Tennessee Public Library Survey General Instructions Please read the following instructions carefully and answer all questions applicable to your library. Mathematical totals occur automatically in the appropriate fields by the LibPAS tool, so it is not necessary for you to enter calculated totals. Please do not leave any questions blank. Either report an actual number or: If you can estimate the answer to a question for which you do not have an exact figure, please do so and include a note explaining that the figure is an estimate. If a question is applicable but your library had a "zero" or "none" to report for the FY, use "0". If you need to leave a "post-it" note for the regional library regarding a data question, make sure you do so in the notepad icon next to the associated input field. Local notes are entered under the question link and are for your in house use and will not be readable by regional or state administrators. Library systems with branches or other service outlets should complete Parts I-II with data from the entire system, combining statistics for all service outlets. Individual library statistics for each branch - including the main library - or other service outlet should be separated out in the branches/outlets section of the data collection form. The Library Statistics Coordinator at the State Library, along with your Regional Library contacts, wish to assist you by answering your questions and to offer whatever help you may need in completing your report. Please call 615-532-4601 or e-mail Christy.Chandler@tn.gov to speak with Christy Chandler, the State Data Coordinator, if you need further assistance than your regional library can provide. Population Level Population Level Level V: 50,000-900,000 page 1 / 30
Part I: GENERAL (1.1-1.38) Please review the pre-filled data in #s 1.1-1.16 regarding Library Director, Official Library Name, Mailing Address, Street Address, Phone (and 2nd phone if applicable), Director's Fax, Director's Email, Library Webpage, and Accessible Hours to make sure the information is up to date. If changes/updates are necessary, please notify the State Library in the Notes Field. Please note items 1.14-1.16 will be provided by the State Library. 1.1Director's Last Name SWANAY 1.2Director's First Name ROBERT (BOB) 1.3Library's Official (Legal) Name JOHNSON CITY PUBLIC LIBRARY 1.4Street Address 100 WEST MILLARD STREET 1.5City JOHNSON CITY 1.6Zip 37604 1.7Mailing Address 100 WEST MILLARD STREET 1.8City JOHNSON CITY 1.9Zip 37604 1.10Phone 4234344450 1.11Director's FAX (423) 434-4469 1.12Director's E-Mail RSWANAY@JCPL.NET 1.13Library Webpage URL WWW.JCPL.NET 1.14County WASHINGTON 1.15Region HOLSTON RIVER 1.16Official Service Area Population 75,781 1.17Respondent Name Cathy Griffith 1.18Respondent Title Assistant Director 1.19Respondent Phone 4234344463 1.20Respondent Email cgriffith@jcpl.net Hours (Please report information in Part XII.) Please report this information in Part XII: System Data Form. LibPAS will push your answers to this section. 1.21Accessible Service Hours after 5 pm M-F 13 1.22Accessible Service Hours on Saturdays 8 1.23Accessible Service Hours on Sundays 6 1.24Total Accessible Service Hours per week 67 page 2 / 30
What type of legally established governance does your library have? Please check the type of legally established governance your library has and check all that apply if more than one is applicable. 1.25Governed by a city or town library board No 1.26Governed by a county library board No 1.27Governed by both a county and a city/town board No 1.28Governed by a privately organized and appointed board 1.29How often does governing board meet? Monthly 1.30Library Director attends board meetings Library Structure If your library is a single library reporting directly to a library board, please indicate this by entering "" in the item 1.31. If your library is a main library with one or more branch libraries and the entire system reports to a single board, please indicate this by entering "" in item 1.32. If you enter "" in 1.32, please enter the total number of branches included in the library system in item 1.34. Branch libraries are library outlets which have all of the following: 1) separate quarters; 2) permanent paid staff, 3) organized collection of books, 4) regularly scheduled hours open to the public, 5) administered by the central or main library, and 6) do not report directly to a board. 1.31Independent Library 1.32Library System No 1.33# Central Libraries 1 1.34# Branches 0 1.35Did the administrative entity's legal service area boundaries changes since last No year? Registered borrowers A registered borrower is a library user who has applied for and received an identification number or card from the public library that has established conditions under which the user may borrow library materials and gain access to other library resources. (Output Measures for Public Libraries, 2nd Edition.) NOTE: Files should have been purged within the past three (3) years. (Please estimate if no exact count and enter a state note explaining the figure is an estimate.) Adult borrowers are over 14 years of age Juvenile borrowers are under 14 years of age 1.36# Adult Borrowers 38,133 1.37# Juvenile Borrowers 7,530 1.38Total Registered Borrowers (1.36 + 1.37) 45,663 Part II: LIBRARY STAFF (2.1-2.30) Report as of June 30th of the fiscal year and include unfilled positions if a search was underway at that time. page 3 / 30
Librarians with Master's Degree (MLS) Librarians with Master's Degree (ALA accredited MLS or MLIS) from ALA accredited program of library and information studies. FTEs - calculated automatically. 2.1Number of MLS librarians 8.00 2.2MLS Librarian - Weekly Hours (Combined) 301.00 2.3MLS FTEs 7.53 Other employees holding the title of Librarian Other employees holding the title of Librarian who do work that required professional training and skill in the theoretical or scientific aspects of library work, or both, as distinct from its mechanical or clerical aspect. This would include, but is not limited to, graduates of the state sponsored Public Library Management Institute and any others who hold the title of Librarian, Manager, Director, Administrator, Head Librarian. FTEs - calculated automatically. 2.4Number of other librarians 1.00 2.5Other Librarians - Weekly Hours (Combined) 40.00 2.6Other librarian FTEs 1.00 Other paid library staff (except plant operations, security, custodial, and maintenance) Other paid library staff (except plant operations, security, custodial, and maintenance). This could include circulation clerks, library assistants, etc. 2.7Number of other staff 25.00 2.8Other Staff - Weekly Hours (Combined) 838.00 2.9Other staff FTEs 20.95 All staff paid from the library budget that perform plant operations, security, custodial or maintenance work All staff paid from the library budget that perform plant operations, security, custodial or maintenance work. FTEs - calculated automatically. 2.10Number of operations staff 3.00 2.11Operations Staff - Weekly Hours (Combined) 100.00 2.12Operations staff FTEs 2.50 Totals 2.13Total Librarians (2.1 + 2.4) 9.00 2.14Total Weekly Librarian Hours (2.2 + 2.5) 341.00 2.15Total Librarians FTE (2.3 + 2.6) 8.53 2.16Total Number of Paid Staff (2.1 + 2.4 + 2.7 + 2.10) 37.00 2.17Total Weekly Paid Staff Hours (2.2 + 2.5 + 2.8 + 2.11) 1,279.00 2.18Total FTEs of Paid Staff (2.3 + 2.6 + 2.9 + 2.12) 31.98 2.19Total # Volunteers (not FTE) 104 2.20Do you have a paid Children's &/or Young Adult Services Librarian? page 4 / 30
Salary Information Please use ONLY the job titles provided. Only use the "Other" option if there is truly a unique job title, such as "Volunteer Coordinator" or "Puppeteer". Do not use "Other" because your library uses the term "Library Clerk" instead of "Library Page". Maximum amount of hours worked per week is 40. Anything over 40 hours will not be accepted. Please report money BUDGETED (NOT paid) for the year 2017. After one Position is added, the survey will automatically add additional entry lines so you will be able to add as many job titles as needed. Sum 12 2 $489,296 464.0 804.0 12 12 209 12 129.0 2.21 JOB 2.23 ANNUAL 2.26 TITLE SALARY EDUCATION ACQUISITIO NS LIBRARIAN ASSISTANT LIBRARY DIRECTOR CATALOG LIBRARIAN CHILDREN'S LIBRARY SYSTEMS/NE YOUNG LIBRARIAN ASSISTANT DIRECTOR TWORK ADULT ADMI NISTRATOR LIBRARIAN 2.22 OTHER, PLEASE SPECIFY 2.24 HOURS WORKED PER WEEK 2.25 LIBRARY HOURS OPEN PER WEEK $43,992 40.0 67.0 MASTER'S DEGREE $56,098 40.0 67.0 BACHELOR' S DEGREE 2.27 MASTER OF LIBRARY & I NFORMATIO N SCIENCE 2.28 LIBRARY EXPERIENC E IN YEARS 2.29 CERTIFIED PUBLIC LIBRARY MANAGER YES 46 NO 15.0 NO 25 NO 9.0 $46,847 35.0 67.0 MASTER'S DEGREE YES 38 NO 28.0 LIBRARIAN PAGE OTHER LibraryClerk I II $43,992 $37,544 $26,250 $69,659 $14,552 $68,286 $36,816 $21,944 $23,316 29.0 40.0 67.0 MASTER'S BACHELOR'S HIGH YES NO 18 13 20 317 10 9 YES NO 16.0 9.0 3.0 17.0 1.0 8.0 DEGREE SCHOOL DIPLOMA 2.30 YEARS IN CURRENT POSITION Part III: LIBRARY COLLECTION (3.1-3.75) This section of the survey collects data on selected types of materials. It does not cover all materials (i.e., microform, scores, maps, and pictures) for which expenditures are reported under Print Materials Expenditures, Electronic Materials Expenditures, and Other Material Expenditures. Under this category report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. page 5 / 30
Print Materials - # Locally Owned Print Materials - PLCS guidelines - Report a single figure that includes the following: Books in print. Books are non-serial printed publications (including music and maps) that are bound in hard or soft covers, or in loose-leaf format. Include non-serial government documents. Report the number of physical units, including duplicates. For smaller libraries, if volume data are not available, count the number of titles. Books packaged together as a unit (e.g. a 2-volume set) and checked out as a unit are counted as one physical unit. 3.1Beginning inventory (as of July 1st) 113,775 3.2# Added during year 6,176 3.3# Deleted during year 4,251 3.4Owned as of fiscal year end date (June 30th) 115,700 Print Materials - # Regionally owned Print Materials - PLCS guidelines - Report a single figure that includes the following: Books in print. Books are non-serial printed publications (including music and maps) that are bound in hard or soft covers, or in loose-leaf format. Include non-serial government documents. Report the number of physical units, including duplicates. For smaller libraries, if volume data are not available, count the number of titles. Books packaged together as a unit (e.g. a 2-volume set) and checked out as a unit are counted as one physical unit. 3.5Beginning inventory (as of July 1st) 18,256 3.6# Added during year 1,243 3.7# Deleted during year 689 3.8Owned as of fiscal year end date (June 30th) 18,810 page 6 / 30
Electronic Books (E-Books) - # Locally owned E-books are digital documents (including those digitized by the library), licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book (monograph). E-books are loaned to users on portable devices (e-book readers) or by transmitting the contents to the user's personal computer for a limited time. Include e-books held locally and remote e-books for which permanent or temporary access rights have been acquired. Report the number of electronic units, including duplicates, at the administrative entity level; do not duplicate unit count for each branch. E-books packaged together as a unit (e.g., multiple titles on a single ebook reader) and checked out as a unit are counted as one unit. Report the number of units. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. NOTE: For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired (equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units". For smaller libraries, if volume data are not available, the number of titles may be counted. Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units". READS e-book collection will be added into e-books Regionally Owned. These numbers will be populated on the state level and locked. If the library is part of the Advantage Program they will report those titles into ebooks Locally Owned. 3.12Owned as of fiscal year end date (June 30th) 189 page 7 / 30
Electronic Books (E-Books) - # Regionally owned E-books are digital documents (including those digitized by the library), licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book (monograph). E-books are loaned to users on portable devices (e-book readers) or by transmitting the contents to the user's personal computer for a limited time. Include e-books held locally and remote e-books for which permanent or temporary access rights have been acquired. Report the number of electronic units, including duplicates, at the administrative entity level; do not duplicate unit count for each branch. E-books packaged together as a unit (e.g., multiple titles on a single ebook reader) and checked out as a unit are counted as one unit. Report the number of units. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. NOTE: For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired (equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units". For smaller libraries, if volume data are not available, the number of titles may be counted. Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units". READS e-book collection will be added into e-books Regionally Owned. These numbers will be populated on the state level and locked. If the library is part of the Advantage Program they will report those titles into ebooks Locally Owned. 3.16Owned as of fiscal year end date (June 30th) 111,772 Audio Materials - # Locally owned These are materials circulated in a fixed, physical format on which sounds (only) are stored (recorded) and that can be reproduced (played back) mechanically, electronically, or both. Include records, audiocassettes, audio cartridges, audio discs (including audio-cd-roms), audio-reels, talking books, and other sound recordings stored in a fixed, physical format. Do not include downloadable electronic audio files. Report the number of units, including duplicates. Items packaged together as a unit (e.g. two audiocassettes for one recorded book) and checked out as a unit are counted as one physical unit. Report the number of titles. Report only items the library has selected as part of the collection and made accessible through the library's Online Public Access Catalog (OPAC) or through a physical library catalog. 3.17Beginning inventory (as of July 1st) 6,144 3.18# Added during year 560 3.19# Deleted during year 181 3.20Owned as of fiscal year end date (June 30th) 6,523 page 8 / 30
Audio Materials - # Regionally owned These are materials circulated in a fixed, physical format on which sounds (only) are stored (recorded) and that can be reproduced (played back) mechanically, electronically, or both. Include records, audiocassettes, audio cartridges, audio discs (including audio-cd-roms), audio-reels, talking books, and other sound recordings stored in a fixed, physical format. Do not include downloadable electronic audio files. Report the number of units, including duplicates. Items packaged together as a unit (e.g. two audiocassettes for one recorded book) and checked out as a unit are counted as one physical unit. Report the number of titles. Report only items the library has selected as part of the collection and made accessible through the library's Online Public Access Catalog (OPAC) or through a physical library catalog. 3.21Beginning inventory (as of July 1st) 128 3.22# Added during year 0 3.23# Deleted during year 4 3.24Owned as of fiscal year end date (June 30th) 124 page 9 / 30
Audio Materials (Downloadable Units) - # Locally owned Note: If the library participates in the READS Advantage Program report that collection in Audio Materials (downloadable titles) - # Locally owned. These are downloadable electronic files on which sounds (only) are stored (recorded) and that can be reproduced (played back) electronically. Audio - Downloadable Units may be loaned to users on portable devices or by transmitting the contents to the user's personal computer for a limited time. Include Audio - Downloadable Units held locally and remote Audio - Downloadable Units for which permanent or temporary access rights have been acquired. Report the number of units. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. NOTE: For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired (equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units. For smaller libraries, if volume data are not available, the number of titles may be counted. Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units". Please include your READS Advantage titles and other locally owned downloadable audio books into Audio Materials (Downloadable Titles) - # Locally owned. READS audio collection will be added into audio material downloadable -Regionally Owned. These numbers will be populated on the state level and locked. If the library is part of the Advantage Program they please report those titles into audio materials-downloadable titles- Locally Owned. 3.25Beginning inventory (as of July 1st) 3 3.26# Added during year 38 3.27# Deleted during year 0 3.28Owned as of fiscal year end date (June 30th) 41 page 10 / 30
Audio Materials (Downloadable Units) - # Regionally owned Note: Audio materials (downloadable units) for which your library has access through the READS system will be reported under Audio Materials (Downloadable Units) - # Regionally owned and provided and locked by the State Library. These are downloadable electronic files on which sounds (only) are stored (recorded) and that can be reproduced (played back) electronically. Audio - Downloadable Units may be loaned to users on portable devices or by transmitting the contents to the user's personal computer for a limited time. Include Audio - Downloadable Units held locally and remote Audio - Downloadable Units for which permanent or temporary access rights have been acquired. Report the number of units. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. NOTE: For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired (equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units. For smaller libraries, if volume data are not available, the number of titles may be counted. Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units". Please include your READS Advantage titles and other locally owned downloadable audio books into Audio Materials (Downloadable Titles) - # Locally owned. READS audio collection will be added into audio material downloadable -Regionally Owned. These numbers will be populated on the state level and locked. If the library is part of the Advantage Program they please report those titles into audio materials-downloadable titles- Locally Owned. 3.29Beginning inventory (as of July 1st) 38,852 3.30# Added during year 8,657 3.31# Deleted during year 0 3.32Owned as of fiscal year end date (June 30th) 47,509 page 11 / 30
Video Materials - # Locally owned Video Materials - Physical Units - Def: These are materials circulated in a fixed, physical format on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or computer monitor. Video formats may include tape, DVD and CD-ROM. Do not include downloadable electronic video files. Report the number of units, including duplicates. Items packaged together as a unit (e.g. two audiocassettes for one recorded book) and checked out as a unit are counted as one physical unit. 3.33Beginning inventory (as of July 1st) 9,338 3.34# Added during year 1,443 3.35# Deleted during year 123 3.36Owned as of fiscal year end date (June 30th) 10,658 Video Materials - # Regionally owned Video Materials - Physical Units - Def: These are materials circulated in a fixed, physical format on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or computer monitor. Video formats may include tape, DVD and CD-ROM. Do not include downloadable electronic video files. Report the number of units, including duplicates. Items packaged together as a unit (e.g. two audiocassettes for one recorded book) and checked out as a unit are counted as one physical unit. 3.37Beginning inventory (as of July 1st) 1,740 3.38# Added during year 22 3.39# Deleted during year 15 3.40Owned as of fiscal year end date (June 30th) 1,747 page 12 / 30
Video Materials (Downloadable Units) - # Locally owned Note: If the library participates in the READS Advantage Program report that collection in Video materials (downloadable titles) - # Locally owned. These are downloadable electronic files on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver, computer monitor or video-enabled mobile device. Video - Downloadable Units may be loaned to users on portable devices or by transmitting the contents to the user's personal computer for a limited time. Include Video - Downloadable Units held locally and remote Video - Downloadable Units for which permanent or temporary access rights have been acquired. Report the number of units. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. NOTE: For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired (equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units." For smaller libraries, if volume data are not available, the number of titles may be counted. Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units". READS video collection will be added into Audio Material Downloadable Titles -Regionally Owned. These numbers will be populated on the state level and locked Please include your READS Advantage titles and other locally owned downloadable video materials into Video Materials (Downloadable Titles) - # Locally owned. 3.41Beginning inventory (as of July 1st) 0 3.42# Added during year 1 3.43# Deleted during year 0 3.44Owned as of fiscal year end date (June 30th) 1 page 13 / 30
Video Materials (Downloadable Units) - # Regionally Owned Note: Video materials (downloadable units) for which your library has access through the READS system will be reported under Video Materials (Downloadable Units) - # Regionally owned and provided and locked by the State Library. These are downloadable electronic files on which moving pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver, computer monitor or video-enabled mobile device. Video - Downloadable Units may be loaned to users on portable devices or by transmitting the contents to the user's personal computer for a limited time. Include Video - Downloadable Units held locally and remote Video - Downloadable Units for which permanent or temporary access rights have been acquired. Report the number of units. Report only items that have been purchased, leased or licensed by the library, a consortium, the state library, a donor or other person or entity. Included items must only be accessible with a valid library card or at a physical library location; inclusion in the catalog is not required. Do not include items freely available without monetary exchange. Do not include items that are permanently retained by the patron; count only items that have a set circulation period where it is available for their use. Count electronic materials at the administrative entity level; do not duplicate numbers at each branch. NOTE: For purposes of this survey, units are defined as "units of acquisition or purchase". The "unit" is determined by considering whether the item is restricted to a finite number of simultaneous users or an unlimited number of simultaneous users. Finite simultaneous use: units of acquisition or purchase is based on the number of simultaneous usages acquired (equivalent to purchasing multiple copies of a single title). For example, if a library acquires a title with rights to a single user at a time, then that item is counted as 1 "unit"; if the library acquires rights to a single title for 10 simultaneous users, then that item is counted as 10 "units." For smaller libraries, if volume data are not available, the number of titles may be counted. Unlimited simultaneous use: units of acquisition or purchase is based on the number of titles acquired. For example, if a library acquires a collection of 100 books with unlimited simultaneous users, then that collection would be counted as 100 "units". READS video collection will be added into Audio Material Downloadable Titles -Regionally Owned. These numbers will be populated on the state level and locked Please include your READS Advantage titles and other locally owned downloadable video materials into Video Materials (Downloadable Titles) - # Locally owned. 3.45Beginning inventory (as of July 1st) 5,334 3.46# Added during year 31 3.47# Deleted during year 1,201 3.48Owned as of fiscal year end date (June 30th) 4,164 page 14 / 30
Microforms - # Locally owned Microforms - Def: A photographic reproduction of textual, tabular, or graphic material reduced in size so that it can normally be used only with magnification. The two main types of microforms are micro reproductions on transparent material, including roll microfilm aperture cards, microfiche, and ultra fiche, and reproductions on opaque material. Exclude current serial subscriptions. Count rolls of film. Estimate pieces of fiche and enter state note that there are estimates. 3.49Beginning inventory (as of July 1st) 19,054 3.50# Added during year 2 3.51# Deleted during year 0 3.52Owned as of fiscal year end date (June 30th) 19,056 Microforms - # Regionally owned Microforms - Def: A photographic reproduction of textual, tabular, or graphic material reduced in size so that it can normally be used only with magnification. The two main types of microforms are micro reproductions on transparent material, including roll microfilm aperture cards, microfiche, and ultra fiche, and reproductions on opaque material. Exclude current serial subscriptions. Count rolls of film. Estimate pieces of fiche and enter state note that there are estimates. 3.53Beginning inventory (as of July 1st) 0 3.54# Added during year 0 3.55# Deleted during year 0 3.56Owned as of fiscal year end date (June 30th) 0 Other Materials - # Locally owned Other Materials - Definition: Include all materials not already reported. Please provide a description of the item(s) in the Notes Field. Please note that READS Advantage titles, other locally owned e-books, or downloadable audio books DO NOT go into this category. 3.57Beginning inventory (as of July 1st) 571 3.58# Added during year 28 3.59# Deleted during year 39 3.60Owned as of fiscal year end date (June 30th) 560 Total Materials - Locally owned Total All Materials Locally Owned - Def: Total of all (a.) rows of Locally owned lines (this will be calculated automatically). 3.61Beginning inventory (3.1+3.9+3.17+3.25+3.33+3.41+3.49+3.57 + 3.70 + 3.74) 149,442 3.62# Added during year (3.2+3.10+3.18+3.26+3.34+3.42+3.50+3.58) 8,248 3.63# Deleted during year (3.3+3.11+3.19+3.27+3.35+3.43+3.51+3.59) 4,594 3.64Owned as of fiscal year end date 153,109 (3.4+3.12+3.20+3.28+3.36+3.44+3.52+3.60+3.70+3.73) page 15 / 30
Total Materials - Regionally owned Total All Materials Regionally Owned - Def: Total of all (b.) rows of Regionally owned (this will be calculated automatically). 3.65Beginning inventory (3.5+3.13+3.21+3.29+3.37+3.45+3.53+3.71+3.74) 176,152 3.66# Added during year (3.6+3.14+3.22+3.30+3.38+3.46+3.54) 38,848 3.67# Deleted during year (3.7+3.15+3.23+3.31+3.39+3.47+3.55) 1,976 3.68Owned as of fiscal year end date 213,031 (3.8+3.16+3.24+3.32+3.40+3.48+3.56+3.71+3.74) 3.69READS 192,273 Electronic Collections (Databases) Report the number of electronic collections. An electronic collection is a collection of electronically stored data or unit records (facts, bibliographic data, abstracts, texts, photographs, music, video, etc.) with a common user interface and software for the retrieval and use of the data. An electronic collection may be organized, curated and electronically shared by the library, or rights may be provided by a third party vendor. An electronic collection may be funded by the library, or provided through cooperative agreement with other libraries, or through the State Library. Do not include electronic collections that are provided by third parties and freely linked to on the web. Electronic Collections do not have a circulation period, and may be retained by the patron. Remote access to the collection may or may not require authentication. Unit records may or may not be included in the library's catalog; the library may or may not select individual titles. Include electronic collections that are available online or are locally hosted in the library. Note: The data or records are usually collected with a particular intent and relate to a defined topic. Report the number of electronic collections acquired through curation, payment or formal agreement, by source of access: Local/Other cooperative agreements State (state government or state library) Total Electronic Collections. 3.70# Local and Other Cooperative Databases 20 3.71# State (Tennessee Electronic Library) 77 3.72Total Licensed Databases 97 Current Serial Subscriptions 3.73# Locally owned subscriptions 361 3.74# Regionally owned subscriptions 0 Total Collection 3.75Total Collections (3.64+3.68) 366,140 3.75bTotal Collections without READS (3.64+3.68-3.69) 173,867 page 16 / 30
Part IV: LIBRARY SERVICE (4.1-4.31) 4.1# Total Service Hours Per Year 3,394 4.2# Attendance (Library Visits) 250,849 4.3# Reference Transactions 18,116 Annual circulation transaction Annual circulation transactions - The lending of library materials to registered library borrowers for a specified period of time and under clearly identified rules and regulations. This activity includes charging, either manually or electronically, and also renewals, each of which is reported as a circulation transaction. Do not count inhouse use of library materials. For juvenile circulation count the total annual circulation of all children's materials in all formats to all users. (If records by age are not kept, use estimates based on percentages of typical week. Indicate if records or estimates are used). Suggestion: use monthly figures previously sent to region, so these numbers agree. For Systems: include circulation at main library, branches and bookmobiles. Enter individual branch circulation in PART XI. Electronic Materials are materials that are distributed digitally and can be accessed via a computer, the Internet, or a portable device such as an e-book reader. Types of electronic materials include e-books and downloadable electronic video and audio files. Electronic Materials packaged together as a unit and checked out as a unit are counted as one unit. Include circulation only for items counted under Electronic Books (E-Books), Audio-Downloadable Units and Video-Downloadable Units. Do not include items not specified under those definitions. 4.4Adult Circulation (includes all formats) 1 309,470 4.5Juvenile Circulation (includes all formats) 219,028 4.6Total Circulation (4.4+4.5) 528,498 4.7Electronic Materials Circulation 2 93,140 4.8Physical Item Circulation 435,358 Content Use 4.9Electronic Content Use (4.7 + 8.10) -1 4.10Total Collection Use (4.7 + 4.8 + 8.10) -1 page 17 / 30
Total number of programs/presentations made to groups Total number of programs/presentations made to groups - An information contact planned in advance in which a staff member or person invited by a staff member provides information intended for a number of persons. Information service to groups may be either bibliographic instruction or library use presentations, or it may be cultural, recreational, or educational programs or presentations. Programs or presentations both on and off the library premises are included, as long as the library sponsors them. Does not include meetings sponsored by other groups using library meeting rooms. If programs are offered as a series, count each program in the series. For example, a film series offered once a week for eight weeks should be counted as eight programs. For Systems: include total at main library, branches and bookmobiles. 4.11# Adult Programs 217 4.12# Juvenile Programs 860 4.13# Young Adult/Teen Programs 37 4.14# Total Programs 1,114 Total attendance at programs/presentations Total Attendance at programs/presentations - Headcount at programs counted above. Total attendance at children's programs includes any adults attending children's program. For Systems: include total at main library, branches and bookmobiles. 4.15# Adult Program Attendance 2,539 4.16# Juvenile Program Attendance 30,642 4.17# Young Adult/Teen Program Attendance 593 4.18# Total Program Attendance 33,774 Summer Reading Program 2016 Summer Reading Program Please enter information regarding the Summer Reading Program. These questions replace the Summer Reading Program questions previously entered into Survey Monkey. Duration Please select beginning and end date of your Summer Reading Program 4.19aPlease select beginning date of your Summer Reading Program 2016-06-01 4.19bPlease select end date of your Summer Reading Program 2016-07-31 Unique Summer Reading Events Enter the number of unique summer reading events held (i.e. an additional story time for children, a movie night for teens or a lecture for adults). Count parents for listeners and youth events. 4.20a Listeners (0-3) 4.20b Children (4-11) 4.20c Teens (12-17) 4.20d Adults Events 39 45 10 7 page 18 / 30
Unique Summer Reading Atendance 4.21a Listeners (0-3) 4.21b Children (4-11) 4.21c Teens (12-17) 4.21d Adults Attendance 951 3,792 133 147 Regularly Scheduled Summer Reading Events Enter the number of regularly scheduled summer reading events held (i.e. regularly scheduled story times, Teen Advisory Boards, or Adult Book Clubs. Count parents for listeners and youth events. 4.22a Listeners (0-3) 4.22b Children (4-11) 4.22c Teens (12-17) 4.22d Adults Events 22 0 0 0 Regularly Scheduled Summer Reading Attendance 4.23a Listeners (0-3) 4.23b Children (4-11) 4.23c Teens (12-17) 4.23d Adults Attendance 673 0 0 0 Registration Tools for Summer Reading Program How did your participants register for the Summer Reading Program? Please select all that apply. 4.24aLibrary 4.24bSchool 4.24cOnline 4.24dDaycare 4.24eOther 4.24fList Other Educares, Boys & Girls Clubs, Coalition for Kids, Rise up Summer Reading Format 4.25Format for Summer Reading Program Print/Online Summer Reading Program Participants 4.26aRegistered Listeners (0-3) 403 4.26bRegistered Children (4-11) 1,485 4.26cRegistered Teens (12-17) 132 4.26dRegistered Adults 124 page 19 / 30
Summer Reading Volunteers 4.27aNumber of Adult Volunteers 91 4.27bNumber of Teen Volunteers 20 Summer Reading Program Budget 4.28Summer Reading Program Budget $8,820 4.29Summer Reading Income from Donations. Please Include In-Kind Donations. $1,360 4.30aSummer Reading Program income received from grants $0 4.30bName Grants Marketing Tools for Summer Reading Programs Please select all the marketing tools the libraries used for Summer Reading Program 2016. 4.31aPublic Service Announcement for radio, TV, online provided by the No Cooperative Summer Learning Program 4.31bNewspaper 4.31cSchool 4.31dLibrary's Social Media 4.31eLibrary Friends Group 4.31fPosters 4.31gAnnouncing at Local Events 4.31hBillboards 4.31iRadio/TV 4.31jDid not advertise Part V: RESOURCE SHARING (5.1-5.5) page 20 / 30
Interlibrary Loans INTERLIBRARY LOANS - An item of library material, or a copy of the material, made available by one library to another upon request. It includes both the lending and borrowing. The libraries involved in interlibrary loan are NOT under the same library administration (i.e. not affiliated branches). For Systems: Report total of loans going to or coming from libraries outside the system (not within system). ILL loans as borrower: Actual items received from other libraries. ILL loans as lender: Actual items provided to other libraries. 5.1Interlibrary loans as borrower: actual items received from other libraries and from 18,496 Tennessee Resource Center 5.2Interlibrary loans as lender: actual items provided to other libraries 6,374 Reciprocal Borrowing Agreements Reciprocal Borrowing Agreements - Reciprocal borrowing is a program in which libraries mutually agree to circulate materials to the patrons who hold a valid library card from other libraries participating in the program. Reciprocal borrowing allows walk-in library users to check out materials free of charge from any participating library. In Tennessee, the Tennessee Library Card (TLC) program is a statewide reciprocal borrowing program available to public libraries and their users. Answer Y or N if your library has any reciprocal borrowing agreements with other libraries. If answer to 5.4 is, then list which libraries. 5.3Does your library participate in the Tennessee Library Card (TLC) Program? No 5.4Does your library have reciprocal borrowing agreements with other libraries? No Part VI: FACILITY (6.1-6.2) 6.1Total number of square feet in library facility 42,625 6.2Total number of bookmobiles 0 Part VII: MISCELLANEOUS INFORMATION (7.1-7.12) 7.1Do you have a Friend's organization? page 21 / 30
If, please provide the following information: Number of friends organizations 1 7.2Number of members 128 7.3Date officers change January 1 7.4President's First Name Robbie 7.5President's Last Name Anderson 7.6President's Street Address 100 West Millard Street 7.7City Johnson City 7.8Zip 37604 7.9Telephone Number (423) 434-4450 7.10Is your Friends designated as a 501-c-3 for receiving deductible donations? Foundation 7.11Does your library have an organized foundation for fund-raising, separate from your Library Board? 7.12Is your Foundation designated as a 501-c-3 for receiving deductible donations? No No Part VIII: ELECTRONIC TECHNOLOGY (8.1-8.10) 8.1Do you have an automated circulation system? 8.2If yes, which system? Sirsi-Dynix Symphony What type of internet connection does your library have? Select the type of Internet connection that your library has. If the library or library system uses more than one type of internet connection, select each type of connection that applies: Dialup, DSL, Cable, Fiber, T-1, T-2, or T-3, Satellite or Other. If your library does not have Internet access, select "No Internet Access," then go to 8.7. 8.3 Cable Fiber page 22 / 30
Computers 8.4Number of Computers with Internet access which are used by Staff Only 45 8.5Number of Computers with Internet access used by General Public 56 8.6Number of uses of electronic resources per year 47,496 8.7Is your library part of a consortium? 8.7aIf yes, with whom? -1 8.9Wireless Sessions Per Year -1 8.10Successful Retrieval of Electronic Information -1 Part IX: LIBRARY INCOME BY SOURCE (9.1-9.19) Financial Report to be completed by the Board Treasurer or Bookkeeper. Local Revenue: This includes all local government funds designated by the community and available for expenditure. Include Social Security and Medicare contributions in salary/benefits appropriations, even if not treated as a separate line item. Do not include appropriations for capital items or other one-time expenditures. Do not include the value of any contributed or in-kind services or the value of gifts, donations, fines and fees in appropriations. Financial Report to be completed by the Board Treasurer or Bookkeeper. 9.1Amount appropriated by County $100,000 How many city appropriations were received? How many city appropriations were received? 1 If more than one city appropriates money to support the library, please report the appropriation of each. Appropriations by City/Town - Report all tax and non-taxed receipts allocated by the community/city available for expenditure by the public library. Include Social Security and Medicare contributions paid by the local government on behalf of library staff as salary/benefits appropriations, even if not listed as a library appropriation. If more than one city appropriates money to support the library, please report the appropriation of each. Do not include appropriations for capital items or other one-time expenditures. Use lines 9.2 to include multiple city/town sources of appropriations. 9.4 will automatically calculate the total for all cities/towns. 9.2 Name of City 9.3 Amount appropriated Johnson City $1,588,400 page 23 / 30
Total 9.4Total All Cities (9.3) $1,588,400 Income 9.5Total Local Revenue (Operating Appropriations) (all public funds) (9.1 + 9.4) $1,688,400 9.6Total State Revenue $0 9.7Total LSTA (Federal Revenue) funds $6,969 Other Income Other Income - (These funds are not included when determining if the library meets Maintenance of Effort requirements.) Report all other operating (not capital) income not reported in items above. Include monetary gifts and donations, interest, fines, and fees. Do not include the value of any contributed services or the value of any nonmonetary gifts and donations. Items 9.8-9.16 provide for detailed breakdowns of other income. 9.17 will automatically total items 9.8Fines and Fees $63,027.00 9.9Interest Earned $138 9.10Private Donations, gifts, memorials $44,536 9.11Grants not listed in #9.7 above $25,000 9.12Explain Grants Tennessee Stormwater Association Grant 9.13Other $5,772 9.14Explain other Sale of obsolete equipment and miscellaneous 9.15Other $15,032 9.16Explain other E-rate reimbursement 9.17Total Other Income (9.8 + 9.9 + 9.10 + 9.11 + 9.13 + 9.15) $153,505 9.18Total other income (not appropriations) (9.7+9.17) $160,474 9.19Total Revenue (9.5+9.6+9.18) $1,848,874 Part X: OPERATING EXPENDITURES (10.1a - 10.9c) Operating Expenditures - Operating expenditures are the current and recurrent costs necessary to support the provision of library services. Significant costs, especially benefits (including Social Security and Medicare contributions) and salaries, that are paid by other taxing agencies (government agencies with the authority to levy taxes) "on behalf of" the library should be included if the information is available to the library. Only such funds that are supported by expenditure documents (such as invoices, contracts, payroll records, etc.) at the point of disbursement should be included. Estimated costs are not included. NOTE: There are two lines provided to record expenses: Line a is for those paid from funds obtained through appropriations. Line b "From Other Income" is for non-capital expenses paid from any source except appropriations. Line b includes expenditures of memorials, gift funds and grant funds or one-time expenditures from fines and fees. page 24 / 30