Contents 3 General Information 4 How to find us 5 Auditorium Hire 6 Additional Fees and Charges 7,8 Theatre, Stage Specification 9 Theatre, Stage Engineering 10,11,12 Theatre, Stage Equipment 13 Theatre, Lighting System 14 Theatre, Lighting Equipment 15 Theatre, Sound System 16 Theatre, Sound Equipment 17 The Waller Cinema and Studio APPENDICES AVAILABLE ON REQUEST Ground Plans Additional Lighting Stock
Contact Information Box Office 01737 276500 Fax 01737 765549 Website www.harlequintheatre.co.uk Direct Contacts Theatre Manager Elizabeth Smith 01737 276831 elizabeth.smith@reigate-banstead.gov.uk Administration & Sudi Mohamed Finance Supervisor 01737 276830 sudi.mohamed@reigate-banstead.gov.uk Technical Manager Assistant Tech Manager Marketing Manager Front of House Manager Catering Manager Mark Smith 01737 276864 mark.smith@reigate-banstead.gov.uk Matt Sprange 01737 276849 matt.sprange@reigate-banstead.gov.uk Christopher Obrien 01737 276835 christopher.obrien@reigate-banstead.gov.uk Ian Orrick 01737 276833 ian.orrick@reigate-banstead.gov.uk Jeanette Roda 01737 276841 jeanette.roda@reigate-banstead.gov.uk
How to Find Us The Harlequin Theatre & Cinema Warwick Quadrant, Redhill, Surrey, RH1 1NN By Car The Harlequin Theatre & Cinema is easily found in the centre of Redhill town centre with direct access from the A23 and convenient access from both the bus and mainline train station. Pay and Display car parks (Monday Saturday) are situated in the centre of town. A small number of car parking spaces are available in the loading bay area for company vehicles to be accommodated. By Coach or Bus The main bus station is just 2 minutes walk from the theatre. By Rail Redhill train station runs frequent services to and from London Victoria, London Bridge, Gatwick and Brighton, as well as local services. The station is five minutes walk from the theatre. By Air London Gatwick Airport is just 15 minutes away by road or rail. Access Information Access to all of the venue via a lift 2 lifts external 1 lift internal Accessible disabled toilets are located on our ground floor An infra-red hearing loop system is available within the auditorium Guide and hearing dogs are welcome All function rooms, apart from the Studio, are directly accessible via flat level flooring from the lower foyer
Auditorium Hire SCALE OF CHARGES: Auditorium (April 2016 March 2017) Prices quoted are applicable to the dates stated above only. If your event is taking place after this date, please ask for relevant prices. 9am - 6pm 6pm - midnight 9am - midnight Monday - Friday 260.00 +VAT 325.00 +VAT 550.00 +VAT Saturday 335.00 +VAT 430.00 +VAT 660.00 +VAT Sunday & Bank Holiday 450.00 +VAT 525.00 +VAT 875.50 +VAT TECHNICAL SUPPORT hour or part thereof (min 3 hour session) 53.50 +VAT Technical support charges will be payable for any period that the stage and/or auditorium is in use (for whatever purpose). The charge relates to 2 technicians, any extra crew required will be charged at 13.00+ VAT per hour, per crew member. One technician must stage manage the show and be situated on the stage at all times. All hirers should comply with the conditions of the Working Time Directive and not permit any artiste or crew member breach these conditions. The Harlequin technical staff are not permitted to work more than 50 hours in any week There must be an 11 hour break between calls All staff are entitled to statutory tea and lunch breaks The above hire rates for the auditorium include Full use of the auditorium sound and light equipment (as detailed in the technical specification) A team of Front of House staff including House Manager and ushers for the event duration Exclusive use of the auditorium dressing rooms GET IN DAYS The Auditorium is presented as a black box for the start of each event. Any additions to the standard square one lighting, sound and stage rig are chargeable. GET OUT DAYS To ensure each event gets as much time in the auditorium as possible it must be returned to its original operating mode (black box) at the end of each event, know as the get out. This is charged at the standard hourly rate for the auditorium and each technician involved. N.B. All prices quoted are exclusive of VAT which will be charged at the current rate.
Additional Fees and Charges Lighting Equipment Week Day Robe XT250 Zoom 52.50 26.50 Robe Wash 250XT 52.50 26.50 UV Tube 16.00 8.00 Strobe 30.00 16.00 Followspot (per hire) 54.00 26.50 Gel (per sheet) 6.00 6.00 Dance Booms (each) 9.50 8.50 Effects Equipment Week Day Smoke Machine 47.50 25.50 Haze Machine 47.50 25.50 Snow Machine 21.00 13.00 Mini Smoke Machine 16.00 11.00 Sound Equipment Week Day Wireless Microphone Inc. Battery 52.50 40.00 Microphone 8.00 6.50 D.I Box (single) 2.00 1.50 8 Way D.I Rack 8.00 6.50 sonal Monitor 31.00 20.50 Small function PA system 52.50 25.50 A/V & Misc Equipment Hire Projector (small) 57.50 Projector (large) 134.00 Auditorium Screen 53.50 Upright Piano 72.00 Grand Piano (untuned) 128.50 Piano Tuner 100.00 Gaffer Tape (per roll) 11.50 Staff & Extra Time Hour AA Batteries (each) 1.00 Photocopy (per A4 sheet) 0.50p Additional Technician 13.00 Pre-Rigging / Advance Setup 63.00 Format Change Hire Orchestra Pit install (inc. reset) 32.00 Flat Floor (each change) 63.00 Stage Equipment Week Day Staging (per section) 10.00 8.50 Lit Music Stand 8.00 5.50 Conductors Music Stand 13.00 10.50 Conductors Podium 13.00 10.50 T60 Curtain Rail (13m) 72.00 Velour Drapes red/black (per pair) 41.50 N.B. All prices quoted are exclusive of VAT which will be charged at the current rate. Security Guard (per hour) 17.00 Other Charges Hire Box Office Facility 120.50 Box Office Commission 5% Credit Card Commission (all cards) 4% Merchandise Commission (we sell) Merchandise Commission (you sell) PRS Commission As applicable according to the type of music and performance stated by the forming Rights Society. Advertising - What s On Brochure 15% 10% Min 32.00 1/3 Page Advert 150.00 1/2 Page Advert 255.50 Website listing with image ( 75.00 if Harlequin Box office sells Tickets) 150.00
Stage Specification PROSCENIUM Width between open panels 12.1m 39.6 Height to fixed pelmet 7.6m 24.95 STAGE WIDTH Centreline to stage right 8.87m 29.1 Centreline to stage left 8.87m 29.1 Distance between fly floor 14m 45.11 STAGE DEPTH Stage edge to back wall 10.56m 34.65 HEIGHTS Clear beneath fly floor 8.3m 27.3 Clear beneath grid 10.4m 34 STAGE FLOOR A flat floor surface (no rake) with a chipboard surface floor. This chipboard floor is not removable. Screwing into the stage is permitted by arrangement with the technical team. There is an offstage crossover corridor from stage left to stage right. WING SPACE Wing space is typically (normal masking) stage left 2m and 1.5m stage right. HEALTH AND SAFETY Incoming companies are required to provide, in advance of arrival:- Schedule of work Detailed plans relating to use of equipment and loading of bars Full Risk Assessments to include all areas of production and fit up Use of pyrotechnics, sources of ignition, or naked flame must be requested no later than 21 days prior to the performance day and must be approved by the Operations Manager or their deputy ON ARRIVAL The technical team reserve the right to not rig :- Any flying items without two points of contact or items which are deemed unsafe by the Stage Manager Any items without a current PAT test certificate Any materials which aren t fire proofed If you have any items you are unsure about please contact the technical team
AUDITORIUM CAPACITY The auditorium can seat up to 494 audience members, or 422 with the removable pit seats out; either with or without an extended stage. There are various other formats available if standard theatre style is not applicable for your event. Please contact the technical team for further information. STAGE CAPACITY Format former Setup Stage Capacity (people) Standard stage, Full masking Standing 134 Seated 112 Seated w/music stands 84 Extended stage, Full masking Standing 156 Seated 144 Seated w/music stands 108 Should your event require more than 100 people back stage (including any performers on stage) then it is a requirement that there be 1 additional dedicated Harlequin trained and certified person to assist with any evacuation procedure. The Theatre can provide this person at a contra charge 12+VAT per hour, or the visiting company may wish to supply their own personnel to save costs. There are Theatre evacuation training sessions throughout the year, please contact the Technical team for dates and details on how to become certified. GOODS LIFT The goods lift is situated backstage and provides loading access from the Loading Bay under the Theatre to the stage right wing. Dimensions of the goods lift are: 5.3m (L) x 2.3m (W) x 2.5m (H)
Stage Engineering BAR DISTANCE DESCRIPTION NOTES 0 Front edge of the stage 0.5m House Curtain Fixed Winch 1 0.9m LX Winch 1 Fixed SWL 250kg Hemp 2 1.3m Show Sign Bar Fixed SWL 80kg Hemp 3 1.5m Fixed SWL 150kg Hemp 4 1.7m Fixed SWL 150kg Hemp 5 1.9m Fixed SWL 150kg Hemp 6 2.1m Border Fixed SWL 150kg Hemp 7 2.3m Legs Fixed SWL 150kg Hemp 8 2.5m Fixed SWL 150kg Hemp 9 2.7m Fixed SWL 150kg Hemp 10 2.9m Fixed SWL 150kg Winch 2 3.1m Fixed SWL 250kg Hemp 11 3.3m Fixed SWL 150kg Hemp 12 3.5m Border Fixed SWL 150kg Hemp 13 3.7m Legs Fixed SWL 150kg Hemp 14 3.9m Not Accessible Winch 3 4.1m LX Winch 3 Fixed SWL 250kg Winch 4 4.55 Cinema Screen Fixed SWL 600kg Hemp 16 4.9m Fixed SWL 150kg Hemp 17 5.1m Fixed SWL 150kg Hemp 18 5.3m Fixed SWL 150kg Hemp 19 5.5m Fixed SWL 150kg Hemp 20 5.7m Fixed SWL 150kg Hemp 21 5.9m Fixed SWL 150kg Hemp 22 6.1m Border Fixed SWL 150kg Hemp 23 6.31m Legs Fixed SWL 150kg Hemp 24 6.51m Fixed SWL 150kg Hemp 25 6.71m Fixed SWL 150kg Hemp 26 6.91m Fixed SWL 150kg Winch 5 Fixed SWL 250kg Hemp 27 7.51m Fixed SWL 150kg Hemp 28 7.7m Fixed SWL 150kg Hemp 29 7.9m Fixed SWL 150kg Hemp 30 8.11m Fixed SWL 150kg Winch 6 8.31m Fixed SWL 250kg Winch 7 9.06m Fixed SWL 250kg Winch 8 9.46m Fixed SWL 250kg Winch 9 9.86m Fixed SWL 250kg Winch 10 10.26m Fixed SWL 250kg
Stage Equipment FLYING The stage floor to grid height is 10.4m (34 ), so the maximum flying depth of cloths is 4.8m (16 ). We carry a stock of T60 track sets which can either be used to track or wipe a deeper cloth. All flying bars are 13m (42 7 ) in length and are rigged on 5 line hemp. Please see the table on the next page for hemp/winch set measurements. As The Harlequin is a hemp house a minimum of three crew is required to fly a show. The fly floor is situated above the stage left wing. ROSTRA 16 x 2.44m x 1.22m (8 x 4 ) Rat Stage3 deck 2 x 2.44m x 1.22m (8 x 4 ) 0.18m (6 ) solid ply rostra The Rat Stage3 deck can be rigged at: 0.3m (1 ) up to 6 interlocking single pieces 0.61m (2 ) up to 12 interlocking single pieces 0.91m (3 ) up to 4 interlocking single pieces Coverage of 9 lengths of rostra with chair stops. We do not have any masking legs for any of our rostra. ACCESS EQUIPMENT Esca 3000 access tower. Various A Frames from 2m to 6m DRAPES 1 white cyc 4 sets black, serge black legs and borders 1 set of tabs, red 2 set of tabs, black HARD POWER/TEMPORARY POWER SUPPLIES The following may be used either for additional lighting or sound. Please note we do not carry any power distribution equipment or extension cables. Main power Distro is located Mid stage Left next to the Prompt desk. 1 x 125A 3Ø CEE 1 x 63A 3Ø CEE 3 x 125A 1Ø CEE 3 x 63A 1Ø CEE 3 X 32A 1Ø CEE 3 x 16A 1Ø CEE
STAGE MANAGEMENT The prompt desk is positioned offstage left. Facilities include: Call mic, intercom, 13a power, working light control and a B/W video monitor. DRESSING ROOMS The dressing rooms are situated along the backstage pass corridor along with showers, ladies and gents toilets. Dressing Rooms capacity Dressing room 1: Dressing room 2: Dressing room 3: Dressing room 4: Dressing room 5: Green Room: 4 people 5 people 10 people (or 20 standing) 34 people (or 70 standing) 35 people (or 70 standing) 15 people (or 30 standing) Please note backstage cannot exceed a standing dressing room capacity of 199 people. The Green Room is equipped with TV, sofas and show relay. A small kitchen is adjacent with a fridge, microwave and drink making facilities. WASH ROOM The wash room is situated on the second floor and is equipped with two washing machines (liquid detergent only) and one tumble dryer. TREADS 2 x 0.91m (3 ) 6 steps with or without hand rail 2 x 0.61m (2 ) 3 steps 2 x 0.30m (1 ) 2 steps 3 x 0.18m (6 ) 1 step STAGE HARDWARE Masking Flats:- 4 x 1.22m x 1.22m x 4.88m (4 x 4 x 16 ) Book Flats 4 x 1.83m x 4.88m (6 x 16 ) Flats 4 x 1.22m x 4.88m (4 x 16 ) Flats 4 x 0.5m x 4.88m (1 6 x 16 ) Tormentors 20 x Stage Weights 14 x Sand bags
CONCERT EQUIPMENT 1 x Yamaha Grand Piano 1 x Yamaha upright Piano 1 x Adjustable piano stool 1 x Two person piano stool 1 x RAT conductor Music stand w/dual lights 19 x RAT Music stands w/lights 1 x Conductors podium (with or without rail) CONFERENCE EQUIPMENT We have a projection screen mid stage which can be used with our powerful Sony VPL FH35 2K projector which produces a image size of 7.85m x 3.5m (25 7 x 11 5 ). We have a fixed standard VGA cable run from down stage left running up to the Projector which is installed in the control room.
Lighting System LIGHTING CONTROL The lighting control room is situated at the rear of the auditorium. Main console: DMX Universe 1: DMX Universe 2: ETC congo LD90s only (Standard Fixtures) Stage Rig (LED & moving fixtures. Restricted access) DIMMING SYSTEM 144 Ways of 2kw Strand LD90 dimmers including FOH bridge & FOH par bar. 24 Ways of 5kw Strand LD90 dimmers 24 Ways of 2kw independents Dimmers are hardwired to a number of 15A patch panels in various locations onstage, and the fly floor. Please note the FOH par bar is restricted so prior notice is needed if any changes are needed from the Square One plan. LIGHTING BARS Winches 1, 3 and 5 are rigged with the square one lighting rig. Winch bars 2 and 7 may used if any fixtures need to be repositioned as needed on the day of production. If this is required in advance this will be recharged based on the labour required to achieve the necessary re-positioning or pre-rig. Any variation from the standard rig must be returned on the get out. FOLLOW SPOTS Two Selecon followspots are located at the back of the fly floor just off the centre mark. The followspots have full stage coverage across the width of the stage and reduced coverage from 8m to the back wall.
Lighting Equipment SQUARE ONE RIG FIXTURES Please note we carry a limited amount of colour filter. Please contact the technical team for further information. NUMBER DESCRIPTION POWER BEAM COLOUR SIZE 15 Source Four Profile 750w 36 158mm x 158mm 6 Strand Harmony 15/28 Profile 1000w 15/28 185mm x 185mm 4 Strand Cantana 18/32 1200w 18/32 185mm x 185mm 8 Source Four Fresnel 750w 20/65 190mm x 190mm 6 Strand Cantana F Fresnel 1200w 9/51 185mm x185mm 20 Strand Harmony F Fresnel 1000w 7/52 185mm x 185mm 26 Par 64 1000w, CP62 24 254mm x 254mm 2 Robe MS Zoom 250XT N/A 15/26 N/A 2 Robe Wash 250 XT N/A 8/22 N/A 7 Chauvet COLORado Batten 72 tour N/A 30 N/A AUDIO VISUAL 1 x Sony VPL FH35 2K 1 x Sony VPL EX175 1 x Epsom EMP-720 EFFECTS EQUIPMENT 1 x Martin Magnum Haze 1 x Martin Z3000 Smoke Machine 2 x FogTech Mini Smoke 2 x FogTech Snow Machine 2 x Lasers
Sound System SOUND CONTROL The sound control position is normally situated in the Theatre Control Room. There is provision for the mixer and associated equipment to be used in the rear stalls, occupying two rows of eight seats. A custom-made table provides 2.15m x 0.76m (7 x 2 5 ) for a medium sized mixer. Requirement for this front of house position should be advised at the contract agreement stage so that the seats may be taken off sale to the public. 1 x Behringer X32 mixer (main desk) (Integral Processing and Effects) 2 x Behringer S16 Digital Snakes 2 x Behringer P16 sonal Mixers 1 x Soundcraft Powerstation 600 1 x Pulse compact PA system (for function rooms) LOUDSPEAKERS (FOH SYSTEM) 2 x LD DPA260 Processors 12 x LD premium LDVA8 array (6 per side) 4 x LD premium LDPS215 subs (2 per side) 2 x LD Stinger 8 pitfills (delayed) MONITORS 3 x LD premium LD12 3 x LD premium LD15 2 x Community monitors AMPILIFERS - Main System 3 x LD SP6K 1 x LD SP2K4 1 x LD SP1K8 MONITOR AMPS 2 x QSC PL 1602 1 x QSC PL 1402
Sound Equipment MICROPHONES 2 x Shure SM57 4 x Shure SM58 1 x Shure SM58 beta 3 x Rode M1 2 x Sennheiser MD421 1 x AKG D112 4 x Rode NTG-2 2 x T.bone SC140 (pair) 2 x AKG C451E (CK1 caps) 6 x Rode NTG-2 1 x LD D1017 drum mic set RADIO MICROPHONES 8 x Line6 XDV-75 2.4Ghz digital radio microphone receivers 8 x Line6 TX75 handheld transmitters 8 x Line6 TX75 bodypack transmitters PROCESSING Onboard processing within Behringer X32 sound desk. PLAYBACK & RECORDING 1 x Denon Dual CD player 1 x Denon Minidisc player 1 x American Audio Media operator solid state MP3 player Please note our CD player will only play retail CDs and CD-Rs and will not play CD-RWs. MISCELLANEOUS 2 x Emo passive D.I boxes 2 x Behringer Ultra D.I boxes 1 x SM pro audio DI8E (8 x Active D.I w/headphone amp) 1 x Behringer HA400 headphone amp 1 x 25m 16 way loom 1 x spex drum screen Various microphone stands
The Waller Cinema/Studio The Harlequin has one state of the art equipped cinema (The Waller Cinema) showing a variety of first run films along with childrens, subtitled and Baby Club screenings. Seating Capacity: 99 Screen Size: 4.8m x 2.15m (15 7 x 7 ) Projector: Sound System: Additional Facilities: Sony 4K Digital Cinema Projector Dolby CP750 Digital Cinema Sound Processor with Bose and Yamaha Amplifiers. Alternative content including Blueray/DVD player. Additional information available on request. STUDIO The Studio is located on the first floor and has a maximum capacity of 100, including performers, technical, Front of House staff, and audience members. It can be used for a variety of functions including drama, art workshops, lectures, and seminars utilising our newly install Sony 4K projector for PowerPoint presentations and videos. DIMENSIONS The workable performance area is 7m x 3.5m (23 x 11 5 ). The seating is non retractable in the Studio. Fixings cannot be made into the floor or walls and there is no facility for hanging. LIGHTING One fixed bar is available 7m (23 ) from the back wall with 8 x 1000w circuits and 4 x 1000w floor circuits located on the back wall stage right. SOUND There is no fixed sound or lighting equipment in the Studio but our mobile system can be installed depending on availability. (Additional charges may apply.)