TARZAN 2015 Registration Packet Schedule Times subject to change Dear Parent/Guardian & Participant, Thank you for enrolling your student in our upcoming production of TARZAN 2015. During this memorable experience, your student will gain confidence, work cooperatively with others, and be responsible for meeting deadlines and expectations. This will be both fun and challenging while they learn about the essentials of acting, music, dance and stagecraft as well as theater history. We look forward to nurturing your student s imagination and creativity in a way your entire family will never forget! Sincerely, Bay Area Educational Theater Company What to Expect All students will be cast in an ensemble role regardless of whether or not a speaking role is offered to them. All students will perform in at least three ensemble numbers in the show. The audition process is a combined effort by the artistic staff and a board appointed representative. All will be present during auditions and will participate in providing audition feedback to students. The director will make final casting decisions. Speaking and specialty roles will be double cast wherever possible, allowing more students an opportunity to experience solo performing. As an ensemble-based theater group, ALL students will perform in ALL performances in the appropriate/assigned ensemble numbers whether or not they have a speaking or specialty role. We look forward to a great experience with you as we begin our 36th main stage production, TARZAN 2015. Please email tarzan@bayareaetc.org with any questions you may have. F U N D A M E N T A L S T O M U S I C A L T H E A T R E AUDITIONS 101 July 18th, 9 a.m. - 12 p.m. 20 admission fee. Register online at Ever wonder how to pick the right song or what your vocal range really is? Struggle to find that perfect Monologue? Feel like you can t get basic dance steps down? Then this workshop is for you! You will have time with our Director, Musical Director and Choreographer to go over what it takes to stand out from the crowd. We will cover all the basics for preparing for a great audition. (This will not cover TARZAN 2015 audition requirements. This is intended for your overall musical theatric growth and development) TARZAN 2015- W O R K S H O P August 1st, 9 a.m. - 12 p.m. "Who Better Than Me?" Before you audition, make sure you have just the song and monologue choice that s right for you! Learn more about each character so you know which role you want to audition for. Learn the audition dance so you can show us your amazing moves! Come and work hands-on with the creative team on preparing for TARZAN 2015 auditions. A U D I T I O N S (by appointment only) August 15th & August 16th Callbacks by invitation only August 22 & 23 Its Curtains Up!...for YOU! You ve learned what it takes to put on a great audition, found your true vocal range, and learned how to move to an 8 count. You attended The Wiz workshop and learned the audition dance, heard your song choice played on a piano, recognized the importance of each role for the show. Now it's your turn to show us what you have been preparing and practicing. Its Auditions! N E W P A R E N T M E E T I N G S Mandatory August 1st at 9 a.m. - 10 a.m. OR August 16th at 1 p.m. - 2 p.m. NEW families must attend one of these 2 meetings. V O L U N T E E R M E E T I N G August 29th, 11 a.m. - 12 p.m. Mandatory for ALL families - new and returning. R E H E A R S A L S August 29th October 31th Rehearsals will be scheduled within the following time periods: Saturdays 11 a.m. - 5 p.m., Sundays 12 p.m. - 6 p.m. No rehearsal on Sunday, Sept 6th T E C H W E E K and special dates November 1st November 4thTech Week - mandatory November 5th - 7:00p.m. Community Night Performance November 12th - 7:00p.m. Community Night Performance November 14th - 5 p.m. - 9 p.m. Cast Party M A I N S T A G E P E R F O R M A N C E S Fridays, November 6th & November 13th - 7:30p.m. Evening shows Saturdays, November 7th & November 14th - 2:00p.m. Matinee shows Sundays, November 8th & November 15th- 2:00p.m. Matinee shows **Midrun strike will be immediately after the November 8th matinee **Strike will be immediately after the November 15th matinee www.bayareaetc.org (650) 332-4625 Connect with us! @bayareaetc #bayareaetc
TARZAN 2015 Registration Packet S T U D E N T R E S P O N S I B I L I T I E S Students are expected to be on time and come to each rehearsal prepared to work. Five minutes early is on time. It is each student s responsibility to stay informed of schedule changes and production related information. Information can be found posted at each rehearsal, on the website, and in the weekly enewsletter. Each week, students are expected to have practiced what has been taught during the rehearsals. There may be homework assigned from time to time which may include written character development work. Written assignments should be completed and returned to rehearsals when due. Students must commit to listening carefully to the instructors. Each student must adhere to the e.t.c. Behavioral Guidelines included in their audition packets. Failure to do so will result in consequences. No gum, food or open drinks are allowed inside the rehearsal rooms or theater. Water bottles and healthy snacks are encouraged for break times during rehearsal, to be eaten in designated areas. No electronic games will be allowed during rehearsals. Dress code: Students will be required to wear loose clothes and appropriate shoes for dance, to be approved by the choreographer and director. Costumes: Make-up, costumes and shoes are the financial responsibility of each cast member based on the artistic team s concept. Students must agree to wear the full costume as directed by the costume designer and director; failure to do so will result in the student s removal from the role. Costuming requirements will be forthcoming early in the production process. Guidelines and deadlines for costumes will be provided by the Costume Committee Chair as directed by the Costume Designer. If specifically asked to purchase, rent, or create a special costume, each cast member is only responsible for the first 125.00, (this does not include shoes or make-up); Bay Area e.t.c. will cover any additional costume cost above that amount. Costume bills will be distributed prior to the closing show and must be paid by the closing performance. The costume charge is based on the complexity of the costume. P A R E N T / G U A R D I A N R E S P O N S I B I L I T I E S A distribution folder will be created for each student (or family). These folders will be available at each rehearsal and serve as a means of distributing critical information to parents and students. Please be sure to check the folder at each rehearsal it is each parent s responsibility to stay informed of schedule changes, committee and production related information. Information can be found at rehearsal, on the website, and in the weekly enewsletter. Parents/guardians are responsible for dropping off and picking up their children on time. Five minutes early is on time. Adhering to the e.t.c. Behavioral Guidelines for students is the responsibility of each parent and student. These guidelines are included in the audition packet and must be signed by the student and parents prior to auditions in order to participate in the production. Consistent lateness (arrival or pick-up) may result in reduced participation as well as clean up duty. MANDATORY Parent Meetings A parent/guardian of each new participant must attend one of the two New Parent meetings offered over the workshop and audition weekends. This is a one-hour meeting for new parents where we will welcome you to e.t.c., review what you and your student can expect, and go over your responsibilities. A parent/guardian of EACH participant (new or returning) must attend the volunteer meeting. e.t.c. relies on its volunteers to ensure a quality production; families are required to volunteer 25 hours between one preproduction committee (i.e. publicity, costumes, set construction) and one production committee (i.e. stage crew, house duties, back-stage chaperone). e.t.c. offers a 500 buyout option if a family is unable to volunteer 25 hours over the three month period. Nitty Gritty Days TBD Nitty Gritty Days are located at the e.t.c. warehouse and ALL families work together to build sets, making costumes, bundling flyers and delivering posters to help advertise the show. There will be a sign in sheet onsite to track participation. Nitty Gritty Days are mandatory and do not count toward volunteer hours. Bay Area e.t.c. is a non-profit organization and admits participants of any race, color and national or ethnic origin. www.bayareaetc.org (650) 332-4625 Connect with us! @bayareaetc #bayareaetc
TARZAN 2015 Registration Form 1 To complete your registration please print, complete and mail TARZAN 2015 Registration Forms 1-4 to TARZAN 2015 Registration, c/o 361 N Humboldt St., San Mateo, CA 94401 as soon as possible to secure an audition spot. You can pay by credit card (3% processing fee will apply) or you can mail your check to the address above after completing your registration. Check for information updates at www.bayareaetc.org. R E G I S T R A T I O N* F E E S A limited number of full, partial and work scholarships are 395.00 6 18 years** available and are awarded based on financial needs. Students 250.00 additional sibling on scholarships may be required to contribute an additional 250.00 adult participant twenty hours of assigned duties. Please email 200.00 adult with participant tarzan@bayareaetc.org to request a scholarship packet. *Registration includes a show t-shirt and program 1-liner D R O P / R E F U N D P O L I C Y Any registrant who drops from the program is entitled to a refund as follows: 100% refund prior to Workshop 75% refund prior to first Audition Day NO REFUNDS will be given following auditions Participant s Name Birthdate Age Gender School Registration Fee Credits i.e. Ticket sales award from previous show. - Total Family Fees TOTAL FEES DUE:. 00 CHECK # CASH. 00 Applying for scholarship Credit card transactions require an additional 3% processing charge. VISA/MC - - - EXP / VIN# (3 digit code on back of card) CARDHOLDER S BILLNG STREET ADDRESS and ZIP CODE: STREET ADDRESS CITY ZIP VOLUNTEER BUY OUT I wish to exercise the 500 volunteer buy out option. I understand the buy out is non-refundable. Yes, I understand Check is included Please charge the credit card listed above (3% fee applies) SIGNATURE of RELEASE DATE
TARZAN 2015 Registration Form 2 ADDRESS CITY ZIP (circle one) (circle one) PHONE ( ) - HM/CELL/WK ALT PHONE ( ) - HM/CELL/WK PARENT or GUARDIAN EMAIL OCCUPATION EMPLOYER Does your employer have a corporate sponsor program? YES NO Does anyone in your family belong to any social organizations (clubs, churches, lodges)? YES (please list) NO How did you hear about this production? e.t.c. veteran Summer Program School Flyer Social Media Ad (specify where) SM Parks & Rec Friend Referral (who?) Other (specify) RACE or ETHNIC ORIGIN (optional) for grant applications White Asian, Asian American American Indian, Alaskan Native or Pacific Islander African American Mexican, Latin American, South American, Central American or other Hispanic/Latino Other SPECIAL TALENTS of family members (i.e. plays an instrument, carpentry, public relations, graphic design): Parents/guardians of all participants are required to volunteer on at least one pre-production and at least one production committee to help meet the minimum 25 volunteer hours. Please indicate below which committee(s) you are interested in and if you would like to be the chair / co-chair of a committee. If no committees are marked, you will be assigned to them as needed. PRE-PRODUCTION COMMITTEES Costume Set Construction Publicity/Public Relations Raffle Prize Solicitation* Corporate Sponsor Solicitation* Cast Lobby Bios (typing and design) Cast Party (planning and coordination) PRODUCTION COMMITTEES** Props Stage Crew requires tech week participation Backstage Chaperone* House Duties* (selling concessions and flowers, ushering) Cast Party (Set up and Clean up) *These committees alone may not fulfill the minimum 25 hour requirement. **Sign up for specific production committee work times will take place during rehearsals I understand each family must volunteer 25 hours between pre-production and production committees. I also understand that there is a 500 buy-out charge if I do not complete my hours. Please initial below. Yes, I understand. I choose to pay 500 and have included my payment e.t.c. CONTACT LIST RELEASE e.t.c. has permission to include my family s name on the e.t.c. contact list for this production (home phone & email). This list is for distribution among the current participants for the intended use in contacting other cast members for questions regarding rehearsal information, carpooling, or scheduling an outside scene practice session. Please initial below. Yes, e.t.c. has my permission No, e.t.c. does not have my permission e.t.c. PUBLICITY RELEASE I hereby agree to permit e.t.c. the use of any photographs, videotapes or other facsimiles taken of me or my child in connection with this production for e.t.c. s legitimate business purposes which include promotion, publicity, marketing, website, or other legitimate use without further consultation or approval. Yes, e.t.c. has my permission No, e.t.c. does not have my permission T-SHIRT ORDER Each student will receive a free t-shirt with registration. Please indicate the appropriate size for your student(s) Youth Medium Youth Large Adult Small Adult Medium Adult Large Adult XL SIGNATURE of RELEASE DATE
TARZAN 2015 Registration Form 3 I M P O R T A N T A U D I T I O N I N F O R M A T I O N F U N D A M E N T A L S T O M U S I C A L T H E A T R E AUDITIONS 101 July 18th 9 a.m. - 12 p.m. 20 admission fee, Registration required Plan to attend Unable to attend Sign up for an audition slot online! TARZAN 2015 - W O R K S H O P August 1st 9 a.m. - 12 p.m. Free preparation for auditions for TARZAN 2015 Find more information about audition times and what to bring by visiting our website. Plan to attend Unable to attend www.bayareaetc.org A U D I T I O N S (by appointment only) August 15th & August 16th Callbacks by invitation only August 22 & 23 Plan to attend Saturday Auditions Plan to attend Sunday Auditions Unable to attend Auditions, please contact me phone: Unable to attend Callbacks, please contact me email: PARENT/GUARDIAN MEETINGS: Parent/Guardian of new participant plans to attend the Workshop parent meeting on August 1st at 9 a.m. - 10 a.m. (at the etc audition space) Parent/Guardian of new participant plans to attend the Workshop parent meeting on August 16th at 1 p.m. - 2 p.m. (at the etc audition space) Parent/Guardian plans to attend the mandatory Volunteer Orientation meeting on August 29th at 11 a.m. - 12 p.m. (at the etc rehearsal space) PARENT/GUARDIAN NAME email (For Staff use only)
TARZAN 2015 Registration Form 4 E M E R G E N C Y C A R D Address City Zip Primary phone# ( ) - Alternate phone# ( ) - Allergies, medical limitations or special needs Parent/Guardian Names and Contact Information In case of emergency, list the names and phone number of persons to contact if the above are not available. Physician to be called in the event of an emergency Name phone# ( ) - specialty Address City Zip If physician cannot be reached, what action should be taken? Administrative procedures vary among medical personnel and medical facilities with regard to provision of medical care for a child in the absence of the parent. It is the responsibility of the parent/guardian to verify the exact procedure required by the physician to be used in emergencies should it be necessary to contact the doctor for treatment. Medical Insurance Carrier Group/Member Number Permission for medical treatment: In case of an accident or an emergency, I authorize a staff member of e.t.c. to take my child to the above named physician or the nearest emergency hospital for such emergency treatment and measures as are deemed necessary for the safety and protection of the child at my expense. SIGNATURE of RELEASE DATE (Parent or Guardian if student is under the age of 18) Through acceptance of this registration form, I realize that no medical insurance is provided for Bay Area Educational Theater Company activities and agree to assume the risk for any injury related to my participation or the participation of my dependent. I agree to make no claims against Bay Area Educational Theater Company or any of its officers, employees or volunteers for any injury or incident arising from this activity, however caused, including liability for negligence. I am physically able (or my dependent is physically able) to participate in this activity. I realize that Bay Area Educational Theater Company is also not responsible for lost or stolen articles. SIGNATURE of RELEASE DATE