1610 Coliseum Dr. Hampton, VA 236666 Show Hours: Friday: Noon 8pm Saturday: 10am 7pm Sunday: 11am 5pm 12 th Annual Virgini ia RV Show March 11 13, 20166 Bulk Exhibitor: Attached is your set-up kit for the upcoming Virginia RV Show. Please read over ALL the information carefully. Show Guidelines Including: Move-In & Move-Out Insurance Wallet Cards Complimenta ary Tickets Lodging Discount Tickett Order Form Facility Order Forms: Electrical/Phone Order Form Rigging Order Form Rental of Display Accessories Order Form Pleasee see deadline dates for submitting or reserving the following: Final Payment February 12.. GS Events Lodging.February 9...Holiday Inn Express Additional Credentials February 29..GS Events Electrical/Phone Order Form.February 29 HRCC Rental of Display Accessories....March 7.Exhibits, Inc Questions? Please contact Anthony Tedesco at 804-243-8847 or Anthony.tedesco@goodsam.com
12 th Annual Virginia RV Show March 11 13, 2016 Show Guidelines s 1610 Coliseum Dr. Hampton, VA 23666 Show Hours: Friday: Noon 8pm Saturday: 10am 7pm Sunday: 11am 5pm MOVE-IN: You can stage and store units starting on Monday, Marchh 7 th at the Hampton Roads Convention Center. You are strongly encouraged to stage your units in advance of your move-in time. Your individual move-in time will be emailed to you. Please make sure you have keys and drivers for all vehicles so you can accomplish your entiree move-in at the scheduled time. Keys to all motorized vehicles on display in the show must be left with Show Management to alloww inspection by Fire Officials. NO vehicles for moving will be permitted in the building on Friday, March 11 th. MOVE-OUT: Sunday, March 13 th from 5 pm to 9 pm and Monday, March 14 th from 8 am to Noon. All displays must be removed by Noon Monday, March 14 th. INSURANCE: Update your risk, comprehensive and general liability insurance to cover your vehicles and employees during move-in, the show and move-out. GS Events and the Hampton Roads Convention Center WILL NOT BE responsible for loss or damage of any property. Do I need to present my Punch Card for the duration of the show? Yes, each exhibitor MUST present their Punch Card credentials in orderr to be admitted on the show floor. These are nontransferable and no one will be admitted onto the show floor without proper credentials. LODGING: Holiday Inn Express 1813 W. Mercury Blvd. Hampton, VA 23666 Phone: 804-838-8484 Fax: 804-826-0725 Reserve your room under the Virginia RV Show room block for a rate of $105 plus tax. Cutoff for discounted rate is February 7, 2016 and is based on availability. Book early! ELECTRIC SERVICE: If any electrical outlets are needed, service is provided by Hampton Roads Convention Center. An A order form service is attached. You must provide your own power cords. Multiple units can be plugged into one outlet. To receive the advance order price, HRCC must receivee your completed order form and payment by February 29th. PHONE SERVICE: Phone service is available through Hampton Roads Convention Center. An order form is enclosed. To receive the advance order price, HRCC must receivee your completed order form and payment by February 29th. BANNERS: If you need to hang any banners from the ceiling, you must contract through the HRCC for rigging. A form iss enclosed. To receive the advance order price, HRCC must receive your completed order form and payment by February 29th. RENTAL OF DISPLAY ACCESSORIES: Attached is a rental order form for Exhibits, Inc. They are the official supplier of draped and undraped tables, carpet, additional backdrops, etc. Each booth is supplied with an 8 foot backdrop and 3 foot side rails at no charge. Tables and chairs are not included in your exhibitor fees. Use the attached form to order any of these items. You must return your order form and payment to Exhibits by March 7 th h to receive the advance discount prices.. You can contact Exhibits at 804. 788.4400. GENERAL EXHIBIT GUIDELINES: Each vehicle fuel tank must have a locking cap, locking compartment door orr must be taped. Batteries must be disconnected during show hours. Fuel tanks can have no more than ¼ capacity. No N enginee can be run during the show. All LP gas tanks must be removedd from vehicles. Any built-in tanks that cannot bee removed must be empty. Thesee will be inspected by the Fire Marshal. All decorative material is to be flame retardant in a manner satisfactory to the Fire Marshal. The Fire Marshal will inspect the exhibits prior to the opening and at other times during the show.
Show Hours: Friday: Noon 8pm Saturday: 10am 7pm Sunday: 11am 5pm EXHIBITOR ADMISSION FORM In orderr to expedite admission to the show for exhibitors, we will be using PUNCH CARDS. Heree is how the program works: 1) 2) Each 10 x 10 exhibitor will be provided 6 cards For each additional 10 x 10 space (i.e. 10x20, 10x30, etc.), exhibitors will receive an additional 2 cards (see breakout below): 200-400 sq. ft.: 8 cards 801-1000 sq. ft.: 14 cards 401-600 sq. ft.: 10 cards 1001+ sq. ft.: 16 cards 601-800 sq. ft: 12 cards Note: The maximumm cards an exhibitor willl receive are 16. If you need more cards than your allotment, you may buyy additional cards for $10.00 each or purchase a $5.00 one-day discount ticket. Punch Cards are good for all days of thee show. 3) Punch Cards and one-day discount tickets will be available for pick-up/purchase at the Show Office during move-in and show hours. 4) Exhibitors must sign their Punch Cards. Cards cannot be transferred to others. If an exhibitor plans to leave the showw during the day, they must have their hand stamped at the door. 5) Punch Cards are punched one time only each day at the show entrance. If an exhibitor comes to the show without thee punch card, they can either purchase another card or buy a one-day discount ticket to the show. Cards are non- transferrable. To purchase additional cards/discount tickets please fill out the form below: Company Name: Contactt Name: Number of additional Punch Cards: @ $10.00 each Number of one-day discount tickets: @$5.00 each Total: Total: **Credit Card Payment Options** Visa MasterCard Discover American Express Credit Card #: Exp Date: Name on Card: (please print) Signature: PLEASE NOTE: Punch Cards are to be used only by personnel workingg the exhibit. Misuse will jeopardize participation in future shows. To purchase additional Punch Cards, please fax this form to 270-438-4723 no later than Monday, February 29, 2016.