MGIS EXIT REQUIREMENTS. Part 2 Guidelines for Final Document

MGIS EXIT REQUIREMENTS Part 1 Guidelines for Final Oral Examination Part 2 Guidelines for Final Document Page 1 of 16

Contents MGIS EXIT REQUIREMENTS...1 Contents...2 Part I Comprehensive Oral Examination...3 Preface...3 Pre-Exam:...3 The Examination...4 Post Examination...4 Final Comment...4 Part II MGIS Document Guidelines...5 A. Language...5 B. Copyright Permission...5 C. General Format and Style...5 Typeface...6 Type Size...6 Justification...6 Margins...6 Spacing/Printing...6 Spacing Within Sections of the Document...7 Page Numbers...7 Translation...7 Page Headers...7 D. Document Sections...8 Frontispiece...8 Title Page...8 Signature Page...8 Abstract...9 Table of Contents...9 Epigraph...9 Footnotes...10 Bibliography...10 Inclusion of work previously published by candidate...10 E. Printing the Document...11 Paper...11 Corrections...11 Copies...11 Binding...11 Illustrations...12 Oversized pages...12 Overlays...12 Example I Title Page...13 Example II Signature Page...14 Example III Table of Contents...16 Page 2 of 16

Part I Comprehensive Oral Examination MGIS Program Guidelines for Final Oral Examination Original Dec. 12, 2000 Revised Jan. 15, 2002 Preface These guidelines are meant as an overview for Faculty, reviewers, and MGIS students, in preparation for the culmination of their program, the final oral examination. Unless otherwise indicated, the general guidelines for this exam are contained in the Faculty of Graduate Studies (FGS) handbook for Course Based Masters. The spirit of the exercise, paraphrased from the handbook is as follows: to ensure (a) equity of treatment, and (b) a minimum acceptable level of performance of all graduate students. Pre-Exam: There are allowances within the FGS guidelines for a written examination to precede the final oral. Within the MGIS program, the requirements for the 2 components of the final project courses, the conceptual and the applied, constitute the culmination of what has been learned throughout the courses which make up the student s program. Therefore, it can be argued that this represents a de facto final written examination. The further written work required is a synthesis of these two documents but is not graded. 1. Students are required to combine the efforts of the conceptual and applied project courses into one final project document. This document should be structured in such a way that the two efforts are seamlessly integrated to form one comprehensive report. This final report forms the primary material on which examiners are to focus their questions, but in itself is not to be graded. The final report should be circulated to the examination committee at least 2 weeks prior to the date of the final oral exam, however, this time period would normally be longer, particularly where externals are involved. With respect to the forming of the examination committee and the logistics of scheduling the exam itself, you should refer to the handbook which provides clear guidelines. Page 3 of 16

The Examination Again, the handbook clearly outlines the structure and timing of the final oral examination and the general procedures related to the conduct of the exam. The MGIS committee has also introduced the following option as part of the oral examination. 2. Students may give a short (15-minute maximum) presentation on their final report at the beginning of the final oral examination. This is an option which has been introduced by the department and is not an FGS sponsored option. As stated previously, the final report represents the culmination of the student s efforts in the program and is the prime source of questioning for examiners. However, examiners are allowed to pursue questioning that may not being directly related to the final report, provided it deals with material relevant to the MGIS program. The person chairing the exam is responsible for ensuring this relevance requirement is upheld. Post Examination The deliberation and decision processes associated with the final oral examination are contained in the handbook but briefly, the options are either Pass or Fail and in the event of a Fail, a decision must be made on whether to allow a re-take of the exam (only one allowed) or to ask the student to withdraw from the program. While the written work associated with this final oral exam (described in 1) above) is not to be graded, examiners will be thoroughly reviewing it in the process of preparing for the exam. It is expected that the examiners will provide comments and suggested revisions to the final written document. Subsequently: 3. The student will, as part of the post examination process and in consultation with their supervisor, carry out revisions to the written work if needed, and will submit two final bound copies and one digital copy on CD format to the MGIS Program Manager (for specific publication details consult with the MGIS program manager). These revisions must be completed within a reasonable length of time, normally not to exceed 2 weeks. It is anticipated that the revisions will be largely of an editorial nature. This final MGIS report is intended to be a document which parallels the role of the thesis in traditional graduate programs. It will be a source of pride for the student, a critical part of their career and academic development, and a valuable resource for future MGIS students. It also forms an integral part of their final examination procedures. Final Comment Again, all students and supervisors should read and be familiar with the guidelines and regulations for this final oral examination as outlined in the FGS handbook. Page 4 of 16

Part II MGIS Document Guidelines MGIS Document Guidelines April 2002 It is the responsibility of the student and the supervisor to ensure that the project complies in all respects to these guidelines. A. Language All projects must be submitted in the English language. B. Copyright Permission National Library Guidelines state that: You must ensure that there is no substantial amount of copyrighted material in your document. Under the Copyright Act, a reasonable extract of another person s work can be included in your document. If you quote more than this extract, you must obtain written permission from the copyright holder(s) and you must include the permission in your document. Furthermore, if your document contains a chapter (or chapters) that you published as a journal article or as part of a book, you must obtain permission from the copyright holder(s) (i.e., the publishers). Similarly, if part of your document was written in conjunction with another author (or authors), you must include a statement from the coauthor(s) permitting the microfilming of your document. This ensures that the work of all persons who have contributed to the document is duly recognized. C. General Format and Style Items must be placed in the following order: 1. Frontispiece or Quote Page (optional) facing the Title Page (not numbered) 2. Title Page see Example I 3. Signature Page see Example II 4. Abstract one abstract for the whole document, not two separate abstracts for each course paper (681, 683) 5. Preface (optional) 6. Acknowledgements (optional) 7. Dedication (optional) 8. Table of Contents see Example III 9. List of Tables (if any) Page 5 of 16

10. List of Figures and Illustrations (if any) 11. List of Plates (if any) 12. List of Symbols, Abbreviations, Nomenclature (if any) 13. Epigraph (optional) 14. Body of Text 15. Endnotes (if any) 16. Bibliography or References 17. Appendices (if any) 18. Index (optional) Typeface Only one single typeface, preferably Times New Roman or Arial font, with its italic and bold variants, may be used through the entire document, including the title page, approval page, acknowledgements, bibliography and appendices. (Exceptions to this can be made for footnotes, subscripts and superscripts, and for tables, figures or illustrations imported from other sources.) Type Size Only twelve-point size is acceptable. This means that there must be approximately twelve characters per inch. However, in the case of certain fonts that have a large x-height (i.e., where a lowercase letter such as x is half or less the height of an uppercase X ), eleven point may be acceptable. Justification A document may be fully justified (i.e., have even left- and right-hand margins), or left justified only (i.e., have ragged right-hand margins). However, the justification must be consistent throughout the body of the document. Margins A minimum left margin of 1-1/2 inches (3.5 cm) on all pages is required. All other margins must be 1 inch (2.5 cm) wide. Spacing/Printing Using a laser printer, the spacing should be set no smaller than one-and-one-half (1.5) spacing and no greater than two (2.0). Page 6 of 16

Spacing Within Sections of the Document Single spacing may be used in an extensive Table of Contents, List of Tables, or List of Figures, as long as there is double or one-and-one-half spacing between chapters. The spacing must be consistent. Single spacing may be used in extensive quotations within the body of the text. Double or one-and-one-half spacing is required in the Abstract, Acknowledgements, Dedication, etc. Page Numbers All pages must be taken into account in the numbering: this includes all pages of figures, tables, legends, etc. Every single page in the document must be numbered, except the title page (and the frontispiece, if applicable). Pagination begins with the Approval Page, which is always Page ii. The lead (prefatory) pages, (everything that comes before the actual body of the text including the Approval Page) are to be numbered with lower case Roman numerals (e.g., i, ii, iii, iv, etc.) centered at the bottom of the page, one inch from the bottom. Page numbers in the body of the text must be one inch (2.5 cm) from the top, and one inch (2.5 cm) from the right-hand side of the page. Text begins two lines below the page number. This means that the text begins below the page number and will be slightly more than one inch from the top of the paper. Beginning with the first page of the body text, all page numbers must be in Arabic numerals at the top right-hand corner, beginning with the number 1, and continuing consecutively. Appendices must also be numbered following the rest of the document. If the bibliography ends on page 247, Appendix A begins on page 248. Numbering Appendices page A1, B1, C1, etc., is not acceptable. Inserting or deleting a page after the document has been completed requires the repagination of all subsequent pages. Inserting a (e.g., 141a, 141b, 141c) is not acceptable. Numbering of tables and figures must be consecutive, without repetition of numbers throughout the text. Numbering can be 1, 2, 3, etc., or by chapter, i.e., 1.1, 1.2, 1.3. The numbers must be consistent. Translation When long passages of translation are necessary, use a side-by-side columnar format. Page Headers Page headers may be used as long as there is a line across the entire page to separate the header from the text. Page 7 of 16

D. Document Sections Frontispiece A frontispiece is an optional item in a document. If used, it must be placed facing the title page. It will not be numbered, and it will be microfilmed as the first page of the document. Title Page All items on the Title Page must follow the model exactly (see Example I). The name of the University must be in uppercase letters. The title of the document must be in upper- and lowercase letters. The word by must be in lowercase letters. The name of the author must be in upper- and lowercase letters, and identical in both places on the title page. Shortening or changing the name in the copyright area is unacceptable. The name used must be the author s legal name as it appears in the University of Calgary records. The full name of the degree for which the document is presented must be written out, e.g., DEGREE OF MASTER OF GEOGRAPHIC INFORMATION SYSTEMS The full, official name of the department (or faculty or program) must be written out, e.g., DEPARTMENT OF GEOGRAPHY There is a comma between CALGARY and ALBERTA. There is a comma between the name of the month and the year. The universal copyright symbol must appear to the left of your name, as indicated in the sample. There is no comma between the name and the year. All items on the Title Page must be at least double-spaced. This includes the title and the name of the department. All items on the Title Page must be centered within the margins. The full title of the document cannot be longer than 240 characters (including letters, figures, symbols and spaces). The spine title cannot be longer than 41 characters (including letters, figures, symbols and spaces), which must include the MGIS: at the beginning. This leaves you 35 characters and spaces for your title. Signature Page This is a copy of the page of signatures stating that you have passed your oral comprehensive exam. Including this page is not mandatory, but it is useful for future reference to see which committee members read, and were involved with, your project. Page 8 of 16

Abstract Abstracts in documents presented by candidates for Master s degrees should be no longer than one page. There should be only one abstract for the entire document, not an abstract for each of the papers that were submitted as required for Geog 681 and Geog 683. The two papers should be combined such that the document reads as a single cohesive paper, with one abstract, introduction and conclusions (see point #8 below) Table of Contents The Table of Contents must include a listing of all items in the document. See General Format and Style for the order in which items must be listed. Everything, except the title page and frontispiece, including the Table of Contents itself, must be listed in the Table of Contents. (See Example III.) Headings and sub-headings must be consistent between the Table of Contents and the body of the text. Although in the Table of Contents headings may be shortened to fit space requirements, the wording must be consistent enough that the reader will know that the correct heading, figure or table has been reached. All capitalization, punctuation, abbreviations, etc., must be consistent amongst the titles in the Table of Contents and Lists of Tables and Figures, and the actual titles as they appear in the body of the text. Epigraph An epigraph is an apt quotation that precedes the text of a chapter or of a book. Epigraphs should be indented twenty spaces from the left margin. Quotation marks are not used. The author and title of the source must be cited below the quotation. Further bibliographical information is optional for widely known authors and works and can be supplied in a note. Example: The last years of the eighteenth century are broken by a discontinuity similar to that which destroyed Renaissance thought at the beginning of the seventeenth. Michel Foucault, The Order of Things: An Archaeology of the Human Sciences Page 9 of 16

Footnotes Footnotes may be placed at the foot of the page (footnotes proper), in a group at the end of a chapter (called Notes ), or grouped at the end of the document before the bibliography (called Endnotes ). If notes or endnotes are collected at one place in the document, their location must be shown in the table of contents by title and page. The student should check for any departmental requirements concerning the placing of footnotes. Footnotes may be in a font smaller than the text of the document. Bibliography Any approved bibliographic/reference format may be used, but must be used consistently throughout. If an alphabetical format is used, strict order must be maintained. Generally, an author who has published a work on his/her own precedes any listing with multiple authors (e.g., a work by Smith, J. would precede a work by Smith, J. and F. Jones). Multiple works by one author (or one set of authors) should be listed chronologically or in reverse chronology in order of publication. The general rule is to list items in alphabetical order first, then in chronological order within the alphabetization. There must be a single, unified bibliography in the document. It is not permissible to put individual listings at the end of each chapter in lieu of a full bibliography. If there are items other than printed works, such as works of art, in the listing, this section should be called References, rather than Bibliography. Inclusion of work previously published by candidate It is common practice in many disciplines that students publish the results of their research as published manuscripts during the course of their document studies. The Faculty of Graduate Studies believes this is important both to the student s career development, and as an appropriate and timely way to disseminate information. The data published in this way can be used as part of the Master s or doctoral document. However, it is not acceptable to gather together a series of published papers in reprint format and submit this collection as a document. Rather, the material should be reworked into a single, consistent document. The separate manuscripts should be reformatted to a common design (subsection headings, mode of literature citation etc.). Significant overlaps between chapters should be eliminated and replaced by suitable cross-referencing. The document should begin with a General Introduction that provides an overview of the separate chapters and integrates them, and should conclude with a General Discussion. The Figures and Tables should conform to an overall plan, numbered according to their chapter (III.1, III.2 etc.). If possible, the Materials and Methods sections from the various chapters should be consolidated into one. All references to the literature should be gathered together as a single list at the end of the document. Page 10 of 16

Where material previously published (or in press) by the candidate is included as part of the document, it is mandatory to provide, in a preface or appendix to the document, full citation(s) and an account of the division of labour with any co-authors. E. Printing the Document Paper White bond paper of uniform size (8-1/2 x 11 or 21.5 cm x 28 cm) and weight (16 or 20 lb. or 75 gsm) must be used throughout the document, except for such charts and diagrams as necessary. Erasable bond is not acceptable. Recycled paper can be used if it is as white as white bond paper, without any flecks, and of the required size and weight. Corrections Corrections or changes made to the document after the oral comprehensive examination must be made in a manner that conforms to the original style of the document as submitted to the examiners. Clumsy erasures and informal corrections are not acceptable. Copies The original version of a document must be printed single-sided on the recto side (the right-hand side of an open manuscript) only. A minimum of two copies of the document must be made (one each for the Department office and Collections Room). University Printing Services or any commercial printing service may be used, as long as the finished copies conform to the guidelines in this document. The student is responsible for the costs of printing the required number of copies of the document, and for having the required number of copies bound. Binding A list of binderies that understand the University of Calgary binding requirements can be found on the web at http://www.grad.ucalgary.ca/policy/pdf/t_binderies.pdf. For the MGIS documents, the title on the spine of the document must start with MGIS: followed by a brief title of your work (usually 35 characters, depending on bindery used) For example: the title of An analysis of Internet GIS use by seniors in Calgary would need to be shortened for the spine title to: MGIS: Internet GIS use by Seniors Copies are bound in buckram, in the colour appropriate to your department (Geography Dark Blue), with a spine title not exceeding 41 characters (including all letters and spaces and MGIS: prefix), your name and the convocation year, printed in gold. Page 11 of 16

Two bound copies must be given to your department. At least one of these must be a hard-bound copy, which will remain in the Department Office, and the other will reside in the Collections Room. The Collections Room copy may be soft bound. It is suggested that one bound copy be given to the supervisor. One hard bound copy should be kept by the student. One digital copy of the document with applicable graphics and available data on CD must be provided to the MGIS Program Manager for archival purposes. Illustrations Illustrations should be positioned as the main text (the type reading across the 8-1/2 inch dimension). If figures or tables cannot be printed in the same direction as the text, they can be rotated to landscape orientation in such a way that the top of the figure is oriented to the inside (1-1/2 inch margin side) and the caption placed at the bottom (along the right-hand side of the page). The page number must appear in the usual place (i.e., at the top righthand corner of the page, one inch in from the right and one inch down from the top). Oversized pages Oversized pages can be included in the document as fold-outs, but they must be folded to no more than eight inches (21.5 cm) wide to avoid being cropped in the bindery. Consult with the bindery about the proper method of folding these pages. The inclusion of this material can add significantly to the cost of binding. Oversized pages may be placed in a pocket at the end of the document. They must then be referred to in the body of the document as being in a pocket, and listed as such in the Table of Contents. Overlays Overlays must be carefully aligned with underlying maps or charts. Registration marks should be used to ensure proper alignment. Page 12 of 16

Example I Title Page UNIVERSITY OF CALGARY Title of Document (double-spaced) by Name of Student A DOCUMENT SUBMITTED TO THE FACULTY OF GRADUATE STUDIES IN PARTIAL FULFILMENT OF THE REQUIREMENTS FOR THE DEGREE OF MASTER OF GEOGRAPHIC INFORMATION SYSTEMS DEPARTMENT OF GEOGRAPHY CALGARY, ALBERTA MONTH, YEAR Name of Student Year Page 13 of 16

Example II Signature Page UNIVERSITY OF CALGARY FACULTY OF GRADUATE STUDIES Approval Page from Exam obtain copy with signatures from Paulina Medori (inclusion of this page is optional) Supervisor, (Type in Name and Department) (Type in Name and Department) (Type in Name and Department) Type in Name and Department) External Examiner (or External Reader) (for doctoral students only) (Type in Name and Institution) Date Page 14 of 16

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Example III Table of Contents TABLE OF CONTENTS Approval page (optional) Abstract Acknowledgements Dedication Table of Contents List of Tables List of Figures Epigraph ii iii iv v vi ix x xi CHAPTER ONE: INTRODUCTION 1 Sub-heading 1 Sub Sub-heading 3 Sub Sub-heading 5 Sub-heading 7 Sub-heading 13 Sub Sub-heading 17 CHAPTER TWO: LITERATURE REVIEW 20 Sub-heading 23 Sub Sub-heading 27 CHAPTER THREE: RESULTS 69 Sub-heading 70 Sub Sub-heading 83 CHAPTER FOUR: DISCUSSION 136 ENDNOTES 150 REFERENCES 163 APPENDIX A: Title of Appendix 170 APPENDIX B: Title of Appendix 173 Page 16 of 16