Classroom Technology Committee 2009-10 Report Submitted by Stephanie Smullen The committee met 4 times during the Fall 2009 semester and once during the Spring 2010 semester. The committee also contributed to the ITD Assessment request for proposals and proposal evaluation during the Spring 2010 semester. Committee Members: Stephanie Smullen, Chair, Virginia Cairns, Charles Hart, Nicholas Honerkamp, Edward Rozema, Roger Thompson, Gavin Townsend, Cynthia White, Joe Wilferth 1. Meeting of August 28, 2009 Monty Wilson was invited to discuss ITD issues. He and his staff told us:! Campus internet access was upgraded from 50 megabits in Fall 2008 to 200 megabits now! Internet access schedule give priority to campus classrooms and labs during the day and switches to the dorms at night! University portal will be converted to Sharepoint next year, MS forefront will replace Mcafee virus protections! System wide agreement have made MS Office available for $9.95, as well as, Matlab and the online Microsoft training classes! Podiums o Updates done weekly at 2 am o The projector filters are scheduled to be cleaned once a semester or so o The button panels have been replaced with touch panels in Fletcher. The touch panels have been (or will be) updated to fix a problem with power interruptions. o $6900 is needed to update the podiums there are about 125 podiums on campus! $1000 for computer replacements! $1000+ for touch screens to replace button panels o $50,000 budget increase for maintenance is available this year! Bradford checks that computers have an updated operating system and virus checker. UTC has 5000 licenses. Charles Hart brought 2 clicker systems and we discussed Karen Adsit s and Charles concerns.! iclicker and Turning Point are 2 of the competing systems. Currently the Teaching Learning Center supports iclicker and provides several hundred units for student use.! Some publishers are bundling the clickers with the textbooks. This could result in student purchasing multiple devices.! The clickers can be used anonymously or identified.! The committee is going to ask colleagues for input on this issue. Roger Thompson chair of the committee last year presented the committee s report and recommendations. The report is posted on the Blackboard site.
! Results from a survey will be available soon! The request for sustainable funding should be continued by the committee! The report will be forwarded to Faculty Senate 1. Meeting of September 11, 2009 Clint Smullen talked about Banner implementation and BlackBoard.! Banner is a UT system wide implementation. All TBR schools have already implemented Banner.! The Admission module will be used, beginning on Oct. 5 th for Fall 2010 admissions. Document imaging is included in the system.! The Financial Aid module with be ported from the old Banner implementation and will be available on the new system sometime in December or January.! The Registration module! Tested with a Mock (Moc?) Registration in late January-early February. Faculty, staff and student volunteers will be asked to test the system with as many people simultaneously using it as possible! Used for Fall 2010 registration during the regular pre-registration period begining March 29, 2010! The old registration system will be used for Summer 2010 registration. WebASIS will be used for RAP sheet information until the Fall 2010 semester.! The Billing system will be moved to new Banner in early July, 2010.! The Degree Audit system will be used for December, 2010 graduates.! Banner can check prerequisites but it will not do so during pre-registration for Fall 2010. It will be turned on with the full system in Fall 2010.! Online course rolls and grade entry will be available in Fall 2010.! Banner does have the capability of scheduling class rooms. However, most class rooms on campus are controlled by Deans. Only 72 rooms are free to be scheduled for any class.! BlackBoard has increased UTC s annual fee 7% (primarily due to increased enrollment) this year. The cost per student for the BlackBoard system is about $3. This compares favorably to UTK s cost of $4.70/student. 2. Faculty were surveyed to determine their classroom equipment needs. The results of the survey are attached as Podium Survey Results.pdf. 3. Meeting of October 16, 2009 Clint Smullen came to discuss Faculty/Staff Computer Refresh! Selection of 4 types of machines: Dell desktop, Dell laptop, Mac desktop, Mac laptop! It appears that ITD (Monty Wilson) is now in charge of ordering machines. They will be ordered in mass.
Proposed Standard Software for podium machines:! Windows machines:! Windows 7! IE8! Firefox! Chrome! Office Enterprise 07 or later! Acrobat Reader! Foxit! Shockwave! Flash! Real Player! Quick Time/ITunes! Java Runtime 1.6! Forefront! Power DVD player! Irfanview! Outlook with Exchange settings! Optional additions: SPSS, with license Maple, Matlab, Mac machines:! Firefox! Mac Office 07 4. Meeting of November 13, 2009 Monty Wilson and James Spruill came to discuss the podium update and faculty/staff computer refresh.! The common software installed on podiums will be the following. A * indicates that the program will be on the desktop. Disk space will be available for users to save files. Windows machines: Windows 7 *IE8 *Firefox Chrome *Office Enterprise 07 Acrobat Reader Foxit Shockwave Flash Real Player Quick Time/ITunes
Java Runtime 1.6 Forefront Power DVD player Irfanview Optional additions: SPSS, with license Maple, Matlab, Mac machines: Firefox Mac Office 07! The podium machines will be replaced January-March 2010.! Faculty/staff machines will be replaced during the Spring semester priority is given to machines 5+ years old. It is anticipated that more money will be available next year.! The Classroom Technology Committee will serve on the IT Assessment and Strategic Plan 2010-2015 committee. A consultant will review IT needs in the Spring and the Committee will assist with a vision for the future.! The prioritized completed survey of podium classrooms will be forwarded to Monty Wilson and facilities. Review the spreadsheet for any errors or additions that might be needed. 5. The committee completed a survey of all of the rooms with podiums to determine classroom needs. A prioritized list of the needs found is attached as Classroom Needs Results Prioritized.pdf 6. Meeting of April 12, 2010! Monty Wilson, Ray Soldano brought a report on the podium and faculty staff computer refresh. Podiums: There are now 137 podiums (15 new podiums). The computers have been replaced in 31 podiums. The replacement work has been slowed down due to problems finding times to access the rooms when classes are not meeting. They expect to be able to change out many more computers during the spring-summer break. The computers on the 3 rd and 4 th floors of EMCS and EMCS 220 are not are part of the ITD computer replacement. Comments about these computers should be addressed to the Dean of Engineering and Computer Science or the Engineering and Computer Science Technical Support group. Note that the red phones in the classrooms are ordinary campus phones if you need help with a podium system, use this phone to call. ITD will request funds to replace the control panels and projectors from next year s stimulus money.
Faculty-Staff Computer Refresh: About 100 computers have been distributed to faculty or colleges. An additional 200 will be distributed during the summer. Some of these machines have not yet arrived on campus. If faculty prefer to wait until close to the fall semester to have their machine replaced, they can do so. None of these machines the newest of which was purchased in mid-2005 will be reused since they are such old and unreliable technology. Funds will be requested from next year s stimulus money to replace an additional 300-400 machines. These machines will be 2 years old or older. The relatively new machines will be used to replace older lab machines.! ITD Assessment The firm that won the bid to do the ITD Assessment is BDMP Associates. They will conduct focus groups on campus next Monday and Tuesday, April 19 th and 20 th. Any faculty with concerns, comments or suggestions about IT are asked to help the assessment process by going to a focus group. If you can t go yourself, please recruit some of your colleagues. The times are: Monday, April 19 th, 3:00 pm UC Heritage Room Tuesday, April 20 th, 9:30 am UC Heritage Room
To: Faculty Senate From: Classroom Technology Committee Stephanie Smullen, Chair Members: Virginia Cairns, Charles Hart, Nick Honerkamp, Ed Rozema, Roger Thompson, Gavin Townsend, Cynthia White, Joe Wilferth Date: October 5, 2009 The committee has been investigating needs for classroom technology. We want the faculty to have input into how the money available from stimulus funds might be spent. To get an idea of how money might improve classroom technology we asked faculty in our areas for suggestions and we asked faculty to respond to a survey about Classroom Podiums. A summary and detailed results of this survey are attached. This survey and the one conducted by the committee during Spring 2009 reveal that classroom technology desperately needs updating. We have developed a prioritized list of needs based on input from our colleagues: 1. Replace the computers on all Smart Podiums and Smart Carts that have not been updated within the last year a. Purchase a supply of the parts that commonly need replacement on the podiums so that repairs can be made quickly b. Purchase a supply of projector bulbs and other consumables for the podiums 2. Install projection equipment in more classrooms. a. Install podiums in rooms that are large enough to accommodate them and in buildings not already supplied with podiums (such as Guerry). b. Install simpler projection configurations (a ceiling mounted projector, audio speakers and a place to plug in a laptop or cart computer) in small lecture and class rooms. 3. Correct the lighting in all classrooms with projection capability. Install dimmers, remove bulbs over the projection screen and install new opaque window shades (especially in Holt Hall) 4. Repair the screens so that they will stay down until they need to be retracted. Replace screens or add hooks and cords. 5. Replace chalk board with white boards (especially in Hunter Hall). 6. Update or replace projectors that do not automatically turn off 7. Add smart boards to appropriate rooms While not directly related to classrooms, faculty office computers are essential for faculty to develop presentations to be used in the classroom.! Faculty machines should be replaced with either laptops and docking stations or desktops, as appropriate for each faculty member. Priority should be given to faculty with equipment older than 3 years.! Additionally, departments should be provided with a pool of departmental laptops or portable computers that part-time faculty could use as needed for their classes.
Classroom Needs Survey Use the following codes to rate extremity of the need: 0=Acceptable 1=Moderately needed 2=Desperately needed Yellow indicates -- a new podium installation Green indicates -- currently under construction or use unclear, skip for now Specify screen Capa Window White Screen needs (replacement, Specify lighting needs (remove bulbs, Building Room Type city Blinds Boards Needs tiedown, ) Lighting dimmer,..) Davenport 319 Class 40 0 2 1 power 2 Committee Member Other needs Score Re-wire. The room lights are on a motion detector and it is the same circuit as the projector. When lights go off projector goes off! upgrade podium Thompson 5 Brock 204/303 Class 21 0 2 2 0 NO PODIUMS, white board and screens needed Honerkamp 4 Consider rotating Guerry 311A Class 25 0 2 Different 1 placement 1 Move switch board/screen 90⁰ to wall common to 311A & B Smullen 4 Tie down Consider rotating board/screen 90⁰ to wall Guerry 311B Class 26 0 2 1 improved 1 Two fixtures don't work. common to 311A & B Smullen 4 switched light bank not 42 seats -- white board in front of screen 1 bulb needed. has foam boards Hunter 304 Class 41 1 2 0 1 out in windows Hart 4 Davenport 133 Class 36 2 0 1 Replacement 0 repair and upgrade podium - VCR/DVD and 0 sound system broken Thompson 3 Davenport 305 Class 35 0 2 1 power 0 0 Thompson 3 Guerry 305 Class 33 0 0 Larger screen needed. Do not 2 block white Remove bulbs over 1 screen? Smullen 3 Hunter 303 Class 45 0 2 0 1 1 bulb out 25 seats -- white board needed -- chalk board will clog projector Hart 3 no approp place this is a formal reading room being used as a Library (Sou 102 Class 40? 0 1 1 to install one 1 no dimming classroom Cairns 3 Davenport 207 Class 44 0 2 0 N/A 0 0 upgrade podium Thompson 2
Fine Arts Center 339 Class about 24 1 0 0 Could use master dimmer instead of four independenctly 1 controled tracklights blinds need to be cleaned and straightened Townsend 2 Fine Arts Center 356 Class 77 0 2 0 0 Whiteboard needs to be replaced Townsend 2 Remove junk stored in Fletcher 316 PC Clas 40 0 2 0 0 corner White 2 Frist 203 Class 2 0 0 0 Wants podium Thompson 2 Frist 205 Class 24 2 0 0 0 Makeshift-wants podium, document camera needed Thompson 2 Not functional as classroom, podium could Frist 302 Class 35 2 0 0 0 be move to 203? Thompson 2 Holt 349 Class 23 2 Replace blackboard. Clean proj. filter Wilferth 2 Hunter 307 Class 42 0 1 0 0 1 2 bulbs out 48 seats -- white board needed Hart 2 Hunter 402 Class 33 0 2 Get rid of chalkboards in 0 here! 0 Cairns 2 whiteboard in here is VERY Has no podium, has really old cart. No room for Library 208 Class? 0 2 old and surface is no longer cleanable 0 Lupton podium but something smaller and more updated is needed. Cairns 2 Computer Moniter in podium needs fixing. Controls have recently EMCS 201 Class 141 0 0 0 Two projectors but at 1 least one is often dim. been replaced so podium might now work. Rozema 1 EMCS 211 Class 30 0 0 1 Needs tiedown 0 Dimmer near podium. No stool. Rozema 1
EMCS 230 Class 295 0 0 0 1 board. It would be ideal to be able to dim the lights that illuminate the white On podium, "Black" button causes the computer screen to go black as well as the projector screen. CD/DVD player controls: only able to use the volume control on the control panel on top -- have to bend down to cue up the tracks and start the Cd's. We need to have a supply of 9 volt batteries that microphone goes out. Rozema 1 Dimmer near podium. One set of lights EMCS 240 Class 41 0 0 0 doesn't turn off. On/Off/Dimmer control 1 is flaky. Updates need to be installed. Program called "putty" on desktop. Rozema 1 EMCS 301 Class 67 0 0 Better tie down 1 and longer cord 0 upgrade podium computer Smullen 1 EMCS 312 Class 19 1 0 0 0 upgrade podium computer, Left rear blind won't stay up Smullen 1 EMCS 402 Class 28 0 0 0 1 Dimmer control is flaky. Smullen 1 Fletcher 210 Class 53 0 0 1 Needs Cleaning 0 White 1 Fletcher 212 Class 30 0 0 0 Too dark at night with 1 "dimmed" setting White 1 Fletcher 314 PC Clas 30 0 1 0 0 White 1 Holt 207 Class 32 1 Circuit lighting needed Wilferth 1 Holt 208 Class 32 1 Circuit lighting needed Clean proj. filter Wilferth 1 Both whiteboard need to be replaced. Clean proj. Hunter 208 Class 32 1 filter Wilferth 1 switched light bank not in front of screen 3 Hunter 212 Class 49 0 0 0 1 bulbs out 51 chairs Hart 1 Hunter 309 Lab 33 0 1 0 0 31 seats this is not a lab, standard classroom - has white board and chalk board Hart 1
Library 101 Class 16 0 0 1 none there now 0 no dimmer but okay this is an internal conf room Cairns 1 Arena 217 Class 35 Not visited 0 Brock 201 Class 70 0 0 0 0 Honerkamp 0 Brock 202 Class 40 0 0 0 0 Honerkamp 0 Brock 205 Class 40 0 0 0 0 LOW VOLUME Honerkamp 0 Brock 206 Class 30 0 0 0 0 Honerkamp 0 Brock 301 Class 41 0 0 0 0 NO DOC CAM Honerkamp 0 Brock 401 Class 32 0 0 0 0 Honerkamp 0 Brock 402 Class 41 0 0 0 0 Honerkamp 0 Brock 403 Class 33 0 0 0 0 Honerkamp 0 Brock 405 Class 41 0 0 0 0 Honerkamp 0 Brock 406 Class 31 0 0 0 0 Honerkamp 0 Davenport 111 Class 28 0 0 0 0 Thompson 0 EMCS 203 Class 45 0 0 0 0 Dimmer near podium. Some student tables have begun falling apart. Faculty stool is broken. Rozema 0 EMCS 206 Class 48 0 0 0 0 Dimmer near podium. Rozema 0 EMCS 216 Class 30 0 0 0 0 Dimmer near podium. Computer setup is nonstandard: 50 files on the deskup, etc. Rozema 0 EMCS 218 Class 54 0 0 0 0 Dimmer near podium. Broken stool. Rozema 0 EMCS 219 Class 45 0 0 0 0 Dimmer near podium. No stool. Rozema 0 EMCS 220 Class 40 I was not able to enter this "classroom" b/c my key didn't work. I never saw it in use. Rozema 0 EMCS 232 Class 30 0 0 0 0 Dimmer near podium. No stool. Rozema 0 EMCS 233 Class 45 0 0 0 0 Dimmer near podium. No stool. Rozema 0 EMCS 238 Class 45 0 0 0 0 Dimmer near podium. No stool. Clock doesn't work. Rozema 0 EMCS 239 Class 45 0 0 0 0 Dimmer near podium. No stool. McAfee is turned off. Rozema 0 EMCS 302 Class 34 0 0 0 0 upgrade podium computer Smullen 0 EMCS 306 Class 24 0 0 0 0 upgrade podium computer Smullen 0 EMCS 321 Class 24 0 0 0 0 upgrade podium computer Smullen 0 EMCS 401 Class 30 0 0 0 0 Smullen 0 EMCS 403 Class 36 0 0 0 0 Smullen 0 EMCS 404 Class 30 0 0 0 0 Smullen 0 EMCS 407 Class 30 Locked -- unable to access Smullen 0
EMCS 422 Class 45 0 0 0 0 Dim projector bulb. White board and room DESPERATELY need cleaning. Smullen 0 EMCS 423 Class 30 0 0 0 0 Smullen 0 Fine Arts Center 210 Class 40 unable to check Townsend 0 Fletcher 100 Class 96 0 0 0 0 Townsend 0 Fletcher 105 Class 48 0 0 0 0 Townsend 0 Fletcher 110 Class 53 unable to check Townsend 0 Fletcher 113 Class 91 0 0 0 0 Townsend 0 Fletcher 114 Class 130 0 0 0 0 Townsend 0 Fletcher 200 Class 49 0 0 0 0 Townsend 0 Fletcher 201 Class 49 0 0 0 0 Townsend 0 Fletcher 205 Class about 18 0 0 0 0 Townsend 0 Fletcher 206 Class about 18 0 0 0 0 Townsend 0 Fletcher 211 Class 48 0 0 0 0 White 0 Fletcher 213 Class 43 0 0 0 0 Projector bulb has recurring problems White 0 Fletcher 310 Class 50 0 0 0 0 White 0 Fletcher 311 Class 40 0 0 0 0 White 0 Fletcher 315 Class 42 0 0 0 0 White 0 Fletcher 317 Class 21 0 0 0 0 White 0 Fletcher 321 Class 30 0 0 0 0 Capacity should be smaller - too many desk-chairs - it really cannot hold 30 people White 0 Founders 102 Class? Not visited 0 Frist 200 Class 47 0 0 0 0 Upgrade podium Thompson 0 Frist 305 Class 25 0 0 0 0 Upgrade podium Thompson 0 Grote 129 Class 250 Not visited 0 Grote 420 Class 50 Not visited 0 Holt 101 Class 31 Clean proj. filter Wilferth 0 Holt 124 Class 59 Clean proj. filter Wilferth 0 Holt 204 Class 39 No Sound for VCR/VHS Wilferth 0 Holt 205 Class 32 Clean proj. filter Wilferth 0 Holt 209 Lab 31 Clean proj. filter Wilferth 0 Holt 302 Class 14 Clean proj. filter Wilferth 0 Holt 304 Class 32 DVD doesn't play discs Wilferth 0 Holt 305 Class 19 Clean proj. filter Wilferth 0
Holt 307 Class 32 Clean proj. filter Wilferth 0 Holt 308 Class 38 Clean proj. filter Wilferth 0 Holt 309 Lab 32 Clean proj. filter Wilferth 0 Holt 399 Lab 24 Clean proj. filter Wilferth 0 Hunter 210 Class 37 classes every time I looked Hart 0 Hunter 302 Class 33 classes every time I looked Hart 0 54 seats group seating Hunter 306 Class 42 0 0 0 0 tables are in bad shape Hart 0 This is WTRC, not a classroom Cairns 0 Hunter 401 Class? 0 0 0 0 0? Hunter 403 Lab 45 0 0 0 Cairns 0 Hunter 404 Lab 50 0 0 0 Cairns 0 Hunter 406 Lab 50 Locked -- unable to access Cairns 0 Hunter 407 Class 46 Locked -- unable to access Cairns 0 Library 207 Class 44 0 0 0 0 Cairns 0 Library 209 Class? 0 0 0 0 Computer at this podium is quite old. Has never been replaced to our knowledge. Cairns 0 Mac Gym 207 Class? Not visited 0 Metro 204 Class 27 Not visited 0 Metro 207 Class 40 Not visited 0 Metro 212 Class 33 Not visited 0