GUIDELINES FOR THE PREPARATION OF DISSERTATION AND THESIS Faculty of Science@2018
THESIS FORMAT 1) CONVENTIONAL FORMAT 2) PUBLICATION FORMAT (REQUIRE 5 ISI PUBLICATIONS) Faculty of Science NOT ACCEPTED thesis by ARTICLE FORMAT
CONVENTIONAL FORMAT The general structure that follows the conventional format. This is the most common form of research project/dissertation/thesis used by most candidates. TITLE PAGE ORIGINAL LITERARY WORK DECLARATION ABSTRACT ABSTRAK ACKNOWLEDGEMENTS TABLE OF CONTENTS LIST OF FIGURES LIST OF TABLES Preliminary LIST OF SYMBOLS AND ABBREVIATIONS LIST OF APPENDICES Main Body CHAPTER 1: INTRODUCTION CHAPTER 2: LITERATURE REVIEW CHAPTER 3: METHODOLOGY CHAPTER 4: RESULTS CHAPTER 5: DISCUSSION CHAPTER 6: CONCLUSION REFERENCES (A CONSOLIDATED LIST OF REFERENCES FOR ALL CHAPTERS) SUPPLEMENTARY LIST OF PUBLICATIONS AND PAPERS PRESENTED APPENDICES
TITLE PAGE PUBLICATION FORMAT ORIGINAL LITERARY WORK DECLARATION ABSTRACT ABSTRAK ACKNOWLEDGEMENTS TABLE OF CONTENTS LIST OF FIGURES LIST OF TABLES LIST OF SYMBOLS ANDABBREVIATIONS LIST OF APPENDICES CHAPTER 1: INTRODUCTION CHAPTER 2: LITERATURE REVIEW Preliminary Main Body CHAPTER 3: METHODOLOGY (where applicable) CHAPTER 4: *Published Paper 1 *Published Paper 2 *Published Paper 3 *Published Paper 4 *Published Paper 5 * 3 out 5 Published paper, candidate must be the first author CHAPTER 5: DISCUSSION CHAPTER 6: CONCLUSION REFERENCES (A CONSOLIDATED LIST OF REFERENCES FOR ALL CHAPTERS) SUPPLEMENTARY LIST OF PUBLICATIONS AND PAPERS PRESENTED APPENDICES
FORMAT SPECIFICATIONS Paper Quality, Printing and Duplicating The research project/dissertation/thesis should be printed, single-sided, on high quality white A4 paper (201 297 mm; 80 grams). Computer pin-feed printout paper is not permitted. The research project/dissertation/thesis, in soft- and hardcover copies, must be typed and duplicated by offset printing or good quality photocopying. All copies must be clean and neat in order to ensure easy reading. Typing and Printing Quality Texts in research project/dissertation/thesis should be typed on one side of the paper only. They must be typed using font type Times New Roman, font size 12 (except for tables and figures) and justified, using Microsoft Word version 6.0 or later, or similar word-processing software. Words in a language that is different from the language of the research project/dissertation/thesis must be typed in italics. For mathematical texts, the use of Equation Editor or LaTeX is advisable. Script fonts are not permitted. A high quality laser or ink-jet printer should be used for the printing.
cont Line Spacing: The body of the text should be typed with double spacing. Single-spacing is tables, long quotations, footnotes, citation and in the references. only permitted in Margins: Top : 2 cm or 0.79 inch Bottom : 2 cm or 0.79 inch Left : 4 cm or 1.57 inch Right : 2 cm or 0.79 inch The last paragraph of the page should contain at least two sentences. should begin on the next page. If it does not, the paragraph Page Numbering: All page numbers should be printed 1.0 cm from the bottom edge of the page and placed at the right-hand side without any punctuation. Font type Times New Roman and font size 10 are recommended for numbers. Roman numerals (i, ii, iii, ) should be used in the Preliminary section. The first page of the thesis (the title page), is an unnumbered page i. Numbering begins on the second page with ii for the Original Literary Work Declaration Form.
WORD LENGTH The maximum word length for a submission for examination: Research project (by Coursework) Master s Programme Dissertation (by Mixed mode) Dissertation (by Research) 30,000 words 40,000 words 60,000 words Dissertation (by Coursework or by Clinical Coursework) Doctoral Programme Thesis (by Mixed mode) Thesis (by Research) 60,000 words 80,000 words 100,000 words 8
HARD COVER Example: Hard Cover Title of research that has been approved by the faculty Gold ng, letteri font Arial Narrow, size 16, bold, 1.15pt. line spacing Name of the candidate as registered with the university Faculty where candidate is registered Year of submission
TITLE PAGE (Ph.D.) Example 2: Title Page Font Times New Roman, size 16, bold, 1.15pt. line spacing 5 cm 4 cm 4 cm I Insert Department Title page start with roman should numbering i not appear in but this pages. part. Just blank this 5 cm
TITLE PAGE (M.Sc.) Example 1: Title Page 5 cm Font Times New Roman, size 14, bold, 1.15pt. line spacing I nsert department 4 cm 4 cm Title page start with roman numbering i but should not appear in this pages. part. Just blank this 5 cm 11
ORIGINAL LITERARY WORK DECLARATION Bold and capital letter Example Student signature Supervisor signature (a MUST!!) NOT other persons Must be on the same date. Stamp from supervisor Start numbering with ii
ABSTRACT Is a short summary of the research project/dissertation/thesis. Should briefly describe the objectives (problem statement), the significance of research, research methodology, as well as the findings and conclusion of the research. Must not exceed 500 words. Type in a single paragraph. Double-spacing. Written in Bahasa Malaysia and English language. The abstract page is assigned Roman numeral "iii" and the following pages should be numbered consecutively. The Abstract page begins with the title of research project/dissertation/thesis (in uppercase) that is approved by the faculty after the submission of 3 Months Notice. Candidates are not allowed to change the title without the approval of the faculty. 4 cm 2 cm [TITLE OF RESEARCH PROJECT/DISSERTATION/THESIS] ABSTRACT Lorem ipsum dolor sit amet, consectetur adipiscing elit. Nulla efficitur risus ac magna malesuada venenatis. Etiam a faucibus metus, at consequat leo. Sed pulvinar suscipit massa, sit amet pulvinar ligula accumsan sed. Nam sed leo mollis, feugiat felis in, porta nunc. Maecenas at erat eu augue tristique vestibulum. Donec ac lobortis nunc. Aliquam laoreet dolor a massa hendrerit, ac bibendum neque semper. Aliquam id nisi magna.aliquam ligula orci, congue id dapibus at, luctus in magna. Maecenas non nulla ac tortor tristique laoreet. Donec porta neque semper imperdiet pulvinar. Phasellus egestas viverra ornare. Fusce nisi ex, 2 cm pharetra eu gravida vel, iaculis quis quam. Mauris placerat sapien sapien, ac mollis eros imperdiet vel. Morbi nulla ipsum, commodo sed ex eu, pharetra maximus massa. In et placerat elit. Aliquam porta sem sit amet justo pellentesque consectetur. Quisque aliquet leo nunc, sed porttitor quam ullamcorper at. Suspendisse nunc lorem, tempus a feugiat ac, facilisis eu nisi. Donec feugiat vulputate turpis, at tincidunt ex posuere at. Sed semper ante vitae tincidunt malesuada. Praesent commodo diam non tortor laoreet, ac volutpat dui scelerisque. Maecenas elementum rhoncus placerat. Aliquam mollis vel diam ut imperdiet. Donec in venenatis arcu. Nam pulvinar eros nunc, vel malesuada turpis vestibulum eget. Aliquam erat volutpat. Vivamus ut euismod augue. Nam semper risus nec nibh posuere tincidunt. Pellentesque id imperdiet enim, vitae viverra lectus. Keywords: proin fringilla, turpis metus, vitae, tincidunt 2 cm iii Continue numbering with iii 1 cm
ABSTRACT Examples Continue numbering with iv 14
ACKNOWLEDGEMENT 0.5 cm Tab Most research projects, dissertations or theses include a message to convey appreciation to those who have been involved and provided their assistance directly or indirectly in the preparation of the study. This is optional and should not exceed a single page, which is numbered accordingly. in Roman numeral 15
TABLE OF CONTENTS The Table of Contents lists the chapters, topics and sub-topics together with their page numbers. Sub-topics and topics should be labelled according to the chapter, for example: Example CHAPTER 1: TITLE 1.1 Topic 1 1.1.1 Sub-topic1 CHAPTER 2: TITLE 2.1 Topic 1 2.1.1 Sub-topic1 This numbering system provides a clear picture of the relationship between chapters and topics and shows how they are connected. 16
Example
LIST OF FIGURES Figure No. Title Page No. After Correction
LIST OF TABLES Title should be capital letter and bold. Before Correction Table, number arranged column. caption should in their and be own Single spacing for the same caption but double spacing for caption. the next After Correction No need bold.
LIST OF SYMBOLS AND ABBREVIATIONS Alphabetical order. List down the symbols than follow by abbreviations. Double spacing.
LIST OF APPENDICES List of appendices should be used alphabet. Single spacing for same appendix but double spacing appendix. for the next
MAIN BODY Candidates and supervisors should ensure that the text follows the agreed conventions of the individual faculty. The main text in the research project/dissertation/thesis must be organised following the guidelines as mentioned below: Text must be organised in titled chapters. The titles must reflect the content of the chapter. Every chapter must begin on a new page. Chapters can be divided into sub-chapters with corresponding sub-titles. Titles and sub-titles must be numbered. Generally, a research project/dissertation/thesis will have the following basic structure: INTRODUCTION LITERATURE REVIEW METHODOLOGY RESULTS DISCUSSION CONCLUSION REFERENCES
Tab should be 0.5 cm Chapter titles should be typed with capital letters and centred between margins. the left and right Each chapter must begin on a new page. Chapters and subchapters should be also titled. Titles should be typed in bold without underline.
LITERATURE REVIEW A literature review is a description of the literature relevant to a particular field or topic of study. It consists of a critically written and comprehensive account of the published works on a topic by accredited scholars and researchers. A critical literature review is a critical assessment of the relevant literature. It is directly related to the research, providing information on theories, models, materials and techniques used in the research. The literature review should be comprehensive and include recent publications which are relevant to the research. METHODOLOGY This chapter describes and explains the materials as well as the research methodology used in the study. The sub-topics for this chapter include the key research questions, the research design, and the research procedures adopted. It may also, where appropriate, indicate sampling methods, research instruments and statistical methods employed. The purpose of this is to inform the reader on the methods used to collect the data and generate the findings reported.
RESULTS This chapter explains the results which are commonly presented in the form of text, figures and tables, complete with data analysis. DISCUSSION This chapter contains the interpretation of the results. The findings of the research should be compared and contrasted with those of previous studies presented in the literature review. The purpose of this chapter is to discuss the findings and the outcomes of the research in relation to the results that have been obtained. CONCLUSION In this chapter, the findings are summarized and their implications discussed. This section may include suggestions for future work.
REFERENCE CITATIONS IN TEXT Require the following information: last name of the author, the year of publication, the page number for the reference (direct quotes only). For direct quotations or For summaries the author in text: paraphrases in text: Single author: (Bernard, 2001) Single (2002) author: Bernard Two authors: (Thomas & Peter, 1994) Two authors: Thomas & More than 2 authors: (Wegener Peter (1994) et al., 1994) More than 2 authors: Several authors in a sentence: Wegener et al. (1994) (Bernard, 2002; Karnes et al., (2001); Thomas & Peter, 1994)) If the authors have a similar surname more than one can put a, b or c. Example: (Wang et al., 1994a; Wang et al., 1994b)
Example 2: Reference Citation in Text - For direct quotations or paraphrases in text Single author More than 2 authors Two authors
Example 1: Reference Citation in Text - For summaries the author in text More than two authors Single author Only insert authors surname Two authors Several authors in a sentence
Used Equation Editor. Equation must be numbered and written in bracket. The first number should be corresponded to the chapter s number. All symbol should be italic.
FIGURES Figures, like tables are printed within the body of the text at the centre of the frame and labelled according to the chapter in whichthey appear. Thus, for example, figures in Chapter 3 are numbered sequentially: Figure 3.1, Figure 3.2. Figures, unlike text or tables, contain graphs, illustrations or photographs and their labels are placed at the bottom of the figure rather than at the top. Figure 3.1: ANFIS prediction of distribution of different sizes of granular structures at certain annealing temperature If the figure occupies more than one page, the continued figure on the following page should indicate that it is a continuation: for example: Figure 3.2, continued. If the figure contains a citation, the source of the reference should be placed after the label. Figure 3.2: FESEM image of gold nanoparticles
TABLES Tables are printed within the body of the text at the centre of the frame (one line) justified (if more than one line) and labelled according to the chapter in which they appear. Thus, for example, tables in Chapter 3 are numbered sequentially: Table 3.1, Table 3.2 and so on. The caption should be placed above the table itself (Table 3.1). If the table contains a citation, the source of the reference should be included in the table caption. Table 3.1: Example of table. Heading Heading 1 Text 2 Text 3 Text Table 3.1, continued. Heading Heading 4 Text 5 Text 6 Text If the table occupies more than one page, the continued table on the following page should indicate that it is a continuation, for example: Table 3.1, continued.. The header row should also be repeated. Table 3.2: Parameters of DSSCs samples in the system. Heading System 1 System 2 System 3 Heading Text Text Text for GPE
FOOTNOTES There are differences in the use of footnotes in various disciplines. For example, footnotes are commonly used in Social Sciences but rarely in Science and Technology. However candidates are advised to limit the use of footnotes unless they are proved necessary to the document. Footnotes are used to elaborate or provide additional information regarding matters discussed in that page. Footnotes are recorded using Arabic numeric and numbered consecutively. Raised superscript numerals in the text refer to explanatory notes and documented sources appearing either at the bottom of the page as footnotes or at the end of the thesis as endnotes in a notes section. The advantage of using notes is that explanatorytype of information can be presented along with source citations on the same page or place. Footnotes should use a smaller font than the text (font size 8). When using footnote, a number formatted in superscript is inserted following the punctuation mark in the text. Footnotes should be placed at the bottom of the page on which they appear. Please refer to the faculty for the recommended convention for writing of footnotes. Scientists examined, over several years, the fossilized remains of the wooly-wooly yak. 1 1 While the method of examination for the wooly-wooly yak provides important insights to this research, this document does not focus on this particular species. Example of footnote (Source: IPS).
REFERENCES All works or studies referred to in the research report/dissertation/thesis in the form of quotations or citations must be included in the references. The references should be written consistently in the American Psychological Association (APA) format or in another format approved by the Faculty. Each reference should be written in single spacing format and a double space between references. The list of references must be arranged in alphabetical order and the entries should not be numbered. The list must also have a hanging indentation of 0.5 inch.
Reference List: Publications Single Author Last name first, followed by Berndt, T. J. (2002). Friendship quality and author initials. social development. Current Directions in Psychological Science, 11, 7-10. Two Authors List by their last names and Wegener, D. T., & Petty, R. E. (1994). Mood initials. Use the ampersand management across affective states: (&) instead of "and." The hedonic contingency hypothesis. Journal of Personality & Social Psychology, 66, 1034-1048. esteem. Journal of Personality and Social Psychology, 65, 1190-1204. Three to Seven List by last names and Kernis, M. H., Cornell, D. P., Sun, C. R., Authors initials; commas separate Berry, A., White, A., Ganster, D. C., & author names, while the last Harlow, T. (1993). There's more to selfauthor name is preceded again by ampersand (&). esteem than whether it is high or low: The importance of stability of self- More Than APA 6th ed. uses Harris, M., Karper, E., Stacks, G., Hoffman, Seven instead, replacing all D., DeNiro, R., Cruz, P., Berry, A. Authors authors between the sixth (2001). Writing labs and the Hollywood connection. Journal of Film and Writing, author and the last author. 44(3), 213-245.
Reference List : Books Basic Format for Author, A. A. (Year of Calfee, R. C., & Valencia, R. R. (1991). APA guide Books publication). Title of work: to preparing manuscripts for journal publication. Capital letter also for subtitle. Washington, DC: American Psychological Location: Publisher. Association. Note: For place of publication cite includes a country. Neftci, S. N. (2009). Principles of financial engineering (2nd ed.). London, England: Academic. Lawford, C. K. (2009). Moments of clarity: Voices from the front lines of addiction and recovery. New York, NY: William Morrow. Edited Book Unknown author. Duncan, G. J., & Brooks-Gunn, J. (Eds.). (1997). Consequences of growing up poor. New York, NY: Russell Sage Foundation. Edited Book With author / authors. Plath, S. (2000). The unabridged journals (K. V. Kukil, Ed.). New York, NY: Anchor. A Translation Note: W hen you cite a Laplace, P. S. (1951). A philosophical essay on republished work in your text, it probabilities. (F. W. Truscott & F. L. Emory, Trans.). should appear with both dates. New York, NY: Dover. (Original work published 1814). Edition Only for 2nd edition onwards. Helfer, M. E., Keme, R. S., & Drugman, R. D. (1997). The battered child (5th ed.). Chicago, NY: University of Chicago Press.
Cont. Article or Author, A. A., & Author, B. B. Rogoff, B., & Mistry, J. (1985). Memory Chapter in an (Year of publication). Title of development in cultural context. In M. Edited Book chapter. In A. Editor & B. Pressley & C.J. Brainerd (Eds.), Cognitive Editor (Eds.), Title of book learning and memory in children (pp. 117- (pages of chapter). Location: 142). New York, NY: Springer-Verlag. Publisher. Note: When you list the pages of the chapter or essay in parentheses after the book title, use "pp." before the numbers: (pp. 1-21). This abbreviation, however, does not appear before the page numbers in periodical references, except for newspapers. Multivolume Use Vol. for a single volume Levinson, D. & Ember, M. (Eds.). (1996). Work and Vols. for multiple Encyclopedia of cultural anthropology (Vols. volumes. 1-4). New York, NY: Henry Holt.
Web Reference - https and Retrieval Date Daniells, J. (2010). Panama disease details and description. Retrieved on July 10, 2018 from https://www.daf.qld.gov.au/businesspriorities/plants/health-pests-diseases/a-z-significant/panamadisease2/panama-disease#
REFERENCES Examples 38
LIST OF PUBLICATIONS AND PAPERS PRESENTED All published works NOT including the submitted article/article under review as well as papers presented at conferences, seminars, symposiums etc. pertaining to the research topic of the research project/dissertation/thesis should be included in this section. The references should be written consistently in the American Psychological Association (APA) format or in another format approved by the Faculty and student name must be bold. The list also must be separated by Publications and Papers Presented. The list of Publications and Papers presented should spacing format and a double space between anothers. be written in single The list of references must be arranged in from current the entries should be numbered. The list must also have of 0.5 inch. year publications and a hanging indentation The first page of the ISI publication must be attached after the list of publications and paper presented. No need attachment for presented paper and award received.
EXAMPLE
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HARD COVER
SPINE FORMAT 2 cm 2 cm NAME OF TITLE OF RESEARCH REPORT/ M.Sc. CANDIDATE DISERTATION/ THESIS 2017 Example 1: Spine Format for Master 2 cm 2 cm NAME OF TITLE OF RESEARCH REPORT/ Ph.D. CANDIDATE DISERTATION/ THESIS 2017 Example 2: Spine Format for Ph.D 2 cm 2 cm NAME OF TITLE OF RESEARCH REPORT/ Ph.D. CANDIDATE DISERTATION/ THESIS 2017 If the title is too long use 3 dot 44
1 st SUBMISSION Documents required for submission for examination are as follows: the purpose of Five (5) printed softbound copies to Dean s Office; One (1) electronic copy (CD in PDF format); and First submission form of Thesis/Dissertation.
FINAL SUBMISSION Documents required for submission for the examination are as follows: purpose of Three (3) printed hardbound copies to Dean s Office; Supervisor/Supervisors (Number of copy depends on number of supervisor); Two (2) electronic copies (CD in PDF format); and Final submission form of Thesis/Dissertation.
The submitted electronic copy of the research project/dissertation/thesis (in PDF format) in a compact disc (CD) or USB flash drive must be labeled with the following details: Name Matric no. Title of research project/dissertation/thesis Faculty/Academy/Institute/Centre Year of submission (current year)
SUBMISSION FORM Please ensure submission form must be completed with the details as below: all Turnitin : ISM <30% & Non ISM <25% (without Reference List) Word Count : Follow the guidelines Supervisor Endorsement : Correction & Submission HoD Endorsement : Correction & Submission
Preparation for Viva-Voce and Q&A Session Read and understand the content of the thesis/dissertation Understand the scientific principle/fundamental of your works Prepare slides for a 20 minute presentation Bring hard copy of the thesis Save your raw data in the pendrive Bring selected publications related to your research Bring copy of your published articles Present your slides clearly and make sure your voice is heard Eye-contact with panels Give clear and quality answers with high confident Avoid giving unacceptable excuses ( ie. busy working, no time to read the thesis, sick children, not feeling well, busy with wedding preparation, family commitment etc..)
THANK YOU