HIRE PACK & APPLICATION FORM STANDARD HIRE 2018/19

HIRE PACK & APPLICATION FORM STANDARD HIRE 2018/19

HIRING ST JOHN S SMITH SQUARE 2018/19 INTRODUCTION In order to secure the booking of your event at St John s Smith Square, you must complete this Application Form, ensuring you provide all details requested in full. This form serves as an Appendix to your contract; it is therefore crucial that all of the information provided by you is clear and correct. ABOUT THIS DOCUMENT Thank you for your interest in working with St John s Smith Square. Please read all of the information carefully before completing your Application Form. You may contact our Administration Office on 020 7222 2168 if you have any queries before sending in your application. On receipt of your fully completed Application Form, a contract and a request for deposit payment will be issued. DATES HELD DEPENDENT ON CONFIRMATION (PENCIL) We will hold dates, following the initial enquiry, for up to 30 days. After this date we will ask you for your confirmation and deposit. Should we not receive confirmation, we will release the date. FILLING IN THIS FORM This Application Form comprises six sections to be completed and returned by the deadline: Programme Application... Page 3 Technical Schedule...Page 10 Box Office Schedule...Page 16 Marketing Schedule...Page 19 Finance... Page 21 Declaration...Page 22 All sections must be completed for the Application Form to be accepted. Please note that all programmes are subject to approval by the Director to avoid programme clashes across the season. Please note that bookings are not confirmed until the fully completed Application Form, signed contract, and deposit have been returned to St John s Smith Square. DEADLINES FOR SUBMISSION Wednesday 28 March 2018 for the Autumn Brochure (concerts Sep Dec 2018) Wednesday 25 July 2018 for the Spring Brochure (concerts Jan Easter 2019) Wednesday 24 October 2018 for the Summer Brochure (concerts Easter Aug 2019) The following items are essential for all bookings by 28 March 2018, regardless of the other deadlines: All sections of the Programme Application Form Ticket Prices Concert Title Artist names as per Marketing Schedule Images and image credits Your Website 2/22

HIRING ST JOHN S SMITH SQUARE 2018/19 PROGRAMME APPLICATION FORM Promoter Contact Name Position Contact Telephone No. Contact Email Contact Address Date of concert Title of concert Time of concert Time of pre-concert talk (if applicable) Addressee for Contract (if different from above) Conductor/Director Orchestra/Choir/Ensemble Soloists 3/22

Proposed Programme Please include Opus/Work numbers where applicable & provide full names for living composers only or if there may be ambiguity. Please state where in the programme the interval will occur (standard interval: 20 minutes) Composer Title (separated by a space only e.g. Bach Prelude and Fugue No. 1 in C BWV846) Duration 4/22

HIRING ST JOHN S SMITH SQUARE 2018/19 TECHNICAL INFO & COSTS STAGE PLAN Fixed level 1.96m 2.56m Pull out rostra 1.68m.99m Line of curtain Fixed rostrum 1.35m Fixed level.89m Rising rostrum.74m - 1.04m.99m Fixed level.74m Rising rostrum.74m - 1.04m.99m 2.6m 1.37m.99m 2.36m 5.49m 2.36m Stage Lift*.57m 2.82m 4.5m 10.21m * Stage lift cannot be used to transport instruments on and off the stage STAGE CAPACITY guideline figures only Curtains closed Curtains open With stage extension Choir with Piano 60 100 150 Choir with orchestra up to 35 players 85 120 Orchestra with piano 15 50 70 Orchestra 45 70 85 5/22

HIRING ST JOHN S SMITH SQUARE 2018/19 TECHNICAL INFO & COSTS All figures are subject to VAT Item Cost Notes General Hire & Layout This includes ticket sales through St John s Smith Square Box Office, on-the-day access five-and-a-half hours before the start of your concert and half-an-hour after, Front of House Staff and a Duty Manager * Box Office commission is subject to a minimum of 350 HALL HIRE Please see additional notes on access at the bottom of this section. 2500 + 15% Box Office Commission * At point of contract, a deposit for the Hire will be requested as follows: 50% of HALL HIRE due upon signing of contract; 50% of HALL HIRE due six months prior to concert date. Cancellations will be processed as follows: More than twelve months in advance 80% of deposit returned; Six to twelve months in advance 50% of deposit returned; Less than six months in advance Deposit not returned EXTRA ACCESS 200/hour Between 9.00am and 11.00pm EXTRA ACCESS 300/hour Between 11.00pm and 9.00am GALLERY 250 Opened for sale once all other seats have been sold, or as agreed with the Box Office Manager. Performers may be sited in the Gallery at our discretion STAGE EXTENSION 350 Width: 12 metres Height: 0.305 metres or 0.76 metres (existing stage height) Depth: 1 metre (removes row A) or 2 metres (removes rows A and B) CHAIR REMOVAL 25 per row Chair removal for the stage extension as above is included in the stage extension hire ARTISTS AREA - Hire of the Hall includes use of the dressing room space, comprising one main space, one private room, and a further two smaller rooms. A Yamaha upright piano, an urn, iron, and ironing board and mirrors are provided. 6/22

Resident Instruments PIANO 175 Steinway Model D Concert Grand Piano. Hire includes one tuning between rehearsal and concert. ADDITIONAL PIANO TUNING 95 Preparation, change of pitch, or unconventional playing of the piano is not permitted. ORGAN 350 Klais Concert Organ. Hire includes one tuning prior to rehearsal. There is a monitor and one way speaker link from stage to organ bench. Memory card for registration available on request. CHAMBER ORGAN 300 Mander Continuo Organ. Hire includes one tuning (to A440, A415 or A430) prior to rehearsal. Mander will invoice the Promoter directly for hire and tuning. PAGE TURNER 40 per session Facility Fees (NB St John s Smith Square does not hold the equipment or personnel to produce any audio or video recordings) ARCHIVAL SOUND/ VIDEO RECORDING COMMERCIAL SOUND RECORDING COMMERCIAL VIDEO RECORDING BROADCAST OR WEBCAST RECORDING 85 Including recording for private or personal use 500 Including audio recording being sold for commercial purposes 750 Including video recording being sold for commercial purposes 1000 Including live and delayed broadcast Merchandise/Programme Sales SELLER & FLOAT Stage Equipment 30 per seller + 10% commission SJSS does not charge or take commission if sellers and float are provided by the Promoter POWER - 13 amp sockets; 4 doubles on pillars, 6 singles in the Gallery and 4 doubles on stage 3 phase 125 amp supply located in the Gallery (Approximately 20 metres from the stage. Promoters are required to arrange their own cables and tails.) LIGHTING - Fixed white concert lighting 12 coloured architectural LED lights PA SYSTEM - 8 channel Soundcraft mixing desk 2 active 400w speakers and stands 3 wired microphones and stands 2 wireless microphones 1 CD player 7/22

PROJECTOR & SCREEN - Hitachi CP-CX250 projector (VGA and Mac adapters available) Fast fold 2.4 metres x 1.8 metres back projecting screen LECTERN - 1 wooden lectern SEATING - 90 artist chairs 4 piano stools MUSIC STANDS - 40 solid stands 40 folding stands 10 wire stands 1 conductor stand PODIUM - 2 conductor podiums Other SPECIAL LICENCES Price on application Special occasional licences or approvals are required for performances involving naked flame, scenery and props. Subject to adequate notice and provision of full specification, St John s Smith Square can apply for these on your behalf, to be charged back to the Promoter. 8/22

ACCESS & ADDITIONAL NOTES DELIVERIES Delivery and collection times for instruments and/or equipment must be indicated on the Technical Schedule, otherwise we cannot guarantee access. Deliveries and collection must be after 10.00am, unless otherwise agreed in advance of the date. If you are arranging delivery for instruments and/or equipment, please ensure that you provide sufficient crew to move them in and out of the hall, as St John s does not provide staff for this. We require all instruments and equipment to be removed immediately after the performance, unless otherwise agreed in advance of the date. If it is agreed for items to be left overnight, this is at the Promoter s own risk, and items must be removed at a time as arranged with St John s Smith Square. REHEARSAL Access for set up before a rehearsal is from five-anda-half hours before the scheduled concert start time, although extra access/rehearsal time at extra cost may be booked (subject to Hall availability). Your rehearsal should end no later than 60 minutes before the concert start time; or 90 minutes before if you require piano tuning. CONCERT Doors open for ticket holders 30 minutes before the start of the performance. Due to Westminster Council regulations, all performances must be finished by 10.00pm. The stage, hall, and backstage area must be clear 30 minutes after the end of the performance, unless additional get out time has been agreed and booked in advance. HOUSE STAFF St John s Smith Square provides a Duty Manager and ushers for all events. We are not able to provide stage management in-house, and you are advised to provide your own for both rehearsals and events. You must specify on the Technical Schedule if you require any additional ushers, page turners or merchandise/programme sellers and float. FACILITIES FOR DISABLED PATRONS Wheelchair and mobility scooters can access the Concert Hall and lower ground (Box Office and Restaurant) levels by a lift. The code for the lift can be obtained from the Box Office. A platform lift is available for performers to gain access to the stage level. FOOTSTOOL RESTAURANT AND HOSPITALITY The Footstool Restaurant is located in the Crypt. It is open to patrons before public events for buffet and à la carte meals and during the interval of public events for drinks and nibbles. The Restaurant may also be open after the event, depending on demand. Our restaurant partner, Leafi, has the exclusive contract for all catering at St John s, and frequently caters for private events here at St John s, whether in the Hall or the Crypt. Leafi are able to provide catering for receptions, pre and post concert events, artists catering and any other hospitality requirements you may have. The team will be happy to discuss your event planning and catering requirements with you. Please contact Leafi on 020 7222 2779 or by email at stjohns@leafi.co.uk for more information. 9/22

HIRING ST JOHN S SMITH SQUARE 2018/19 TECHNICAL SCHEDULE Name TECHNICAL CONTACT (if different from main contact) Telephone Email SCHEDULE (please specify times) If you have any questions please contact our Administration Department at info@sjss.org.uk Item Delivery Time Contact Time Please list what is being delivered and the company and contact for the item(s) Access time Rehearsal Start Time End Time Pre-Concert Talk start time (if applicable) Event start time Event end Latecomer admission Please advise us of your preference Interval start time Anticipated get out end time* * Overrun charges will be applied if the event ends later than the contracted end time. Please note all performances must end by 10.00pm, and the hall, stage and artist area must be clear 30 minutes after the end of the performance. (It is St John s policy not to admit latecomers until a suitable break between works) 10/22

STAGING REQUIREMENTS (please complete relevant sections as fully as possible) Number of performers Including all artists, soloists and conductors Total in Choir (if applicable) Orchestration (if applicable) Please list number of players in each section Is the stage extension required? (please tick) Yes No... 350 If yes please select from the following: Height: 0.305 metres 0.76 metres (existing stage height) Depth: 1 metre (removes row A) or 2 metres (removes rows A & B) Additional rows removed (please tick) Yes No... 25 per row Please note which rows are to be removed: Gallery open for audience (please tick) Yes No... 250 Gallery open for performers (please tick) Yes No Instruments required (please tick) Lighting (please tick) Steinway Concert D Piano (includes one tuning)... 175 Extra tuning of Steinway (requires earlier rehearsal end-time)... 95 Continuo Organ (includes tuning)... 300 Pitch and Temperament: Klais Concert Organ (includes tuning)... 350 12 coloured architectural LED lights Yes No Number of lights required: PA system (please tick) Yes No Please list requirements: 11/22

Projector and Screen (please tick) Lectern (please tick) Yes Projector Screen No Number of music stands required Additional staff (please tick) Page turner... 40 per session Rehearsal Concert Both Merchandise seller and float... 30 per seller + 10% commission Number of sellers required Additional Access Time (please tick) Yes No Number of hours required 9.00am 11.00pm... 200 per hour or part thereof Number of hours required 11.00pm 9.00am... 300 per hour or part thereof Recording Facilities (please tick) Private video/audio recording (archival)... 85 Commercial audio recording... 500 Commercial video recording... 750 TV Broadcast... 1000 Please use this box to note any additional technical requirements: Reception Please note here if you plan to host a reception Pre-concert Interval For how many? For how many? Post-concert For how many? Please contact Leafi to arrange details of this. 12/22

HIRING ST JOHN S SMITH SQUARE 2018/19 BOX OFFICE INFORMATION ON SALE DATES Concerts Sep-Dec 2018 Patrons: Monday 2 July / Friends: Friday 6 July General public: Monday 9 July Concerts Jan-Easter (21 April) 2019 Patrons: Monday 15 October / Friends: Friday 19 October General public: Monday 22 October Concerts 22 April-Aug 2019 Patrons: Monday 14 January / Friends: Friday 18 January General public: Monday 21 January COMMISSION For public concerts, we charge commission on all gross ticket sales at the rate of 15%, subject to a minimum of 350+VAT. It is the concert organiser s responsibility to pay VAT on ticket sales to the Inland Revenue. We will send you a detailed return and the sum owed to you, less any costs to us, or an invoice for the amount due to us, shortly after your event. TICKETING Ticket printing is undertaken by St John s Smith Square exclusively. We do not give permission to other agencies to sell or print tickets for public events. You are asked to submit your ticket pricing structure in the Box Office Schedule; we may contact you to discuss your proposed pricing structure. Booking fees, which are retained by St John s Smith Square, are charged at 2.75 per transaction for telephone bookings, 1.75 for online bookings. CONCESSIONS AND REDUCTIONS St John s aims to be accessible to all and to offer a range of concessions to encourage as wide an audience as possible to enjoy our concerts. We require all concert organisers to share this commitment to widening access and to support us in offering concessions to senior citizens, full-time students, registered unemployed, schoolchildren (under the age of 16), and registered disabled. It is St John s Smith Square s policy that we recognise concessions, as laid out above, and offer a discount of at least 10% on each price band. SALE OR RETURN TICKETS Tickets may be sold by the Promoter on a sale-or-return basis. Commission is taken on the full face value of the ticket (or an advertised concession price). Tickets must not be sold via any ticketing agencies or websites. Sale-or-return tickets are issued with a form detailing all sale-or-return tickets which must be completed and returned to the Box Office, with any unsold tickets, by 4.00pm on the day previous to the concert or on a Friday for concerts taking place on weekends or Mondays. Any tickets and/or forms not returned by the required time will be considered sold at full face value. If any of your patrons have special access requirements please contact the Box Office Manager before allocating seats. Sale-or-return ticket requirements should be requested on the Box Office Schedule. GUEST & PRESS TICKETS (Commission Free Tickets) A total of 42 complimentary tickets are available to the Promoter commission free. These are usually split into 26 guest tickets and 16 press tickets. Additional complimentary tickets will be charged at 15% commission based on the full standard price of the ticket. Press enquiries are handled by St John s Smith Square via Jo Carpenter Music PR Consultancy. Please contact Jo directly, jo@jocarpenter.com, with any requests. Any press tickets that are not needed can either be transferred over to the Promoter to use as guest tickets or released for general sale. Guest ticketing requirements should be requested on the Box Office Schedule form or via the Box Office Manager, kelly@sjss.org.uk. TICKETS FOR COLLECTION All tickets for collection before the concert need to be left at the Box Office at least one hour before the concert, accompanied by a list of names and seat numbers (if reserved seating). 13/22

TICKET PRICE STRUCTURE Rows in the main body of the Concert Hall are divided as follows to accommodate a one, two, three or four-tier price structure. We are not able to vary these row divisions. Example pricing structure Number of seats Total gross 1 10 Reserved or unreserved 764 7,640 2 15 Rows A X 10 Unreserved/No view/gallery 507 66/11/180 10,175 3 20 Rows A-K 15 Rows L-X 10 Unreserved/No view/gallery 4 20 Rows E-K 16 Rows A-D/L-R 14 Rows S-X 10 Unreerved/No view/gallery 241 266 66/11/180 153 228 126 66/11/180 11,380 11,042 The prices above are indicative examples only, and do not account for any deductions, Box Office commission or PRS charges. ACCESSIBILITY Wheelchair and mobility scooters can access the Concert Hall and lower ground (Box Office and Restaurant) levels by a lift. The code for the lift can be obtained from the Box Office Wheelchair and mobility scooter users are asked to make their requirements known to the Box Office staff so that tickets may be allocated in suitable positions. An additional seat is allocated free of charge to disabled patrons who require a carer to accompany them. Assistance dogs are welcome in the Concert Hall and Restaurant. PROMOTIONS AND SPECIAL OFFERS We have a range of community, academic and commercial contacts with whom it may be possible to arrange ticket promotion and special offers. Please contact the Box Office Manager for further information on kelly@sjss.org.uk. AUDIENCE CAPACITIES Hall Gallery Total Without stage extension 584 180 764 With 1m stage extension 560 180 740 With 2m stage extension 536 180 716 Full capacity This includes: St John s house seats 6-6 Wheelchair seats 4-4 Wheelchair users 4-4 companion seats Unreserved 66 180 246 (Restricted view) No view 11-11 14/22

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HIRING ST JOHN S SMITH SQUARE 2018/19 BOX OFFICE SCHEDULE Name BOX OFFICE CONTACT (if different from main contact) Telephone Email TICKETING Title for ticket printing 35 character limit Ticket price(s) Please list the individual ticket prices in row order. Please note that we do not accept denominations of less than one pound. Number of complimentary tickets required Sale or Return tickets Please indicate how many tickets are required at each price. Please use this space to note any additional Box Office requirements: 16/22

HIRING ST JOHN S SMITH SQUARE 2018/19 MARKETING INFORMATION SEASON BROCHURE For the 2018/19 Season we will produce three brochures; Autumn, Spring and Summer. A listing in our season brochures is guaranteed if all information has been returned by the copy deadline. Our copy deadlines are Wednesday 28 March 2018 for the Autumn Brochure (concerts Sep-Dec 2018) Wednesday 25 July 2018 for the Spring Brochure (concerts Jan-Easter 2019) Wednesday 24 October 2018 for the Summer Brochure (concerts Easter-Aug 2019) The brochures are directly mailed to our Friends and Patrons. They also receive London wide distribution. Please note, our season brochures are a core marketing device and failure to meet the supplied copy deadline will put your event at a serious disadvantage. WEBSITE Each concert benefits from a dedicated event page and online booking facility on our website from the date when booking opens. Content is based on the information and images supplied by the Promoter. We can embed rich media content hosted on sites such as SoundCloud or YouTube on your event page, if links are provided. EMAIL NEWSLETTER Our email newsletter is sent out to subscribers once or twice a month. Items regularly featured include information and updates about selected upcoming events in our own concert season. Events are included in the newletter this at our discretion. PRESS AND MEDIA Each brochure is mailed to approximately 200 journalists with a season launch press release, to coincide with the opening of booking. Concert/series specific and themed media relation is undertaken at our discretion. St John s Smith Square works with PR consultant Jo Carpenter. SOCIAL MEDIA As well as receiving a dedicated event page on our website, concerts are also featured on the St John s Smith Square Facebook page and Twitter feed where possible. Please note, however, that events are included at our discretion and we aim to avoid exclusively event-led posting in order to maintain a more varied and community-led presence online. Please provide your online and social media links on the Marketing Schedule. PLEASE STAY IN TOUCH WITH US ONLINE Join the conversation! @StJohnsSmithSq /StJohnsSmithSquare /StJohnsSmithSquare /StJohnsSmithSquare /StJohnsSmithSquare BRAND GUIDELINES Please ensure that you contact us before commencing work on the design of your own printed materials so that we may supply you with our up to date logo, required wording and brand guidelines. We will only accept marketing materials which adhere to our current brand guidelines and use our current logo as set out in the brand guidelines document. Please direct branding requests to: marketing@sjss.org.uk PHOTOGRAPHY & IMAGES Please provide us with a selection of portrait and landscape images to promote your concert. When designing our brochures, images supplied with negative space (rather than tightly-cropped headshots) are much more likely to be considered for spreads. Images must be supplied with this application form at the highest resolution available, ideally 300dpi minumum, and be accompanied by appropriate photographer credits. In the event that we receive files which do not meet minimum print requirements, we reserve the right to request or source alternative files. 17/22

YOUR PRINTED MARKETING MATERIALS Unless otherwise agreed, you are responsible for producing all printed marketing materials (flyers, posters and programmes) for your concert. Proofs of ALL publicity material and programmes must be submitted for approval at least 2 working days before your print deadline. Failure to comply with these regulations may result in the loss of display facilities. We reserve the right to withhold approval on the basis of quality, legibility or omission of the required information. The logo and required wording must be included at a legible size on all marketing material. DESIGN OF YOUR PRINTED MATERIALS The following wording MUST BE included in full on all advance publicity: [DATE OF CONCERT] [TIME OF CONCERT] St John s Smith Square, London SW1P 3HA Tickets,,, (Concessions ) By telephone 020 7222 1061 Online www.sjss.org.uk Booking fees per transaction: 2.75 by telephone / 1.75 online St John s Smith Square Charitable Trust Registered Charity No. 1045390 Registered in England. Company No. 3028678 MAILINGS 300 In addition to mailing our annual brochure and other pieces of regular print, we send mailings to our Friends and Patrons on a regular basis. Mailings currently require approximately 1000 pieces of print, however please ensure that you request the current figure when sending your proof. Due to restrictions of the small letter size, items can be no larger than A5 and can weigh no more than 12 grams. Space in the mailings is limited, so if you would like to be considered for inclusion please select this option on the Marketing Schedule. Inclusion in the mailing is dependent on the timely receipt of print and is at the discretion of St John s Smith Square. DELIVERY OF YOUR PRINTED MATERIAL Following approval, you are welcome to provide us with up to 500 A5 flyers for our leaflet racks, and up to 4 A3 posters for display around the building. We do not accept flyers advertising events at other venues. Printed marketing materials can be posted directly to us marked: Box Office St John s Smith Square London SW1P 3HA YOUR PROGRAMME The following wording MUST BE included in full in the Concert Programme on the appropriate page: Interval 20 minutes (insert on programme page) In accordance with the requirements of Westminster City Council persons shall not be permitted to sit or stand in any gangway. The taking of photographs and use of recording equipment is strictly forbidden without formal consent from St John s Smith Square. Smoking is not permitted anywhere in St John s. Refreshments are permitted only in the Footstool Restaurant. Please ensure that all digital watch alarms, pagers and mobile phones are switched off. During the interval and after the concert* the Footstool Restaurant is open for licensed refreshments. * If the Crypt is to be closed to the public after the concert for a private function then this should be stated instead: The Footstool Restaurant in the Crypt will be closed to the public after the concert. Box Office Tel: 020 7222 1061 www.sjss.org.uk St John s Smith Square Charitable Trust Registered Charity No. 1045390 Registered in England. Company No. 3028678 PROOFS Please direct proofs and/or Marketing enquiries to: marketing@sjss.org.uk 18/22

HIRING ST JOHN S SMITH SQUARE 2018/19 MARKETING SCHEDULE Name MARKETING CONTACT (if different from main contact) Telephone Email Brochure Listing The information below relates to the way in which your event will appear in our season brochures and on any other publicity materials, including the website. Concert title Concert subtitle Artists and Instrument(s) /Voice Please list artists in order including ensembles then soloists and and then conductors 19/22

Concert description Long Version (100 200 words) For use online and in other long-form marketing Website Concert promoted by Photography Photo Credits Please also include the credits in image in file name Images and logos must be supplied with this form at the highest resolution available (logos should be supplied as lossless.eps files if available). In the event that we receive files that do not meet minimum print requirements, we reserve the right to request alternative files. Please use the space below to note any additional Marketing information: Online Marketing Twitter Facebook Other online Postal Mailing Would you like your flyer to be considered for our mailing?... 300 Yes No 20/22

HIRING ST JOHN S SMITH SQUARE 2018/19 FINANCE Are you registered for VAT? Yes No If YES, please provide your VAT number: Are any of the performers not resident in the United Kingdom? Are you authorised by the Inland Revenue to operate the Simplified Withholding Tax System? Yes No If YES, Withholding Tax may apply to this concert. It is the responsibility of the Promoter to obtain the appropriate permissions to enter and work in the UK. Information is available by visiting the UK Border Agency website: www.gov.uk/government/organisations/uk-visas-and-immigration Yes No If NO, you must apply to the Foreign Entertainers Unit of the Inland Revenue to secure a reduction or exemption from payment of this tax. Any payment made to any persons either directly or indirectly, as a result of the appearance of artists not resident in this country will be subject to the deduction of Withholding Tax subject to the current HMRC Income Tax (Entertainers & Sportsmen) Regulations. This applies to any Box Office money paid over by St John s to the Promoter. Further information can be found on the HMRC website: www.hmrc.gov.uk/feu/feu.htm St John s Smith Square will process the final concert reconciliation within 21 days of the concert. We will then issue this reconciliation together with the relevant payment or balancing invoice. Please provide your bank details for final returns. Bank account name Account number Account sort code International Bank Details Required only for non-uk promoters If the final return should be sent to a different/additional person to that listed as the Box Office Contact, please give us additional details below. 21/22

HIRING ST JOHN S SMITH SQUARE 2018/19 DECLARATION This Application Form serves as an Appendix to your contract, and must be returned fully completed to St John s Smith Square by the deadline specified. Failure to fully complete all sections of the Application Form may result in a late return penalty charge or loss of your booking. Please sign and date below to confirm your understanding of these terms, and to confirm that this Application Form contains all correct details of your concert. I confirm that I have read and understood the terms of this document. By submitting this Application Form, I understand that, if accepted, I will be expected to enter into a contract to deliver the concert as outlined in this application. I have completed all of the sections listed above and have also attached all of the marketing materials which are required for inclusion in the annual season brochure. I hereby submit my fully completed Application Form. Signed Name Date We very much look forward to working with you to make your event a success. Please return completed, signed forms to: Joey Innes-Hopkins Operations Manager St John s Smith Square London SW1P 3HA Email: info@sjss.org.uk Telephone: 020 7222 2168 St John s Smith Square Charitable Trust Registered Office: St John s Smith Square London SW1P 3HA Registered in England Company No. 3028678 Registered Charity No. 1045390 VAT No. 242496358 22/22