Indian Institute of Technology, Kharagpur Kharagpur 721 302, WB, India Sub: CCTV SURVEILLANCE SYSTEM AND ACCESSORIES FOR COMPUTER & INFORMATICS CENTRE, IIT KHARAGPUR Ref: Tender Notice No. IIT/CIC/CCTV/2017-18/30 dated 24 th October, 2017 Indian Institute of Technology Kharagpur invites sealed two part bids from reputed Original Equipment Manufacturers (OEMs) OR their Authorized Dealers/Distributor who have adequate credential for supplying, installing and maintaining surveillance system for large organization, IITs or similar Autonomous Institutions /Universities, Government /Public Sector Undertakings, etc., for supplying and implementation of CCTV Surveillance System along with all necessary Accessories for Computer & Informatics Centre(CIC), IIT Kharagpur on TURN KEY BASIS with one year comprehensive onsite warranty at CIC IIT Kharagpur. The entire job must be completed within 30 days from the issue of Purchase Order. Interested OEM or their authorized dealers/distributors are requested to send their sealed bids under a two cover system as per requirement mentioned in tender document, along with the Technical Specifications & Compliance Certificate as mentioned in Annexure 1 (Technical Features) and the quantity as specified in tender document. The proposal has to be sent in a sealed packet, containing two separate sealed envelopes (Technical Bid and Price Bid) duly superscripted with Reference Number (Tender Notice No. (IIT/CIC/CCTV/2017-18/30 dated 24 th October, 2017), to the Office of the Head, Computer & Informatics Centre, Indian Institute of Technology, Kharagpur, P.O. Kharagpur Technology, PIN : 721 302 on or before 14 th November, 2017 by 03:00 pm. The technical bids (should also contain detailed un-priced bill of material) which will be opened on 14 th November, 2017 by 03:30 pm in the presence of the vendors or their authorized representatives and price bids will be opened (to be notified separately), only of those firms, who will be found technically qualified/shortlisted, after evaluation of their technical bids. Copy to: 1. Institute website 2. Notice Board 3. CPPP Head Computer & Informatics Centre Page 1 of 12
CCTV SURVEILLANCE SYSTEM AND ACCESSORIES FOR COMPUTER & INFORMATICS CENTRE, IIT KHARAGPUR Indian Institute of Technology, Kharagpur has a huge state-of-the-art IT infrastructure to provide IT related services to the campus community. It has couple of PC Labs, Server Labs, networking Lab & helpdesk functioning on 24x7 basis in Computer & Informatics Centre (CIC). In view of this Institute has decided to procure CCTV surveillance system for Computer & Informatics Centre to strengthen its security. 1. Scope of work: The scope of the work includes supply, installation, commissioning and integration of 14 nos. of IP based CCTV Surveillance system at different location of Computer & Informatics Centre, IIT Kharagpur as per the tender specifications. The work includes I. Supply and installation of the IP Cameras on walls/ceilings with proper wall/ceiling mounting arrangement. IIT Kharagpur will provide the list of locations where the cameras are to be deployed. II. III. IV. Complete configuration and integration of all the components of the security surveillance system on the existing IP network of the Institute will have to be carried out by the selected vendor. Monitoring of the digital video signal from all cameras on large screen LED display units for online monitoring of all camera outputs in tiled display format at the specified location and additional stations over web browsers will be the responsibility of the selected vendor. The Central Monitoring Station (CMS) has necessary network connectivity and UPS to power the centralized equipment like NVR, Monitors, Storage system etc. V. The CMS should have the video recorder facility for storing signals from all 14 cameras for a period of 30 days with 720p resolution. VI. VII. VIII. IX. The 32 ports of the NVR (Network Video Recorder) should be achieved by cascading a maximum of two NVR s for future requirement. Provision must be there for taking backup of the recorded video on external HDD. All equipment and accessories of the whole system are to be as per technical specifications given in Annexure-1 (Technical Features). All the items supplied shall be designed for smooth, efficient and trouble free operation in tropical humid climate of 45 degree Celsius ambient temperature and a humidity of 90%. Page 2 of 12
X. All the items supplied shall be complete with approved safety devices, wherever a potential hazard to personnel exists, and with provision for safe access to personnel to and around the instrument for operational and maintenance functions. XI. XII. XIII. XIV. XV. XVI. XVII. XVIII. XIX. XX. It is to be noted again that any item not covered in the specification but essential for proper installation, operation and maintenance of the CCTV System shall be included and executed by the vendor without any additional cost. The system should be scalable and support multi branded IP cameras. Complete delivery of the material (hardware and software) and installation has to be accomplished within thirty days of receipt of the purchase order, failing which Liquidation Damage (LD) can be imposed as per Institute purchase rules. The vendor should supply all required hardware, software and licenses to meet the technical specifications. Part bid will not be entertained. All licenses provided must be perpetual. The onsite comprehensive warranty period of one year will start after successful installation, commissioning and integration of CCTV surveillance system Final acceptance and certification will be done by Head, Computer & Informatics Centre, IIT Kharagpur. Replacement of defective equipment item and shipment of the same should be the responsibility of the selected vendor without any financial commitment from IIT Kharagpur. The same has to complete within five working days. In case of any future expansion/up-gradation necessary changes in the configuration has to be done by the selected vendor for smooth integration/migration without any extra cost during warranty period. All necessary documentation related to time-to-time configuration has to done by the selected vendor. The vendor will be liable for any hardware and software up-gradation for maintenance without any extra cost during warranty period. The vendor should supply all required hardware, software and licenses to meet the technical specifications. Part bid will not be entertained. The entire job must be completed within 30 days from the issue of Purchase Order. Page 3 of 12
2. Submissions of Bids: I. Technical bid (should also contain detailed un-priced bill of material) and price bids should be sealed and quoted separately. The technical bid will be evaluated first for technical suitability. If necessary, the bidder may be asked to demonstrate the features of their product at IIT Kharagpur before final technical qualification. Only technically qualified bids would be considered for price comparison. Price bid should contain the priced bill of material showing prices for hardware, software, and services with applicable taxes for each shown separately, as well as a total price shown in the given format (Annexure-2) inclusive of all taxes. Total price quoted in the given price bid format as per tender should match the total price calculated from the priced bill of material. In case of any ambiguity, the unit rate quoted in the priced bill of material will be considered as the final price. II. III. IV. The technical bid should contain the technical solution as per the requirement specified in Annexure-1 (Technical Features). For each of the features specified in Annexure-1, the technical solution should have a description of how the proposed solution achieves that feature. If necessary, the bidder may point to the relevant page number of any technical documentation of the OEM that contains the description of the feature. Bill of Materials should mention model number indicating relevant part numbers for each component wherever applicable. Technical bid should contain the tender document signed by authorized signatory of the bidder as a token of acceptance of specifications, requirements and terms and conditions. V. Technical bid should contain all relevant technical details; printed technical leaflet of models quoted and other details, which may be necessary to ensure that the bid is complete in all respect e.g. technical specification must also contain a point wise compliance statement from the vendor. VI. Technical bid should also contain a signed compliance certificate Annexure 1 (Technical Features) duly counter signed by the manufacturer or bidder. VII. VIII. IX. The authorization letter issued by the OEM (specifically against this tender) should be enclosed in original for the Dealers/Distributors. If necessary, the vendor may be required to give presentation/demonstration on the systems offered as well as arrange site visit, where vendor has installed and integrated similar solution. Bidder should have their own office, support and implementation team in Kolkata. Page 4 of 12
X. Bidders should also enclose the following documents in the technical bid as proof of their credential: Tender fee Earnest Money Deposit (EMD) Trade License / Certificate of Registration Copies of PAN Card, GST registration no. Copies of IT return for last three years Signed tender document as a token of acceptance for the Terms & Conditions specified in various sections of the tender document Three order copies as a proof of successful completion of similar type of job in three different organizations within three years. 3. Delivery, Installation & Liquidated Damage: I. Complete delivery of the material and installation has to be accomplished within 30 days of receipt of the purchase order, failing which Liquidation Damage (LD) can be imposed as per Institute rules. 4. Warranty & Maintenance: I. The vendor should provide onsite comprehensive OEM warranty for ONE YEAR on all items supplied. All products should have 1 year 8x5xNBD support commitment with back-to- back agreement with OEM. For the entire warranty period, latest software updates for all products should be available free of any additional cost. II. III. During the warranty period, the vendor will undertake the comprehensive maintenance of the entire components (hardware, software and accessories supplied by them) as described in Scope of Work. Vendor s appointed personnel should attend and resolve any call of defect or non-functionality of newly installed surveillance system within 24 hours after intimation from IIT Kharagpur. Replacement of defective equipment and shipment of the same should be the responsibility of the selected vendor without any financial commitment from IIT Kharagpur. The same has to complete within five working days. Page 5 of 12
5. General Terms & Conditions: I. Last Date of Submission of Sealed Bids: 14 th November, 2017 by 03:00 pm. (In the Office of the Head, Computer & Informatics Centre, IIT Kharagpur, Indian Institute of Technology Kharagpur). II. Date of opening of the Technical Bids: 14 th November, 2017 by 03:30 pm. (In the Office of the Head, Computer & Informatics Centre, Indian Institute of Technology Kharagpur). III. Payment Terms: No advance payment will be made. However 90% (value of the purchase order) payment will be made after successful completion of installation and balance 10% of the payment will be made on submission of Bank Guarantee of 10% of the total purchase value valid for a period of one year plus sixty days issued by any Nationalized /Commercial bank. IV. Price: Price should be quoted in Indian Rupees only on free delivery at site inclusive of all taxes and incidental charges. V. Custom Duty Exemption Certificate (51/96) / Excise Duty (10/97) Exemption Certificate will be issued to the Selected Bidders as applicable in Institute rules. VI. VII. VIII. Tender Fee: An amount of Rs.1000.00 (Rupees One thousand only) as tender fee (nonrefundable) has to be paid in the form of Demand Draft from any Bank in favour of Indian Institute of Technology Kharagpur, payable at Kharagpur. Quotation will not be accepted without the Tender Fee. Tender fee should be enclosed separately in an envelope and stapled with the Technical Bid. Earnest Money Deposit (EMD): An amount of Rs.30, 000.00 (Rupees thirty thousand only) (Refundable) in the form of Demand Draft drawn in favour of Indian Institute of Technology Kharagpur, payable at Kharagpur. E.M.D. should be enclosed separately in an envelope and stapled with the Technical Bid document superscripting EMD. The validity of the EMD should be 6 (six) months from the date of issue. Any bid without EMD will summarily be rejected. No interest is payable on EMD. EMD will be refunded to the unsuccessful bidder after finalization of the tender process. The EMD of vendor awarded with the contract to be treated as part of security deposit towards Performance Guarantee. No interest is payable on Security Deposit. Security Deposit shall be forfeited if the selected vendor fails to execute the contract after receiving the same. Conditional Offer will not be accepted. Page 6 of 12
IX. Period of Validity: Bids shall remain valid for acceptance for a period of 120 days from the date of opening of the price bid but any benefit for downward revision of prices should be extended to the IIT Authority. X. Past Performance of the Vendors will be judged at the time of Technical evaluation. XI. All necessary passive networking work will be taken care by CIC separately before the installation of surveillance system. 6. Acceptance of Tender I. The Institute does not bind itself to offer any explanation to those bidders whose technical bids have not been found acceptable by the evaluation. II. III. IV. The Institute does not bind itself to accept the lowest tender and reserves the right to reject any or the entire tender received without assigning any reason thereof. The bids (technical and price bids) once submitted shall be the property of the Institute and shall not be returned to the vendor in future. A bid submitted with false information will not only be rejected but the vendor may also be debarred from participation in future tendering processes. V. Canvassing in any form not only invites disqualification in this tender but also debar the vendor participation in the future tendering processes. VI. VII. VIII. IX. Opening of Price Bids: The Price Bid(s) of only those vendor(s) who are found technically qualified will be opened. The date and time will be informed separately. Authorized representative (with proper authorization letter to attend opening of technical bids and also for opening of price bids) may be present at the time of opening of Technical Bids/Price Bids. Director may accept or reject any or all the bids in part or in full without assigning any reason and does not bind himself to accept the lowest bid. The Institute at its discretion may change the quantity/upgrade the criteria/drop any item or part thereof at any time before placing the Purchase Order. In case of any dispute, the decision of the Director of this Institute shall be final and binding on the bidders. All components in tender must qualify in technical specification. If any component fails to qualify in technical evaluation this will lead to rejection of the bid. Page 7 of 12
7. Governing Laws This Tender Document and the Contract shall be governed by and interpreted in accordance with Laws in force in India. The Courts at Midnapur shall have exclusive jurisdiction in all matters arising under the contract. For any query pertaining to this tender, correspondence may be addressed to: The Head, Computer & Informatics Centre Indian Institute of Technology, Kharagpur-721 302 Email: head@cc.iitkgp.ernet.in In case the due date for submission and/or opening of the tender happens to be a holiday, the same will be accepted on the next working day. The timings will however remain unchanged. Please Note that the Institute remains closed during Saturdays & Sundays. Page 8 of 12
ANNEXURE-1 (TECHNICAL FEATURES) Supply, installation, testing and commissioning of CCTV Camera along with required accessories on turnkey basis Important Conditions: 1. The major components of the whole system comprising the Camera and Network Video Recorder must be from the same OEM. 2. Bidders should submit tender specific MAF from the OEM for camera and NVR. Bill of materials: A. 2 Megapixel 1080p weatherproof IP Dome IR Camera equipped with IR LED : 01 no. B. 2 Megapixel 1080P weatherproof IP bullet IR Camera equipped with IR LED : 13 nos. C. 16 Channel Network Video Recorder (NVR) : 01 no. D. LED Display Panel (42 inch or more) : 01 no. E. HDMI Cable : 01 no. F. HDDs (Required for storing videos of 32 cameras for 30 days @720 resolution): 02 nos. G. 24-port Network POE switch to connect all Cameras : 01 no. H. Installation, testing and commissioning : As required A. 2 Megapixel 1080p weatherproof IP Dome Camera equipped with IR LED Feature Specification Complied(Yes/No) Image Sensor Approx. 1/2.8 type CMOS image sensor or better Min Illumination 0.2 lx / F2.0 (color), 0 lx / F2.0 (IR on) or better Gain Auto/ Manual Back light compensation OFF/ BLC/ HLC/ WDR Shutter speed Auto/ Manual, 1/3(4) sec~1/100000 sec Day / Night Auto(ICR) / Color/ Black & White IR LEDs Irradiation distance: 30 m or more with built-in IR LEDs White Balance Auto/ Natural/ Street Lamp/ Outdoor/Manual Digital Noise Reduction 3DNR ON/ OFF Tampering/ Audio/ Alarm Detection On/Off Page 9 of 12
Focal Length Angular Field of View Network Resolution Image compression Protocol Ambient Operating Temperature / Humidity Water and Dust Resistance PoE Vandal Resistant Device Compliant Certification 3.6 mm or better H: 87 V: 48 or better 10BASE-T/ 100BASE-TX, RJ45 connector 1080P(1920x1080) or better H.265/ H.264/ MJPEG IPv4/ IPv6, HTTP, HTTPS, SSL, TCP/ IP, UDP,UPnP, ICMP, IGMP,SNMP, RTSP, RTP, SMTP,NTP, DHCP, DNS, DDNS, FTP, QoS, 802.1x (-) 30 degree C to (+) 60 degree C / 10% - 90% (no condensation) Main body: IP66 IEEE 802.3af compliant Compliant with IK10 (IEC62262) OnVIF, PoE CE, FCC, UL B. 2 Megapixel 1080P weatherproof IP bullet Camera equipped with IR LED Feature Specification Complied(Yes/No) Image Sensor Approx. 1/2.8 type CMOS image sensor or better Min Illumination 0.2 lx / F2.0 (color), 0 lx / F2.0 (IR on) or better Gain Auto/ Manual Back light compensation OFF/ BLC/ HLC/ WDR Shutter speed Auto/ Manual, 1/3(4) sec~1/100000 sec Day / Night Auto(ICR) / Color/ Black & White IR LEDs Irradiation distance: 30 m or more White Balance Auto/ Natural/ Street Lamp/ Outdoor/Manual Digital Noise Reduction 3DNR ON/ OFF Privacy masking Up to 4 areas Video Motion Detection Off/ On (4 Zone, Rectangle) Tampering Detection On/Off Focal Length 3.6 mm (5/32 Inches) Angular Field of View H: 87 V: 48 or better Network 10BASE-T/ 100BASE-TX, RJ45 connector Resolution 1080P(1920x1080) or better Image compression H.265/ H.264/ MJPEG Frame Rate 1 to 50/60fps Protocol IPv4/ IPv6, HTTP, HTTPS, SSL, TCP/ IP, UDP,UPnP, ICMP, IGMP,SNMP, RTSP, RTP, SMTP,NTP, DHCP, DNS, DDNS, FTP, QoS, 802.1x Ambient Operating Temperature / Humidity (-) 30 degree C to (+) 60 degree C / 10% - 90% (no condensation) Water and Dust Main body: IP66 Resistance PoE IEEE 802.3af compliant Vandal Resistant Compliant with IK10 (IEC62262) Certification CE, FCC, UL Page 10 of 12
C. 16 Channel Network Video Recorder Feature Specification Complied(Yes/No) Inputs Up to 16 network camera Resolution 1080p/720p with 16:9 aspect ratio. Protocols conformant OnvifNVT Conformant Camera Display HDMI/ Full HD (Main Monitor, Sub Monitor), BNC Multiscreen Display Main monitor : 1, 4, 6, 9, 12,16 Recording Format H.264, MJPEG up to 60 fps at 128 Mbps or less Audio recording G.726 (ADPCM), 32 Kbps Search Mode Date and Time, Timeline, Video Motion Detection Playback Control Play, pause, reverse play, fast forward, fast reverse, Go to date, previous record, next record Remote Monitoring Web browser, ios and Android based software for mobile monitoring Intelligent video Optional real time face matching, 1 camera up to 100 faces Management Up to 8 simultaneous users, ID and password authentication Storage HDD Up to 2 Nos. 3.5mm SATA HDD slots RAID RAID 1, 5, 6 Connection 2x 10BASE-T/ 100BASE-TX/ 1000BASE-T Approvals CE, EAC D. LED Full HD Display Monitor Feature Specification Complied(Yes/No) Size 42 Inch or higher Aspect Ratio 16:9 Resolution 1920x1080 pixels Viewing Angle 178 /178 Video input 2xHDMI, USB Page 11 of 12
ANNEXURE -2 Price Bid Format Tender Notice No. IIT/CIC/CCTV/2017-18/30 dated 24 th October, 2017 Supply, Installation, Testing and Commissioning of CCTV Camera along with required accessories on turnkey basis SN Item Description Make/Model/Part No. Quantity 1 2 Megapixel 1080p weatherproof IP Dome IR camera equipped with IR LED 2 2 Megapixel 1080P weatherproof IP bullet IR Camera equipped with IR LED 3 16 Channel Network Video Recorder (NVR) 4 LED Display Panel (42 inch or more) 5 HDMI Cable 01 6 HDDs (Required for storing videos of 32 cameras for 30 days @720 resolution) 7 24-port network POE switch 8 Installation testing and commissioning charges 01 13 01 01 02 Unit price (INR) Total price of the CCTV surveillance solution with 1 year comprehensive onsite warranty 01 LS GST Total Price (INR) Page 12 of 12