Technical Information Pack GRANGE ROAD, HAYES, MIDDLESEX, UB3 2UE
Hirers Technical Information Pack Contents 1. Venue and Contact information Venue Information Who s Who Contact Details 2. Health and Safety Information General Information Fire Procedure Signing In Accidents and First Aid 3. Stage and Backstage facilities Floor Dimensions Stage Equipment Flying Facilities Get In Access Backstage Facilities Orchestra Pit 4. Lighting Desk Location Dimmers General Rig Gel 5. Sound Desk Front of House Rack Location Main Speakers Monitoring Microphones and DIs Patch 6. Additional Equipment Page 2
VENUE INFORMATION : The Beck Theatre was built by the London Borough of Hillingdon and opened in 1977. The theatre is a 600 seat receiving house with a wide and varied programme of events. WHO S WHO: Theatre Director Louise Clifford louise@becktheatre.org.uk Operations Manager Emily Gill emily@becktheatre.org.uk Theatre Administration Natasha McCaffery natasha@becktheatre.org.uk Catering Manager Tony Petrou tony@becktheatre.org.uk Catering Assistant Mohamed Hossaini catering@becktheatre.org.uk Box Office Manager Lucy Court lucy@becktheatre.org.uk Assistant Manager boxoffice@becktheatre.org.uk Technical Manager Ceri Wych ceri@becktheatre.org.uk Deputy Emma Atherton eatherton@becktheatre.org.uk CONTACT DETAILS: Address: Grange Road Hayes Middlesex UB3 2UE Telephone: 020 8561 7506 Administration 020 8569 8371 Box Office Facsimile: 020 8569 1072 HOW TO FIND US: The Beck Theatre is on Grange Road, Just off the A4020 Uxbridge Road. If you are travelling west along the Uxbridge Road turn left at the traffic lights by Argents Volkswagen Garage. If you are travelling east turn right at the traffic lights by Flannigan s pub. The M4, M40 and M25 are all close by. The nearest train station is Hayes and Harlington and buses 90, H98 and 195 run between there and the theatre. The nearest London underground connection is in Uxbridge, served by the Metropolitan or Piccadilly lines, with buses 207 and 607 running from the station to the theatre. See Map enclosed. ACCOMMODATION: The Beck doesn t have a digs list but would recommend trying: www.bedandbreakfasts.co.uk/propertysearch.asp?postcode=ub3 www.willow-guesthouse.co.uk www.hayes-hotel.com www.premierinn.com PARKING: There is free on-site parking for approximately 200 cars. 13 bays are designated to Blue Badge holders and 4 for Brown Badge holders. There is ample parking at the rear of the venue for visiting companies including space for 45 trailers and coaches. COFFEE SHOP: The Beck Coffee Shop is open 2hours before a performance begins. The coffee shop serves a range of snacks, meals and soft drinks. If you require any specific catering please contact our catering department on catering@becktheatre.org.uk Page 3
HOW TO FIND THE BECK THEATRE: BY ROAD: From the West: Take the M4 Junction 3 exit and follow the Hayes bypass to the A4020 Uxbridge Road. Take the first left on the roundabout by the Lombardy Retail Park; Sainsbury, Pizza Hut & McDonalds. Keep going straight for just less than a mile and turn left at the traffic lights by the County Court. From the East: From the A40 take the A437 and travel down Long Lane. Turn left at the BP garage and carry on straight for almost 2 miles. Turn right at the traffic lights by Flannigan s public house. BY UNDERGROUND: Take the Metropolitan or Piccadilly line to Uxbridge then catch the 427 or 607 bus. This station is end of line. Take the Central or District Line to Ealing Broadway then the 427 or 607 toward Uxbridge. BY TRAIN: British Rail from Paddington to Hayes & Harlington station. Cross over the road and take the 90, H98 or the 195. http://www.tfl.gov.uk/gettingaround/default.aspx http://www.nationalrail.co.uk/stations/hay/details.htm Page 4
HEALTH AND SAFETY All visiting companies / venue hirers must abide by HQ Theatres Safe Working Agreement and Health and Safety policy. (Copies of which are available on request.) It is the responsibility of the visiting company to ensure that all of its members are working safely and in accordance with guidelines and policies issued by both the Beck Theatre and the visiting company. It is the responsibility of incoming companies / venue hirers to ensure that all electrical equipment brought into the venue conforms to current Health and Safety legislation and is certified as such. Failure to produce certification to the satisfaction of the Technical Manager or appointed representative will prevent the use of such equipment. FIRE PROCEDURES In the event of a fire or other emergency members of the Beck staff have specific responsibilities and as a visiting company you are required to follow any given instruction in the event of an evacuation. Please read the notices in the dressing rooms and other backstage areas, or ask a member of staff for further details on what to do if you discover a fire. SIGNING IN Companies in excess of 40 persons are required to present a complete register of persons present to the Duty Stage Manager no later than the Act 1 beginners call, or in the case of a rehearsal not later than 30 minutes after the company call time. Failure to do so may delay the start of a performance or rehearsal. The theatre reserves the right to check the accuracy of the register and ensure it is accurate before commencing a performance or rehearsal. Companies with less than 40 persons are not required to present a register to the Duty Stage Manager but the Company Manager, or nominated company person, must be able to accurately account for their company in the event of an evacuation. The theatre reserves the right to see evidence of a suitable signing in/out procedure before commencing a performance or rehearsal. We appreciate your co-operation in ensuring that all members of the company sign in and out. SMOKING The Beck Theatre is a strictly NO SMOKING venue. The use of backstage Fire Doors for the purpose of smoking is not permitted. Smoking is allowed at the front of the venue where ash bins are provided. Please extinguish all cigarettes carefully and appropriately and kindly inform all members of your company of this policy. DRINKING The Beck is a dry house and drinking on stage, backstage or at mix positions is prohibited. If you are thought to be under the influence of alcohol you will not be permitted to work on stage and this may hinder the load in, out or performance. ACCIDENTS AND FIRST AID: First Aid facilities are available at various points around the building. Various members of our full time staff are first aid trained and may be able to offer assistance. All accidents or near misses (incidents where an injury didn t occur but easily could have) MUST, by law, be reported to us. Please inform the Duty Stage Manager at the earliest opportunity and ensure that the accident book or incident form is completed. Page 5
STAGE We are an open stage house (i.e. we have no fire curtain) and all scenery must conform to the relevant British Standards. Curtains, Drapes and Gauzes should comply with British Standard 5867, parts 1 and 2 and Timber, Hardboard and Plywood with British Standard 476. All wood should be Class 1 and visibly stamped as such. If you are not able to satisfy the Technical Manager or local Entertainment Licensing Officer that your scenery conforms to the relevant standards it will be removed from the venue. Further guidance is available from the Technical Manager or the Entertainment Licensing Officer for the London Borough of Hillingdon. GET IN ACCESS: There is direct access from the scene dock to the stage. Vehicles reverse up a steep ramp to the dock door access is difficult for low ground clearance trucks. Alternative access is available through the side door into the auditorium and we can provide a ramp to get equipment up on to stage. IF this is the route to be taken during the fit up please allow extra time. Please Note: we do not have a stage door entrance. Access to the theatre for artistes is via the theatre s main entrance. FLOOR: Flat Canadian Maple wood floor. We strongly advise that footwear is worn at all times on stage as the stage splinters easily. DIMENSIONS: The following dimensions are approximate. Proscenium width (variable) 11.6m 38 Proscenium height 5.95m 19 6 Stage width upstage 17.55m 57 8 downstage 19.7m 64 8 Width between fly floors 15.3m 50 3 Depth of stage to cyc 9.75m 32 Height to: Grid beams 8m 26 Underside of fly floor 6.55m 21 6 Underside of cinema screen 6.2m 20 5 Bar out dead 7.4m 24 3 Scenery dock (storage area): 3m (width) x 5.5m (depth) 10 (width) x 18 (depth) Outer dock door 3m (width) x 5m (height) 10 (width) x 16 (height) Inner dock door (direct to stage) 2.2m (width) x 5.5m (height) 7 (width) x 18 (height) Stage plans and elevation drawings are available on request. Page 6
STAGE SETS, PROPS AND DRAPES: All items of set, props or any fabric on your set must be fireproofed. Please note if any items are not fireproof you will not be able to use them. Our Duty Stage Manager will carry out a fire test the day the set arrives at the venue. POWER SUPPLIES: The following temporary power supplies are available for additional lighting, sound, AV or effects equipment. Up Stage Left: 63amp 3phase or 63amp 1 phase Ceeform socket 32amp 3phase Ceeform socket 32amp 1phase Ceeform socket 16amp 1phase Ceeform socket Up Stage Right: 63amp 3phase Ceeform socket Various 13amp ring main sockets (RCD protected) around the stage STAGE EQUIPMENT: Stage Manager s prompt desk with show relay camera, cue light system, single ring intercom and backstage paging system. Desk situated downstage left. Techpro (or equivalent) intercom belt packs are located in Lighting control, Sound control, one on each of the two follow spots and one built into the stage managers desk. Additional headsets are available but are subject to availability. Cue lights can be provided stage left, stage right, at lighting and sound positions and in the orchestra pit. Harlequin black Studio dance floor, for ballet/dance productions only White cyclorama. 6.1m (20 ) height x 14.65m (48 ) width Full soft wrap around black box. 6.3m (20 7 ) height 2 pairs of full size black running tabs 4 black borders; 3 x 2m (6 5 ) drop and 1 x 1.5m (5 ) drop 10 wood frame black masking flats 5.5m (18 ) height x 1.5m (5 ) width 8 steel deck rostra 2.5m (8 ) long x 1.25m (4 ) wide (various height legs) 1 RAT conductor s music stand and 8 RAT music stands with lights FLYING FACILITIES: The theatre has NO flying facilities but has 18 hand winched bars of approximate length 15m (49 ) and a S.W.L. of 550Kg. We stock (and have permanently rigged) the following tracks and bars: 3 tab tracks (hand winch) 7 wipe tracks (hand winch) 5 lighting bars 18way internally wired (hand winch) 1 house border (hemp lines) S.W.L. : 50kg 1 cyc (hand winch) 1 barrel (hand winch) Page 7
Bars can be moved around if tracks are not where you need them but there are some limitations as to what is possible. Please contact the Technical Manager to discuss your requirements. See the hanging plot for further information. Only trained and authorised staff are permitted to winch. Training can be given by on duty technicians at the beginning of a production. Page 8
Standard Hanging Plot The Beck Theatre Show:.. Date: Bar Number S.W.L. Position (Metric) Position (Imperial) Normal Use Incoming Show Use 0m 00 0 00 House Tabs 1 50kg (hemp) 1m 35 4 5 House Border 2 750kg 1m 70 5 6 Barrel 3 550kg 2m 10 6 10 LX Bar 1 4 550kg 2m 60 8 5 Wipe Track 5 550kg 2m 90 9 6 No. 1 Tabs (Blacks) 6 550kg 3m 20 10 6 Border/ Wipe Track 7 750kg 4m 15 13 7 LX Bar 2 8 550kg 4m 60 15 1 Tabs (Spare) 9 550kg 5m 05 16 8 Border/Wipe Track 10 550kg 5m 30 17 5 No. 2 Tabs (Blacks) 11 550kg 5m 65 18 6 Wipe Track 11a 50kg (hemp) 12 550kg 6m 20 20 5 LX Bar 3 13 750kg 6m 70 22 0 Wipe Track 14 550kg 7m 20 23 8 LX Bar 4 15 550kg 7m 80 25 8 Border/Wipe Track 16 550kg 8m 10 26 7 CYC LX 17 550kg 8m 40 27 7 Wipe Track 18 750kg 9m 75 32 0 Cyc Please Note: All Bars are hand winched and it is not recommended that they are moved during a performance. Page 9
BACKSTAGE FACILITIES: 8 dressing rooms with seating for 40 artistes. 4 dressing rooms have private showers. 2 additional shower rooms Toilet facilities for male and female Laundry/wardrobe room with washing machine and tumble dryer Small kitchen with microwave, kettle and drinks vending machines CAPACITIES: In line with the conditions of our Public Entertainment license and in the interests of fire safety, the maximum number of persons we can accommodate on the stage and in dressing room areas, including chaperones, helpers and technical crew, etc. is 120. Please note that where there is an orchestra in the pit the musicians are included in the 120. The green room and board room may be hired for additional dressing room space, accommodating 50 persons each, making a total company size of 220, which is non-negotiable. When these company members come up to stage then the same number of people need to have left the basement area to keep the maximum capacity to 120 persons. For the final 5 minutes of the performance for the finale we can have 160 people collectively on stage and in the basement area. The figure of 160 includes all performers, musicians, chaperones, technical staff and helpers. ORCHESTRA PIT: There are 3 layouts of the pit available: Option 1) A full pit suitable for up to 20 musicians. (Depending on instrument layout and with some musicians positioned under the stage). This requires rows A+B to be removed. Option 2) A narrower pit suitable for 8 musicians (depending on instrument layout. Additional musicians can be positioned under the stage but the view to the conductor may be restricted in places) this arrangement allows treads onto stage on either side of the orchestra and again rows A+B will be removed. Fixed at a depth of 1380mm below the edge of stage and 750mm below the auditorium. Option 3) A small pit suitable for 3-4 musicians. This arrangement also allows treads onto stage from both sides and only requires row A to be removed. Please note that this layout is subject to approval from the local licensing authority and permission must be sort (through the Beck s technical department) before tickets go on sale. Fixed at a depth of 1380mm below the edge of stage and 750mm below the auditorium. Please note: In normal theatre set-up row A of the auditorium seating is mounted on a false floor on top of the orchestra pit. If you wish to use the orchestra pit it must be specified at the time of booking to enable the relevant rows to be taken off-sale at the Box Office. Page 10
LIGHTING DESK: ETC Congo 1000+ channels 40 submasters. Cue recording and effects facilities. LOCATION: The lighting desk is located in a control room at the rear of the auditorium on the stage left side. Please note: The lighting board and sound desk are situated in separate control rooms and it is not possible for one person to operate both lighting and sound unless both desks are positioned in the auditorium. This will require seats to be taken off sale. DIMMERS: 152 ways of ETC Sensor Dimming 148 x 2.5kw and 5 x 5kw RIG: We have a saturation lighting rig in place which provides a minimum 4 colour wash plus parcan washes and lanterns for specials/gobos etc. Due to our busy programme it is not always possible to pre-rig. Should a pre-rig be desired, then please contact the Technical Manager as early as possible. Please note that additional charges apply for pre-rigs and this will be recharged on the settlement. GEL: We hold a stock of Lee or Rosco E-Color filter. Unfortunately we cannot guarantee that we will have all of the colours that you may require but we can usually provide a close match. If you would like specific colours you should supply your own gel. Any gel cut for your show will be recharged back to you. DMX: The desk and dimmers operate on standard DMX on 5 pin XLR connections. There are DMX points around the stage area and in the control rooms to facilitate the connection of touring desks to our dimmers and/or for additional equipment to be controlled from the desk. Please note the DMX network is a simple loop and we recommend additional DMX distribution and splitters are used if you intend to control moving lights etc as well as our dimmers through the system. Page 11
LANTERN STOCK: Lantern Wattage Qty General Rig Intelligent Lights MAC 500 4 Additional Qty Available Deg Gobo Size Gel Size (square unless stated) Profiles Cantata11/26 1200 10 11-26 B 180mm Cantata 18/32 1200 8 6* 18-32 B 180mm Cantata 26/44 1200 8 6* 26-44 B 180mm Source 4 575 1 19 B 160mm Source 4 750 4 36 B 159mm Source 4 750 6 25/50 B 190mm Harmony 1000 3 22-40 A 180mm 22/40 Prelude 18/30 650 2 16-32 B 150mm Prelude 28/40 650 4 27-40 B 150mm Fresnels Prelude F 500/650 4 9-52 150mm Patt 743 1000 20 4 15-82 210mm Cantata F 1200 24 8-50 180mm PCs Canata PC 1200 12 4 4-49 Pars Par 64 1000 40 CP62** 250mm Bars of 6 Pars 1000 x6 24 See above Floor Can pars 1000 4 See above Floods Iris 1 1000 20 395mm x 295mm Coda 500 10 235mm x 215mm *These lamps have poor reflectors and have recently been replaced by the Source 4 s whilst we still have them available for use they are not in the best condition. **Par 64s have CP62 lamps fitted; we do not stock CP60 and CP61 lamps Whilst every effort is made to maintain the lanterns and ensure the accuracy of this list we can not guarantee that all of the equipment will be available at the time of your visit. Follow Spots: 2 x Selecon Performer MSR 1200w follow spots. Positioned at the rear of auditorium in a central control room. The follow spots are unable to cover the auditorium due to their operating position. Other: We also have a mirror ball and rotator rigged from FOH Bridge 1. Page 12
SOUND LOCATION: The sound desk and front of house rack are located in an enclosed control room, with a sliding window, at the rear of the auditorium on the stage right side. They can be moved to rear centre of the auditorium and will sit over 17 seats (Row T16 T24 and RowU16 U23, approx size 4.5m x 1.5m). If you wish to put the sound desk in the auditorium this must be booked before your event goes on sale to enable the seats to be taken off sale. DESK: Yamaha M7CL Digital Mixer- 48 inputs & 6 monitor sends, normalised on the patch MAIN SYSTEM: 4 x KV2 ES1.0 (Mid-Tops - flown) 4 x KV2 ES2.5 (Sub-Bass one flown one ground stacked) 2 x KV2 EX26 (Front-fill active) KV2 EPAK 2500R Amplifiers MONITORING: 2 x Martin LE200 wedge speakers 2 x JBL radial wedge speakers 4728P 4 x Bose 802 s 2 x Yamaha PC-3301N 1 x Crest Audio CPX2600 1 x Behringer Powerplay Pro-8 Headphone Amp N.B. We do not have a separate Monitor desk We can provide six individual mixes FRONT OF HOUSE RACK: 2 x Tascam MD350 Minidisc Recorder/Player 1 x Stage Line Compact Disc Player MICROPHONES AND DIs: 5 x Shure SM58 2 x Shure SM57 1 x AKG Rhythm Pack 3 x AKG 321 1 x AKG D12E 2 x Sennheiser K6/ME88 Rifle 4 x Sennheiser K30/ME80 Rifle 4 x Sennheiser Blackfire 541 3 x Calrec CB20c/CC50/K10 1 x EMO Passive Direct Injection box 1 x Samson Stereo Active Direct Injection box 1x Samson mono Direct Injection box 1 x BEHRINGER DI800 8-CHANNEL DI BOX Page 13
Wireless Microphones: 1 x Sennheiser ew 135 G3 c/w clip for hire N.B. Extra radio microphones can be arranged subject to hire fee MICROPHONE STANDS: 6 x K+M Mic Stands with Booms 3 x K+M Mic Stands without Booms 5 x Small Mic Stands with Booms MUTLICORE RUN: A 50m multicore cable is required to reach from stage left to the sound mix position at the rear of the auditorium. N.B. Visiting companies tying into the house system should note that a limiter is set to -15db PATCH: Tie lines and XLR and feed to a Bantam patch panel in the control room where they can be patched to the sound desk. 16 sends from stage 8 returns to stage 12 sends from the band room 2 returns to the band room 2 x 10m fly leads from DSR with 4 sends and 2 returns each There are further sends on the fly floors and FOH bridges but these are limited Page 14
ADDITIONAL INFORMATION PAT TESTING: All electrical equipment that is brought into the venue must meet with current EEC safety standards and have current PAT test certificate. This applies to both personal and professional equipment. Technical staff can withdraw any equipment that does not conform. Alternatively, time allowing, we can PAT test your equipment and this will be recharged on the settlement. SPECIAL EFFECTS: A license from the council s Entertainment Licensing Officer must be applied for through the Technical Manager at least 28 days prior to your first performance (Failure to give sufficient notice may lead to your application being refused) for the use of the following: Pyrotechnics, smoke or haze machines, dry ice, real flame, strobes, lasers, guns, cigarette/cigar smoking, the use scenery or props, the use of live animals, wrestling and/or boxing, hypnotism, nudity and if the performance is aimed towards children. The Beck Theatre reserves the right to refuse permission to use any effect/stunt. PIANOS: The theatre has 3 pianos, a Steinway Concert C Grand (stored under stage); a Daneman Baby Grand (in foyer and can not be brought back stage) and a Knight Upright. Tuning can be arranged if required, please contact the Technical Manager at least 28 days before it is required. CONSUMABLES: We hold a stock of LX, Gaffa and other tape which can be bought from us as required but are subject to availability. (Please contact the Technical Manager for current prices) Page 15