, Zonal Stationery Cell, Baroda House, V-23 Vibhuti Khand, Gomti Nagar, Lucknow-226010 invites sealed tenders in two bid system from reputed printers for printing of various type of standard stationery i.e. Forms, CBS Pass Books. Interested printers may visit our Website www.bankofbaroda.com/tenders.asp for complete details. Last date of submission of tender is 25.08.2014 upto 3.00 p.m. General Manager 8x5 फ क आप फड़ द अ चर स ट शनय क फड़ द ह उस व -23 ववब त खण ड ग भ नगय रखनऊ- 226010 द बफड प रण र भ प रत ष ठ वप र टय स भ नक स ट शनय अर, प भ, sai bai esa pasa bauk Aaid क छऩ ई क लरम भ हयफन द तनववद आभ ब कय ह. इच छ क वप र टय ऩ य वववयण ह हभ य व फस इट WWW.bankofbaroda.com/tenders.asp द ख. ट डय प रस कयन क आखखय य ख 25.08.2014 स म 3.00 फज क ह. 1
, Zonal Stationery Cell, Baroda House, Basement, 23, Vibhuti Khand, Gomti Nagar Lucknow invites sealed quotations from reputed printers in 2 Bid System (Technical BID & Financial BID) for printing and supply of standard stationery items as per list appended below and as per specifications / terms & conditions (including packing & forwarding) mentioned hereunder. Items details and approximate quantity required as per specifications :- Sr. No. Name of Item Qty. to be Printed (in number) Quantity to be printed (in words) 1 CBS Passbooks 3000000 CBS Pass Books 2 F-401 SB A/c Opening Form 3000000 Forms 3 F-405- Composite Paying In Slip 2000000 Thirty Lacs CBS Pass Books Thirty Lacs Forms Twenty Lacs 4 F-292-SB Withdrawal 500000 Five Lacs 5 F-401 A Current Account 100000 Forms One Lac Forms 6 F-287 Credit Voucher 50000 Fifty Thousand 7 F-290 Debit Transfer Voucher 50000 Fifty Five thousand 8 F-293 DD Application Form 50000 Fifty Thousand 9 F-406 FDR Paying Slip 50000 Fifty Thousand 10 F-404 RTGS Pad 50000 Fifty Thousand 11 ATM Form 300000 Forms 12 Financial Inclusion Form 300000 Forms Three Lac Forms Three Lac Forms 13 PPF Paying Slip 25000 Pad Twenty five thousand pad 14 PPF Pass Book 50000 Pass Books Fifty thousand pass book 15 F-166 B Currency Note Slip 150000 One Lac fifty thousand Pad 16 F-188 RD Account Opening Form 5000 PAD Five thousand Pad 17 BKCC Booklet 60000 Booklets Sixty Thousand Booklets 2
Specifications Sr.No.1 CBS Passbooks Cover page Ballarpur Art Card 230 GSM, number of inner pages 16 i.e. 8 sheets excluding title cover, inner text pages 70 GSM Century/ sirpur/ballarpur/andhra/orient white. 14.4 Cm X 10.5 Cm, (Close site) Thickness of the pass book including front & Back cover and 16 inner pages must not exceed 1.8 mm. Cover page + 8 sheets i.e. 16 pages with central thread stitching. 4 color printing on front & back page & single color printing on inside cover (2 & 3) & other pages. Each Passbook should be stitched with a fine quality thread. Packing of 100 passbooks in each packet & 4 Packets in a bundle. Passbook should be packed in craft paper with paper label indicating Form Number, name & quantity (BOLD) on each packet. Sr.No.2 F-292 SB Withdrawal pads Sr.No.3 Century/sirpur/ballarpur/Andhra/orient 70 GSM White 14.5 CM X 8 CM (1x100) 1x100 Single side in two colour bilingual printing with bank s emblem. One LBS straw board at bottom & full craft paper on top & paste Packet of 20 pads in craft paper with paper label indicating Form Number, name & quantity(bold) on each packet. Three packets of 20 pads in one bundle tied with string. F-401- Account Opening Form 80 GSM paper of Century/ sirpur/ballarpur/andhra/orient 57 Cm x 63.5 cm with -4- perforation at equal distance making -6- parts of A4 size (only one paper sheet- main sheet) Perforation In bilingual (Hindi & English) and in two colors approved by Bank -7- perforation at equal distance making main sheet into -6- parts in 3 upper and 3 down portion respectively of A4 size as mentioned above in column of size. -200- Forms per packet in craft paper packing with label there on showing type of form. 3
Sr.No.4 F-401A C/A Opening Form ( Non- Individuals) Perforation 80 GSM paper of Century/sirpur/ballarpur/Andhra/orient 29.7 Cm x 84 cm with -3- perforation at equal distance making -4- parts of A4 size forming as first sheet(main sheet) and second sheet (Annexure sheet) of 29.7 Cm x 21 Cm to be stapled to first (Main) sheet. In bilingual (Hindi & English) and in two colors approved by Bank -3- perforation at equal distance making main sheet into -4- parts of A4 size as mentioned above in Size column Stapling Stapler- pin binding. -200- Forms per packet in craft paper packing with label there on showing type of form. Sr.No.5 F-405 Paying in slip Sr.No.6 F-287- Transfer credit Voucher LEAVES 70 GSM Century/sirpur/ballarpur/Andhra/orient 28.5 Cm x 11 Cm 20 pages(inside) + 2 pages (Front & back Cover) Printing on both side in English & Hindi and duly numbered serially and hard perforation bounded with one staple & one side two color printing on front & back cover in Bank s approved color(vermilion). Two packets of 100 books each in one bundle tied with string in 100 GSM craft paper with paper label indicating Form Number,name & quantity(bold) on each packet. Century/sirpur/ballarpur/Andhra/orient White 54 GSM 18.75 CM X 11.25 CM (1x200) 1x200 Printing single side in bilingual with ruling Packet of 10 pads in craft paper with paper label indicating Form Number,name & quantity(bold) on each packet. One LBS straw bold at bottom & full craft paper on top & paste 4
Sr.No.7 F-290- Debit Transfer Voucher LEAVES Century Pink or any other big mill such as sirpur/ballarpur/andhra/orient 54 GSM 18.75 CM X 11.25 CM (1x200) 1x200 Printing single side in bilingual with ruling Packet of 10 pads in craft paper with paper label indicating Form Number, name & quantity(bold) on each packet. One LBS straw bold at bottom & full craft paper on top & paste Sr.No.8 F-293 DD Application Form Sr. No. 9 Century/Orient/Sirpur/Ballarpur 70 GSM white 22.5 CM X 13.75 CM 1x100 Both side bilingual printing in red colour with hand performation.1 LBS straw board at bottom & full craft paper on top & paste Packet of 10 pads in craft paper with paper label indicating Form Number,name & quantity(bold) on each packet. Four packets of 10 pads each in one bundle tied with string F-406 Application PAPER 60 GSM Century/sirpur/ballarpur/Andhra/orient Cum Deposit Slip For Time Deposits 28.5 CM X 11 CM 100 leaves (inside) + 2 leaves(front & Back Cover) Printing on both side in English & Hindi and duly numbered Serially and hard perforation bounded with one staple & one Side two color printing on front & back cover in Bank s Approved color(vermilion) 3 packets of 10 books each in one bundle tied with string In 100 GSM craft paper with paper label indicating form Number, name & quantity (BOLD) on each packet. 5
Sr.No.10 F-404-RTGS- NEFT- Application Form Century /Orient/Sirpur/ballarpur70 GSM white A4 (Paper size) 1x100 (Pad) Both side printing one side in English & other side in Hindi in royal blue & Bank s logo & name in vermilion colour with hand performation.1 LBS straw board at bottom & full craft paper on top & paste Pad of 100 forms & 5 pads in one packet in craft paper with paper label indicating Form Number,name & quantity(bold) on each packet. Sr.No. 11 ATM- APPLICATION FOR INTERNATIONAL DEBIT CARD Sr.No.12 Financial Inclusion Form (As per our Specimen) Sr No.13 Century/Sirpur/Ballarpur/Andhra/Orient 90 GSM White 29 Cm X 21 Cm Loose single leave One side two colour printing 100 forms in paper strips & 5 such strips should be packed in craft paper with paper label indicating Form Number,name & quantity(bold) on each packet 90 GSM Century/Sirpur/Ballarpur/Andhra/Orient 29 Cm X 21 Cm single leaf both side printing Both side two colour printing 100 forms in paper strips & 5 such strips should be packed in craft paper with paper label indicating Form Number,name & quantity(bold) on each packet PPF Paying Slip Century/Sirpur/Ballarpur/Andhra/Orient 60 GSM LEAVES 27.5 cm x 22 cm with two performation making three parts of slip 1x100 One side in English 10 PAD in one packet, three packet tied in one bundle. 6
Sr. No.14 PPF/ SCSS 04 Passbook Ballarpur Art Card 230 GSM,no. of inner pages 16 i.e. 8 sheets excluding title cover, inner text pages 70 GSM Century /Sirpur/ Ballarpur/Orient/Andhra white 14.4 Cm X 10.5 Cm, (Close site) Thickness of the pass book including front & Back cover and 16 inner pages must not exceed 1.8 mm Cover page + 8 sheets i.e. 16 pages with central thread stitching. 4 color printing on front cover & single color printing in inner pages. Each Passbook should be stitched with a fine quality thread. Packing of 100 passbooks in each packet & 4 Packets in a bundle. Passbook should be packed in craft paper with paper label indicating Form Number, name & quantity (BOLD) on each packet. Sr. No.15-166B- Issuable Note slip 54 GSM Century /Sirpur/ Ballarpur/Orient/Andhra white 6.5 inch x 3 inch 1x100 Single side bilingual printing with letter/words etc. in vermilion colour and with bank s emblem. One LBS straw board at bottom & full craft paper on top & paste Packet of 20 pads in craft paper with paper label indicating Form Number,name & quantity(bold) on each packet. Three packets of 20 pads in one bundle tied with string 7
Sr No.16 F-188- RD A/C Opening Forms LEAVES 70 GSM Ledger Century /Sirpur/ Ballarpur/Orient/Andhra Paper 25 cm x 18.5 cm 1x100 Printing both side in Hindi and English. ONE LBS straw board at bottom & full craft paper on top & paste Packet of 10 pads in craft paper with paper label indicating Form Number,name & quantity(bold) on each packet. Sr No.17 BKCC Booklet PAPER Cover of Booklet Orient cardsheet 140 GSM and number of inner pages 30 leaves of century ledger paper of 80 GSM excluding title cover Pages 21 cm x 33.5 cm Cover Page + 30 Leaves 2 cover printing on front Cover and single cover printing in inside pages and back cover. Packing of 50 booklets in each packet should be packed in craft paper with paper label indicating Name & Quality (BOLD) on each packet. 8
Printers having experience of doing similar work & amount with PSU/Govt./Semi Govt. Organizations having Average Annual turn over of Rs. 1 Crore (Rupees One Crore) p.a. during last three years only should apply. Performance certificate in support of doing similar work be enclosed. Copy of audited balance sheet of last 3 Financial Year, IT Return should be enclosed with Technical Bid. Tender Form can be downloaded from our Bank s website www.bankofbaroda.com/tenders.asp or can be obtained from The Senior Manager, Bank of Baroda, Zonal Stationery Cell, Baroda House, 3 rd Floor 23, Vibhuti Khand, Gomti Nagar Lucknow. Tender completed in all respect along with enclosure, terms and conditions, specifications etc. and containing EMD of Rs.1,00,000/- (Rs one Lac only) in the form of DD payable at Lucknow in favour of, Lucknow and enclosed with Technical Bid be submitted in 2 Bid system i.e. Technical Bid and Financial Bid in two separate sealed envelopes duly filled in and signed along with particulars of Press in prescribed format as per Annexure-A i.e. Technical Bid and Annexure-B i.e. Financial Bid and invariably marking the envelops as Technical Bid/Financial Bid. Both the envelops marked as Tender for printing and supplying of various stationery forms is to be deposited in the Tender Box kept at, Zonal Office, Baroda House, III rd Floor, Vibhuti Khand, Gomti Nagar Lucknow-226010. Cost of Tender form `. Rs.1000/- (One Thousand Only ) should be enclosed in the form of DD/ BC in favour of, payable at Lucknow alongwith Technical bid. Tender/applications received after fixed date and time and incomplete in any respect will not be entertained. The Bidders who had made any default in fulfilling the commitment either at Bank of Baroda or any other Bank in the past should not be participated in tender process. Their tender will not be considered at any cost. EMD : Rs.1,00,000/- in the form of DD payable at Lucknow in favour of, Lucknow Cost of Tender: Rs. 1,000/- in the form of DD payable at Lucknow in favour of Bank of Baroda, Lucknow Estimated Cost of all items: Rs. 264 Lacs (Approx). Last date of submission of tender is 25.08.2014 upto 3.00 p.m. Pre bid meeting will be held at Zonal Office, Lucknow on 14.08.2014 at 3.00 p.m. Technical Bids will be opened at 3.30 p.m. on 25.08.2014 in presence of available bidders. All bidders are requested to be present at the time of opening of Technical bids as above. No separate communications in this regard shall be issued by bank. Any corrigendum will be issued only on Bank s Website. Tenderers are requested to visit our Bank s website regularly in their own interest before submission of tender. 9
Declartion by the Tenderer: I/We have seen the specimen/specifications as required by the bank in original at Zonal Stationery Cell, Baroda house, Basement, V-23 Vibhuti Khand, Gomti Nagar Lucknow -226010 in person/duly authorized person and after complete understanding I/We have quoted the rates. I/We agree to adhere to the terms and conditions of the tender set out by the Bank in totality. TERMS AND CONDITIONS : Vendor should have adequate infrastructure of their own as per point No.9 and Annexure A (Technical Bid). Tender is to be submitted in Two separate Envelops superscribing Technical Bid and Financial Bid separately itemwise. Paper samples ( as per specification ) must be enclosed along with Technical BID otherwise tender will not be entertained. Tender will be rejected if paper quality is found inferior than the specifications. Printers who will be awarded work have also to ensure to get approval of the paper quality and proof as per specimen and specification from the Bank. If at the time of supply, the paper quality is found inferior, entire lot of printed stationery will be rejected at the suppliers cost. Paper quality will be checked by the Bank through Govt. Lab/Reputed Pvt Lab. The cost of testing shall be borne by the tenderer. Financial bids will be opened only of those tenderers whose tender will be found technically eligible in technical evaluation by Bank. The date & time of opening of financial bid shall be informed to eligible bidders separately. The rates must be quoted per pad/per pass book/ per form. Total cost of each item should be given in financial bid. If on check there are difference between the rates quoted by the tenderer in words and in figure or in the amount worked out by him, the following procedure shall be followed by comparative evaluation of BOQ for finalisation of L-1 for awarding work. o o o o Where there is difference between the rates in figure and in words which ever corresponds to the amounts worked out by the tenderer, shall be taken as correct. When the amount of an item is not worked out by the tenderer or it does not correspond with the rate written in figure or in works then the rate quoted by the tenderer in words shall be taken as correct. When the rate quoted by the tenderer in figures and in words tallies but the amount is not worked out correctly, the rate quoted by the tenderer shall be taken as correct and not the amount. When the rate is not quoted by tenderer for any item, then maximum rate quoted by other tenderer for that item shall be taken for evaluation and 10
lowest rate quoted by other contractor for that item will be taken for award of work. Printer will be required to get approved the proof before execution of work order. Please note that once the order is accepted, printer will be bound to execute the order. Subsequently not any excuse for not executing the order on account of non availability of paper or to increase the rate will not be entertained. Relative challan should invariably be attached with the bill as a token of having delivered the stationery. Five extra specimen forms be submitted with the bill for verification purposes. Printer line, quantity of order/order number and date must be printed on all the pages. Paper should be of given GSM. Bank reserve the right to accept or reject all supply if it does not fall in tolerance limit of (-) 5 GSM. All the information supplied in the application must be supported by self attested documents. The tender is based on the bidding system and the L-1 Bidder shall be considered for supply of Stationery items. However, looking to the volume of supply, Bank may also consider award of some percentage of work to L2 Bidder, if the L2 bidder is ready to supply stationery items at rates quoted by L1 Bidder. In such case the L1 bidder shall be given 60% of the total quantum of Work and remaining 40% of total quantum of work be given to L-2 at the rate of L-1.. However, in case if the L-1 bidder is unable to supply the required quantity of stationery items within the time as stipulated, at any time during the course of contract period, the complete work order may be awarded to L-2 at L-1 rate. This is sole discretion of the Bank. All the pages of the tender be invariably signed by Authorized person only. Order of supply of stationery items will have to be executed on monthly basis as per time schedule given in work order. Payment will be made against delivery and clear acceptance of printing material by the bank. Penalty @ 1% of the cost of order will be levied per week subject to maximum of 5% of the contract value in case of delay in execution of work order. Rates should be quoted inclusive of all taxes and other charges if any including delivery of stationery at the address mentioned above. TDS will be deducted as per rules. Successful bidders are required to submit Bank Guarantee of 5% of cost of order within 14 days of issue of work order in the name of, Zonal office, Lucknow for minimum period of 1 year. printing and supply of stationery as per our specifications. Earnest money will be paid / returned within 10 days after successful execution of work order. 11
Printer who already debarred in open tender by and printers unable to supply as per time schedule should not participate in the tendering process. Inquiry /clarification required if any can be had from Senior Manager/Manager Zonal Stationery cell. Contact No 0522-6677720 & pre bid meeting will be held on 14.08.2014 at 3.00 P.M. The rates so quoted will be valid for -12- months from the date of opening of Financial BID. Validity of the rates can be extended further -3 months looking to the interest of the Bank. Specimen of the items to be printed is available for inspection at the following addresses on any working day between 10 AM to 5 PM from Monday to Friday and between 10 AM to 2 PM on Saturday., Zonal Stationery Cell, Baroda House, V-23, Vibhuti Khand, Gomti Nagar, Lucknow- 226010. In case of failure/delayed supplies the Bank is at liberty to get the same printed through other sources as its sole discretion of the Bank and the difference in cost, if any will be recoverable from the defaulting party. No alternations in quantity or quality of the items ordered or in the period of execution and no enhancement in the rates of items shall be permitted, unless previously approved by the Bank in writing. Printed stationery must be properly labeled and packed according to our usual requirement and will be accepted and effective to our Zonal Stationery Cell, Baroda House, V-23, Vibhuti Khand, Gomti Nagar, Lucknow 226010. Applicant not fulfilling any of the above conditions may not be considered. rves the right to reject all/any tender either as a whole or in part without assigning any reasons. Work Orders for printing will be placed as per bank s requirement. Printers are requested to see the specimen in person before quoting the rates and record his signatures in register having seen it. If any printer quotes the rates without seeing the specimen it will be his responsibility only in case of any dispute. 12
Annexure- A TECHNICAL BID Details of Printer : (P R O F O R M A) 1 Name of the organization with complete address and Telephone No. (A) Type of the organization (whether sole proprietorship, partnership, private Ltd. or Co-Operative Body, etc.) (B) Name and address of the partners in the organization (C) Other Managerial/Technical Personnel (A) Registration (firm, Co. etc.) : Registering Authority, Date, Registration No. etc. (B) Sales tax/vat registration No. Date & Authority (Copy of sales tax clearance certificate) (C)Income tax Registration PAN No. & Copy of ITCC. 4 In operation since (years) 5 Business activities other than the type of work applied for (Give specific information) 6 Name/s of Banker/s and their address/es 7 Particulars of credit facilities enjoyed and from which Bank 8 Capital Sale Profit/Loss (Please also attach signed copies of your latest balance sheet and profit & loss a/c.) 13
9 Details of Machinery: A) No.of offset printing machine with its make & size and capacity. B) No. of automatic printing Machine with its make & size and capacity. C) Whether having plate making Section in offset printing machine & if yes, its relevant particulars. D) No.of hand feed printing Machines with its make & size. E) Generator set should be available F) Other details, if any. 10 Type of printing and binding works being undertaken or capable to undertake should be specified clearly. *** 11 Names and address of some existing good clients alongwith contact No. 12 Is any staff member of the Bank related to the Proprietor/partners or directors If so, please mention the names/ relationship, designation and place of posting. Give details of work completed / under progress in proforma given as under:- 1. Please furnish self signed testimonials/documents in support of information furnished. 2. If any information is found false, the application will be rejected out rightly. 3. Vendor must have minimum one offset printing machine. 14
(P R O F O R M A) Details of work done in the last three years S.No. Particulars Details of orders Work done Order No. & Date Nature of work Value of order received Actual period of supply Period of supply asked in order Value of work done Please attach self attested copy of order Place : Signature : Date : Name & Designation : Notes:- Organisation : 1. Detail should be provided in this proforma only. Please do not write as per enclosed sheet. 2. If space is found to be insufficient, use additional sheet but format should be the same. 3. Do not leave any column blank. 15
ANNEXURE-B The printers are requested to go through the specimen invariably before quoting the rate. Specimen with details are available at our, Zonal Stationery Cell, Baroda House, Basement, 23, Vibhuti Khand, Gomti Nagar Lucknow. FINANCIAL BID Re:-Tender for printing and supply of following items :- Please note :- A. In case of Form Rate per form (F-401 Account Opening Form -7- perforation at equal distance making main sheet into -6- parts in 3 upper and 3 down portion respectively of A4 size) (F-401 A Current Account Opening Form -3- perforation at equal distance making main sheet into -4- parts of A4 size as mentioned above in Size column) B. In case of Pad Rate per pad C. In case of CBS Pass Book Rate per Pass book D. L-1 will be decided item wise. Please quote rates for printing and supply of following items as per specifications :- (Amount in Rs.) Sr. No. Name of Item Qty. to be Printed (in number) Rate to be Quoted by Printer (Unit) Rate in Rupees (In figure) Rate in Rupees (In words) Total Amount 1 CBS Passbooks 3000000 CBS Pass Books Per Pass Book 2 F-401 SB A/c Opening Form 3 F-405- Composite Paying In Slip 4 F-292-SB Withdrawal 3000000 Forms 2000000 500000 Per Form 5 F-401 A Current Account 6 F-287 Credit Voucher 100000 Forms 50000 Per Form 7 F-290 Debit Transfer Voucher 50000 8 F-293 DD Application Form 50000 16
9 F-406 FDR Paying Slip 50000 10 F-404 RTGS Pad 50000 11 ATM Form 300000 Forms Per Form 12 Financial Inclusion Form 300000 Forms Per Form 13 PPF Paying Slip 25000 Pad 14 PPF Pass Book 50000 Pass Books Per Pass Book 15 F-166 B Currency Note Slip 150000 16 F-188 RD Account Opening Form 5000 Pad Per Pad 17 BKCC Booklet 50000 Booklets Per Booklet Signature of Authorised Signatory: Name of the company: 17