Publishing with Elsevier Tools and Resources Available Presented By: Judy Bai Date: 8th Dec 2008
Overview 1. Publishing Process 2. Preparing your article 3. Submitting your article 4. After acceptance 5. Why publish with Elsevier? 2
1.Publishing Process Online Submission EES Online Refereeing Prepare your article Pre-Submission Peer Review Automatic Handover Post Publication ELSEVIER Editorial-Production Production Fully citable paper Publication Early web presence 3
2. Preparing your manuscript Our publishing advice is as follows: Submit to the right journal (scope and prestige) Submit to one journal only Do not submit salami article Pay attention to journal requirements Pay attention to structure Check the English and artwork Pay attention to ethical standards 4
Comparison: China and US acceptance rates China # submission s 2005 2006 2007 acceptance Number of submission Rate of acceptance Number of submission Rate of acceptance 25,696 (14%)* 24% 59,161 (15%)* 26% 87,404 (15%)* 23% US 35,973 (20%)* 58% 62,775 (16%)* 55% 94,372 (17%)* 52% Total 189,343 42% 386,557 40% 565,790 37% Selection of Elsevier Editorial Outflow Statistics * Number of submissions from the country / Total number of submissions Elsevier received. 5
An international editor says A great deal of excellent research is submitted from China. I have encountered the following serious issues on an occasional basis (but more often than I would like) Multiple submission of the same manuscript to two or more journals Submission of a paper already published in Chinese Plagiarism (especially of small parts of a paper) The following problems appear much too frequently Submission of papers which are clearly out of scope Failure to format the paper according to the Guide for Authors Inappropriate (or no) suggested reviewers Inadequate response to reviewers Inadequate standard of English Resubmission of rejected manuscripts without revision Paul Haddad, Editor, Journal of Chromatography A 6
What are journal editors challenges today? HUGE numbers of submission Finding proper reviewers Ethical problems Editors are busy scientists just like you! Make their life easy by preparing well. 7
What is the right journal? Aims and scope Types of articles Readership Current hot topics (go through recent abstracts) 8
Choose the right journal You must get help from your supervisor or colleagues. Chase them if necessary. Articles in your references will likely lead you to the right journal. DO NOT gamble by scattering your manuscript to many journals. Only submit once! International ethics standards prohibit multiple/simultaneous submissions, and editors DO find out! 9
Author s s Home http://www.elsevier.com/authors List of Journal General information for Author 10
Journal Homepage & Guide for Authors Editor/Editorial Board Aims & Scope Guide for Authors Submit your article 11
Read the Guide for Authors!! Again and again! Apply the Guide for Authors to your manuscript, even to the first draft (text layout, paper citation, nomenclature, figures and table, etc.). It will save your time, and the editor s. All editors hate wasting time on poorly prepared manuscripts. It is a sign of disrespect. 12
Guide for Authors often contains useful instructions on scientific writing. 6 Introduction The Introduction summarizes the rationale for the study and gives a concise background. Use references to provide the most salient background rather than an exhaustive review. The last sentence should concisely state your purpose for carrying out the study (not methods, results, or conclusion). 9 Results Emphasize or summarize only important observations. Simple data may be set forth in the text with no need for tables or figures. Give absolute values, not merely percentages, particularly for the control values. Present your results followed by (Table 1 or Figure 2). Do not write "Table 1 shows that" or "Figure 2 demonstrated that." Author guidelines, Acta Pharmacologica Sinica 13
What is a good manuscript? Content is essential Contains a clear, useful, and exciting scientific message Presentation is critical Conveys the authors thoughts in a logical manner such that the reader arrives at the same conclusions as the author Constructed in the format that best showcases the authors material Written in a style that transmits the message clearly A good manuscript leads readers to scientific significance immediately. 14
General structure Title Authors Abstract Keywords Main text (IMRAD) Introduction Methods Results And Discussion (Conclusions) Acknowledgements References Supplementary material Make them easy for indexing and searching! (informative, attractive, effective) Each has a distinct function. 15
Tools and resources 8 companies Useful information: listed Language Editing Service http://www.elsevier.com/wps/find/authorsview.authors/languagepolishing Artwork http://www.elsevier.com/artworkinstructions Latex http://www.elsevier.com/wps/find/authorsview.authors/latex Funding Body Agreements & Policies http://www.elsevier.com/wps/find/authorsview.authors/fundingbodyagreements 16
The article of which the authors committed self-plagiarism: it won t be removed from ScienceDirect. Everybody who downloads it will see the reason of retraction 17
3. Online Submission via EES Aims & Scope Author Information 18
Elsevier Editorial System (EES) Online end-to-end workflow EES supports: Web-based submission by authors to journals Step-by-step instruction Managing the workflow during peer review Online refereeing Automatic handover of accepted manuscript files to Production Browser: Internet Explorer 6.0 or higher, Netscape 7.0 or higher, Mozilla 1.7 or higher, Mozilla Firefox 1.0 or higher. Mac OS X users may also use Safari 1.3 or higher. PDF viewer: Adobe Viewer 6 or higher, Adobe Acrobat 6 or higher. 19
Registration Username & Password will be sent to you by email. 20
Multiple E-Mail E Request Entering a second e-mail e address from a different e-mail e provider is recommended. 21
Login Please login as Author. If you forgot your login details 22
Submitting a Manuscript 23
Submission Steps Mandatory items in red text 24
Attach files Upload all the source files that consist of your article. 1 3 2 25
File format MS Office files (Word / Powerpoint / Excel) LaTeX TIFF EPS PDF Manuscript Artwork Instruction http://www.elsevier.com/artworkinstructions 26
Building PDF 27
Viewing and Approving your Manuscript 1. View Submission 2. Ethics in Publishing Approve Submission 28
Tracking the progress of your submission The current status is shown in the Submissions being processed folder. Send E-mail to Journal Office Current Status 29
Revising your manuscript Start from Submissions Needing Revision and follow the submission steps. 30
Submitting your revision Click Submit Revision and follow the submission steps. Decision Letter from Editor Submit Revision 31
Replacing the files Check the box to Include files from original submission 32
EES Self Help http://epsupport.elsevier.com Tutorial for Author FAQ Tips & Trick 33
4. Publishing Process - Production Online Submission EES Online Refereeing Prepare your article Pre-Submission Peer Review Automatic Handover Post Publication ELSEVIER Editorial-Production Production Fully citable paper Publication Early web presence 34
After Acceptance of your article Authors Articles in Press Science Direct Libraries Users Peer Review Accepted article (log in) Author proof Corrected article Final article (vol/issue) Print journal Authors Suppliers for typesetting, printing and distributing Speed of Production 35
Acceptance notice A unique reference number Track your paper http://authors.elsevier.com/trackpaper.html Acknowledgement Letter (via e-mail) 1. Copyright Transfer Form / Publishing Agreement 2. Offprint Order Form 3. Reproduction of Colour Artwork 36
Track your accepted paper http://authors.elsevier.com/trackpaper.html 37
Proof-reading reading One set of page proofs in PDF format sent to the Corresponding Author via Email 4 to 5 weeks after the acceptance PDF proofs can be annotated Check your proof: -typesetting or conversion error -language, house style, linking of captions to figures, graphical conventions, scientific nomenclature etc. -the use of illustrations Electronic proof Careful proofreading is solely Author s responsibility! 38
Publishing Process - Publication Online Submission EES Online Refereeing Prepare your article Pre-Submission Peer Review Automatic Handover Post Publication ELSEVIER Editorial-Production Production Fully citable paper Publication Early web presence 39
Publication Digital Object Identifier (DOI) http://dx.doi.org Corrected Proof Article in Press Volume / Issue 40
Customer Support We re here to help: You can speak to one of our Support Agents 24/7 The Americas: +1 888 834 7287 Asia & Pacific: +81 3 5561 5032 Europe & Rest of World: +353 61 709190 E-mail: support@elsevier.com DO NOT HESITATE TO CONTACT US! 41
5. Why publish with Elsevier? Increased visibility for your paper ScienceDirect Scirus Scopus Embase.com Significant benefits and supports before, during and after publication and Elsevier is committed to the highest standards of electronic archiving and information sharing 42
http://www.paperpub.com.cn www.paperpub.com.cn/ china.support@elsevier.com 43
Questions 44