Communication Lab MediaSite Training Workshop User Guide This guide describes Communication Lab procedures for requesting, recording and playback. Douglas College May 2017 For first level technical support contact the Health Sciences Sim Techs at local 6496, room C2017 For additional support contact CEIT Help Desk: helpdesk@douglascollege.ca Critical classroom/lab support 604.527.5333; all other support 604.527.5330
COMMUNICATIONS LABS Mediasite/Crestron Training Objective This workshop will provide you with hands-on training in the creation of a rich-media presentation using Mediasite, a Desktop Computer and the Crestron Camera Controller. 0BOverview Each of the two Communication Labs are equipped with multiple cameras, ceiling mounted microphones, a portable tabletop microphone, and intercom system. An adjacent Control Room has a large wall-mounted monitor for faculty and students to view live, full-screen video demonstrations during the simulation. Workflow By following the steps below you will be able to schedule, stage, record and archive your classroom demonstrations and simulations for later viewing. In this workshop we will demonstrate how to: 1. HUBook in advanceu 2. HUGet startedu 3. HUSelect output for LCD monitoru 4. HUPrepare to record a presentationu 5. HUAdjust audio levelsu 6. HUAdjust cameras in Preview then select Record FeedU 7. HUSelect appropriate Record camerau 8. HURecord. Pause, and Stop recordingu 9. HUCheck catalogue on desktop computeruh 10. HUEnd of Session proceduresu 11. HUWorkshop OutlineU 1
HU Book in advance 1BTo use the Communications Lab you must have an active Blackboard Course Shell. All recordings must be pre-booked 10 days in advance through the online Mediasite Presentation Request Form. To locate the Mediasite Presentation Request Form: 1. Go to the Douglas College home page. 2. Search Mediasite Presentation Request Form. Or, 3. Select Program and Courses. 4. Select Health Sciences. 5. In left column, select Health Sciences Simulation Centre (HSSC) link. 6. In right column, select Mediasite link (under More about Health Sciences Simulation Centre (HSSC) ). The MEDIASITE page opens. 7. Select the Mediasite Presentation Request Form link, (under Mediasite Request Forms ). The Mediasite Presentation Request Form opens. 8. Fill in this form and select Submit. You may see a message indicating required fields. If necessary, fill in or edit these fields. Select Submit again. 9. You will receive a copy of your request through the email you entered at the top of the form. 2
2BGet started 1. Check the Mediasite Computer on the back wall and ensure it is turned on: a circle of blue light should be visible around the Mediasite on/off button. 3BIf the recorder is off, turn it on by pressing the Power button. A circle of blue should now light up. 2. At the control room desk, touch the Crestron screen to activate the monitor. Black screen? Just touch the screen: the Crestron will light up automatically. 3. a) If necessary, turn on the large LCD monitor (mounted on the wall above) by pressing the LCD ON button on the bottom right of the Crestron screen. The button is the colour blue when on. b) Turn on Camera Monitor (beside Crestron.) 4. If off, turn on Desktop Computer and monitor. The computer monitor is beside the Crestron screen and the desktop computer is beneath the desk. 4BThis monitor, mouse and keyboard are shared by the Mediasite Computer and the Desktop Computer. You will be switching back and forth between them. See page 4 for switchbox information. 5. Login using your Microsoft Active Directory Login. 5BTo create a one-way mirror effect, turn off the lights in the control room. 3
6BSelect output to LCD monitor There are two output buttons on the right side of the Crestron screen: Live Video and Local PC. Selecting either of these buttons changes the LCD monitor input and turns the button from white to blue. 1. Choose LIVE VIDEO to display a full screen video of the classroom on the large LCD monitor. This is the most common setting. Prepare to record a presentation Before you can record, you must be switched to the Mediasite Computer. The Desktop Computer and the Mediasite Computer share the same monitor, mouse and keyboard. Use the computer switch box to select which computer you want to access. Press a button (pictured below) to switch between the Desktop Computer and the Mediasite Computer. 1. To prepare to record, select the Mediasite Computer. The orange light indicates which computer is selected. The keyboard and mouse functionality will follow automatically. 4
Select your group or name Record Template: 1. Turn on desktop computer and monitor. 2. Select Mediasite computer using Computer switch box button. 3. Open Mediasite software by clicking Mediasite icon on screen. 4. An Untitled-XX record screen will appear. (Or, the name of the last recorded session will appear. Either is okay, please proceed.) 5. Select New (upper left of screen): The New Presentation window opens. (See next page.) 5
6. Beside Create New From, select the Template folder tab. 12. Templates will appear below, sorted alphabetically. 7. Select the specific template that has been created for your course. It will highlight. (This will have been emailed to you by the Sim Techs prior to your recording date.) Example: Program_Number_InstructorName_Semester&Year_Group#/Name Rename your recording: While still in the New Presentation window: 8. Rename your recording (from Untitled-#) in the entry box under the New Presentation heading. Suggested Naming convention for NURS, etc.: Week#_Session#_TodaysDate (month day year: July012017) Suggested Naming convention for PNUR: 6
Week#_StudentLastName_TodaysDate (Week1_Smith_July012017) Name must have today s date, be unique and easy to search. 9. Write the name of your recording down in a notebook, for later use. 10. Select the Create button, located on the lower right: Two white circular arrows will appear on screen while Mediasite creates your record shell. Next, the Record window will open. You are now ready to record. To create a one-way mirror effect, turn off the lights in the control room. 7
Adjust audio levels 01BThere are two places to adjust your audio levels. 1. Record Audio Level: On the right side of the Mediasite screen, use the mouse to select and drag the volume handle to adjust the audio that is being recorded. Volume Handle Set this to 80 percent. 2. Preview Speaker Volume: On the bottom right side of the Crestron screen, touch the arrows to adjust the audio you hear in the control room. Ensure the Crestron Speaker Audio (lower right of screen) is on and set to about 80%. Note: The Crestron Speaker Audio control can also be muted now and it will not affect the volume of the video recording. 8
If connecting a table top microphone Adjust the audio settings in the Mediasite software and on the Crestron touch panel in both places as needed. You will probably have to lower the volume. To connect the tabletop microphone: 1. A tabletop microphone and XLR cable is stored in the Control Room, in a blue box on top of the black electronics cabinet. 2. Plug the mic and cable into the XLR mic input in the wall of the Communications Lab. 3. Perform a sound test and set audio levels accordingly. Tabletop Microphone XLR mic input Intercom microphone To talk to students during a Communications Lab recording: 1. Speak to students directly during a role play using the TOA Intercom microphone with push to talk function. a. Push the orange button to talk. - If Mediasite is recording, the Intercom voice will be recorded. - If your recording is paused, the Intercom voice will not be recorded. b. Point the base lever towards you to enable ON/OFF activation with orange button, i.e. push to speak, release when finished. c. Point the base lever away from you to keep intercom microphone active and ON. TOA Intercom microphone 9
1BAdjust cameras in Preview, select Record Feed The first row of buttons on the right side of the Crestron Control Unit includes the 4 cameras for previewing and the REC FEED (record feed) button. The second row of buttons on the right side of the Crestron Control Unit is for camera presets. 1. Select a camera to preview using the first row of buttons on the right side of the Crestron screen. 2. Notice that when you select CAM 1 through CAM 4, the REC FEED button turns red. When the REC FEED button is red, the video window is in preview mode. 3. Adjust the tilt, pan and zoom of the cameras using the arrows and buttons on the Preview Video Window. 4. Select each of the four cameras and make the appropriate tilt, pan and zoom adjustments. 5. When all cameras are set, select the REC FEED button. It will turn from red to blue. When the blue REC FEED button is selected, the Preview Video Window becomes the Recording Video Window. You are now seeing what the Mediasite Computer will record. 10
Select appropriate Record camera (on left side of Crestron) Before proceeding, ensure the REC FEED button is selected and blue on the right side of the Crestron screen. 1. Use the Camera Preview Monitor to decide which camera to select on the Crestron screen. The Crestron is where you make your adjustments. 2. On the left side of the Crestron screen, select the appropriate camera button to begin your presentation. The CAM buttons on the left side of the Crestron screen will output the camera feed to the Mediasite Computer. On left side of screen are the record buttons. On right side of screen are the preview. 3. Note that the Recording Video Window on the right side of the Crestron is now showing the record feed. The buttons on the right and left must match. This is now the video feed that will be captured in your final presentation. 11
Record, pause and stop recording on Mediasite When you are ready to start recording your presentation: 1. On the Mediasite screen, use the mouse to select the Record button on bottom of the screen. (It will say Pause in bottom middle of screen.) 2. On the Crestron screen, press the CAM buttons on the top left side of the screen to switch between the different cameras. 3. To pause your presentation, use the mouse to select the Pause button on the bottom of the Mediasite screen. Select Resume to restart the presentation. 4. To stop your presentation, select the Stop button on the bottom of the Mediasite screen. Once a presentation has been stopped, it cannot be started again. NOTE: When you select the Stop button, scheduled presentations are automatically copied to the server and will appear for viewing in your course s Mediasite catalogue in Blackboard. 12
Check catalogue on Desktop Computer 31BUse the Desktop Computer to verify in Blackboard that your presentation has been recorded. 1. Ensure that the Desktop Computer is turned ON. The Desktop Computer is on the floor below the desk. 2. If the monitor is displaying the Mediasite Computer, press the Desktop Computer button on the computer switch box to access the Desktop Computer. (Orange light.) The keyboard and mouse functionality follow automatically. 3. If needed, login to the Desktop using your college login credentials. 4. Login to your Blackboard course to check Mediasite catalog. Course opens. 5. Locate and open the matching Blackboard web link to the Mediasite catalog. A window will open asking you to login to Mediasite. 6. Login to Mediasite with your login credentials. 7. Select Watch to view the recorded presentation. 8. Playback the recording to ensure it works properly. 13
END OF SESSION PROCEDURES Shut down Crestron Monitor 1. On the Crestron monitor, select the red SHUTDOWN button. 2. Confirm the Crestron shutdown procedure: On the next screen, again select the red SHUT DOWN button. Turn off Camera Monitor 3. Select Power button. Return portable tabletop microphone 4. If you used the tabletop microphone, please return it to the blue storage box in the Control Room. 5. If you adjusted the levels for this mic, reset audio levels on Mediasite and Crestron touch panel. 14
UDO NOTU turn off Mediasite Computer 6. Leave Mediasite Computer on! LOG OFF Desktop Computer 7. If necessary: If the monitor is displaying the Mediasite Computer, press the Desktop Computer on the computer switch box to switch to the Desktop Computer. (The keyboard and mouse functionality follow automatically.) 8. Log off, but do not shut down the Desktop Computer. Select: Start/ Shut down/ side arrow/ Log off 15
41B COMMUNICATIONS LAB WORKSHOP OUTLINE Introductions Introduce yourself and ask for introductions all round. Hand out this User Guide. (Collect guides back at end of workshop to keep in room because they are updated often.) Point out Poster and Guides in room. Explain the requirement of booking in advance. Trainer Demonstration Perform a complete presentation recording from beginning to end. Hands on Training one participant at a time 1. Get Started 2. Change output to the LCD monitor 3. Volunteers positioned to role play on camera 4. Prepare to record a presentation 5. Adjust audio levels 6. Demonstrate and integrate tabletop microphone and adjust audio levels again 7. Participants frame cameras in preview 8. Prepare record cameras 9. Record role play 10. Switch cameras while recording using the 4 preview monitors 11. Stop recording 12. View presentation in Catalogue in Blackboard 13. Perform end of session procedures 51BWrap Up 1. Review and acknowledge accomplishments 2. Questions? 3. Show the college website: CEIT Room Technology List, and then explore the HS Mediasite page, especially Mediasite Request Forms and Troubleshooting 4. For first level support contact the Sim Techs at local 6496, room C2017. If needed, the Sim Techs will obtain second level support from CEIT Help Desk at 604-527-5330, or helpdesk@douglascollege.ca 16