Centre for Development of Advanced Computing (C-DAC) (A Scientific Society under Ministry of Communications & IT, Govt. of India) CDAC, No.1, Old Madras Road, Byappanahalli, Bangalore-560038 Ph: 080-66116400/01/02/03 Fax: 080-25247724 Ref: C-DAC/R&D/OST/25/14-15 Date: March 10, 2015 Sealed offers are invited from experienced manufactures/suppliers for Annual Rate Contract for Supply of Office Stationery Items and Printing works during the Financial Year 2015-2016. Interested vendors may either download the tender document from www.cdac.in/tenders or can collect from our office on payment of Rs.500/- (Rupees Five Hundred Only) by Demand Draft favoring CDAC, Bangalore towards non-refundable tender fee on or before by 5.00 pm on 30.03.2015. Bidders who have downloaded the tender document should submit the non-refundable tender fee of Rs.500/- by DD favoring CDAC, Bangalore along with the bid. The sealed offers complete in all respects superscribing the envelope Offer for Annual Rate Contract for Supply of Office Stationery Items, Printing Works and Printer Cartridges should reach The Materials Management Group, C-DAC, No.1, Old Madras Road, Byappanahalli, Bangalore 560 038, latest by 3.00 PM on 31 st March 2015. The Bid will be opened on 31 st March 2015 @ 3.30 PM. interested bidders may attend the bid opening as per the schedule. Note: - 1. Bidders are advised to ensure that they meet / fulfill all the criteria laid in the tender document before submitting the bid. 2. Bidders are requested to affix signatures with seal on this tender document and submit it along with the bid. Sr. Purchase Officer Tender No. C-DAC/R&D/OST/25/14-15 1 of 12
Terms & Conditions and General information 1. Scope of Work: Annual Rate Contract for Supply of Office Stationery Items & Printing works during the Financial Year 2015-16 to C-DAC, Bangalore at its offices at Old Madras Road, VV Towers (Dr. B.R Ambedkar veedhi) and Electronics City. Bid will be opened on 31 st March 2015 at 3.30 PM. Interested bidders may attend the bid opening as per the schedule. C-DAC, Bangalore reserves the right to split and award the contract to more than one vendor depending on the items/rates quoted. 2. Eligibility Criteria: 2.1 For supply of Stationery and Printing works: The bidder should be a manufacturer/ distributor/supplier and must be registered with the statutory authorities such as Sales Tax and must be having TIN, LST / CST, VAT, etc., as applicable. 2.2 For supply of Printer Toner Cartridges: The bidder should be an OEM/authorized distributor/reseller and must be registered with the statutory authorities such as Sales Tax and must be having TIN, LST / CST, VAT, etc., as applicable. If the bidder is authorized distributor/ reseller, the copy of Authorization Certificate issued by competent authority from the principal manufacturer (OEM) as per format attached at Annexure A should be submitted along with the bid, failing which the offer will not be considered. 3. Security Deposit: The bidder shall furnish Security Deposit of Rs.5,000/- (Rupees Five Thousand Only) by way of Demand Draft in favor of C-DAC, Bangalore for one year on returnable basis. The security deposit will be returned to the unsuccessful bidder within one month from the date of opening of the bids. 4. Offer Validity: The quoted rates must be valid for One year from the date of empanelment. An undertaking from the bidder is required to the effect that the Prices shall remain firm for the period of one year up to 31.03.2016 with no price variations. 5. The rates should be quoted F.O.R. C-DAC, Bangalore in Indian Rupees both in figures and words (delivery required at its site offices located at Old Madras Road, Electronic City and VV Towers). All prices shall be fixed as on 31-03-2016 from the date of empanelment and shall not be subject to any escalation. The rates must be quoted exactly in the Performa provided herewith. In case of any discrepancy between rates mentioned in figures and words, the latter (i.e in words) shall prevail. If there is any discrepancy between the unit price and the total price, the unit price shall prevail and the total price shall be corrected. 6. Each page of the bid and cuttings / corrections shall be duly signed and stamped by the bidder. Failure to comply with may result in rejection of the bid. 7. The prospective bidders seeking any clarification about the contents detailed in the tender document may notify to C-DAC in writing at C-DAC s mailing address given herein. 8. In case bidder submits any forged/irrelevant/misleading documents or information, the bid will be rejected. 9. Any attempt of canvassing on the part of the bidder, directly or indirectly, after submission of tender to influence the authority to whom he has submitted the tender or authority who is competent to finally accept it or any endeavor to secure any interest for an actual or prospective bidder or to influence by any means such tenders are liable to be rejected. Tender No. C-DAC/R&D/OST/25/14-15 2 of 12
10. Delivery: The successful bidder will supply the ordered quantity within the time frame given in the Purchase Order to be issued from time to time. The Order shall be released on need basis. 11. If any item is found defective/damaged, the supplier shall immediately replace the same at no extra cost. 12. Billing should be done in the name of C-DAC, No.1, Old Madras Road, Byappanahalli, Bangalore- 560038. 13. Payment: 100% payment shall be released tentatively within 15 days after delivery. 14. Govt. levies like sales tax; VAT, etc. shall be paid at actuals as per rates prevailing at the time of dispatch of materials. 15. C-DAC, Bangalore reserves the right to accept/reject the offers or cancel the whole tender proceedings without assigning any reason whatsoever. The decision of C-DAC will be final and binding on the bidder/supplier(s). 16. Offers received through Email / Fax, etc or in open cover shall not be considered. Late / Delayed offers shall not be accepted under any circumstances. Incomplete offers shall be rejected outright. In case the specified date for the submission of offers is declared as a closed holiday by the Central Government offices including that of in Bangalore, the bid-closing deadline shall automatically stand extended to the next working day up to the same time. 17. Disclaimer: This Tender / Request for Proposal (RFP) is not an offer by C-DAC, Bangalore but an invitation for bidder response. No contractual obligation whatsoever shall arise from the RFP process. Tender No. C-DAC/R&D/OST/25/14-15 3 of 12
Name of the Bidder: Address: Phone No (s). Email: Mobile (s) Price Bid for Annual Rate Contract for Supply of Office Stationery Items during the Financial Year 2015-16 STATIONERY ITEMS Sl. No. Description of items UOM Unit Rate (in Rs.) 1. A4 size JK photocopy paper, 75 GSM Ream * White * Colour (Pink, Green, Blue, Yellow) 2. A4 Copy Power 75 gsm printer paper Ream 3. A3 size JK/Copy Power photocopier paper, 75 gsm Ream 4. Executive Bond Paper Pkt. 5. Noting Sheets (Green Sheet) 85 gsm fullscape/legal Ream 6. Copy Power 75 gsm fullscape/legal Ream 7. Alabaster paper 165 gsm Ream 8. A4 size Transperancy sheets Box 9. Computer Stationery 80gsm (EZR) with carbon - 80 clm Per 1000 10. Sticker sheets A4 size Sheet 11. Sticker Sheets 3 Cross Sheet 12. MPL Sticker sheets - 1 Pkt. 13. MPL Sticker sheets - 12 Pkt. 14. T.W Carbon Sheets-Kores (Black) Box 15. T.W Carbon Sheets-Kores (Blue) Box 16. Box Files- Nandi No. 17. 100 Pages Notebook No. 18. 200 Pages Notebook No. 19. 1 Q Register No. 20. 2 Q Register No. 21. 3 Q Register No. 22. 4 Q Register No. 23. 4 Q Register With Index No. 24. Post-it-Pad(1x3) 3M No. 25. Post-it-Pad (2x3),3M No. 26. Post-it-Pad (3x3),3M No. 27. Post-it-Pad (4x3),3M No. 28. Post-it-Pad (5x3),3M No. 29. Telephone Index book 100 pages No. 30. Visiting Card Album-Executive Class 240 card holders No. 31. Write on Prompts 25mm*75mm (Flags) Set 32. Flip charts No. 33. Reynolds Pen 0.45 (Blue,Black,Red,Green) No. 34. Reynolds Refills (Blue,Black,Red,Green) No. 35. Cello Fine Grip - Blue, Black, Green, Red No. 36. Refills for Cello Fine Grip No. 37. Add Gel Pen Blue/ Black/Red/Green No. 38. Refill for Add Gel Pens No. 39. Faber Castle Blue, Black, Green, Red No. 40. Refills for Faber Castle No. 41. Uni Click Gel No. 42. Refills for Uni Click Gel No. 43. Uni Jet Stream No. 44. Refills for Uni Jet Stream No. Tax (in %) Tender No. C-DAC/R&D/OST/25/14-15 4 of 12
45. Cello Pointec Gel 0.5 No. 46. Refills for Cello Pointec Gel 0.5 No. 47. Reynolds Racer Gel Active No. 48. Refills for Reynolds Racer Gel Active No. 49. Reynolds Jiffy Gel No. 50. Sketch Pens No. 51. Natraj Pencil No. 52. Reynolds Jetter Metallica Fx No. 53. Refills for Reynolds Jetter Metallica Fx No. 54. Microtip Pencil - Ecko/luxor No. 55. Pencil lead 0.5mm - Sharp/Staedler or equivalent No. 56. Ruler No. 57. Pencil Sharpner No. - Omega - Nataraj 58. Eraser-Steadler / Camlin No. 59. Eraz-Ex Fluid-Kores No. 60. Hi-liter - Luxor No. - Kores No. 61. White Board Markers-Camlin (Black, Blue, Green, Red) No. 62. White Board Markers - Artline (Black, Blue, Green, Red) No. 63. Black Board Duster-Omega/OMAX No. 64. OHP Sets-Marvy No. 65. Gum Tubes-Kores/Camlin No. 66. Glue Stick - 10 gms No. 67. Fevistick 15 gms No. 68. Plastic Colour Clips Box - Dolphin - Zen 69. Board Pins Box 70. Paper pins Box 71. Binder clips Box *9mm * 15 mm *19 mm * 25 mm *32 mm * 41mm 72. Office tray (Set of 3) No. 73. Rubber Bands (Big & Small) - Neylon KG 74. 1/2" Cello Tape No. 75. 1" Cello Tape No. 76. 1 1/2" Cello Tape No. 77. 2 Cello tape No. 78. 3" Cello Tape-Wonder No. 79. 3 Brown Tape Wonder 555 No. 80. Double side tape 1" foam No. 81. Stamp Pad-Kores (Small) No. 82. Stamp Pad-Kores (Medium) No. 83. Stamp pad Ink, 30ml (Blue, Red, Black) No. 84. Stapler Kangaroo HD45 No. 85. Stapler Kangaroo-10 (Small) No. 86. Stapler Kangaroo-555 (Big) No. 87. Stapler Pins Small 10 No. 88. Stapler Pins Big No. 89. Punching Machine 280 Kangaroo No. 90. Punching Machine 700 Kangaroo No. 91. Scissors (Small) - Fiskars No. 92. Scissors (Big) - Fiskars No. Tender No. C-DAC/R&D/OST/25/14-15 5 of 12
93. CD-R with case No. 94. CD-R without case No. 95. CD-RW with case No. 96. CD-RW without case No. 97. DVD R+ with case No. 98. DVD R+ without case No. 99. DVD RW+ with case No. 100. DVD RW+ without case No. 101. Spirals all sizes Kg. 102. Transparent CD Cover Pouches No. 103. CD/DVD Cover-Plastic (Round) No. 104. Paper Cutter (Knife) Small No. 105. Paper Cutter (Knife) Big No. 106. Lace Tags for tying papers (big) Pkt. 107. Uniball Signo 0.7 pens No. 108. Refills for Uniball Signo 0.7 pens No. 109. Cantronics make KX-FA136 Fax Roll for Fax Machine No. 110. TZ 251 (24mm) sticker tapes No. 111. TZ 221 (9mm) sticker tapes No. 112. Classmate Octane Gel Pen No. 113. Cello Winner Ball Pen No. Tender No. C-DAC/R&D/OST/25/14-15 6 of 12
PRINTING WORKS Name of the Bidder : Address: Phone No (s). Email: Mobile (s) Sl. No. Description of items UOM Unit Rate (in Rs.) 1 Printing of Visiting cards Per 100 Specs : 300gsm, Ivory paper and Stucco paper Size : 92 mm x 54 mm 2 Printing of Letterheads A/4 size using 100 gsm Per 100 executive bond with 2 colour printing Specs : 80gsm, A4 size, Executive Bond 3 Printing of Letterheads A/4 size using 100gsm Per 100 executive bond with 3 colour printing Specs : 80gsm, A4 size, Executive Bond 4 Printing of Continuation A/4 size using 80 gsm Per 100 executive bond with 2 colour printing Specs : 80gsm, A4 size, Executive Bond Size : 245mm x 310 mm 5 Printing of Business envelopes(plain ) using 100 gsm Per 100 maplitho paper with 2 colour printing OR with Sunshine paper 100 gsm with 2 colour printing 6 Printing of Business envelopes(window ) using 100 Per 100 gsm maplitho paper with 2 colour printing OR with Sunshine paper 100 gsm with 2 colour printing 7 Printing of A/4 Business envelopes (plain) using 100 Per 100 gsm maplitho paper with 2 colour printing OR with Sunshine paper 100 gsm with 2 colour printing 8 Printing of A/3 Business envelopes clothline using 100 Per 100 gsm maplitho paper with 2 colour printing OR with Sunshine paper 100 gsm with 2 colour printing 9 Printing of Legal/Fullscape (12 *10 ) scape size Brown Per 100 Business Envelops (Plain) using 100 gsm maplitho paper with 1 colour printing or with sunshine paper 100 gsm with 1 colour printing. 10 Printing of size: 10 *8 Brown Business Envelops Per 100 (Plain) using 100 gsm maplitho paper with 1 colour printing or with sunshine paper 100 gsm with 1 colour printing. 11 Printing of size: 10 *8 Clothlined Envelops (Plain) Per 100 using 100 gsm maplitho paper with 1 colour printing or with sunshine paper 100 gsm with 1 colour printing. 12 Binding Sheets A/4 Size with logo Printing Per 100 13 Printing of Gate Pass Book of Size: 14 cm(l) x22 cm Per 50 (B) 1+2 page copy 14 Printing of Vehicle Request Book of Size: Per 50 10.5cm(L)x14cm(B) - 1 Copy 15 Printing of Visitor Pass Book of Size: Per 50 12.5cm(L)x19cm(B) 1+1 Page Copy 16 CD/Floppy Mailer with single color printing Nos 17 Note Pads (small) 21.5 cm (L) x 13.0 cm (B) Nos 18 Note Pads (big) A/4 Size 27.5 (L)x 21.0cm(B) Nos 19 Notepads A/4 size,, vertically & horizontally ruled Nos (checks) inner pages with 75gsm maplitho paper, outer cover 300 gsm Glossy art card, Left sided comb binding Tax (in %) Tender No. C-DAC/R&D/OST/25/14-15 7 of 12
20 Notepads : 9 (L) x 7 (W)size, vertically & horizontally Nos ruled (checks) inner pages with 75gsm maplitho paper,, outer cover 300 gsm Glossy art card, Left sided comb binding 21 Flat Files with CDAC Logo & Address Printing Nos 22 Milky Folders with Stick & Logo Printing Nos 23 Milky Folders with Punching & Logo Printing Nos 24 Plastic L Type Transparent Folders with Logo Printing Nos 25 Printing of Petty Cash Book of Size: 13(L)x21cm(B) Per 50 1 Copy 26 Printing of Vehicle Movement Record of Size: Per 100 24(L)x14cm(B) 1+1 Page Copy 27 Printing of Vehicle Log Book, Hard binding on left Per 200 Size: 21(L)x31cm(B) 1Copy 28 Brochures A/4 Size single side multicolour printing Per 100 Brochures A/4 Back to Back multicolour printing Per 100 29 Notepads small 21.5 cm (L) * 13.0 (B) cm spiral Nos. binding on top 30 Notepads big A/4 size 27.4 cm (L) * 21.0 cm (B) with Nos. Spiral binding left. 31 Solo Folder with C-DAC Logo & Address Printing Nos. Model No. RC 603 IF 201 RC 607 Note : Samples for printing material are available at our office premises. Tender No. C-DAC/R&D/OST/25/14-15 8 of 12
PRINTER TONER CARTRIDGES Name of the Bidder : Address: Phone No (s). Email: Mobile (s) HP Toner Cartridges 1. C8766Z No. 2. C8765Z No. 3. Q7553A No. 4. CD971 A Black No. 5. CD972 A Cyan No. 6. CD973 A Magenta No. 7. CD974 A Yellow No. 8. 106R01601 Cyan No. 9. 106R01602 Magenta No. 10. 106R01603 Yellow No. 11. 106R01604 Black No. 12. Black: C4936A No. 13. Yellow:C4939A No. 14. Magenta:C4938A No. 15. Cyan:C4937A No. 16. CC388A No. 17. C7115A No. 18. Tricolor: CB337Z No. 19. Black: CB335Z No. 20. C6578D No. 21. C6615D No. 22. C4096A No. 23. C1823D No. 24. C6615D No. 25. Q5949A No. 26. C3906F No. 27. Q5942A No. 28. Cyan Q3961A No. 29. Black Q3960A No. 30. Yellow Q3962A No. 31. Magenta Q3963A No. 32. RIB 05033 (Wipro Dot Matrix) No. 33. 7753 (Epson LQ300 Dot Matrix) No. 34. CD888A:Tricolour No. 35. CD887A: Black No. 36. 920:Black (Model HP E709C) No. 37. 920:Yellow No. 38. 920:Magenta No. 39. 920:Cyan No. 40. CE505A No. 41. C8061X No. 42. Black Q7560A No. 43. Cyan Q7561A No. 44. Yellow Q7562A No. Tender No. C-DAC/R&D/OST/25/14-15 9 of 12
45. Magenta Q7563A No. 46. Cyan C409S (Samsung Laser Jet Printer-CLX-3175) No. 47. Magenta M409S No. 48. Yellow Y409S No. 49. Black K409S/XIP No. 50. CE255A No. 51. Cyan CE251A No. 52. Magenta CE253A No. 53. Yellow CE252A No. 54. Black CE250A No. 55. Cyan C4907S No. 56. Magenta C4908S No. 57. Yellow C4909S No. 58. Black C4902S No. 59. Black Q2612A No. 60. CE320A Black No. 61. CE321A Cyan No. 62. CE322A Yellow No. 63. CE323A Magenta No. 64. Q7553A Black No. 65. CE400A Black No. 66. CE401A Cyan No. 67. CE402A Yellow No. 68. CE403A Magenta No. 69. CF 280A Black No. 70. CE 278A No. 71. CE 505X No. 72. TN-3185 Brother Printer No. 73. MLT-D103L for Samsung Printer No. 74. ML1520D3 for Samsung Printer No. 75. ML1710D3/P3120/P3121 for Samsung Printer No. 76. PG-810 Black (Cannon) No. 77. PG-811 Color (Cannon) No. 78. HP 56 Black No. 79. HP 57 Tri-Color No. 80. Black HP 950 (CN045A) No. 81. Color HP 951 XL No. 82. CN046A (Cyan) No. 83. CN047A (Magenta) No. 84. CN048A (Yellow) No. 85. 855 Colour No. 86. 852 B/W No. 87. Wep HQ 2100 Tape No. 88. T-2450D toner cartridge for Toshiba e-studio Digital Photo Copier Machine No. I/We hereby declare that I/We have meticulously gone through the terms and conditions of this tender and willingly accept the same. Date: Place: Signature & Seal of the Bidder Unsigned and without Stamp bid will be rejected summarily. Tender No. C-DAC/R&D/OST/25/14-15 10 of 12
ANNEXURE A MANUFACTURER AUTHORISATION FORMAT (on manufacturer s letterhead) Date: Material Management Group Centre for Development of Advanced Computing No.1, Old Madras Road, Byappanahalli, Bangalore 560038 INDIA Subject: Manufacturer authorisation against tender no. C-DACB/R&D/OST/25/14-15 for Supply of Printer Toner Cartridges at C-DAC, Bangalore. Dear Sir, We, M/s (Name of the manufacturer) having registered office at (address of the manufacturer) hereby virtue of being manufacturer for (Name of the product/s), hereby authorise M/s (Name of the bidder) having their office at (Address of bidder) to submit quote, negotiate, supply, install and provide after sales support, warranty for our range of products quoted by them to meet the above mentioned tender requirements at Bangalore. M/s (Name of the manufacturer) within the scope of requirement as per the tender mentioned above through its authorised partner M/s (Name of the bidder) shall provide support & product warranty services for a minimum period of Three years from the date of installation. The undersigned is authorised to issue such authorisation on behalf of M/s (Name of the manufacturer). For M/s (Name of the manufacturer) Signature & company seal Name Designation e-mail Mobile No. Tender No. C-DAC/R&D/OST/25/14-15 11 of 12
PARTICULARS OF THE BIDDER 1. Name of Organization /firm/company 2. Year of establishment 3. Are you a Manufacturer or authorized dealer / distributor / agent of the manufacturer? Please state the status. 4. If authorized dealer / distributor / agent of the manufacturer mention the details of manufacturer with full address and contact details. 5. Address & Telephone Numbers 6. Status of the firm (Company/ Firm/ Proprietary) enclose the supporting document 7. Whether registered with the registrar of companies /registrar of firms. If so, mention number and date. 8. a) Name & Mobile Numbers of Directors / Partners / Proprietor 9. Whether registered for sales tax purposes. If so, mention number and date. Mention TIN No. and enclose the relevant copies. 10. Whether an assessee of income tax. If so, mention permanent account number. Furnish copy of PAN 11. State Annual turnover of the company for the last three financial year. 12. Status and details of disputes/ litigation/ arbitration, if any. 13. An undertaking letter to the effect that the prices shall remain firm for the period of one year up to 31.03.2014. 14. Original Tender document duly signed with seal on all the pages. i) ii) iii) i) ii) iii) Note: Wherever copies are required to be furnished, these must be certified copies preferably by the concerned agencies or a Government Officer. Tender No. C-DAC/R&D/OST/25/14-15 12 of 12