द लम औ र खम द रह औ प य द र प म ए ड ण प आ यप ऐ

य प च ल म म द द भ द म प ए एदड 5/ ट 119 21-06-2016 द द य र खम औ द लम व षय दम त, ए एदड 5 रप शम औ र फ प र य ग प व षय दम त, ए एद ड 6 रब ध औ र च ष, ए एदड द अ य च प वरय ह य/ ह य, प य तमम मम खख ज प र प म जद व षय दम त, र खम औ द लम व षय दम त, ए एद ड 5 म य फपय ह रम रल ख स य स य 1. ए एदड 05 (10346) आई एद ओ 11799:2015 श षक द लम औ र खम द रह औ प य द र प म ए ड ण प आ यप ऐ प य चद ज प अ पम प म औ अ म दम त य यह ब ह ए जम फप अ : यद य मप ट र य मप प म रप मश ह ज ए चद अ प म म आ प य द य अव प ब म य पद म चय आ दप ह आ द अम ध ह फप अ म दम त य द म र म अध ह प द उ च म खख जम स मत य भ जन क अ त म त थ : 31-08-2016 यह रल ख ब आईएस क व बस इट http://www.bis.org.in/sf/wcdraft.asp पर भ उपल ध ह प य म ट प म फप द प पम प व षय प द म मह फपय य ह य फप य द आई एद ओ मप प द ह व य प म ए प य द ब गध टर य र पवम म उ ल खख आई एद ओ रप शम ढम अव अध ह च द द पभ प म ध य, य, द म : उ च म खख (बब ह ) र ख (रब ध ए र)

Reference MSD 5/T- 119 Date 21-06-2016 DRAFT IN WIDE CIRCULATION DOCUMENTATION AND INFORMATION SECTIONAL COMMITTEE, MSD 5 All members of : Documentation and Information Sectional Committee, MSD 5 Publication and Graphic Technology Sectional Committee, MSD 6 Management and Systems Division Council, MSDC Others interested Dear Sir/Madam, The Documentation and Information Sectional Committee, MSD 5, decided to consider following International Standards for identical adoption as Indian Standards. Accordingly, the following document is enclosed for comments: DOC No. MSD 5 (10346)/ ISO 11799:2015 TITLE Information and documentation -- Document storage requirements for archive and library materials Kindly examine the above draft standard and forward your views stating difficulties which you are likely to experience in your business or profession, if this is finally adopted as National Standard. Comments if any, may please be sent in the enclosed format and mailed to the undersigned at the above address or email at msd@bis.org.in. Last date for comments: 31 August 2016 The documents are hosted on BIS website http://www.bis.org.in/sf/wcdraft.asp. Thanking you, Encl: As above. Yours faithfully, (Bindu Mehta) Head Management and Systems

FORMAT FOR SENDING COMMENTS ON BIS DOCUMENTS [Please use A4 sheet of paper only and type within fields indicated. Comments on each clause/subclause be started on a fresh paper. Information in column 3 should include reasons for the comments and suggestions for modified wording of the clause when the existing text is found not acceptable. Adherence to this format facilities Secretariat s work] NAME OF THE COMMENTATOR/ORGANIZATION DOC. NUMBER AND TITLE: MSD 5 (10346)/ Information and documentation -- Document storage requirements for archive and ISO 11799:2015 library materials SL. NO. (1) CLAUSE SUB-CLAUSE PARA NO. COMMENTED (2) COMMENTS (3)

DRAFT FOR COMMENTS ONLY Doc : MSD 5(10346)/ISO 11799:2015 June 2016 BUREAU OF INDIAN STANDARDS Draft Indian Standard Information and documentation -- Document storage requirements for archive and library materials (ICS 01.140.20) Not to be reproduced without the permission of BIS or used as Standard Last Date for receipt of Comments is 31 August 2016 NATIONAL FOREWORD (Formal Clause will be added later). The text of ISO Standard has been approved as suitable for publication as Indian Standard without deviations. Certain conventions are however not identical to those used in Indian Standards. Attention is particularly drawn to the following: a) Wherever the words International Standard appear referring to this standard, they should be read as Indian Standard. b) Comma (,) has been used as a decimal marker while in Indian Standards, the current practice is to use a point (.) as the decimal marker. Annexes, A to D of this adopted standard are for information only. Note: The technical content of the document is not available on website. For details, please refer the corresponding ISO 11799:2015 or kindly contact: Head Management and Systems Department Bureau of Indian Standards Manak Bhawan, 9, B.S. Zafar Marg New Delhi 110 002 Email: msd@bis.org.in Telephone/Fax: 011-23231106

Introduction Archives and libraries are institutions established to collect, preserve and make available materials intended for consultation. Archive and library collections wherever they are stored normally contain a wide variety of material and formats. These are mainly documents on paper, parchment, palm leaves, papyrus and may also include photographic, audio-visual documents and digital formats on diverse types of carriers (mechanical, photo, magnetic, optical). All these materials ideally require specific storage conditions to ensure their long-term preservation and access. NOTE See the Bibliography for ISO standards on storage of specific materials. Figures and quantities given in this International Standard are intended for general international guidance. This International Standard presents some facts and general rules to be considered when a purpose built repository is designed, when an old building originally designed for another use is converted, or when a building already in use as repository is renovated, with respect to energy efficiency and sustainable development. This International Standard applies to the long-term storage of archive and library materials for their lifetime. It takes into account that the materials are stored and allow current usage as well. Depending on the climate and economic situation of individual countries, it may be difficult to create and maintain ideal conditions for the long-term storage of archive and library materials. Scope This International Standard specifies the characteristics of repositories used for the long-term storage of archive and library materials. It covers the sitting and construction and renovation of the building and the installation and equipment to be used both within and around the building. It applies to all archive and library materials held in repositories, where mixed media may be stored together with paper-based materials. It does not preclude the establishment of separate areas or compartments within individual repositories, where the environment can be controlled to create conditions suitable for the needs of specific archive materials. In a number of fields, national or local building regulations may encompass such matters as construction, safety and security for public buildings and buildings in which valuable objects are stored (fire precautions, emergency exits, security against earthquakes, theft, burglary, terrorist acts, etc.), as well as services and equipment in professional use. This International Standard therefore avoids detailed rules and regulations in these fields, except when recommending what may be additions to these requirements.

Terms and definitions For the purposes of this document, the following terms and definitions apply. 2.1 archive and library materials all types of documents kept in archives and libraries regardless of their physical format, mainly books, manuscripts, files, maps, graphic collections and other documents consisting of paper, but also parchment, papyrus, films, photographic materials, audiovisual recordings, magnetic and optical media, as well as bindings and protective material 2.2 document recorded information or material object which can be treated as a unit in a documentation process 2.3 long-term storage storage, for a period of undefined length, of material kept for permanent retention 2.4 maintenance actions of prevention or correction to support long-term functionality of repositories and the systems that support them. 2.5 repository building or room designed or arranged and used specifically and exclusively for long-term storage of archive and library materials