Makeup Crew Respnsibilities Design/Gather Test actrs fr make-up Cllect make-up mney Order make-up Give actrs list f supplies they must bring Make list f supplies department must prvide Talk t directr & actrs abut the characters Research makeup techniques Train all crew members and actrs in necessary makeup techniques Research time perid f play fr hair and makup Design make-up and hairstyles fr each actr Cnfirm with directr if design is accurate and reflects cncept f play Arrange fr rented wigs frm rental agency Pick up rented wigs frm renta; agency If using department wigs, find smene t style wigs Take digital pictures f each actr Read play Make list f requirements fr actr Schedule actrs fr testing and trail makeup Assign certain characters t each crew head Intrduce actrs t make-up crew Have designs dne at least tw weeks in advance! Bth If facial hair is needed, arrange a time with actr(s) t create beards/mustaches Learn apprpriate applicatin techniques Running Crew Attend All perfrmances and dress rehearsals Help actrs wh needs help with make-up and hair (keep true t the designs) When dne with yur wrk help ut thers
Publicity Crew Respnsibilities Inventry supplies Purchase needed Supplies (as sn as pssible) Create a schedule fr each publicity event/task and set deadline when they shuld be accmplished. (This shuld be the first thing yu shuld d s that there is n cnfusin r prcrastinatin) Put up psters/fliers n campus (2 weeks befre shw begins; when Huse starts selling tickets) Send psters/fliers t junir high schls (with cver letter) (get graphic design t make flier A.S.A.P; send r mail t schl at least 2 weeks in advance) Send psters/fliers t elementary schls (when apprpriate) (with cver letter) (get graphic design t make flier A.S.A.P; send r mail t schl at least 2 weeks in advance) Send pster/s fliers t ther high schls (with cver letter) (get graphic design t make flier A.S.A.P; send r mail t schl at least 2 weeks in advance) Send psters/fliers t alumni (with cver letter) (get graphic design t make flier A.S.A.P; send r mail t schl at least 2 weeks in advance) Paint flats (within the first 3 weeks f rehearsal) Put up flats (at least 2 weeks befre) Letters t teachers (write ur letters within 3 weeks f rehearsal starting; handut/send at least 2 weeks prir t pening night) Infrming them abut the play and what it is abut Asking them t ffer extra credit Letter t bard members (write ut letters within 3 weeks f rehearsal starting; handut/ send at least 2 weeks prir t pening night) Infrming them abut the play and what it is abut Inviting them t attend Cable access channel see Christine Gnzales (principal s secretary) (A.S.A.P) Write press releases (within 4 weeks befre shw starts) Send press releases t TV, newspaper and radi (within 4 weeks befre shw starts) Get phtgrapher frm the paper t take picture f rehearsal (within 3 weeks f shw) Create study guide fr shw (2 weeks befre shw starts)
Distribute study guide t relevant teachers (within 2 weeks f shw; send with letters t teachers) Hand ut shw stickers (2 weeks befre shw starts) Bulletin annuncements (3 weeks befre shw starts) Slicit advertisers fr each play (3 weeks befre shw starts) Create and execute riginal publicity events specific t the play n campus the week befre the play pens (3 weeks befre pening night have ideas dne; shw Mrs. DeLin 2 weeks befre) Paint hideut windw (if cannt d; make psters abut shw and ticket sales) Order T-shirt (5 weeks befre make sketch; 4 weeks-get rder frms ut and cllect mney; 3 weeks prir rder t-shirts; make sure they cme in at least a week befre pening night) Make stickers (3 weeks befre) Trivia Questins (3 weeks befre) Send psters t churches & retirement hmes (send at the same time as ther fliers; 2 weeks befre pening night)
Security Crew Respnsibilities Prtect all Cast and Crew members Ask teachers t use needed rm and find ut their cncerns (A-1, A-5, A-13) Guard all prps, set pieces, drama equipment, and drama affiliated bjects. Prtect and maintain well being f audience Watch the cash bx Guard refreshment rm. Neither cast nr crews are allwed in that area Keep audience frm entering cast changing rm Keep audience away frm set and prp pieces Help audience when needed. Prtect the rms frm being used Must keep a careful watch ver yur designated area, nt allwing anyne t disturb r tuch anything. Any damages r stlen gds will have majr cnsequences t whmever was assigned t that area. Must be aware f any injuries and als any types f emergencies (which yu must take care f) including audience members in wheelchairs. Respect is key t the jb and yu must trust yur crew head and Mrs. DeLin. Never dubt any f them. Punishments will be given accrding t the severity f the incident Cmmn sense: if yu make a mistake r smething ges wrng, reprt immediately t yur crew head r Mrs. DeLin. Think befre yu act
Prductin Assistant Respnsibilities Cmpse crew phne list Update crew list as peple are drpped r added Make sure all crew infrmatin is crrect All crew (crew head, designers, and members) receives a schedule Cmpse list f deadlines Assess deadlines validity Schedule fr Prductin meetings Plan agenda fr Prductin Meetings Run prductin meetings Cmmunicate with crew, stage managers, and Directr Make sure crew is n task and Is meeting deadlines Deadlines can be changed within reasn If crew heads aren t n task it is the Prductin Assistant s respnsibility t slve the prblem Make sure crews are cmmunicating with each ther fr effective teamwrk Be able t assist crew designer in btaining items necessary fr the prductin Attend Tech. Rehearsals and Dress Rehearsals
Huse Crew Respnsibilities Befre Perfrmance TRAIN CREW. This includes teaching them the fllwing: Setting up the huse Setting up refreshments Ticket sales (apprpriate persnnel) Taking tickets Handling ticket prblems Distributing prgrams Shwing peple t their seats Watching the audience Handling prblems in huse Seating latecmers Intermissin duties in the huse Selling refreshments Selling/delivering backstage grams Dealing with cast Timing intermissin Stamping tickets after the shw Clean up Everything n Perfrmance Nights list Order tickets Fill ut paperwrk t request custdial supplies/ help t set up huse (musical nly) Shw DeLin list f presale ticket days and wh s selling. Keep number f peple t a minimum Inventry refreshment supplies Buy needed supplies Cnstruct refreshment list and give t each cast and crewmember. Sell presale tickets at lunch starting ne and a half weeks prir t first perfrmance Pick reliable peple t sell pre-sale tickets Have crew wear black/white utfit t apprve befre first perfrmance Ask Scial Studies Department Chair and I.B Crdinatrs t use A-3 and A-4 ffice spaces (Fr musicians Get permissin t use faculty lunge.) Train specific crew fr selling tickets Check change in the cash bx every perfrmance night Check the number f seats Design and print backstage grams Perfrmance Nights Set up and clean huse befre each perfrmance Have everyne help ut. Specify what each persn needs t d t prepare the huse fr each perfrmance night.
Sweep/mp flrs Sweep seat area Clean walls and frnt f stage Clean chair backs and table arms Stre cmputers and desks Set up extra chairs Label all chairs Take dwn extra items frm walls Unplug department phne and make sure schl phne has n blinking message light. Straighten chairs Set up and clean A-1 fr refreshments. (Faculty lunge fr musical) Set up cler f water and cups backstage fr actrs. (Cld Water is always nice) Cllect mney r refreshments frm cast and crew fr intermissin cllect a week befre perfrmance and make a punishment if mney is nt turned in. Sell tickets at dr (mney) Take tickets and welcme guests Hand ut prgrams Watch stage s n unauthrized peple enter Help audience find their seats Seat latecmers at apprpriate times during play Handle seating prblems Watch audience during perfrmance. N talking N fd/drink N flash phtgraphy N beepers/ cell phnes Infrm audience f refreshments and restrms during intermissin (making signs is a gd idea). if there is n intermissin, infrm the audience befre the shw begins. Time intermissin (call audience back in t huse after 10 minutes) Sell backstage grams (appealing t sell better) Deliver backstage grams Clean huse after perfrmance After Perfrmance attend strike
Design Lighting Crew Respnsibilities Make list f supplies department must prvide Buy supplies department must prvide Read the play- must be the first thing t d befre even starting the wrk Make a list f requirements frm the play Talk t directr abut cncept Research lighting techniques Research time perid f play fr lighting Design lighting fr each scene Cnfirm with directr if design is accurate and reflects cncept f play befre hanging begins Meet with the directr several times with updates and changes Get inventry f lights befre designing very imprtant, give 2-3 wrkdays Hang & Fcus Crew All Crews Arrange fr rental f lights and equipment if necessary Pick up rented lights and equipment frm rental agency If using department lights and equipment, clean equipment Buy new batteries fr the flashlights - $.99 stre Purchase needed lights and equipment Hang and fcus lights accrding t the design give abut 3 wrkdays t d Learn t run all lighting equipment Learn the names f all lighting equipment Train all crew members in necessary lighting techniques Inventry lights and equipment befre designing Test all instruments Fix brken instruments Make a list f all lighting effects needed, an the act and scene f each effect After the run Return brrwed lights and equipment Return rented lights and equipment Department lights and equipment must be tagged and returned t prper place Running Crew Attended all perfrmances technical, and dress rehearsals Check lighting equipment at the beginning f each rehearsal and atl cal times n perfrmance nights Once equipment is checked, d nt turn ff until the end f rehearsal r perfrmance
During tech rehearsals, write dwn cues and practice executing them. Keep accurate and up t date cue sheets During dress rehearsals, perfrm all cues as thugh it were an actual perfrmance During dress rehearsals, behave as thugh it were and actual perfrmance During dress rehearsals and perfrmance, wear all black Talk t stage manager, designer and stre safely Prgram cues int lights bard and save n disk Disk must be put away after every rehearsal and perfrmance in a safe place Check lights and gels befre each shw t be sure everything is wrking
Cstume Crew Respnsibilities Design / Gather Learn apprpriate measurement techniques (teach this by the first wrkday) Measure actrs (as sn as rehearsals start) Cllect perfrmance fee (if required fr play) Give actrs list f supplies they must bring Make list f supplies department must prvide Buy supplies department must prvide Read the play (immediately) Make a list f requirements frm the play (3 weeks befre first dress rehearsal) Talk t directr & actrs abut characters (after several rehearsals) Research cstume techniques (immediately) Train all crew members in necessary cstume techniques (by secnd wrkday) Research time perid f play fr cstumes and accessries (immediately) Design cstumes and accessries fr each actr (1 mnth after first rehearsals) Cnfirm with directr if design is accurate and reflects cncept f play Arrange fr rental f cstumes and accessries if necessary (1 week befre first dress) Pick up rented cstumes and accessries frm rental agency If using department cstumes and accessries, alter cstumes (befre first dress) Purchase needed cstume pieces and accessries (2 weeks befre dress rehearsal) Schedule actrs fr cstume fittings Bth Inventry sewing kit and buy needed supplies Make a list f each actr, all cstumes and accessries he/she wears, the act and scene f each cstume, any quick changes the actr(s) have (Befre first dress) repair cstumes as needed After the run Return brrwed cstumes and accessries Return rented cstumes and accessries Wash and/r dry clean department cstumes Clean cstume rm Department cstumes must be tagged and returned t prper place Running Crew Attended All perfrmances and dress rehearsals Help actrs wh needs help with quick changes When dne with yur wrk help ut ther peple Inventry cstume pieces at the beginning f each rehearsal During dress rehearsals, sit in huse and check fr prblems take ntes frm directr talk t cast after dress abut prblems wash cstumes if needed Check actrs fr pwder when they are checking ut cstumes Check ut each cstume piece with the actr At end f play, Check in each cstume piece with the actr Check cstumes fr damage Make sure all cstumes are neatly and crrectly put away
Set Crew Respnsibilities Set Design Learn apprpriate set design and drafting techniques Read the play Make a list f requirements frm the play Talk t directr abut cncept fr the play Research furniture making and decrating techniques Train all crew members in necessary furniture making, painting, and interir decrating techniques Research time perid f play fr architecture, furniture, and interir decrating Design architecture, furniture, and interir/exterir fr each scene Cnfirm with directr if design is accurate and reflects cncept f the play Arrange fr rental f furniture and set dressings Pick up rented furniture and set dressings frm rental agency Purchase needed furniture and set dressings Check weekly with stage manager fr changes in furniture and set dressings made at rehearsal Things that are required help frm ther departments (i.e. art) get thse dne as sn as pssible Befre the first meeting, have 5-10 preliminary set sketches Have meeting with Mrs. DeLin at least nce every tw weeks if nt mre. All design shuld best be dne at latest 3 weeks befre pening night s that yu ll have a decent amunt f time t fcus n building. Delegate wrk t crew ASAP Maintain gd cmmunicatin with crew head and teachers Set Cnstructin All Crews Make list f supplies department must prvide Buy supplies department must prvide Build the set Cnstruct Paint/decrate Maintain If using department furniture and set dressings, clean and, if necessary alter. Give actrs list f set pieces needed t see if they can bring them Make a list f each set piece and dressing, diagram where they g n the set, the act(s) and scene(s) each is used in, and hw it gets n and ff stage Repair set pieces as needed Clean set pieces if needed After the run Return brrwed set pieces Return rented set pieces
Clean department set pieces Department set pieces must be tagged and returned t prper place Stage Running Crew Attend ALL perfrmances, technical and dress rehearsals Befre first tech rehearsal, have all set elements ready t g Inventry set pieces at the beginning f each rehearsal During first few rehearsals, wrk ut with crew and actrs hw each set piece gets n and ff stage During last few tech rehearsals, sit in huse and check fr prblems: Take ntes frm directr Talk t cast after dress abut prblems Make a list f each set changes, all set pieces, which way each ges n and ff, and wh is respnsible fr mving it. Inventry set pieces at the beginning f each rehearsal check fr prblems. During dress rehearsals, sit in huse and check fr prblems: Take ntes frm directr Talk t cast after dress rehearsal abut prblems Sweep and mp the flr at the beginning f each rehearsal and at call time fr each perfrmance At the end f play, check each set piece fr damage and stre prperly
Graphic Design Respnsibilities Talk t staff at district ffice - Reprgraphics department abut cmputer applicatins that can be used fr layut Read the play(s) Design lg/image Design pster/flier Get pster/flier/prgram t printer n disk at least 2 weeks befre yu want them back. DO NOT BE LATE Design prgram/layut all infrmatin fr prgram Crrect names and spelling f cast and crew Sell prgram ads and layut ads in prgram\ Prgram must include: Directr s nte Thank yu t spnsrs Cast list Crew list Scene by scene breakdwns (include time, place, and lcatin) Advertisement fr upcming shws Ntes abut intermissin (placement and length), lcatin f restrms, flash phtgraphy, re-entering the theatre during perfrmance, talking, fd/drink/gum, beepers/cell phnes. Summary f play (ptinal) List f musical numbers
Sund Crew Respnsibilities Design/Gather Read the play Shuld have a requirements frm the play Make a list f requirements frm the play Talk t directr abut cncept fr the shw Research time perid f play fr music and sund Design sund and effects fr each mment f play Cnfirm with directr if design is accurate and reflects cncept f play Make list f supplies department must prvide Buy supplies department must prvide Pick up rented/brrwed tapes and CDs frm rental agency/lender s hme If needed t recrd vices, talk t chir/band directr Learn hw t recrd vices/music Purchase needed tapes and CDs Schedule time fr directr t listen t all music and sund effects befre first tech rehearsal and with time t make changes if necessary Bth Learn hw t use all sund equipment Research sund techniques Train all crew member in necessary sund techniques Make a list f each sng and effect, the length and which tape/cd it is n Label all tapes and CDs with the name f lender, name f music r effects t be used, and where t find each After the run Return brrwed tapes and CDs Return rented tapes and CDs Department tapes and CDs must be tagged and returned t prper place Recrd befre shw and intermissin annuncements Running Crew Attend All perfrmances, tech, and dress rehearsals Learn hw t use all headset and mnitr equipment Buy new batteries fr micrphne. One AA battery fr each shw/ dress rehearsal If using department tapes and CDs, label and stre in safe place Cue up tapes at the beginning f each rehearsal Xerx cue sheets Recrd cue sheets in PENCIL first During tech and dress rehearsals and perfrmances, set up headset system During tech rehearsals, write dwn cues and practice executing them. Keep accurate and up-t-date cue sheets During dress rehearsals, perfrm all cues as thugh it were an actual perfrmance During dress rehearsals, behave as thugh it were an actual perfrmance During dress rehearsals and perfrmances, wear all black.
During dress rehearsals and perfrmances, set up all headset and mnitr equipment Check sund equipment at the beginning f each rehearsal and at call times n perfrmance nights Play befre shw and intermissin annuncements Once equipment is checked, d nt turn it ff until the end f rehearsal r perfrmance Talk t stage manager, designer, and directr after tech and dress abut prblem. Expect ntes frm the directr At end f play, stre all tapes safely and turn ff all equipment Learn hw t put away wires and headsets prperly and neatly Stre sund equipment after shw is ver
Prp Crew Respnsibilities Gathering Crew Read the play Crewheads: Schedule meetings with Directr Talk t directr abut cncept fr the play Research time perid f play fr prps Create prp list Give actrs list f prps needed t see if they can bring them Make list f supplies department must prvide Buy supplies department desn t have Research prp making techniques Train all crew members in necessary prp making techniques Design prps fr each scene Cnfirm with directr if design is accurate and reflects cncept f play Arrange fr rental f prps if necessary Pick up rented prps frm rental agency If using department prps, clean and, if necessary, alter. Check weekly with stage manager fr changes in prps made at rehearsal Get usable prps frm Prp Strage rm / clset Bth Make a list f each prp, actr(s) wh use it, the act(s) and scene(s) each prp is used in, hw it gets n and ff stage Create prps Make prp tables Label prps After the run Return brrwed prps Return rented Prps Attach Thank Yu ntes t rented items Wash and/r clean department prps Clean prps rm Department prps must be tagged and returned t prper place Make sure yu cmmunicate with yur crew head and advisr cnstantly t make sure all deadlines are met. Make sure yu are clear n all scheduled meetings. Make sure prp cabinet and clset are cleaned thrughly. Running Crew During the play Make sure all actrs are prepared with prps - ask frequently Remind actrs t get prps befre hand
Make a list f special prp instructins that will be used fr each prductin (example: bringing prps t anther side, preparing a prp in a special way) Take ntes f pssible prp handling imprvements fr each run Keep an inventry f prps after each run (r utline spaces fr prps n prp tables t ensure that nthing is missing when they are suppsed t be returned after the run)