OHIO H I S T O R Y Ohio Historical Society State Archives Ohio Local Govermet Records Program Ohio HISTORY CONNECTION 800 E. 17th Aveue Columbus, Ohio 43211-2497 - 2 2015 STATE AN LOCAL GOVERNMENT RECORS RECORS RETENTION SCHEULE (RC-2) See istructios before completig this form, Sectio A: Local Govermet Uit Ket Free Library (locaj govermet etity) (uit) Reee L. Heitkamp Fiscal Officer V (sigature resposible ficial) (ame) (title) (datef Sectio B: Records Commissio Ket Free Library (330)673-4414 Records Commissio 312 West Mai Street Ket (telephoe umber) 44240 Portage (address) (city) (zip code) (couty) To have this form retured to the Records Commissio electroically, iclude a email address: reee.heitkamp@ketfreehbrarv.org I here certify that our records commissio met i a ope meetig, as required Sectio 121.22 ORC, ad approved the schedules listed o this form ad ay cotiuatio sheets. I further certify that our commissio will make every effort to prevet these records series from beig destroyed, trasferred, or otherwise disposed i violatio these schedules ad that o record will be kowigly disposed which pertais to ay pedig legal case, claim, actio or request. This actio is reflected i the miutes kept this commissio. Records Commissio Chair Sigature ate Sectio C: Ohio Historical Society - State Archives Sigature Title 'J Sectio : State Sigature V-93 ate Please Note: The State Archives retais RC-2 forms permaetly. It is stroalv recommeded that the Records Commissio retai a permaet coov this form
Sectio E: Records Ket Free Library (local govermet etity) (uit) State OHS- 1 Applicatios OPERS Refud or Waiver : 2 Aual Appropriatio Resolutio/ 's Certificatio 1 'i_ 3 Aual Fiacial Report to State 4 Aual Report to State Library 5 6 7 Board Policy Files (Curret) Board Trustees Ageda Packets Buildig Blueprits a/ I i 8 Buildig Projects Records (successful) Q/ 9 10 Committee Meetig Miutes eeds V 5 11 Employee Persoel Files :'> 12 Edowmet Agreemet
Audited meas: ecompassed tho records have bee audited toe State ad tho 13 14 w., jsed purr.u Set fl/.26 O.K Forma! Legal Opiios / Agreemets/ocumets Miutes Board Trustees Meetigs (Miute Book) State OHS- / i 15 Operatig Procedures d 16 Persoel Policies I 17 Techology Plas/ Policy 1 18 Accouts Receivable Ledger/ ocumets / Electroic 19 Appropriatio Ledger 5yrs/waudit / Electroic.....,f. i 20 Audit Reports 5 yrs 21 Bak Statemets ' ' ' 22 Bids - Cotracts (Successful) 1 expiratio 23 24 Bids - Goods & Services (Successful) Bids (Usuccessful) 3 yrs after expiratio 3 yrs after cotract 25 Board Trustees- Secretary Notes & Iitial Miutes 26 Budgets Filed with Couty Budget Commissio 10 yrs/w audit
27 Buildig Projects - Blueprits/ Project Records Life Structure State OHS- 28 Buildig Projects Records (Usuccessful) 3yrs 29 Buildig Specificatios Life Structure 30 Cacelled Checks 31 32 Cash Joural Circulatio Records (Statistics) As value/ No eeded / Electroic 33 Costructio Cotracts 16 yrs after completio 34 Cosultat Reports 4 yrs as eeded 35 36 Cotracts / Leases Correspodece - Trasitory/Routie messages 1 expiratio As value/ No eeded / Electroic 37 Correspodece- Geeral 2 yrs or as eeded / Electroic 38 39 epository Cotracts ad Related Collateral E-mail expiratio/ provided audit Accordig to cotet & As Value- No RC3 eeded.- -. *,^y «* i ^ i j 8t-tl 40 Employee Earig Records termiatio employmet
, 41 Employee Withholdig Requests Util replaced or revoked employee State or.ohs- OHS- 42 43 Employmet Applicatios - Not hired Employer Quarterly Federal Tax Report 1 yr after receipt. Hired - kept i persoel file 5yrs/ w audit q > i 44 45 Expediture Joural Garishmet Orders termiatio employmet or order rescided / Electroic - i s --j W?*S iol^, - *& 46 Govermet/ Private Grat Files 5 yrs provided audit/ report release & litigatio, claims, or audit fidigs have bee resolved 47 Icidet/ Accidet Reports completio 48 Isurace Policies 2 yrs after expiratio, provided all claims settled 49 Iterlibrary Loa Records 2 yrs / Electroic 50 Ivetories - Property / Electroic 51 Ivestmet Joural/ ocumets
State orohs- OHS- 52 Leases - Equipmet 2 yrs after expiratio.1-53 Leases - Real estate expiratio w/audit S > 54 Library Card Applicatios - Patros 6 years.-, (." <!*- -.. -J Cb 55 Library News Release 4 yrs 56 Library Publicatios 2 yrs 57 Litigatio Records case closed/ appeals exhausted 58 Meetig Room applicatios/ s 1 yr / Electroic 59 Mothly Fiacial Reports to Board 5 yrs w/ audit GO Mothly Statistical Reports Util Yr ed report 61 OPERS & Other Retiremet Systems - Records/ Reports 50 yrs 62 Overdue Circulatio Records 3 yrs 63 Patro Record - Regular 3 yrs Electroic q 64 Patro Record - eliquet 3 yrs Electroic 65 Payroll Records/ Ledgers / Electroic a
State OHS- 66 Payroll Reports 5yrs/waudit / Electroic 67 Persoel Files 2 yrs after termiatio employmet purge extraeous records. Retai retiremet waivers, service record ad leave balaces permaetly ' - - -~ * x.,,. ^ ' - 68 Petty Cash Records 69 Purchase Orders/ Blaket Certificates & Requisitio Forms 70 Real Property Acquisitio Records asset is sold 71 Receipts/ Receipt Books/ eposit Slips & Worksheets 72 State Icome Tax Reports 25 yrs 73 Survey Reports 4 yrs 74 Tax With ho/dig Reports 6 yrs/ w audit 75 Time Sheets/ Leave Use & Balaces 76 Traiig Mauals Util o loger value No RC3
. State OHS- 77 Vedor Paymet etail Report / electroic 78 Video Recordigs/ Tape Proceedigs 1 yr Electroic 79 Vouchers 80 Warrat/ Check Register & payroll history / electroic 81 Worker's Compesatio Claims / Files 7 yrs after termiatio employmet 82 W-2 Forms 6 yrs/ w audit 83 W-4 Forms / Other withholdig records Util superseded or employee termiates