tt systems TELE-RECORDER VTR-700 VOICE ACTIVATED TELE-RECORDER USER INSTRUCTION MANUAL VTR-700 1
TABLE OF CONTENTS Important Safety Instructions...3 Battery Cautionary Information...4 FCC Information...5 Features...6 Control Locations...7 Installation...9 Battery Installation... 9 Single Line Telephone Installation... 10 Multi-Line Telephone Installation... 11 Operation... 12 Using the Record key... 12 Using the Play key... 12 Using the Review/Rewind key... 13 Using the Cue/FF key... 14 Using the Stop/Eject key... 15 Using the Pause key... 15 Using the Tape Counter... 16 Using the VU/Level LED... 16 Using the Volume Control... 17 Cassette Tape Compartment... 17 Setting the Beep Tone switch... 18 Remote Jack & Mic Jack... 19 Using the Earphone Jack... 20 Setting the Monitor switch... 20 Setting the Record Mode switch... 21 Setting the Tape Speed switch... 21 Setting the L/M/H Sensitivity switch... 22 Recording using the built-in microphone... 23 Automatic Recording from the Telephone Line... 24 Playing back recordings... 25 Maintenance... 26 Limited Warranty... 27 2
IMPORTANT SAFETY INSTRUCTIONS 1 When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 2 Read and understand all instructions. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid cleaners or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use this product near water, for example, near a bathtub, wash bowl, kitchen sink, or laundry tub, in a wet basement, or near a swimming pool. 6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 7 Slots and openings in the cabinet and the back or bottom are provided for ventilation, to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on the bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heat register. This product should not be placed in a built-in installation unless proper ventilation is provided. 8 This product should be operated only from the type of power source indicated on the marking label. If you are not sure of the type of power supply to your home, consult your dealer or local power company. 9 Do not allow anything to rest on the power cord. Do not locate this product where the cord will be abused by persons walking on it. 10 Do not overload wall outlets and extension cords as this can result in the risk of fire or electric shock. 11 Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product. 12 To reduce the risk of electric shock, do not disassemble this product, but take it to a qualified serviceman when some service or repair work is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the appliance is subsequently used. 13 Unplug this product from the wall outlet and refer servicing to qualified service personnel under the following conditions : a. When the power supply cord or plug is damaged or frayed. b. If liquid has been spilled into the product. c. If the product has been exposed to rain or water. d. If the product does not operate normally by following the operating instructions. Adjust only those controls that are covered by the operating instructions because improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. e. If the product has been dropped or the cabinet has been damaged. f. If the product exhibits a distinct change in performance. 14 Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. 15 Do not use the telephone to report a gas leak in the vicinity of the leak. SAVE THESE INSTRUCTIONS 3
BATTERY CAUTIONARY INFORMATION CAUTION - To Reduce the Risk of Fire or Injury to Persons, Read and Follow these Instructions. 1. Use only the following type and size of battery: Four (4) AAA size 1.5 volt (24A) carbon zinc or alkaline batteries. 2. Do not dispose of the battery in a fire. The cell may explode. Check with local codes for possible special disposal instructions. 3. Do not open or mutilate the battery. Released electrolyte is corrosive and may cause damage to the eyes or skin. It may be toxic if swallowed. 4. Exercise care in handling batteries in order not to short the battery with conductor material such as rings, bracelets, and keys. The battery or conductor may overheat and cause burns. 5. Do not attempt to recharge the battery provided with or identified for use with this product by heating them. The batteries may leak corrosive electrolyte or explode. 6. Do not attempt to rejuvenate the battery provided with or identified for use with this product by heating them. Sudden release of the battery electrolyte may occur causing burns or irritation to eyes or skin. 7. All batteries should be replaced at the same time. Mixing fresh and discharged batteries could increase internal cell pressure and rupture the discharged batteries. 8. When inserting batteries into this product, the proper polarity or direction must be observed. Reverse insertion of batteries can cause charging, which may result in leakage or explosion. 9. Remove the batteries from this product if the product will not be used for a long period of time (several months or more) since during this time the battery could leak, damaging the product. 10. Discard dead batteries as soon as possible since dead batteries are more likely to leak in the product. 11. Do not store this product, or the batteries provided with or identified for use with this product in high-temperature areas. Batteries that are stored in a freezer or refrigerator for the purpose of extending shelf life should be protected from condensation during the storage and defrosting. Batteries should be stabilized at room temperature prior to use after cold storage 4
FCC INFORMATION This equipment complies with Part 68 of the FCC Rules. On the bottom or back of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. Upon request, you must provide this information to your telephone company. The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your telephone number is called. In most, but not all areas, the sum of the REN's of all devices connected to one line should not exceed five (5). If your telephone equipment causes harm to the telephone network, the telephone company may discontinue your service temporarily. If possible, they will notify you in advance. If advanced notice isn't practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with the FCC. Your telephone company may make changes in its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble with this telephone equipment, disconnect this equipment from the network until the problem has been corrected or until you are sure the equipment is not malfunctioning. IMPORTANT: If you have either a party line or pay telephone, the telephone company will not allow installation of the VTR-700 because it will not work correctly with these types of equipment. Under the FCC registration program, no customer is authorized to repair this equipment. This applies to equipment both in and out of warranty. If such unauthorized repair is performed, the registration of the equipment will be null and void. If the equipment is still in warranty, the remainder of the warranty period will also be null and void. It is the responsibility of users requiring service to report the need for service to TT SYSTEMS LLC. They will make the necessary arrangements for repair or replacement. Should you have any questions about the operation of your VTR-700, please call 914-968-2100, Monday through Friday, between the hours of 9:00 A.M. to 5:00 P.M. Eastern time. 5
FEATURES The VTR-700 allows you to make automatic taped records of all your phone calls. The VTR-700 is compact, and is simple to install, just plug into existing modular telephone jack. The VTR-700 can be used with most telephones including electronic KSU type multi-line systems when used with the included handset adapter. Dual tape speed - 1 7 / 8 ips standard, or 15 / 16 ips long play Automatic record level One touch record and play Rewind/fast forward controls Cue and review Stop/tape cassette eject Pause control Playback level volume control Automatic end of tape record disengage Tape counter with reset button Vox/Normal select switch Voice controlled (VOX) start and stop function Low/Med/Hi voice (VOX) activation sensitivity switch Built-in condenser microphone for normal recording Monitor switch for listening during the call Optional beep tone every 15 seconds External microphone jack LED Record/Battery check indicator Earphone jack for private listening FCC approved Compatible with most multi-line telephone systems AC or battery powered operation (batteries not included) Handset adapter, telecord, C-60 tape, AC power adapter included 6
CONTROL LOCATIONS FIGURE 1 TOP PANEL CONTROLS VTR-700 11 1 2 3 4 5 6 7 8 9 10 1. RECORD KEY 7. DIGITAL TAPE COUNTER 2. PLAY KEY 8. VU LEVEL LED 3. REVIEW/REWIND KEY 9. TAPE COUNTER RESET BUTTON 4. CUE/FAST FORWARD KEY 10. BUILT-IN CONDENSER MICROPHONE 5. STOP KEY 11. CASSETTE TAPE COMPARTMENT 6. TAPE PAUSE KEY 7
CONTROL LOCATIONS - continued FIGURE 2 REAR PANEL CONTROLS MIC TEL EAR DC 6V 300mA OFF ON MONITOR VOX NORM REC MODE STD EXT SPEED 12 13 14 15 16 17 RIGHT SIDE VIEW VOLUME 18 19 20 21 12. TELEPHONE LINE JACK 17. TAPE SPEED CONTROL SWITCH 13. EARPHONE JACK 18. VOLUME CONTROL 14. 6V DC POWER JACK 19. BEEP ON/OFF SWITCH 15. SOUND MONITOR ON/OFF SWITCH 20. BATTERY COMPARTMENT 16. REC MODE SWITCH 21. H/M/L SENSITIVITY SWITCH 8
INSTALLATION BATTERY INSTALLATION Four 1.5 volt, AA size batteries (not included) can be used instead of the AC power adapter included with the VTR-700. 1. Remove the battery compartment cover located on the bottom surface of the unit. 2. Insert 4 AA size alkaline batteries, making certain to insert each battery in the correct direction. Be sure to observe the correct polarity markings which can be found inside the battery compartment. 3. If the VTR-700 is stored for long periods of time, or mainly used with the DC 6 Volt power adapter, remove the batteries to prevent possible battery leakage damage to your recorder. BATTERY COMPARTMENT 9
INSTALLATION - continued SINGLE LINE TELEPHONE LINE INSTALLATION The VTR-700 must be connected to the same telephone line that you want to record. 1. All conversations can be recorded from any extension telephone connected to the same telephone line as the VTR-700. 2. Locate an existing RJ-11 modular wall jack and confirm that it is connected to the phone line you are going to record. 3. insert the small prong of the supplied dual pronged telecord into the VTR-700 REM jack and the large prong into the MIC jack. 4. Plug the modular end of the dual prong telephone line cord into the RJ-11 modular wall jack. 10
INSTALLATION - continued MULTI-LINE TELEPHONE INSTALLATION A handset adapter has been included to conveniently connect the VTR-700 to most multi-line telephones that have a fully modular handset cord. Conversations can be recorded, one at a time, from the line that is in use at the telephone where the VTR-700 is installed. 1. Remove the modular handset cord plug from the telephone base, and insert the modular Handset Adapter plug into the handset jack. 2. Insert the handset cord plug into the smaller modular jack located on the Handset Adapter. 3. Insert the VTR-700 modular telecord plug into the larger modular jack located on the Handset Adapter. 4. When the Handset Adapter is used to connect the VTR-700 to your telephone, the beep tone is not heard on the telephone line. 11
OPERATION USING THE RECORD KEY Pressing the RECORD key engages the cassette tape deck mechanism as well as the recording circuitry to create clear, precise recordings. Built-in Automatic Record Level (ARL) circuitry eliminates the need for additional recording controls. IMPORTANT: Prior to depressing the REC key, make sure that a tape (with its record tab intact) has been inserted into the cassette compartment. 1. When the tape reaches it s end, recording will stop and the REC key will automatically disengage. Rewind the tape to resume normal operation. USING THE PLAY KEY To listen to previously recorded tapes, set the VOX/NORMAL switch to the NORMAL position. IMPORTANT: Failure to set the VOX/NORMAL switch to the NORMAL position will prevent you from playing back a recorded tape. 1. Press the PLAY key, and adjust the VOLUME control as required for comfortable listening level. 12
OPERATION - continued 2. When the tape reaches it s end, playback will stop, and the PLAY key will automatically disengage. Rewind the tape to resume normal operation. USING THE REVIEW/REWIND KEY The REVIEW/REWIND key is a dual function control. To rewind a tape partially during playback, depress the REVIEW/REWIND button until the tape begins to rewind. 1. The tape will rewind until the REVIEW/REWIND key is released, at which point the tape will resume to play. 13
OPERATION - continued 2. To rapidly rewind the tape, press the REVIEW/REWIND key until it engages. The tape will rewind to the beginning. 3. To stop at other points, press the STOP/EJECT key when desired. 4. When the tape finishes rewinding, the end of tape autostop will automatically disengage the REVIEW/REWIND key and cancel the rewind operation. USING THE CUE/FF KEY The CUE/FF key is a dual function control. To advance a tape partially during playback, press the CUE/FF key until the tape begins to advance rapidly. 1. The tape will advance until the CUE/FF key is released at which point tape play will resume automatically. 2. To rapidly advance the tape, press the CUE/FF key until it engages. The tape will automatically advance to the end. 3. To stop at other points, press the STOP/EJECT key. 4. In record, playback, or fast forward modes, the end of tape autostop will automatically disengage the CUE/FF key when the end of the tape is reached. 14
OPERATION - continued USING THE STOP/EJECT KEY The STOP/EJECT key is a dual purpose control. Press the STOP/EJECT key lightly to stop the cassette tape in any mode. 1. Press the STOP/EJECT key until it engages to open the cassette tape compartment lid and eject the tape. USING THE PAUSE KEY Pressing the PAUSE key stops the cassette tape motion during playback or record operation. The PAUSE feature allows you to conveniently edit the tape while recording, or when playing back short segments of tape without leaving the selected mode of operation. 15
OPERATION - continued 1. Press and engage the PAUSE key to stop the tape in record or playback mode. 2. Depress the PAUSE key a second time to resume tape motion. USING THE TAPE COUNTER The tape counter provides easy reference for cassette tape indexing. 1. The tape counter digits can be reset at any time to 000 by pressing the reset button. VU LEVEL MIC USING THE VU/LEVEL LED The VU/LEVEL led will flash during recording mode and if there is a recording on the tape in playback mode. 1. If you are using batteries, the flashing serves to indicate that the batteries are installed properly and are usable for recording and playback. 2. If you are using an AC power adapter instead of batteries, the flashing indicates that the AC power adapter is connected properly. VU LEVE MIC 16
OPERATION - continued USING THE VOLUME CONTROL To listen to your calls, turn the VOLUME control in a counter-clockwise direction to increase the sound level. 1. Adjust the volume control until you have a set comfortable sound level. VOLUME Volume Control CASSETTE TAPE COMPARTMENT Press the STOP/EJECT key partially to open the cassette tape compartment cover. Press the STOP/EJECT key completely to eject the tape. 1. Open the cassette tape compartment cover and insert a blank tape cassette. The exposed tape side of the cassette must be facing toward the front of the unit. 2. Confirm that the cassette tape is properly seated before closing the cassette tape compartment cover. 17
OPERATION - continued USING THE BEEP TONE SWITCH If desired, the VTR-700 can produce a beep tone on the telephone line every 15 seconds during telephone line recording. 1. The BEEP TONE slide switch is located inside the battery compartment. 2. Remove the battery cover and locate the BEEP TONE slide switch. Remove batteries (not included) if previously installed, to provide access to the switch. 3. Set the BEEP TONE switch to the ON position. 4. When the Handset Adapter is used to connect the VTR-700 to your telephone, the beep tone is not heard on the telephone line. 18
OPERATION - continued REMOTE JACK & MIC JACK To record from the telephone line, insert the small prong of the supplied dual pronged telecord into the REMOTE jack and the large prong into the MIC jack. 1. Plug the remaining end of the modular telecord into any modular jack that is connected to the telephone line to be recorded. 2. To use the VTR-700 as a regular tape recorder, remove the dual prong end of the telecord from the REM and MIC jacks. This activates the built-in condenser microphone which is not affected by the volume control setting. 2. To record from an external microphone, plug a single prong external microphone into the MIC jack. DC 6V JACK The DC 6V jack allows the VTR-700 to operate from an external 6 volt power source. MIC TEL EAR DC 6V 300mA OFF ON VOX NORM MONITOR REC MODE STD EXT SPEED 19
OPERATION - continued USING THE EAR JACK An earphone (not included) with a 1 / 8 inch phone plug may be inserted into the EAR jack for private listening ofac powered. MIC TEL EAR DC 6V 300mA OFF ON MONITOR VOX NORM REC MODE STD EXT SPEED USING THE MONITOR SWITCH Set the MONITOR switch to the ON position to listen to a call being automatically recorded. Adjust the VOLUME control to a comfortable sound level. 20
OPERATION - continued 1. If you are a party of the conversation being recorded and located near the VTR-700, do not engage the MONITOR switch unless the VOLUME control is turned to its lowest point. 2. Failure to lower the VOLUME control may cause an audio feedback or squealing sound to occur through your telephone handset. USING THE RECORD MODE SWITCH Place the RECORD MODE switch in the VOX position whenever voice activated recording operation is desired. 1. If voice activated recording is not desired, set the RECORD MODE switch to the NORMAL position. 2. To playback recorded tapes, place the RECORD MODE switch in the NORMAL position. USING THE SPEED SWITCH The dual speed control allows selection of either standard 1-7 / 8 ips or long play 15 / 16 ips tape speeds. 1. The long play speed provides a recording time twice that stated on the cassette. 21
OPERATION - continued 2. For example, a 60 minute cassette tape will record at twice the time or 60 minutes per side for a total of 120 minutes. 3. The long play speed is more economical when recording a conversation where a standard cassette speed would often necessitate the frequent changing of tapes. 4. It is not recommended to use a cassette tape longer than a C-90. The tape used in a C-120 cassette is very thin and may break easily or cause damage to the tape drive mechanism. USING THE L/M/H SENSITIVITY SWITCH The L/M/H SENSITIVITY switch sets the VTR-700 activation sensitivity level so that the tape will start and stop correctly. Set the L/M/H SENSITIVITY switch in the HIGH (H) position. Some telephone lines may have more "line noise" than normally expected. 22
OPERATION - continued 2. If the tape does not stop when 6 to 8 seconds of silence occurs during speaking, or hanging up the telephone, set the L/M/H switch to either the MEDIUM (M) or LOW (L) position. RECORDING USING THE BUILT-IN MICROPHONE The VTR-700 can be used as a regular tape recorder by removing the dual prong end of the telephone line cord from the REM and MIC jacks. This activates the built-in condenser microphone allowing conference and memoranda recording without using an external microphone. The built-in microphone is not affected by the volume control setting. To record from an external microphone, plug a single prong external microphone into the MIC jack. 1. For voice activated recording, set the VOX/NORMAL switch to the VOX position. 3. Depress the tape counter RESET button to reference the beginning of the recording. 4. Press and engage the RECORD button. 5. Speak in a normal tone of voice and the tape should start to move. The tape should stop whenever 6 to 10 seconds of silence occurs. 6. If the tape does not stop with 6 to 10 seconds of silence, the background noise is too high. Set the L/M/H sensitivity switch to the M or L position. 7. If vox activation is not desired, set the VOX/NORMAL switch to the NORMAL position. 23
OPERATION - continued AUTOMATIC RECORDING FROM TELEPHONE LINE To record automatically from the telephone line, confirm that the dual prong telecord is plugged into the VTR-700 REM and MIC jacks. IMPORTANT, DO NOT USE THE VTR-700 ON A PARTY LINE, SINCE IT WILL RECORD THE CONVERSATIONS OF ALL PARTIES. THIS WOULD BE UNLAWFUL. FEDERAL LAW REQUIRES THE CONSENT OF ALL PARTIES IN A CONVERSATION BEFORE THE CONVERS- ATION CAN BE RECORDED. CHECK YOUR STATE AND LOCAL REGULATIONS FOR FURTHER GUIDELINES. 1. Depress the tape counter reset button to reference the beginning of the recording. 2. Confirm that the VOX/NORMAL switch is set in the VOX position. 3. Depress and engage the RECORD button. 4. Lift the telephone handset from the cradle, the VTR-700 tape should start moving. Hang up the telephone, and the tape should stop moving in approximately six seconds. 5. If the tape does not stop within 6 to 10 seconds after the telephone is hung up, set the L/M/H sensitivity switch to the M or L position. 6. When the tape is full, the end of tape autostop will automatically disengage the REC key. The VTR-700 will stop recording and go to standby mode. 7. The tape must be either rewound and reviewed or the tape must be turned over to the other side before additional recording can occur. 24
OPERATION - continued PLAYING BACK RECORDINGS To play back recordings from the cassette tape, set the VOX/ NORMAL switch to the NORMAL position. 1. Press the STOP/EJECT button to cancel record operation. 2. Press the REVIEW/REWIND button to rewind the tape to the begining to assure that you have not missed any recordings. 3. When the tape has finished rewinding, press the STOP/EJECT button to cancel the rewind mode. 4. Press and engage the PLAY button to playback the tape. 5. If necessary, adjust the VOLUME control to a comfortable listening level. 6. During playback of the tape, the REVIEW/REWIND or CUE/F.FWD key can be partially depressed to rewind or fast forward the tape slowly. 7. When you have finished listening to your recordings, rewind the tape to the begining. As you make new recordings, the old recordings will be replaced. 25
MAINTENANCE Periodically clean the VTR-700 tape heads, guides and pinch roller with a soft cloth or a cotton swab moistened with denatured alcohol. Tape heads and guides also become magnetized over a period of time, and should be demagnetized periodically using a commercially available head demagnetizer. The VTR-700 has been designed to give years of trouble free service. To help insure its longevity, please read the following maintenance instructions: Keep the VTR-700 dry. If it gets wet, first unplug the AC power adapter then wipe the unit dry immediately. Liquids can contain minerals that can corrode electronic circuits. Use and store the VTR-700 only in normal temperature environments. High temperatures can shorten the life of electronic components and distort or melt its plastic parts. Keep the VTR-700 away from dust and dirt, which can cause premature product failure. Handle the VTR-700 gently and carefully. Dropping it can cause serious damage, which may result in causing it to malfunction. 26
TT SYSTEMS LLC LIMITED WARRANTY A. TT Systems warrants that the VTR-700 sold by TT Systems within the continental limits of the United States, Hawaii and Alaska, is free from defects in materials and workmanship under normal use and service for the period of ninety days. This warranty is applicable only to the original purchaser of the VTR-700, and when accompanied by a sales receipt stating the date of purchase and name of the company from which purchased. This warranty is in lieu of and excludes all other warranties, expressed or implied, including any implied warranty of merchantability or fitness, and of any other obligation on the part of TT Systems. B. If the VTR-700 shall prove to be defective, then TT Systems shall either replace or repair the VTR-700 at its discretion as follows: 1. At no cost to the original purchaser, within 90 days of the date of purchase. 2. You may return the VTR-700 Tele-Recorder with a copy of your proof of purchase and a check or money order for the amount of $7.50 to cover shipping and handling to: TT Systems LLC 4 Excutive Plaza Yonkers, New York 10701 Shipping charges are at the customer's expense. C. There is no informal dispute settlement mechanism available. D. Some states do not allow limitations on how long an implied warranty lasts, and/or do not allow the exclusions or limitations of incidental or consequential damages, so the above limitations or exclusions may not apply to you. E. This warranty gives you specific legal rights, and you may also have other rights which vary from state to state. F. This warranty does not extend to any VTR-700 sold by TT Systems which has been subjected to misuse, neglect, accident, improper application, improper installation or to use in violation of the instructions furnished by TT Systems. G. This warranty does not extend to, or apply to any VTR-700 which has been repaired or altered by any persons who have not been expressly approved by TT Systems. H. TT Systems shall not be liable for any special or consequential damages or for loss or expense directly or indirectly arising from the use of the VTR-700 or any inability to use it either separately or in combination with other equipment or from any other cause. I TT Systems reserves the right to make changes in the design of the VTR-700 and to make additions or improvements to its VTR-700 without incurring any obligation to modify any units previously sold. 27
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