July 2017 KNOW WHERE TO GO DIRECTIONS TO HH AND PARKING PLAN AHEAD BE WEATHER CONSCIOUS INTERNATIONAL ARRIVALS CHECK ISSS WEBSITE MOVE IN INSTRUCTIONS & PLANNING MAKING YOUR MOVE Arriving at Hendrick House This move-in guide has been developed to assist you when you arrive in August. Hendrick House uses a well-tested process to ensure that all of our residents get moved in quickly and efficiently, and you play a large part in that! Please be sure to read through this information to avoid unnecessary surprises when you move in. We make moving in as easy as 1-2-3! SHOW UP! Your move-in time is assigned according to your location in the building. If you are unable to arrive during that time, you may make arrangements to arrive anytime after that assigned time. Simply indicate your need for a later arrival on your arrival information on the My Hendrick House portal. HAUL IN! Hendrick Haulers will move your belongings into your room for you. Simply follow our line up process in the rear parking lot, wait for your turn, and watch as all of your marked boxes and suitcases are removed from your car for you and hauled upstairs to your room. You may then move your vehicle. REGISTER! Finally, our inhouse registration is a mandatory check-in process for all residents. Come on in, make some new friends, get all of the info you ll need, and pay your on arrival payment. You will also receive your keys, and get your picture taken for your meal plan! Remember, this is a mandatory process for all
MOVE-IN SCHEDULE ROOMS 201-230 301-330 0101-0104 1201-1206 1301-1306 TIMES 10:00AM to 11:30AM We have learned that a coordinated effort for the move-in process helps to minimize wait times. Please adhere to 401-430 our move-in schedule on August 24th 501-530 1401-1406 and arrive at your room s scheduled 1501-1506 1601-1606 time. In the event you cannot make your 601-630 scheduled move-in time, please arrive 125-129 1701-1706 after that scheduled time. All cars in the 1801-1806 lot should have a driver with them at all 1901-1906 1001-1006 times. BEFORE YOU MOVE IN, FILL OUT THE MANDATORY... 12:30PM to 2:00PM 2:00PM to 5:00PM ONLINE PRE-REGISTRATION FORM! Register for an Early Arrival ($50 per day) *Registration is mandatory to arrive before August 19.* Select an Early Arrival Meal Plan ($25 per day) Request a Parking Space ($550 for the year) Get access to the Bike Room ($150 for the year) Sign up for our Linen Service ($65 for the year) Remember to register online no later than August 11th! Registration is mandatory! If you do not register, your room may not be ready when you arrive. NOW AVAILABLE ONLINE AT www.hendrickhouse.com/my-hendrick-house
THINGS TO REMEMBER FOR AN EASY MOVE! Consider the Weather Plan ahead! The consistent thing about the weather in Illinois corn country is that it can change by the minute. Check your weather apps and bring your rain poncho, just in case. Trust us! We ve done this before. Parking at Hendrick House There is no long-term parking at Hendrick House on move-in day. Students who have purchased a parking space for the year may begin to use that space at 5pm on August 24th. Auxiliary parking is available on Florida Ave and shuttles are provided by the University. Unauthorized vehicles will be towed. Packing & Delivery To facilitate our move-in process and the delivery of your belongings to your room, please place your last name and room number on your boxes and suitcases like this: SMITH Room 314. Delivery of items is handled by Hendrick Haulers only and they control the elevators during move-in hours, 10am-5pm. Stairs are available and anyone with mobility challenges may be assisted by staff. Be Safe! Listen Up! Move-in Day is a stressful time for just about everyone. That s why it s important to take your time and to follow the rules of the road (and the rules regarding movein) in order to make sure that everyone is able to make it through the day. If there is an issue, please raise it with our staff. We would appreciate the opportunity to make your move-in as safe and easy as possible. You pack. We lift. We deliver. You rest.
EARLY ARRIVALS Those who pre-register to arrive before August 24th may do so. There is an extra fee of $50 per day. You must submit your early arrival requests online no later than August 11th. If you are arriving visit the My Hendrick House portal. Upon your arrival: Come to our front desk to pick up your keys. Bringing your own cart is recommended for early arrivals, as HH has only a few carts available. You will need to unload all of your items through the rear entrance of the building. Please note that you will still have to walk through Check-In when you move-in. Early Parking: If you are parking your car at HH for the year and plan to arrive early, all vehicles must be removed from the lot for our move-in, no later than 8PM on Wednesday, August 19. Any cars left in the lot will be relocated at the owner s expense. Early Arrival Meals: Hendrick House will have optional meals available for Monday, August 21st to Wednesday, August 23rd at a cost of $25 per day. This cost includes breakfast, lunch, and dinner, and must be purchased for the entire day. To sign up for early meals, please check the box on your pre-registration form in your My Hendrick House portal at www.hendrickhouse.com/myhendrick-house OPTIONAL AMENITIES Hendrick House offers a number of optional amenities for your convenience. These amenities all carry a fee that you would pay upon arrival. These amenities include: Linen Service by Hendrick House Have fresh sheets delivered to your room every two weeks, all year long! - No need to buy your own sheets! - No need to wash your own sheets! - Always have a clean, fresh place to sleep! Participants in the HH Linen Service will receive a fresh flat sheet, fitted sheet, and pillow case every two weeks during the 17-18 school year. To have your sheets changed, you simply have to strip your current sheets and leave them at the foot of your bed on a designated pickup day. Parking in the HH Lot Why walk when you can bring your car? Students who sign up for parking at Hendrick House can park their registered vehicles in an assigned space right behind Hendrick House! The Bike Room Hendrick House offers free bike racks outside behind the building. For students wishing to keep their bikes inside out of the weather, we recommend the HH Bike Room. The bike room fee grants you access to our clean, dry, locked interior space where you can store your bike in style. Don t scrape snow off of your seat! Park it inside! MAILING YOUR STUFF IN ADVANCE? Hendrick House starts accepting packages for the 2017-2018 school year on August 15th! Please be sure that any items you mail have the student s name visible on the box!
YOUR HH SHOPPING LIST! HEADING TO THE STORE BEFORE YOU HEAD TO SCHOOL? TAKE THIS HANDY SHOPPING LIST WITH YOU TO MAKE SURE YOU GET EVERYTHING YOU NEED! Bedding XL Twin Sheets - 36 x 80 long Blanket or Comforter Pillows Pillow Cases Study hard Pens, Notebooks, School Supplies Back Rest or Study Pillow Lap Desk White Board & Markers For the Bath Shower Curtain & Tension Rod (opening for rod is 30 wide) Towels & Washcloths Shampoo & Conditioner Soap & Soap Dish Toothbrush & Holder Small Bath Rug Plastic Drawers - Max 25 tall Personal Hygiene Products Eat Up Dorm-Size Refrigerator Max 5 cubic feet, 1 per room Dorm-Size Microwave Max 700 watts, 1 per room Microwavable Plates, Bowls, Cups Water Pitcher Snacks Coffee Maker Without bottom heat element Around the Room Small Bedside Lamp Alarm Clock Clothes hangers Laundry Basket or Bag laundry detergent Headphones 24 Hour Quiet Hours! Small dry erase board for the outside of your room door Posters or Art Poster Putty/Sticky Tack 3M Command Adhesive & Hooks Umbrella Fan Closet Organizer Technology Television Max 32 (flat panel) Max 26 (older tube) Coaxial Cable for TV Computer Ethernet Cord Power strips, UL approved with built-in circuit breaker Wireless Router Allowed with signed release Printer Or use HH printer for 10 /page Kensington Laptop Lock WHAT NOT TO BRING! Furniture Restrictions The only additional furniture allowed is your own cushy desk chair. HH provides desk chairs in the rooms; however some students prefer to bring their own. No Subwoofers! Please bring headphones. Our rules and regulations state that it must be quiet enough for students to sleep or study at all times. Large Stereos or Amps should stay home. No Extension Cords. No Halogen Lamps. PETS Fish are allowed in a tank no larger than 8 gallons, anything else is not. No Kitchen Appliances. A refrigerator, microwave, and coffee pot (without bottom heating element) are the only appliances that are allowed at Hendrick House. No Candles or Incense. No Space Heaters. No Bed Tents. No Bed Risers - HH beds are setup to function without bed risers throughout the building. Adding bed risers could pose a safety risk to both the bed and the student. No Drug Paraphernalia, Smoking Apparatus. No Hookahs. Please, Use Common Sense. There are other items that are not allowed that are mostly common sense items. These are detailed in the rules & regulations that you will receive at HH registration. Some include: guns or look-alike guns, paintball guns, knives, & martial arts weaponry. Restricted items found on Move-In Day will be left in your vehicle to take home immediately. Restricted items found in rooms will be removed and placed in storage until you can take them home. If you have any questions about whether an item is allowed, please contact our office for a clarification by phone at 217-365-8000. Unclaimed items at the end of the year will be disposed of according to local ordinance. IMPORTANT PACKING INSTRUCTIONS Box as much as possible. Loose items are harder to handle & can be damaged in transport. Clearly label all boxes & suitcases with your name & room number.
PAYMENT INFORMATION When your contract was confirmed, a copy was returned to the student. Parents, if you need an extra copy, please contact our office. The payment schedule is listed on the back of the contract. We do not send bills but offer an email reminder. If you would like to have a reminder, please sign up on move-in day. Please note, there is a fee of $30.00 for late payments. We accept cash, checks, money orders, ACH payments, credit cards, and traveler s checks. Please mark your calendar with these important dates: Installment #1 Due June 1 Installment #2 Due August on Arrival Installment #3 Due October 1 Installment #4 Due November 1 Installment #5 Due December 1 Installment #6 Due January on Arrival Installment #7 Due February 1 Installment #8 Due March 1 Installment #9 Due April 1 Please contact our office if you have any questions 217.365.8000 **STUDENTS RECEIVING FINANCIAL AID** Hendrick House is always paid by the student or their parent, never by the University. Payment deferment is a courtesy, and all payments must be made immediately upon receipt of your financial aid from the university. If you have questions, please contact our office or the office of student financial aid at 217-333-0100. If you will require a parent loan to fulfill your contract with Hendrick House, please be sure that you have filed the necessary paperwork with the office of student financial aid. RECOMMENDED VENDORS Additional Storage Storage Squad www.storagesquad.com/ university-of-illinoisstorage/ Refrigerator, Microwave, & TV Rentals The Compact Refrigerator Express Owner: Skip Thompson Phone: 217-621-5000 FLOOR GOVERNMENT: KNOW YOUR FLOOR! Are you interested in meeting the people around you? Do you want to live in a fun, outgoing place? Are you tired of closed doors and quiet hallways? Talk to your RA about serving on your floor s Floor Government! Students on Floor Government will: Assist your RA in building a fun living environment on the floor! Help plan pizza parties, movie nights, and other great events! Come up with new, exciting ways to have fun on your floor! Represent your peers! HOUSE GOVERNMENT: COME ONE, COME ALL! The House government is a larger body that works to plan fun events for everyone at Hendrick House. From simple ice cream socials to big Super Bowl parties, casual game nights to full-house Paintball blowouts, there is always something exciting to do and it would be up to you to choose what! Plan social events for the whole house! You work with the RA staff to decide what we do! Be a leader among your peers! Mainstay events include: Open door Nights, Ice Cream Socials, Game Tournaments, Super Bowl Party, Pre- Finals Celebrations, Paintball Adventures, An Annual Six Flags Trip, and much, much more! If you want to be part of House Government, talk to your RA! We are always looking for dedicated, outgoing people!
DIRECTIONS FROM ALL DIRECTIONS Hendrick House is located on the northwest corner of the intersection of Green St. and Lincoln Ave. in Urbana. For move-in, all cars must enter our back lot from Lincoln Ave. From I-74: Take Exit #183 at Lincoln Ave and turn right (south) onto Lincoln Ave. Go 1.6 miles to Green St. As you approach Green Street, Hendrick House will be on your right. HH Haulers will direct you to turn into the back parking lot off of Lincoln Ave when you get close. From I-72: Take Exit #182B from I-72 to I-57 Northbound. On I-57, take Exit #237A to I-74 East and follow directions above. From I-57:Take Exit #237A to I-74 East and follow directions for I-74. From U.S. Rt. 45: Southbound: U.S. 45 becomes Cunningham Ave. Turn right (west) at University Ave., then left (south) at Lincoln Ave. Stay on Lincoln and watch for Haulers who will direct you into the parking lot. Northbound: U.S. 45 becomes Neil St. Stay on Neil St. until you reach the stoplight at Springfield Ave. Turn right (east) onto Springfield Ave. Then proceed for about 1 mile east on Springfield to Lincoln Ave. Turn right (south) onto Lincoln Ave. Hendrick House is on the right.