The information you provide on this questionnaire will help Backstage Library Works to ascertain your library s needs and allow us to construct a proposal for carrying out your reclassification project. Please fill in as much information as possible, but do not be concerned if you cannot provide answers to all of the questions. We also welcome any additional notes and comments beyond the items on this form. If you have questions, please call us at 1-800-288-1265. Date: Institution: Contact name: Title: Address: Telephone: Fax: E-mail address: How did you learn of Backstage Library Works services? [ 1 ]
A. PROJECT DESCRIPTION Please indicate estimated number of RECORDS to be reclassified: Monographs: Music (AV): Serials: Music (printed): Maps: Audio-visual (not music): Local collections: Computer files: Other (please specify): Please indicate estimated number of ITEMS to be reclassified: Monographs: Music (AV): Serials: Music (printed): Maps: Audio-visual (not music): Local collections: Computer files: Other (please specify): B. LANGUAGES Please indicate the percentage of the collection represented by each language or group. English: Spanish, French, German, Italian: Other Romance or Germanic languages: Other Romanized languages, please specify languages and their corresponding percentages: Non-Roman script languages, please specify languages and their corresponding percentages: C. PRIOR RECLASSIFICATION EFFORTS Have the records previously been searched against a database for reclassification? Yes No Database(s): Match rate: [ 2 ]
D. DATABASE CHOICE Which database would you prefer as the primary source for reclassification searching? Backstage database (in-house, includes ) OCLC WorldCat, using your institution s subscription OCLC WorldCat, using Backstage s Marcadia system (at additional cost) National Library of Medicine Your MARC database: Sent to Backstage OR Via Z39.50 or web Other (please specify): E. OCLC HOLDINGS Is your institution a current OCLC member? Yes No OCLC holdings symbol: F. CUTTERS Our standard practice when assigning cutters is to follow the LC cutter table as detailed below: After initial vowels for the second letter: b d l-m n p r s-t u-y use number: 2 3 4 5 6 7 8 9 After initial letter S for the second letter: a ch e h-i m-p t u w-z use number: 2 3 4 5 6 7 8 9 After initial letters Qu for the second letter: a e i o r t y use number: 3 4 5 6 7 8 9 For initial letters Qa-Qt use numbers: 2-29 After other initial consonants for the second letter: a e i o r u y use number: 3 4 5 6 7 8 9 For expansion for the letter: a-d e-h i-l m-o p-s t-v w-z use number: 3 4 5 6 7 8 9 For main entry titles beginning with numbers use numbers:.a12-.a19 [ 3 ]
F. CUTTERS (continued) Please indicate whether you wish to follow Backstage s cutter practice of if you would prefer a customized procedure. Use Backstage s standard cutter procedure. Do not use Backstage s standard cutter procedure. Instead, do the following: G. BIBLIOGRAPHIES Please indicate how you would like us to handle bibliographies. Class bibliographies under schedule Z. Class bibliographies with the subject. H. MULTIPLE-VOLUME SETS AND SERIES For multiple-volume sets and series, our standard practice is to assign a single call number based on the set/series, differentiated by adding a volume/part/edition statement at the end of the call number. We can customize this procedure based on your needs and preferences. Please indicate how you would like us to class multiple-volume sets and series. Use Backstage s standard procedure of assigning a single call number for the entire set/series, differentiated by adding a volume/part/edition statement at the end of the call number. Do not use Backstage s standard procedure. Instead, assign only call numbers based on the individual items in the set/series. Do not use Backstage s standard procedure. Instead follow the original classification: If my institution classes a set together, do the same. If my institution classes a set separately, do the same. Other (please describe): [ 4 ]
I. ITEMS BOUND TOGETHER Our standard practice for multiple titles bound together is to assign a call number based on the main (or first) title in the bound-together work and assign that call number to all of the bibliographic records. We can customize this procedure based on your needs and preferences. Please indicate how you would like us to class items that are bound together. Use Backstage s standard procedure of assigning a call number based on the main (or first) title in the bound-together work and assign that call number to all of the bibliographic records. Do not use Backstage s standard procedure. Instead, assign a call number for the main (or first) title in the bound-together work and include a second subfield a with a call number classed on the individual item. Do not use Backstage s standard procedure. Instead, assign call numbers based on the individual items. Other (please describe): J. SHELFLISTING Please indicate how you would like us to treat duplicate call numbers. Deduplicate call numbers by adding a single additional digit to one of the call numbers. Deduplicate call numbers by performing proper shelflisting techniques as outlined by. K. ILS On what automation system will these records be installed? Our standard practice is to assign classification to the appropriate bibliographic field. For the sample, we will use the 050 field. For your project, we can map classmarks into item or holdings fields. Please indicate your preference. Leave my classification in the MARC 050 field. Map my classification another MARC field (please specify): Map my classification to item/holdings fields as follows: L. RECORD DISTRIBUTION Will the reclassified records be uploaded to a bibliographic utility, such as OCLC WorldCat or a consortium database? Yes (please specify): No [ 5 ]
M. RECORD MATCHING CRITERIA Before manually assigning LC call numbers, we will search the agreed-upon databases to find matching records from which to pull existing call numbers. Our standard practice is to first match a numeric field, such as ISBN or LCCN, then verify the record with a title match. If no number match is found, we use a title phrase search, matching the record against the 245 field, subfields a, b, n, and p. Matches are verified by checking information in the 1xx field. Please indicate which match verification procedure you would like us to follow. Note that specifying your own match verification criteria will affect the match rate and may change your pricing. Use Backstage s standard match verification criteria. Do not use Backstage s match verification criteria. Instead, use the following fields for match verification: Field 010, subfield a (LC number) Field 020, subfield a (ISBN) Field 022, subfield a (ISSN) Field 1xx, subfield a (Author) Field 245, subfield a, b (Title, subtitle) Field 245, subfield n, p (Part/section of a work) Leader, field 245, subfield h (AV type) Field 250, subfield a (Edition) Field 260, subfield b (Publisher) Field 260, subfield c (Date of publication) Other [ 6 ]