local Calls Free Wireless High Speed Internet Interior Corridors Microwave Outdoor Parking Pet-friendly Hotel Refrigerator Truck Parking Voice Mail
The Ontario Ministry of Labour deems the set-up and move-out of a trade/ consumer show to be a construction site. All people that are building on the show floor during these times must wear steel-toed safety shoes/boots and a hard hat. This applies to anyone constructing or building at the show. Eg: pergolas, sunrooms, landscape displays, etc. This does not apply to companies that are simply carrying their products, signs or literature to their booth for standard booth setup. If you are not sure, please call our office. Thank You Show Management 20/20 Show Productions Inc.
RVS Exhibitional Draperies Inc P O Box 2860 St Marys, Ontario N4X 1C7 TEL: (519) 349-2024 FAX: (519) 349-2036 www.rvsdraperies.com EMAIL: rvsinc@quadro.net The following is effective immediately! We at RVS have over the past 35+ years worked with many different companies and clients in all parts of Ontario. We have always had the minor cut into our drapery we hang by the odd exhibitor trying to hang signage. The past 2 years though this has become a major problem. To help give a scope of what we are currently dealing with, for every 100ft of 8ft high drape we install we are looking at approximately (6-1/2 inch to 7inch holes.) Smaller events / Larger events the numbers average out. To help create a positive change we are implementing that Metal S hooks be hung over our drapery allowing you to hang signage off our drapery without poking holes to do so. If you will be hanging signs please ensure you have S Hooks (see photo below) with you. We will from this point on be logging all damage done to our materials. This information will then be shared with you (and the promotor) of the event as well as an invoice of $10.00 per cut/damage to the drapery, unless it is extreme then the cost may be higher. Sincerely yours, RVS Management.