Rickman High School Theatre RENTAL INFORMATION 1) Rickman High School Facility Rental a)required Production Meetings: i)two meetings with the Auditorium Manager MUST occur. (1)One occurs 30 days prior to the booked dates. (2)The second occurs week prior to the booked dates. 2)Rickman High School Theatre (seating capacity 1,200) a)the Facility Rental includes time in the space with the following: i) Basic stage lighting (Warm and Cool Colors) ii) Basic sound including: (1)Left Center & Right speaker clusters, House sound system, three wired microphones, and two stage monitors. iii) Standard drapery and cyc iv) Intercom system (Clear com) v) Dressing rooms 2 (based on availability) vi) Lobby/Public Restrooms b)special Considerations i) A full day will be charged if an event exceeds the half-day time frame (more than five hours). ii) In all cases, any fraction of an hour constitutes a full hour of charges. iii) Any rental, whether rehearsal or performance, that occurs on a holiday will be billed at two times the normal rate for all labor and rental charges. iv)sunday Rentals are strongly discouraged however any rental, whether rehearsal or performance, which occurs on a holiday will be billed at one and a half times the normal rate for all labor charges. c) There is a minimum charge of two hours for any rental. i) All Inclusive Package is available for events that are just a speaker with Power Point. ii) Additional rooms may be available on request and at extra expense for breakout sessions, luncheons, rehearsal space, etc.. iii) A cost estimate will be provided before the event. The actual cost will be reflected on the invoice, which will be sent no later than one week after the event. 3)Production Support a)the Theate requires a Auditorium Manager to be present at all times during the rental. i) Labor rates apply for the PAC Auditorium manager and any stage technicians required for rehearsals, performances, and load-in/load-outs. ii) All technical labor must be discussed and mutually agreed upon; however, all final decisions on staffing (minimum 3) will be determined by the Rickman High School. iii) Any work day of eight hours or more must include two 15 minute breaks and a 30 minute lunch for the staff members. iv) All crews are non-union. v) All decisions regarding space use and safety will be made by Rickman High School. vi)a $30.00 hourly rate applies for the Auditorium Manager (overtime applies) vii)student Stage Hands A $10.00 /hour rate applies for any Student Stage Hands (overtime applies)
4)Equipment Rental a)the Theatre can provide audio, visual, and technical equipment beyond what is included in the space to enhance your event. Most equipment requires an additional stage technician to operate. See appendix A for list and prices. i)all special effects and scenic elements must be approved by the Auditorium Manager. 5) Piano Rental a) 5 Baby Grand $100.00 b) Upright Piano $ 75.00 i) Piano tuning is included in the cost of the rental. ii) Other instruments are available upon request. 6) Front-of-House Support a) A House Manager is required for all performances. b) The number of ushers needed is determined by estimated attendance of the event. (i.e. one usher per 100 attendees). c) The House Manger and ushers will be on site one hour before the announced curtain time and stay 30 minutes after the end of the event. d) Renters may supply their own ushers who must be Adults and adhere to the schedule listed above. i)a $10.00 /hour rate applies for the House Manager. ii)student stage hands and ushers will be supplied by Rickman High School. 7) Ticket Office Support a) The Theatre offers complete ticketing services for any event at the following charges: i) House tickets must be printed for ALL performances (cost $80.00) ii) Complete Ticketing Service by our staff (cost $450.00) iii) Additional Ticket Office Clerks (cost $10/hour) b) Complete Ticket Office Service includes: i) Advance and day of sales ii) Tickets iii) One Ticket Office Clerk c) The need for additional ticket office clerks will be determined by the Rickman High School and is based on expected attendance. (i.e., more than 300 attendees will require another clerk) d) Ticket Office Hours i) Monday-Friday, 9a.m. to 3p.m. e) The Ticket Office is open one hour before the performance and closes after intermission. i) Please Note: Customers will be charged a service charge for phone and mail ticket orders. f) Renters may handle their own tickets and ticket sales. A seating chart is available online at: i) www.?????????????.htm ii) All tickets, whether assigned seats or general admission, must be numbered and cannot exceed the capacity of the theater, and must be printed by the Performing Arts Center. 8)Internet and Phone Access a) Limited wireless internet service is available. For more specific internet and phone needs,
please consult with the Auditorium Manager. 9) Concession and Merchandise a) If the Rickman High School allows concession sales for events at no charge to the renter. b) The sale of non-food merchandise is allowed ONLY at Rickman High School discretion. c) If the Rickman High School supplies concessions then the Rickman High School retains all proceeds. d) The Concessionaire s Fee is 20 percent is applied to the gross sales if the Rickman High School provides a seller. Otherwise it is 15 percent of gross sales is supplied if the renter provides a seller. 10) Table Rental a) 8 tables, with table cloth and skirting - $35/table b) 8 tables, without table cloth and skirting - $10/table c) All tables in public spaces must have a table cloth and a skirt. d) Renters may provide their own table cloth and skirting. 11) Catering a) No lunch or dinner type of prepared food, or open beverages, may be brought on campus by the renter, or its volunteers, for general public consumption. i)only professionally prepared foods are allowed on campus. b) Services. i) Food and beverage service for your event may be arranged through our Rickman High School Cafeteria Services ii) Rickman High School Cafeteria services fees are determined based on menus that can be negotiated with the Rickman High School Cafeteria. c) Special Considerations i) By contract, Rickman Hgih School s Cafeteria must receive first right of refusal. ii) In the event that the Rickman High School Cafeteria is unable, or unwilling to provide services for the event, an outside vendor may be used. iii) A Rickman High School food waiver must be obtained and submitted 30 days before the event. iv) The Rickman High School Cafeteria can provide a list of suggested caterers. v) Homemade or any nonprofessionally prepared food for attendees or guests is strictly prohibited. 12) Additional Services a) Standard rental ensures a clean and welcoming environment. If an event requires extra custodial services, they can be available during the event to ensure that the space maintains a professional appearance at a charge $38 to $50 per hour (must be arranged two weeks before the event) i)a cleaning surcharge may apply for maintaining the house. b) For security needs and concerns, an on-duty Police Officer will be arranged at a charge of $60/hour (must be arranged two weeks before the event) 13) Audio and Video Recording a) The event may be recorded at the schools discretion. Additional fees may apply.
14) Parking a) Parking is free and based on a first come, first serve basis. Lots are busiest Monday thru Friday from 8a.m. to 9p.m. when classes are in session. 15) Deposit and Proof of Insurance and Non-Profit Status a) Deposit i) A deposit is required to reserve the space. ii) If the renter cancels the event 30 days before the event, 50 percent of the deposit will be refunded; no refund is available less than 30 days prior to the event. b) Insurance i) A certificate of insurance must be provided, naming Rickman High School as an additional insured. The certificate must be provided within 30 days of the event: ii) Coverage must be $1,000,000 combined single limit for bodily injury and property damage $2,000,000 general aggregate. c) Proof of Non-Profit i) Written proof of non-profit status must be provided 30 days prior to the event. If no written proof is provided, regular rental rates will apply. ii) Labor rates are not discounted. APPENDIX A: Rental Rates and Fees Rickman High School theatre Hourly rental rates are based on a "first person in / last person out basis" 1,200 seat Theatre Rental: Standard lighting and sound*: $120.00 hour/ two hour min. rental $60.00 hour/ two hour min. Pre-load in / Tech Work Rate: (prior to event day)$ 70.00 hour Tech set up rate: (Each event day)$ 70.00 hour/ one hour min. Tech clean up/ strike rate (Each event day)$ 70.00 hour/ one hour min. Boys & Girls Dressing Rooms: N/C Choir Room (adjacent to theatre) useful as Green Room or expanded dressing / make up space: N/C Hourly Labor Rates Outside of Rental Time Auditorium Manager: $30.00 Hour/ two hour min. Custodial: $38.00 - $50.00 hour/ two hour min. additional to rental time per day for clean up. Security: $ 60.00 hour/ per guard House Manager: $10/hour 2 hour min. Student Stage Hands and Ushers supplied by Rickman High School: $ 10.00 hour/ per student Concessions NOTE: No Food or Drink Allowed in the Theatre.
Food contracts may be planned with the Rickman HS Cafeteria or a Rickman High School approved food vendors. Equipment rental rates Lighting * Standard area lighting w/ three color cyc is included Specialty lighting available (contact auditorium manager) at additional cost Two- follow spots: $ 5.00/ day each Sound * Standard house system with three wired mics and two stage monitors included Specialty sound available (contact auditorium manager)at additional cost Wireless mics / headset mics: $ 15.00/ event each Video Multimedia projector w/ 15' x 20' screen: $ 5.00/hour (one hour min) Piano Baby Grand: $ 100.00/ event Miscellaneous Equipment Choir risers 3 step x (7 sets): $ 20. 00 (set up) Choir acoustic shell (6 sets): $ 20. 00 (set up) Platform risers (12 @ 4' x 8' x 24" high): $ 20. 00 (set up) Orchestra pit: N/C Music stands: N/C Tables & chairs: N/C Lectern / podium: N/C Pre-Event Planning Meeting and tour of the facility: N/C The Principal or designee is the ultimate authority in all matters relating to use or rental of the facilities and has the authority to deny any request that is not in the best interest of the District, or to charge additional fees for any event that may have an unusual impact on the facilities. Updated 2011 Basic rental costs can be close to the following: Rehearsal Rental is @ $240 per hour Performance Rental is @ $300 per hour Load in rental is @ $180 per hour 2 Hr Set up/clean up rate is @ $180 per hour this is a Per Day Fee Please contact Kevin Goffard, Auditorium Manager and Technical Director, at keving@dist325.org for additional information. Thank you.