REQUEST FOR PROPOSALS UK-1893-19 Audiovisual System to Renovate/Expand the Law Building ADDENDUM #3 1/17/2019 ATTENTION: This is not an order. Read all instructions, terms and conditions carefully. IMPORTANT: RFP AND ADDENDUM MUST BE RECEIVED BY 1/24/2019 @ 3:00 P.M. LEXINGTON, KY TIME Offeror must acknowledge receipt of this and any addendum as stated in the Request for Proposal. 1. Please refer to and incorporate within the Offer the attached Written Questions and Answers Question No. 1 thru 44. (see additional Q & A # s 36 thru 44) End of Addendum #3 OFFICIAL APPROVAL UNIVERSITY OF KENTUCKY SIGNATURE Mike Mudd / (859) 257-5409 Typed or Printed Name University of Kentucky Purchasing Division 322 Peterson Service Building Lexington, KY 40506-0005 An Equal O pportunity U niversity
Written Questions and Answers UK-1893-19 Project 2444.0 Audiovisual System to Expand/Renovate/Upgrade Law Building No. Question Answer 1 2 3 4 5 6 Ref. Large Moot Court Room; The Equipment List Calls for [6] Panasonic PTZ Camera as while as [6] Being Shown on Drawing SY01.0 Signal Flow Drawing. Drawing AV-41 & AV-42 Show [7] Camera Locations. Can you Please Clarify the Quantity Required & their Location? Ref. Large Moot Court Room; The Equipment List Call for [1] Haivision Media Capture Appliance. Can we be Provide w/ a Model # for this devise & the Amount of Storage including type of Storage this unit should have? Ref. Large Moot Court Room; Is U-K Providing the a Server for the Haivision Software & Licenses to reside on? Ref. Large Moot Court Room; Can you please let us Know the Correct CAT 5e Jack Module you are requiring for the Panduit CPPL48M6BLY Empty Patch Panel? Ref. Large Moot Court Room; The Equipment List Calls for [2] ST OPS Technical Workstation. Where are the [2] Workstations Located? It also Calls for [3] Articulating Track Mounted Monitor Arms. Which [3] Displays are associated w/ these three Mounts? Are there any Accessories [Power Strip, Equipment Shelves, etc.] to be provided w/ these workstations? Ref. Large Moot Court Room; The A/V Specification 1.2 A 7 States there is a Wall Mounted Display in the Green Room adjacent to Large Moot Court Room #199. I do not see a Room adjacent which indicates this Display on the AV Reference Drawings for AV Rough-In. Can you inform us as to the room #? (6) Cameras are required as noted in the AV Systems bid package. Cameras shall be located at all J11 locations noted on AV-41 and one of the J9 locations noted on AV- 42 Refer to Haivision quote number 00075870. Contact John Malec at jmalec@haivision.com Refer to Haivision quote number 00075870. Contact John Malec at jmalec@haivision.com Replace all occurrences of CPPKL5EG24WBL with CJ5E88TGBL Workstation is to be located within the AV Storage room 199A. Power strips and equipment shelves shall be provided as needed. The scope of the Green Room (#199) has changed and will not be outfitted AV equipment. From SY01 Omit the following: (1) Samsung QM55H, (1) Chief MFCUX, (1) Extron XTP R HD 4K Written Questions and Answers Page 1 of 6
7 8 10 11 12 13 14 15 Ref. Small Moot Court Room; What Projector Lens Model # are we to provide w/projector? My Understanding of the Scope of Work is that the Communications Contractor will Furnish, Punch Down & Test ALL CAT Network Drops From Local IDF to the Equipment Racks in A/V Room 199A. The will Also Furnish & Terminate All LAN Jacks in Floor Boxes & Wall Plates. It is the AV Contractor Scope to get Any Room Device Requiring a LAN Connection to provide the interconnection to Wall Plate, Floor Box, Or Equipment Rack. Am I Correct? Please Confirm that the Vaddio AV Bridges will Not be Connected to the Network. Am I Correct? Please Confirm the U-K IT will Provide ALL Network Switched & Provide ALL PoE & PoE+ Requirements as Required for the AV Equipment and will they set up a V-LAN for All the Dante Network Audio Ref. Large Meeting Rooms: The Specification 1.2 D. 5. Calls for [2] PTZ Cameras per Classroom [ 1-Front of Room & 1- Back of Room]. The Equipment List & the Drawing SY5.0 calls for only [1] per Room. Can You Please Clarify Quantity & Location? Ref. Large Classrooms: Equipment List & Specification Call for a Single 40U Equipment Rack in the Rear Closet of Rm # 297. AV Reverence Drawing call for a J9 Power Outlet, the same for a Display, Project, Screen etc. & NOT for a J8 Rack Power Outlet. ] Ref. Large Classrooms: Specification 1.2 D. 9. States that these room will interface & Control the Room s Lighting Control System. I don t see any reference to this on Drawing SY05.0. Can you Please verify which is correct? All the Moot Court & Classrooms have Listen ALS IR Transmitters w/ NO Receiving Unit & Accessories Listed on the Equipment List. Specification 1.2 D. 8. Call to provide 4% of Audience RF Receivers. Can you verify Clarify? All the Moot Court & Classrooms: ALS Accessories for RF Receivers; Single Or Dual Ear Buds? % of Neck Loops? DO Charging Units Need to Supplied? Projector lensing shall be priced based on the Room Projection Screen Schedule on sheet AV-02. Final selection shall be coordinated per field conditions. All network connections originating from IDF rooms will be provided and installed by others. It is in the AV Contractor scope to furnish and install (provide) all required LAN connections between AV equipment and patch panel located within AV Room 199A. These connections are noted within the AV Systems bid drawings with keynote P. A separate network patch panel with connections to building network will be provided and installed by others. The AV Contractor shall provide patch connections between the AV patch panel and building network patch panel. This scenario only occurs in AV Room 199A. Correct. Correct. The single PTZ camera specified for the Large Classrooms shall be located on the rear wall. The equipment rack shall be located inside the closet located at the house-right rear corner of the space and is equipped with a pull box, power and network outlets. One of the RS-232 ports of the Extron control processor shall connect directly to the lighting control interface. Lighting control interface shall be provided by others. Provide the following which shall be shared throughout the building: (12) Listen LR-4200-IR Receivers, (12), Listen LA-365 Rechargeable Li-ion batteries, (12) Listen LA-401 Universal Ear Speakers, (1) Listen LA-381 12- Unit Charging Bay. See question 14. Charging station shall be installed within AV Room 199A. Written Questions and Answers Page 2 of 6
16 17 18 19 20 21 22 23 24 Where are the Units Not Being Unused Receivers Stored At; Lectern, Rack, Front Desk to be Signed Out? Ref. Divisible Classroom: Do the [3] Classroom Lecterns Get MAP PowerCooling Units? They are not on the Equipment List. Ref. Small Classroom: Do the Credenza Equipment Rack Require MAP PowerCool Units? Ref. Conference Room: The SY08 Drawing indicates that the Presentation Switcher has System Control built-in. The Equipment List Part # & Description of the Unit to be Provided does not have any control capabilities. Will you please clarify? Ref. Staff/Faculty Lounges: Equipment List Part # Call Out for a FPD w/ Speaker Only. There is NO System Description for these Rooms under 1.2. Looking at the System Flow Drawing SY11.0, it indicates that these FPD get a RF to them. Can you please Clarify Part # on Equipment List or if a OFCI Cable Tuner Set Top Box w/ HDMI is Required Ref. Staff/Faculty Lounges: Is There any RF Cabling in the A/V Scope of Work? Ref. Interactive Digital Signal: What Touch Technology do you want on the Elo Touch Displays; IR or PCAP? This is not Called out in Specification 1.2 L 1 & 2. What is the Status of the Extron Master Quote? If we need to Contact Extron Ourselves we will need to know the Master Quote #. Please confirm if this project is subject to sales tax. Please confirm if there are union labor requirements on this project. Cooling units are not required for the Divisible Classroom Lecterns Cooling units are not required. Provide an Extron IN1608 xi IPCP SA w/ Link License The Staff/Faculty Lounges require a wall mounted flat panel display for viewing broadcast TV connected to the building RF connection located behind the display. No, Any RF cabling will be installed by others. The AV Contractor is responsible for installing the RF connection between the TV and RF wall plate located behind the TV. Provide infrared (IR). The quote is available. Request quote number: 8642619 Not Tax-Exempt. Bidders are informed that construction contracts for the University of Kentucky are not exempt from the provisions of the Kentucky Sales and/or Use Tax. The Bidder shall include in the lump sum bid and the Contractor shall pay sales, consumer, use and similar taxes for materials, equipment and supplies incorporated into the Work unless otherwise specified in the Bid Documents. No, please refer to Addendum 1. This is to clarify that effective Monday, January 9, 2017 the Commonwealth of Kentucky s prevailing wage law applying to public works projects was repealed. As such, prevailing wage requirements no longer apply to this solicitation. Written Questions and Answers Page 3 of 6
25 26 27 28 The Attachment F Audiovisual Systems System Descriptions for the Divisible Classrooms, Large Classrooms, Medium Classrooms, and Small Classrooms indicate that each of these spaces will include two (2) PTZ cameras. However, Drawings SY04, SY05, SY06, and SY07 only illustrate one (1) PTZ camera. Furthermore, Attachment E Audiovisual Systems Bidding Equipment Lists only includes one (1) PTZ camera for these systems. Please confirm that the line drawings and equipment lists show the correct quantity of PTZ cameras. The Attachment F Audiovisual Systems System Description for the Staff Conference Room indicates that all equipment shall be mounted below the table or behind the flat panel display. However, Drawing SY09 illustrates multiple items of equipment for this system as located within an equipment rack. Please clarify if an equipment rack is required for the Staff Conference Room. Appendix A on page 69 of Attachment F Audiovisual Systems contains a list of drawings for the project. However, drawing SY01.0A, and SY07.0A are not contained in the drawing index on Drawing SY00. Instead, Drawing SY01.3 and SY07.1 are illustrated in the drawing index. Furthermore, the drawing descriptions for drawings SY01.0A, SY07.0, and SY07.0A do not exactly match the descriptions shown on the drawing index on drawing SY00. Please confirm that the drawing index on drawing SY00 contains the correct list of drawings. SOW Section 3 / Part 1 / 1.2 A.21 states All network connections for AV devices will connect to the Owner s network. Multiple, subsequent sections state The Contractor shall provide and install a private AV control and Dante audio network. The supplied Equipment List does not detail any network switching components. Please advise / clarify the requirement for AV & Dante Audio networking infrastructure. Only one camera is required and located at the rear of each teaching space. An equipment rack is not required, all equipment connecting to the display or computer shall be mounted behind the flat panel display. All other equipment shall be mounted below the table. Drawings SY01.0A and SY07.0A have been omitted from the project. Refer to the Drawing Index noted on SY00 for the correct list of drawings. Any occurrence of The Contractor shall provide and install a private AV control and Dante audio network. Shall be omitted. Written Questions and Answers Page 4 of 6
29 30 31 32 33 34 35 36 37 Large Moot Courtroom; Please provide the following: Estimated projection throw distance Ceiling Height (at the screen) Ceiling Height (at the Control Room) Any additional detail / drawings regarding the alcove projector ventilation (IE. GC plans, etc) Multiple areas of the SOW states A wireless infrared based hearing assist system shall be provided to meet the needs of the hearing impaired. The system shall provide wireless radio frequency receivers for at least 4% of the audience members. Please clarify or correct the highlighted section Please provide make/model of the GC supplied projection screens, per room and area Please provide make and model of the lighting systems to be controlled Staff / Faculty Lounge detail is missing in Section 3 of the SOW. These (2) areas appear to be single 48 displays & mount (1 per). Please advise if these displays require interfacing of any type, if a shelf (for cable / sat) is required, etc. Please provide Extron Master Quote Number Attachment E Equipment List includes an Echo 360 Pro Lecture Capture Device. It is listed without Bidding Notes. Is this to be Contractor provided or Owner Provided? Page 169: Keyed Bidding Notes Question: What is the Extron Master Quote #? Page 177: Pre-Bid Substitutions Question a: Would the University consider fully engineered and supported Crestron switching and control systems in replace of Extron if it provides substantial cost savings? Question b: Would the University consider substituting Vaddio cameras Refer to the Room Projection Screen Schedule. Distance D1 notes the estimated distance between the projector mount and screen surface. See elevation 6/AV-20 for display wall elevation detail Ceiling height within control room will be 9 AFF. No additional detail is available. See question 14. See Reference Drawing AV-02 Anticipate Lutron Graphic Eye series lighting controls See question 19. The quote is available. Request quote number: 8642619 The Echo 360 capture device shall be provided by the AV Contractor. The quote is available. Request quote number: 8642619 All substitution request shall be formally issued with the Substitution Request form provided in Appendix C of the Bidding Specifications. Written Questions and Answers Page 5 of 6
38 39 40 41 42 43 44 with Epiphan Cameras if specifications are equal or better? Question c: Would the University consider substituting Vaddio AV Bridge with Black Magic if specifications are equal or better? Question d: Would the University consider substituting Extron audio equipment with Biamp if specifications are equal or better? Equipment: Mersive Solstice Question: Is the standard 1 year warranty adequate for the needs of this project? Equipment: Echo 360 Question: Will the University be suppling these devices for all of the required spaces? Page 142: SY01 Line 44 Question: Can the University provide more detailed information for the Ross Carbonite Black Solo Frame? Page 145: SY02 Line 4 Question: There is no lens specified for the Epson Projector what lens is needed? Page 160: SY08 Line 9 / Page 161: SY09 Line 7 Question: The model specified is Extron # DTP T USW 333 4K. Is this correct or would the University prefer to use Extron # DTP T DSW 4K 333? Page 161: SY09 Line 2 Question: The model specified is Chief # MTM1U. Is this correct or would the University prefer to use Chief # LTM1U? Page 161: SY09 Line 6 / Page 162: 1/SY10.0 Line 5 Question: The model specified is Logitech # C920-C which is discontinued. Would the University prefer to use the replacement model # 960-000971? Yes Yes The information provided is adequate for bidding. Go to Rossvideo.com for more information or contact your local Ross representative. Projector lensing shall be priced based on the Room Projection Screen Schedule on sheet AV-02. Final selection shall be coordinated per field conditions. Refer to the Extron Master Quote. In this case Chief part # LTM1U shall be used All occurrences of Logitech C920-C shall be replaced with Logitech C930E USB Cameras Written Questions and Answers Page 6 of 6