OCTOBER 29-NOVEMBER 2, 2017 COLORADO CONVENTION CENTER DENVER, COLORADO SATELLITE PLANNING GUIDE BREAKFAST PROGRAMS PRESENTATION THEATER PROGRAMS EVENING PROGRAMS TCT 2017 TAKES YOU TO THE HEART OF DENVER #TCTDENVER
Overview Table of Contents This guide is designed to assist companies sponsoring a Breakfast Program, Presentation Theater Program, or Evening Program in planning and conducting their programs at TCT 2017. Included in this guide are specifics pertaining to logistical management, promotion opportunities, and important deadlines to ensure a successful satellite program. If you have any questions or would like more information, please contact: Christina Hudak Program Project Manager, Industry Relations CRF Center for Education Cardiovascular Research Foundation Tel: 646-434-4127 Email: chudak@crf.org FACULTY INFORMATION...3-4 Utilizing TCT Faculty... 3 Utilizing Non-TCT Faculty... 3 Faculty Conflicts... 3 Honoraria... 3 Speaker Ready Room...4 - Speaker Ready Room Hours...4 LOGISTICAL INFORMATION...5-8 Audiovisual... 5 - Session Recording: MP4 Video File or DVD... 5 Badge Policies...6 Program Agendas...6 Food and Beverage... 7 Housing... 8 Room Setup... 8 Signage... 8 SATELLITE PROGRAM REGISTRATION...9 Advance Registration (Preregistration)...9 On-site Registration...9 Lead-Retrieval Systems...9 Postmeeting Reporting...9 PROMOTING A SATELLITE PROGRAM...10-14 Promotion by CRF... 10 Attendance... 10 Premeeting Promotion... 10 On-site Promotion...11 - Satellite Kiosks...11 - Satellite Agenda Wall...11 Promotion by the Sponsoring Company...12 - Satellite Guide...12 - TCT Preregistration List...12 - Marketing Pieces...12 - Promotional Approval...12 - Daily Bag...12 - TCTMD...13 - Enduring Material Options from MedReviews... 14 Official TCT Publications...15 - TCT Daily...15 - Cardiology Today s Intervention: Special TCT Preview Issue...15 - Cardiology Today s Intervention Supplements...15 IMPORTANT DEADLINES...16 2
Faculty Information The sponsoring company or its organizing agency is responsible for confirming presenters and communicating important information about the program directly to the presenters. Breakfast Programs generally have between 2-6 presenters, including a program chair. Presentation Theater Programs generally have between 2-6 presenters, including a program chair. Evening Programs generally have between 4-8 presenters, including a program chair. Utilizing TCT Faculty TCT faculty may be invited to speak at a program, and there is no limit to the number of TCT faculty included in a satellite program. A list of TCT faculty will be available on the website by the end of July. Utilizing Non-TCT Faculty While satellite sponsors are not required to use TCT faculty, CRF is not responsible for any costs associated with non-tct faculty participation in a satellite program, including but not limited to travel, housing, TCT registration fees, and incidentals. Faculty Conflicts CRF requests that TCT faculty not commit to conflicting speaking engagements. Whenever possible, CRF will notify the sponsoring company or its organizing agency of any scheduling conflicts. However, CRF is neither required to nor responsible for notifying sponsoring companies or their organizing agencies of faculty conflicts or for resolving scheduling conflicts. Honoraria Although not mandatory, it is an industry standard to pay honoraria to satellite program presenters. On average, satellite program chairs are compensated $2,500, and other presenters are typically compensated $1,500 for their participation. Sponsoring companies are required to compensate presenters directly, regardless of whether the presenter is a TCT faculty member. 3
Faculty Information Speaker Ready Room One of the keys to a successful satellite program is ensuring that slide presentations run properly during the live program. Therefore, presenters must visit the Speaker Ready Room well in advance of their presentation to allow for sufficient time to review slides (times noted below). Breakfast Program presenters must visit the Speaker Ready Room one day prior to the Breakfast Program. Speakers may not download their presentations in the meeting room or use their own laptops. Presentation Theater Program presenters must visit the Speaker Ready Room one day prior to, or at least four hours prior to, the Presentation Theater Program. Speakers may not download their presentations in the meeting room or use their own laptops. Evening Program presenters are required to visit the Speaker Ready Room at least four hours prior to the Evening Program. The Speaker Ready Room is located in the Mile High Ballroom Foyer of the Colorado Convention Center and may be visited during the following dates and hours: SPEAKER READY ROOM HOURS** Sunday, October 29 10:00 am-7:00 pm Monday, October 30 6:30 am-7:00 pm Tuesday, October 31 6:30 am-6:30 pm Wednesday, November 1 6:30 am-6:30 pm Thursday, November 2 6:30 am-1:00 pm ** Times subject to change. Last upload acceptance is 30 minutes prior to closing. Please note the following presentation format instructions: Microsoft Office PowerPoint (PPT and PPTX formats) with linked or embedded videos will be accepted Only fonts standard with Microsoft Office may be used All original video files, even if embedded, must be submitted Videos must be saved in one folder; subfolders are not permitted Please note that if a presentation is not uploaded in the Speaker Ready Room at least four hours prior to the presentation time (or the day before if you have one of the first presentations in the morning), the presentation may not be properly recorded or included in any media distributed after the show (eg, DVDs or online distribution of the session s content). 4
Logistical Information Audiovisual BREAKFAST PROGRAMS PRESENTATION THEATER PROGRAMS Standard audiovisual (AV) setup is included in the Breakfast Program and Presentation Theater Program application fee, which includes: LCD projector Front screen projection (screen ratio is 16:9) A computer on the podium to advance slides Podium with microphone Sound: Head table microphones (max 3 mics 1 shared by 2 people) One (1) audience Q&A microphone Technical support (in hallways - float) All Breakfast Program and Presentation Theater Program rooms will be networked to the TCT Speaker Ready Room, and therefore individual laptops may not be used in the rooms. Additional AV equipment and services, such as videotaping, may be ordered through PSAV. The deadline to request such services is October 14, 2017, and must be paid for by October 21, 2017. For additional information, including pricing, please contact: Stuart Wood PGE Allied Meeting Sales Manager - PSAV 925 Freeport Parkway, Suite 100 Coppell, TX 75019 Tel: 214-210-8110 Cell: 214-738-4651 Fax: 877-933-3454 Email: swood@psav.com EVENING PROGRAMS The sponsoring company is responsible for the AV needs for their evening program (including power, networking, labor, etc). Please contact PSAV to make AV arrangements. It is strongly advised that AV be ordered by October 13, 2017. Session Recording: Recordings of your session are available through Ovation. Please complete the online quote form to receive an estimate for session recording options. http://live.ovationevents.com/capture/ For more information, please contact Amanda Eaves. Amanda Eaves Technical Specifications Coordinator Ovation Tel: 615-333-3939 Email: aeaves@ovationevents.com 5
Logistical Information Badge Policies BREAKFAST PROGRAMS All persons associated with a Breakfast Program, including presenters, organizers, and employees of the sponsoring company, are required to wear a TCT badge to grant them admission into the convention center. Breakfast Program Only badges will be available in the rare instance that someone is not registered for TCT (eg, non-tct faculty or medical education staff member). These badges are clearly marked and will not grant access to any other areas within the convention center. Those wishing to attend sessions in addition to the Breakfast Program must register for TCT and pay appropriate registration fees. There is a limit of ten Breakfast Program Only badges per sponsoring company. A list of names, degrees (if applicable), emails, and affiliations for Breakfast Program badges must be submitted via email to Christina Hudak at chudak@crf.org by October 3, 2017. PRESENTATION THEATER PROGRAMS All persons associated with a Presentation Theater Program, including presenters, organizers, and employees of the sponsoring company, are required to wear a TCT badge to grant them admission into the convention center. Up to ten TCT Daily badges (for day of your program only) will be granted at no additional cost in the rare instance that someone is not registered for TCT (eg, non-tct faculty or medical education staff member). A list of names, degrees (if applicable), and affiliations for the badges must be submitted via email to Christina Hudak at chudak@crf.org by October 3, 2017. EVENING PROGRAMS For an Evening Program, presenters, organizers, and employees are not required to wear a TCT badge, as the events will be held at the Hyatt Regency Denver at Colorado Convention Center, Denver, CO. However, attendees will be encouraged to bring their badges in order to expedite the registration process. Program Agendas Program agendas must be submitted to CRF by August 21, 2017. Agendas submitted after that date will not be included in the TCT Satellite Agenda Guide but will be posted on the TCT conference website, www.tctconference.com. Program agendas must be submitted through our online agenda system. Once sponsors enter the agenda and click submit, the agenda will be sent to CRF for review. A link to the online system and your login credentials will be provided by CRF. Upon approved by CRF, the agenda will be published on the TCT conference website, www.tctconference.com. The online agenda submission site can be accessed at industry.crf.org. In order to create your program in the online agenda system, you will need to enter your username and password that will be provided to you by email. If you are unable to locate your username and password, please contact Christina Hudak at chudak@crf.org. 6
Logistical Information Food and Beverage BREAKFAST PROGRAMS PRESENTATION THEATER PROGRAMS EVENING PROGRAMS A continental breakfast is included in the Breakfast Program application fee. This includes coffee, tea, fruit juices, and breakfast pastries. (CRF reserves the right to make minor adjustments to the menu.) Additional menu items may be ordered through the official convention center caterer. Breakfast will be served each morning at 6:30 am. If you intend to order additional menu items, the convention center requires that all menus be ordered by September 22, 2017, and finalized and paid for by October 9, 2017. For additional information, including pricing, please contact: Taiya Andrews Centerplate Tel: 303-228-8055 Email: taiya.andrews@centerplate.com Included in the application fee for lunchtime Presentation Theater Programs are 200 boxed lunches. The menu will be selected by CRF and will be shared with the sponsoring companies at a later date. Sponsoring companies have the option to upgrade or enhance the menu but will be responsible for the upgraded/enhanced menu costs. If ordering additional menu items, the convention center requires that all menus be ordered by September 22, 2017, and finalized and paid for by October 9, 2017. For additional information, including pricing, please contact: Taiya Andrews Centerplate Tel: 303-228-8055 Email: taiya.andrews@centerplate.com Sponsoring companies may host a cocktail reception and/or dinner reception up to 30 minutes preceding an Evening Program inside their assigned program space. Arrangements for food and beverage orders should be made directly with the Hyatt Regency Denver at Colorado Convention Center, Denver, CO. It is strongly advised that food and beverage be ordered by October 13, 2017. To make catering arrangements, please contact: Sarah Duffus Event Planning Manager Hyatt Regency Denver at Colorado Convention Center Tel: 303-486-4412 Email: sarah.duffus@hyatt.com Please be aware that food and beverage for evening programs is not covered in the application fee and will be billed to you directly by the hotel. 7
Logistical Information Housing Housing arrangements may be made through the official TCT Housing Bureau, OnPeak, as well as online when registering for TCT. Sponsoring companies with representatives who are not registered for TCT but require housing should contact tct@onpeak.com or 855-203-7391. Room Setup BREAKFAST PROGRAMS Breakfast Program rooms are set up with one head table, one podium, and theater-style seating for approximately 100 attendees. This setup maximizes attendance potential and may not be adjusted. Breakfast Program rooms cannot accommodate tables for product displays or demonstrations. Due to security issues, sponsoring companies will not have access to Breakfast Program rooms until 6:00 am on the day of the meeting. PRESENTATION THEATER PROGRAMS Presentation Theater Program rooms are set up with one head table, one podium, and theater-style seating for approximately 200 attendees. This setup maximizes attendance potential and may not be adjusted. Presentation Theater Program rooms cannot accommodate tables for product displays or demonstrations. Due to security issues, sponsoring companies may access the Presentation Theater Program room 30 minutes prior to the start of the program. EVENING PROGRAMS Room setup may be customized to meet the needs of the Evening Program; however, any food and beverage ordered must be contained within the assigned room (eg, reception and/or dinner). The standard setup is typically composed of half rounds. Sponsoring companies or their organizing agency should work directly with the Hyatt Regency Denver at the Colorado Convention Center, in conjunction with Ovation, to confirm room setup. Sponsors may access the room three hours prior to the start of their program. Please contact Sarah Duffus and Stuart Wood by October 13, 2017, to confirm your room setup. Sarah Duffus Event Planning Manager Hyatt Regency Denver at Colorado Convention Center Tel: 303-486-4412 Email: sarah.duffus@hyatt.com Stuart Wood PGE Allied Meeting Sales Manager PSAV Tel: 214-210-8110 Email: swood@psav.com Signage BREAKFAST PROGRAMS PRESENTATION THEATER PROGRAMS The sponsoring company or its organizing agency is responsible for providing one (1) 28 x 44 sign to be placed outside the assigned meeting room and one (1) 22 x 28 sign, produced on 1/4 foamcoare or lighter substrate, to be placed on the Satellite Agenda Wall (see page 11 for details). Easels will be provided by the Convention Center. Signs for Breakfast Programs, Evening Programs, and Presentation Theater Programs placed elsewhere in the Convention Center are prohibited (with the exception of at or inside the commercial supporter s booth) and will be removed and discarded. Signs do not require approval by CRF, nor does the TCT logo need to appear on the sign. General directional signs to the Breakfast Program and Presentation Theater Program rooms are produced and placed by CRF throughout the Convention Center. EVENING PROGRAMS The sponsoring company or its organizing agency is responsible for providing one (1) 28 x 44 sign to be placed outside the meeting room (easels will be provided by the hotel) and one (1) 22 x 28 sign, produced on 1/4 foamcoare or lighter substrate, to be placed on the Satellite Agenda Wall (see page 11 for details). No other promotional items are authorized to be placed outside of the assigned Evening Program room. CRF will provide general directional signage only. 8
Registration for Satellite Programs Convention Data Services (CDS), the official TCT Registration Bureau, will manage registration for all TCT satellite programs. The registration process will include preprogram and on-site registration and postprogram reporting. Advance Registration (Preregistration) Physicians and allied health professionals who register for TCT 2017 will be prompted to register for satellite programs by late August 2017. Industry professionals will not be permitted to preregister for satellite programs. Attendees registering online will be directed to the complete satellite program schedule and can register for programs of interest with a simple mouse click. Additionally, those attendees who have already registered for the meeting will receive email notifications from CDS with a link to the online satellite program registration page encouraging them to register for satellite programs. By late August 2017, the contact listed on the sponsoring company s application will receive a link and login credentials to CDS s registration reporting portal. This reporting portal will allow sponsors on-demand access to the list of registered attendees for their satellite program. The sponsoring company will also receive this list directly from CDS every Friday starting on August 25, 2017. The reports will include the following attendee information: Name Affiliation Mailing address Phone Email IMPORTANT: These weekly reports are provided purely for informational purposes only. No other uses are permitted. Per the Cardiovascular Research Foundation s policy, these reports/lists cannot be gifted, sold, traded, or otherwise shared with any other company, entity, or person. Names and contact details may not be entered into a database or distribution list for future uses. On-site Registration CDS will continue to collect registrations for satellite programs on-site at TCT, at the TCT Attendee Registration Desk, until the day of the satellite program. Lead-Retrieval Systems Sponsoring companies are entitled to lead-retrieval systems (number of systems noted below) on-site to track satellite program attendance. Satellite sponsors will be responsible for the on-site operation of lead-retrieval systems. The tracking systems will require at least one person per system to scan badges as registrants arrive for the satellite program. Satellite sponsors will be responsible for the cost of the lead-retrieval system if lost or not returned. The systems are battery operated and do not require electricity. Breakfast Program sponsors will receive two (2) lead-retrieval systems Presentation Theater Program sponsors will receive two (2) lead-retrieval systems Evening Program sponsors will receive four (4) lead-retrieval systems PICKUP AND DROP-OFF Breakfast Program sponsors may pick up two (2) lead-retrieval systems at 6:00 am at the Satellite Scanner Collection desk in TCT Registration in the A/F Prefunction (Meeting Room Level) of the Colorado Convention Center and are responsible for dropping off the systems at the same location between 8:00 am-8:30 am. Presentation Theater Program sponsors may pick up two (2) lead-retrieval systems at the Satellite Scanner Collection desk in TCT Registration in the A/F Prefunction (Meeting Room Level) of the Colorado Convention Center and are responsible for dropping off the systems at the same location within one hour following the end of their program. Evening Program sponsors may pick up four (4) lead-retrieval systems by 5:00 pm at the Satellite Scanner Collection desk in TCT Registration in the A/F Prefunction (Meeting Room Level) of the Colorado Convention Center and are responsible for dropping off the lead-retrieval systems at the same location by 8:30 am the following morning. Postmeeting Reporting A complete list of satellite program attendees collected from the lead-retrieval systems will be provided via email to the sponsoring company or organizing agency two business days after the close of TCT. For additional information or to order additional lead-retrieval machines, please contact: Amy Thrasher Senior Exhibitor Services Account Manager Convention Data Services Tel: 508-743-0186 Email: athrasher@cdsreg.com 9
Promoting a Satellite Program Promotion by CRF CRF promotes the satellite program schedule through several methods prior to and on-site at TCT. Attendance While CRF makes every effort to promote and encourage attendees to attend your satellite program, CRF cannot guarantee attendance. It is the sponsoring company s responsibility to create awareness of its program at TCT through premeeting mailings and on-site promotions to draw attendees to their satellite program. Premeeting Promotion SATELLITE PROGRAMS GUIDE The Satellite Programs Guide is a brochure that includes a complete listing of all satellite programs and includes each satellite program s agenda (assuming the agenda has been submitted to CRF and has been approved), the invited faculty, and the location of each satellite program. The Satellite Guide is disseminated at the registration counters on-site at TCT and distributed at the satellite kiosks. Please see Promotion by the Sponsoring Company for information about additional advertising opportunities in the Satellite Guide. Also included in the Satellite Guide is a registration mechanism instructing attendees on how to register for satellite programs (online and through email). eblast Website TCT App CRF will also eblast the satellite program schedule to over 70,000 prospective and confirmed attendees of TCT at least three times prior to TCT. In addition, the satellite program schedule will be included online at www.tctconference.com and listed in the official TCT Events app. 10
Promoting a Satellite Program On-site Promotion SATELLITE KIOSKS Brochures promoting satellite programs may be placed at official Satellite Kiosks located in several strategic places throughout the convention center. In compliance with ACCME guidelines, distributing industry-sponsored meeting information in any other location in the convention center is strictly prohibited, with the exception of in the sponsoring or supporting company s booth. Sponsoring companies or their organizing agency may send 500 brochures for distribution at the Satellite Kiosks beginning on September 18, 2017, for arrival on or before October 20, 2017, to the address below. All boxes must be labeled: TO: SATELLITE PROGRAM KIOSKS C/O FREEMAN ATTN: TCT 2017 SHOW MANAGEMENT 4493 Florence St Denver, CO 80234 WAREHOUSE TCT 2017 SHOW MGMT MATERIAL To help locate and identify your boxes, please email your tracking number(s) and box count to rmochido@crf.org in advance of TCT. SATELLITE AGENDA WALL To enhance awareness of your satellite program, we have created a Satellite Agenda Wall. The wall will be located in the 14th Street Lobby of the Colorado Convention Center, and you will be able to add one (1) 22 x 28 sign (of foamcore 1/4 or thinner) for each satellite program the day before its occurrence. Please note that each day s signs will be removed at the end of that day. Signs should be created on poster board (or another light substrate) and will be affixed to the Satellite Agenda Wall with Velcro. Signs for the Satellite Agenda Wall may NOT be larger than 22 wide x 28 high. Any size larger will be removed, as the structure is not able to accommodate it. Clients printing through the official TCT decorator, Freeman, please let Freeman know to affix the sign to the Satellite Agenda Wall. Clients not printing through the official TCT decorator, Freeman, will need to bring and affix their own 22 x 28 (of foamcore 1/4 or thinner) sign to the Satellite Agenda Wall starting at 10:00 AM (MT) October 29th. Adhesive will be provided in a bin at the wall to do this. If the sign affixed to the wall is also needed for your satellite program, you will be responsible for removing it from the wall and placing it outside of your program room. CRF and Freeman will not be responsible for this. Each morning and evening, the Satellite Agenda Wall will be reviewed, and any past program signs will be removed and thrown away. We strongly encourage you to order signs through the official TCT decorator, Freeman. FREEMAN SATELLITE SIGN ORDERS To order signs for your Satellite Program room and/or the Satellite Agenda Wall, please contact Kristin Caballero with Freeman by October 2, 2017. Kristina Caballero Business Development Manager Freeman Tel: +1.214.445.5068 Email: Kristina.caballero@freeman.com Deadline to place order: October 2, 2017 Deadline to confirm order: October 17, 2017 Be sure to indicate when ordering where the sign(s) should be placed. Note that CRF will not provide signs for the Satellite Agenda Wall or outside of the individual Satellite Program Rooms. Signs for these areas are the responsibility of the sponsoring company. 11
Promoting a Satellite Program Promotion by the Sponsoring Company Although CRF promotes all scheduled satellite programs, sponsoring companies and their organizing agencies are strongly encouraged to promote satellite programs independently, as creating awareness does have an impact on attendance. There are a variety of ways to accomplish this. SATELLITE GUIDE Sponsoring companies may advertise in the Satellite Guide. The cost of placing a four-color 8.5 x 11 advertisement in the Satellite Guide is as follows: One Page Ad $6,500 Two Page Ad $8,000 Three Page Ad $12,000 Inside Front Cover $12,000 Inside Back Cover $12,000 Outside Back Cover $15,000 Advertisements must be approved by CRF and must be sent via email to Christina Hudak at chudak@crf.org by September 14, 2017. Payments must be received prior to this date. TCT PREREGISTRATION LIST Satellite sponsors may promote their program by mailing a marketing piece to the TCT preregistration list. Included in the application fee, the TCT preregistered list will be provided for one-time use. The list will be sent four weeks prior to the conference via email to sponsoring companies or their organizing agency as an Excel spreadsheet. The list includes mailing addresses only for preregistered physicians and healthcare providers (industry representatives are excluded) and contains approximately 2,500-3,000 names (subject to change). The list is seeded and companies who mail to the list more than once will be billed $3,500 for each additional use. MARKETING PIECES Marketing materials must include registration details. Attendees may register for satellite programs by visiting the website: www.tctconference.com/satelliteprograms The TCT logo must be included on marketing pieces promoting the satellite program, except for signage. Logos may be downloaded online: http://www.crf.org/tct/about-tct/ resources The TCT logo may be anywhere on the printed piece, but the phrase A Breakfast Program at, A Presentation Theater Program at, or An Evening Program at must be placed directly above the TCT logo (see example below). The logo may not be altered in any way. Marketing materials should instruct attendees wishing to register by email to include their name, contact information, and the program for which they are registering. The mandatory information to be included in order for your brochure to be approved includes: Title of meeting Location Date Time CME statement for meetings supported through an educational grant (if applicable) Faculty TCT logo (as described herein) Registration details (as described herein) PROMOTIONAL APPROVAL Advertisements, brochures, flyers, and postcards must be approved by CRF before printing. Submissions must be sent via email as PDF attachments with clearly defined page divisions to Christina Hudak at chudak@crf.org by September 8, 2017. DAILY BAG New this year Satellite programs receive special pricing when participating in the Daily Bag. Include your invitation to increase attendance at your event. Promotional pieces must be approved by CRF. Please contact TriStar event media strategists for additional information, including quantities, pricing, and shipping labels. Pricing: $4,200 (Quantity of 5,200). For more information, please contact: TriStar Event Media Strategists TriStar Publishing, Inc. 7285 W. 132nd Street, Suite 300 Overland Park, KS 66213 Hilary Bair Tel: 913-491-4200 ext. 496 Email: hbair@tristarpub.com Nan Blunk Tel: 913-491-4200 ext. 457 Email: nblunk@tristarpub.com Brennah Tate Tel: 913-491-4200 ext. 482 Email: btate@tristarpub.com 12
Promoting a Satellite Program TCTMD TCTMD offers many opportunities to promote, record, and host satellite programs. Eblasts (electronic email messages) distributed to members of the opt-in TCTMD database reach over 43,000 subscribers, as well as the most current TCT registration list, and help promote registration and attendance for a given program leading up to the meeting. The cost to distribute one eblast is $18,000. TCTMD is available to design the eblast for an additional $2,500. Sponsoring companies will receive eblast metrics three weeks following eblast distribution. Eblasts are booked on a first-come, first-served basis. It is recommended that sponsoring companies reserve their distribution date early on as spots fill up quickly pre-tct. Sponsoring companies may also host an online version of a satellite program on TCTMD for up to one year, extending the duration and reach of the satellite program. TCTMD s enduring satellite package allows you to extend the reach of your program(s) beyond just the day they happen and just those in the room to an audience that includes all attendees as well as TCTMD s over 43,000 subscribers (and vast web audience). This year, and with the launch of its newly re-designed website, TCTMD is pleased to offer two specially priced packages to extend a satellite program far beyond TCT 2017. The new packages include a recording of your program (audio synced with slides or audio synced with slides + video of speaker), a custom program landing page on TCTMD.com with a custom URL, branding, panelists, overview (if desired), and agenda, and a custom eblast promoting the digital enduring version of the satellite to our over 43,000 subscribers (a $12.5k-$18k value normally alone). Option 1: Slides with synced audio + Custom landing page + Promotional eblast Cost: $11,750 Option 2: Slides with synced audio + Video of presenters + Custom landing page + Promotional eblast Cost: Starting at $14,750 Both options include the recording and synchronizing of all slide presentations that are part of the satellite program and hosting for six months (longer terms available). Should you wish for your satellite program to be CME accredited by CRF or another accrediting agency, TCTMD can also host pre-test, post-test, and evaluation forms for CME-accredited programs (additional fees apply). For more information about TCTMD, please contact: Stephanie Gutch Director, TCTMD/Digital Tel: 646-434-4605 Email: sgutch@crf.org Steven W. Stavrou Manager, Business Development, TCTMD Tel: 646-434-4382 Email: sstavrou@crf.org 13
Promoting a Satellite Program Enduring Material Options from MedReviews About Reviews in Cardiovascular Medicine Reviews in Cardiovascular Medicine is targeted to the entire community of practicing cardiologists in the United States. By focusing on cardiology, our content remains 100% relevant to the clinicians at the forefront of this fast-changing discipline. From CHF to SVT, from vascular biology to vascular imaging... cardiology is one of medicine s fastest-changing fields. It s also one of the most critical; every development in cardiology has the potential to save hundreds of thousands of lives. Reviews in Cardiovascular Medicine translates the latest advances in the diagnosis and treatment of cardiovascular conditions into content with clinical impact, keeping busy cardiologists on medicine s cutting edge. The journal is abstracted and indexed in PubMed and MEDLINE; is indexed in EMBASE, the Excerpta Medica database; and is monitored for selective inclusion in Cambridge Scientific Abstracts Physical Education Database. In addition to the quarterly printed issues distributed to its circulation of more than 26,000 cardiologists, Reviews in Cardiovascular Medicine is available for free on all Apple devices, including ipads, iphones, and the ipod Touch. Features of the app include easy navigation to articles of interest, downloading for wireless reading, zooming in and out of charts/graphs/ images, printing of individual articles, and virtual sharing content. The following enduring material options are available to extend the reach of your satellite program: Review Article: A 6 to 8-page printed article summarizing your satellite program written by a key opinion leader or faculty member from your satellite program. The review article will be published in Reviews in Cardiovascular Medicine and distributed to all 26,000 US cardiologists. It will be archived online at PubMed and Index Medicus and available for download at www.medreviews.com. Distribution Options: Printed & Online: $60,000 Online Only: $30,000 Journal Supplement: A 36 to 48-page printed supplement that is polybagged with Reviews in Cardiovascular Medicine and mailed to all 26,000 US cardiologists. The publication will be archived online at PubMed and Index Medicus and available for download at www.medreviews.com. The supplement will open with an introduction from the chairperson and consist of articles that summarize each presentation given at the satellite program. Distribution Options: Printed & Online: $130,000 Online Only: $60,000 Monograph: A 16-page printed booklet mailed to all 26,000 US cardiologists. The monograph will contain a summary of the satellite program with key corresponding thumbnails (slides), as developed by your presenting faculty. Slides will also be accessible for download at www.medreviews.com. Distribution Options: Printed & Polybagged with RICM & Online: $70,000 Printed Standalone & Online: $50,000 Online Only: $30,000 For more information, please contact: Jeff Arnold President MedReviews, LLC Tel: 860-430-1086 Email: jarnold@medreviews.com 14
Promoting a Satellite Program Official TCT Publications Extend your educational reach at TCT when you advertise in official TCT publications. TCT DAILY TCT Daily is written live and distributed on-site each morning during the conference and gives you direct access to all attendees. Advertising in TCT Daily is your opportunity to invite attendees to your satellite programs and draw their attention to your exhibit booth. Advertising space is limited, so reserve today! Issue dates: Monday, Tuesday, Wednesday, and Thursday (October 29-November 2) TCT Daily Pricing (Four issues, four-color included) Full page: $12,835.00 Net Half page: $10,323.00 Net Deadlines for TCT Daily Ad Close: September 25, 2017 Materials Due: October 9, 2017 CARDIOLOGY TODAY S INTERVENTION: SPECIAL TCT SHOW ISSUE Satellite program sponsors and exhibitors can take advantage of Cardiology Today s Intervention to advertise their event. The September-October issue of Cardiology Today s Intervention will include a special TCT section. Advertisers in this issue will reach 22,000+ interventional cardiologists, cath lab technicians, and nurses, and the issue will also be distributed to all TCT attendees during the conference beginning Sunday, October 29th. Cardiology Today s Intervention Pricing (Four-color included) Full page: $5,282.75 Net Half Page: $4,003.50 Net Deadlines for Cardiology Today s Intervention Ad Close: August 1, 2017 Materials Due: August 21, 2017 CARDIOLOGY TODAY S INTERVENTION SUPPLEMENTS Extend the reach of your satellite program and educational events with a supplement to Cardiology Today s Intervention. As the only publication with a 100% verified interventional audience and distribution to present and past TCT attendees, Cardiology Today s Intervention allows you to educate over 22,000 interventional healthcare professionals through enduring materials included with this trusted publication. A 16-page write-up of your program will be created based on transcripts, slides, and faculty interviews and distributed with a selected issue. Please Call for Pricing The sponsor will also receive 1,000 overruns of the supplement for corporate use. For more information about TCT Daily, Cardiology Today s Intervention, or sponsored supplements and monographs, please contact: Kathy Huntley Senior Account Manager SLACK, Inc. Tel: 856-848-1000 Cell: 856-986-4153 Email: khuntley@slackinc.com 15
Important Deadlines July 6, 2017 August 21, 2017 Program titles due. Submit updates via the TCT satellite program agenda website, industry.crf.org. Program agendas due. Submit via the TCT satellite program agenda website, industry.crf.org. September 8, 2017 Promotional pieces must be submitted for approval to Christina Hudak at chudak@crf.org. September 14, 2017 Advertisements must be submitted to the Cardiovascular Research Foundation for the Satellite Guide; payment must be received. September 22, 2017 October 9, 2017 October 13, 2017 Deadline to place initial order for additional catering with Centerplate for Breakfast and Presentation Theater Programs. Deadline to confirm and pay for additional catering with Centerplate for Breakfast Programs and Presentation Theater Programs. Deadline to place catering order with the Hyatt Regency Denver at Colorado Convention Center, for Evening Programs. October 13, 2017 Deadline to order AV with Ovation for Evening Programs. Deadline to order any Evening Program session recordings with Ovation. October 14, 2017 Deadline to place initial order with PSAV for additional AV equipment (such as videotaping) for Breakfast and Presentation Theater Programs. October 20, 2017 October 21, 2017 Shipping to Warehouse deadline for brochures to be included in Satellite Kiosks. Deadline to confirm and pay for order with PSAV for additional AV equipment (such as videotaping) for Breakfast and Presentation Theater Programs. 16