THEATRE UCF PRODUCTION HANDBOOK UPDATED AUGUST 2017 Revisins t this Handbk All Departmental Handbks are revised at the beginning f every academic year and ccasinally during the academic year. If yu wuld like t prpse a revisin t this handbk, please cmpse a letter t the Prductin Manager. In yur letter, utline the change yu prpse and the reasn fr yur prpsal.
PRODUCTION HANDBOOK... 1 Revisins t this Handbk... 1 INTRODUCTION... 4 SPHERES OF RESPONSIBILITY FOR PRODUCTIONS... 5 GENERAL PRODUCTION POSITION DESCRIPTIONS... 5 Artistic Team:... 6 Assistants fr all areas:... 7 Prductin Team:... 8 Shps and Crews:... 9 PRODUCTION CALENDAR TIMELINE... 11 PRODUCTION CALENDAR DEFINITIONS... 13 STAGE MANAGEMENT PRODUCTION POSITIONS... 18 Stage Manager... 19 Assistant Stage Manager... 21 Prductin Assistant... 23 SCENIC PRODUCTION POSITIONS... 25 Scenic Designer... 26 Assistant Scenic Designer... 32 Assistant t the Scenic Designer... 35 Prductin Technical Directr... 38 Assistant Technical Directr... 41 Prp Master... 44 Scenic Charge Artist... 48 Master Carpenter... 50 Cnstructin Crews... 52 Scenery Prject Head... 53 Prp Shp Crew... 54 Prductin Run Crews... 55 LIGHTING PRODUCTION POSITIONS... 56 Electrics Crew... 57 Prductin Master Electrician... 58 Assistant Master Electrician... 62 Lighting Designer... 65 2
Assistant Lighting Designer... 70 Assistant t the Lighting Designer... 72 Lighting Run Crews... 74 Light Bard Operatr... 75 COSTUME PRODUCTION POSITIONS... 77 Cutter/Draper... 78 First Hand... 80 Stitcher... 81 Cstume Cnstructin Crew... 82 Wardrbe Crew Head... 83 Wardrbe Crew... 85 Hair and Makeup Crew... 87 Crafts... 89 Milliner... 90 Wig Master... 91 Makeup Designer... 92 Dyer/Painter... 94 Assistant Cstume Designer... 95 Assistant T Cstume Designer... 97 Cstume Designer... 99 SOUND PRODUCTION POSITIONS... 104 Student Sund Engineer... 105 Assistant Sund Designer... 107 Sund Designer... 109 Sund Run Crew... 112 Sund Bard Operatr... 113 PRODUCTION POSITION SIGN UP PROCEDURES... 114 DT / SM BFA REVIEWS AND PORTFOLIO REVIEWS... 114 PRODUCTION DEADLINE, ABSENCE & CONFLICT POLICY... 114 PRODUCTION DEADLINES:... 114 ABSENCES:... 115 CONFLICTS:... 115 UNIVERSITY VEHICLE USE... 115 3
PARKING:... 115 GAS:... 116 LEGAL INFRACTIONS:... 116 ACCIDENTS:... 116 BREAKDOWNS/MAINTENANCE ISSUES:... 116 THEATRE SAFETY PROCEDURES AND FACILITY USAGE... 116 FIREARM AND WEAPON PROCEDURES... 116 GUN SAFETY RULES... 117 FACILITY KEY CHECKOUT PROCEDURES... 117 RENTAL/BORROWING PROCEDURES... 117 DEPARTMENTAL PURCHASING PROCEDURES... 118 REHEARSAL SCHEDULE... 119 EMERGENCY CONTACT LIST... 119 INTRODUCTION This dcument is designed t help faculty and students, especially thse wrking in prductin areas, understand the flw f infrmatin and spheres f respnsibility when wrking tgether and making decisins tward the gd f the educatinal prgram, the prductin, the seasn as a whle, and the department. This dcument shuld nt be yur nly reference as t the rganizatin and peratin f Theatre UCF. Yu must als read and fllw the Theatre UCF Student Handbk, Current Prductin Calendar, Stage Management Handbk and Internship Manual. 4
SPHERES OF RESPONSIBILITY FOR PRODUCTIONS This illustrates the intercnnectedness f everyne in serving the prductin. If yu are experiencing difficulties seek help frm smene in a circle bigger than yur wn. 5
GENERAL PRODUCTION POSITION DESCRIPTIONS Nte: Sme descriptins derived frm http://www.skidmre.edu/academics/theater/jbs.html Artistic Directr: Respnsible fr artistic versight f all prductins. Serves as the prducer and is ultimately respnsible fr the aesthetic experience f the audience. Directr f Prductin: Respnsible fr versight f the prductin prcess fr all prductins. Prductin Manager: Crdinates all prductin activities, budgeting and scheduling thrughut the prductin seasn. Directr: Interprets the script and stages the play. Determines the style f prductin and plans the rehearsal prcess. Cllabrates with artistic team n aesthetic decisins. Assistant Directr: Assists the directr in research and tasks assciated with rehearsals. Stage Manager: Liaisn amng all departments f a prductin; respnsible fr scheduling, infrmatin exchange, and the smth peratin f all rehearsals; "calls" dress rehearsals and perfrmances. Assistant Stage Manager: Assists Stage Manager; ften assigned t specific respnsibilities such as preparatin f rehearsal rms and prmpting. May als functin as a liaisn fr cstumes r prps. Lighting Supervisr: Faculty r Staff member respnsible fr verseeing peratins, prcedures, and assignments fr lighting area. Supervisr is respnsible fr management f verall area budget expenditures including majr purchases and rentals. Supervisr must be included in discussins when there is a variatin f scheduling r peratins fr a prductin that will impact their area. Scenic Supervisr: Faculty r Staff member respnsible fr verseeing peratins, prcedures, and assignments fr scenic area. Supervisr is respnsible fr management f verall area budget expenditures including majr purchases and rentals. Supervisr must be included in discussins when there is a variatin f scheduling r peratins fr a prductin that will impact their area. Cstume Supervisr: Faculty r Staff member respnsible fr verseeing peratins, prcedures, and assignments fr cstume area. Supervisr is respnsible fr management f verall area budget expenditures including majr purchases and rentals. Supervisr must be included in discussins when there is a variatin f scheduling r peratins fr a prductin that will impact their area. Sund Supervisr: Faculty r Staff member respnsible fr verseeing peratins, prcedures, and assignments fr sund area. Supervisr is respnsible fr management f verall area budget expenditures including majr purchases and rentals. Supervisr must be included in discussins when there is a variatin f scheduling r peratins fr a prductin that will impact their area. Artistic Team: Advisrs fr all areas: Faculty r Staff advisrs are assigned t all students in leadership psitins t guide the student thrugh the entire prcess; Attends all meetings with student. Shuld be present at technical rehearsals and dress rehearsals. 6
Cstume Designer: Interprets the prductin and designs the clthing and accessries fr the prductin; cllabrates with directr and ther designers. Respnsibilities include make-up and hair designs when a separate designer is nt assigned. Scenic Designer: Interprets the prductin and designs the physical visual elements f stage, settings and prps; cllabrates with directr and ther designers. Lighting Designer: Interprets the prductin and designs the lighting; cllabrates with directr and ther designers. Sund Designer: Interprets the prductin and designs all sund including live and taped effects and recrded music; cllabrates with directr and ther designers. Prjectins Designer: Interprets the prductin and designs all prjectins; cllabrates with directr and ther designers. C-Designer: C-Designers, in any department, will share the respnsibilities f the Designer rle. C- Designers will meet prir t any wrk is dne t divide up tasks and create a symbitic wrking rder that is clear t the Directr and ther Designers. C-Designers will sign the Designer cntracts. Music Directr: Crdinatr f all musical elements f a prductin; invlved in the develpment and rehearsal f the rchestra; cllabrates with directr and ther designers. Vcal Directr: Teaches and rehearses all sung music, crdinates with the assigned accmpanist, and als insures cntinuity nce the music directr steps in; cllabrates with directr and ther designers. Chregrapher: Stages the mvements f actrs and dancers; cmpses dances t advance a stryline, interpret emtin, and enliven a prductin; cllabrates with directr and ther designers. Dramaturg: Researches prductin fr infrmatin useful in the prductin prcess and the develpment f the prgram; cllabrates with directr and ther designers, cntributes t the prductin visin, participates in the rehearsal prcess, facilitates talkbacks with the audience. Als includes the fllwing when applicable: Playwright: Writes script; invlved in the day t day prcess f rehearsal and script revisin. Cmpser: Writes musical scre fr a prductin; cllabrates with the playwright, directr librettist. Vice, Dialect, Mvement, Acting Caches: Wrks with actrs in his r her area t advance a stryline, interpret emtin, and r enliven the prductin; cllabrates with directr and ther designers. Assistants fr all areas: Assistant Scenic Designer: Assists Scenic Designer in tasks f research, drafting, mdel-making, painting, prperty design, rehearsal attendance, etc. Cntributes t artistic decisin making while assisting with managerial tasks. Assistant t the Scenic Designer: Assists Scenic Designer in tasks f research, paperwrk/image rganizatin, rehearsal attendance, etc.; des nt assist with artistic decisin making. 7
Assistant Cstume Designer: Assists Cstume Designer in tasks f research, rendering, swatching, acquisitin, rehearsal attendance, etc. Cntributes t artistic decisin making while assisting with managerial tasks. Assistant t the Cstume Designer: Assists Cstume Designer in tasks f research, swatching, acquisitin, rehearsal attendance, etc.; des nt assist with artistic decisin making. Assistant Lighting Designer: Assists Lighting Designer in tasks f research, drafting, graphics, fcusing, tracking, rehearsal attendance, etc. Assistant t the Lighting Designer: Assists Lighting Designer in tasks f research, acquisitin, rehearsal attendance, etc.; des nt assist with artistic decisin making. Assistant Sund Designer: Assists Sund Designer in tasks f research, acquisitin, rehearsal attendance, etc. Assistant t the Sund Designer: Assists Sund Designer in tasks f research, acquisitin, rehearsal attendance, etc.; des nt assist with artistic decisin making. Prductin Team: Department Technical Directr: Respnsible fr crdinatin f all technical areas. Supervises the peratin f the scene shp and all technical equipment. Prductin Technical Directr: Fr the assigned prductin: respnsible fr crdinatin f all technical areas. Supervise the peratin f the scene shp and all technical equipment reprts t department Technical Directr. Respnsible fr implementatin f scenery, prps, and ther needed technical elements. Assistant Technical Directr: Assist the TD in the implementatin f the physical prductin. Prp Master: The prp master is respnsible fr the cnstructin, buying, and brrwing f all hand prps, set prps, and set dressing reprts t the scenic designer and the Prductin Manager. Scenic Charge Artist: The scenic charge artist is respnsible fr implementing the painting and decratin f the scenery and prps - reprts t bth the scenic designer and the technical directr. Department Audi Engineer: The audi engineer wrks fr the sund designer and the technical directr and is respnsible fr the set-up and peratin f all audi and sund effects equipment including cmmunicatin and amplificatin, and the peratin f the abve during the run f the shw. Prductin Audi Engineer: The audi engineer is respnsible fr the set-up and peratin f all audi and sund effects equipment including cmmunicatin and amplificatin, and the peratin f the abve during the run f the shw reprts t the sund designer and the technical directr and stage manager. Department Electrics Supervisr: University Staff member wh versees the budget, scheduling, acquisitin and maintenance f lighting and prjectin equipment, effects, and ther related items; ensures the hang and fcus is cmpleted as scheduled. Prductin Master Electrician: The master electrician wrks with the lighting designer fr executin f the 8
light plt, and with the department electrics supervisr fr the planning f prductin crew calls fr his r her assigned prductin. Prductin Prjectinist: The prjectinist wrks with the lighting designer fr executin f the prjectins, and with the department electrics supervisr fr the planning f prductin crew calls fr his r her assigned prductin. Cstume Shp Manager: Oversees the budget, building and/r acquisitin f all cstumes; supervises the peratin f the cstume shp; rders all cstume materials; versees maintenance f cstumes thrughut the prductin perid; wrks with Cstume Wrk Rm Supervisr. Cstume Wrk Rm Supervisr: Oversees daily peratins f the cstume wrk rm. Patterns and cut cstumes r cstume pieces if n cutter has been assigned; wrks in tandem with the cstume shp manager. Shps and Crews: Cutter/Draper: The cutter/draper wrks fr the cstume designer and the wrk rm supervisr and is respnsible fr creating patterns fr assigned cstumes. The principal emphasis is n interpreting renderings, pattern making, and verseeing cnstructin f cstumes reprts t the Cstume Wrk Rm Supervisr. First Hand: Assists the cutter/draper in prductin f cstumes and is respnsible fr cutting fabric fr assigned built cstumes, pieces and trimmings in muslin and actual fabric. The first hand will see that all mckups are sewn tgether, unless there is an available crew- member. Reprts t the Cstume Wrk Rm Supervisr. Stitcher: Stitches cstumes as directed by first hand r cutter/draper reprts t the Cstume Wrk Rm Supervisr. Wardrbe Crew Head: The wardrbe crew head is respnsible fr running and maintaining cstumes and reprts t the cstume shp manager and the stage manager. Dressers reprt t this persn. This persn is respnsible fr ensuring duties f Dressers are cmpleted. Dresser: Run crew member wh assists actrs in quick r invlved cstume changes, tracks shw cstumes, and perfrms wardrbe duties during dress rehearsals and perfrmances; May als perfrm respnsibilities f the hair and makeup crew reprts t the wardrbe crew head. Des maintenance repairs n cstumes. Laundry Crew: Respnsible fr regular laundry, pressing, steaming f cstumes prir t actr arrival; reprts t cstume shp manager. Hair and Makeup Crew: Execute hair and makeup during all dress rehearsals and perfrmances as directed by the cstume designer, reprts t the wardrbe crew head. Crafts: Respnsible fr creatin f cstume accessries reprts t the Cstume Wrk Rm Supervisr. Cstume Shpper: Respnsible fr scuting and purchasing materials lcally r thrugh catalg r internet reprts t the cstume shp manager. 9
Milliner: Respnsible fr creatin f headwear reprts t the Cstume Wrk Rm Supervisr. Wig Master: Respnsible fr creatin f wigs. Instruct hair and makeup crew n prper wear and maintenance reprts t the cstume designer. Makeup Designer: Respnsible fr designing the facial appearance and training the actrs/crew in applicatin in cllabratin with cstume designer. Dyer/Painter: Respnsible fr paint, dye, and distressing f fabric r shw cstumes reprts t the Cstume Wrk Rm Supervisr. Master Carpenter: Respnsible fr the implementatin f all scenic cnstructin reprts t the technical directr. Cnstructin Crew: Crew members invlved in the cnstructin f scenic elements reprts t the master carpenter. Scenery Prject Head: Respnsible fr the cnstructin f a specific assigned scenic prject reprts t the technical directr. Prp Shp Crew: Assists the prperty master in the acquisitin and cnstructin f all prperties reprts t the prp master. Electrics Crew: Respnsible fr hang and fcus fr prductin reprts t the master electrician. Scenic Run Crew: Respnsible fr run f shw under the directin f the stage manager. Bard Operatrs: Respnsible fr bard peratin and system checks reprts t the stage manager. 10
PRODUCTION CALENDAR TIMELINE Event Timeline Script Versin Selectin Must be far enugh in advance t get rights and rder scripts Scripts Available At least ne week befre Design Meeting 1 Design Meeting 1 Tw weeks befre Design Meeting 2 at least 12 weeks prir t build Design Meeting 2 Tw weeks befre Design Meeting 3 Design Meeting 3 Tw weeks befre Design Meeting 4 Research Due Design Meeting 3 Auditins Publicity Pht Sht Shw cast befre Preliminary Designs Due Within a mnth after casting Design Meeting 4 Tw weeks befre Design Meeting 5 Rughs Due Design Meeting 4 Design Meeting 5 Tw weeks befre Design Meeting 6 Prelims Due fr Directr s Apprval Design Meeting 5 Preliminary Design Budgets One week befre Design Meeting 6 Design Meeting 6 Tw weeks befre Start Build Final Scenic & Cstume Designs Due Design Meeting 6 Final Dcumentatin Due Design Meeting 6 Prps List Design Meeting 6 Final Budget Plan Due One week after Design Meeting 6 Prductin Meeting 1 Start Build/Paint (all shps) First Rehearsal Light and Sund Finals Sund Prelim Sund Cues Due Lighting Hang Designer Run Paint Pririty Mnday f first week f rehearsals 4.5 weeks prir t tech fr BB, 6.5 weeks prir t tech fr MS 4.5 weeks prir t tech fr BB, 6.5 weeks prir t tech fr MS 2 Weeks befre Hang Tw weeks befre Tech 1.5 weeks befre Tech Mn, Tues, r Wed befre Fcus TBD 11
Actrs n Stage/Spacing Lighting Pririty Lighting Fcus Prgramming Pririty TBD Pririty Sitzprbe Crew Training Sund Rehearsal Paper Tech Quick Change Rehearsal Dry Tech Wednesday befre Technical Rehearsals begin Wednesday, Thursday, and Friday befre Fcus begins At least ne week befre Tech Mnday and Tuesday befre Technical Rehearsals begin Friday befre Tech Tw Sundays befre pening (musicals) Begins tw weeks befre Tech Wednesday befre Tech Weekend (musicals) Friday befre Tech Weekend Scheduled the week befre Tech as needed Friday befre Technical Rehearsals 10/12 Technical Rehearsal Saturday befre pening 8/10 Technical Rehearsal Sunday befre pening Technical Rehearsal w/ Cstumes Dress Rehearsal Final/Invited Dress Strike SM Attendance Lg Three evenings befre pening Tw evenings befre pening Evening befre pening Fllwing Final Perfrmance Fllwing Final Perfrmance 12
PRODUCTION CALENDAR DEFINITIONS Nte: All faculty advisrs must be present at all meetings with student designers whether the meeting is frmal r infrmal. General Understanding: Each shw may need t adjust this plan t make it fit the prductin. SCRIPT VERSION SELECTION (nt the same as play selectin) this is the date by which the Directr/Artistic Directr needs t have finalized which versin f the script is being used fr ur prductin. Selectin must be made in plenty f time t receive rights, rder the scripts, and prvide them t the design team by the Scripts Available. SCRIPTS AVAILABLE 13 Weeks ut frm build. The date befre which scripts must be made available t the design team. Shuld be n less than ne week befre Design Meeting 1. The Stage Manager (if assigned) will receive the scripts frm the Prductin Manager and be respnsible fr disseminating them. DESIGN MEETING #1 12 Weeks ut frm build. Artistic Directr, Directr, Scenic, Lighting, Cstume and Sund designers (and advisrs) and Prductin Manager meet t discuss the play, the envirnment, the characters, the themes, etc. Directr shuld present a brief, why we want t d this play statement with emphasis n WHY nt HOW. Designers may want t bring general research material. This meeting is nt t find design slutins, but t explre intellectual pssibilities. If the directr has a clear visin fr the prductin at this stage it shuld be presented at this time. DESIGN MEETING #2 Directr and Designers present research t further discussin and discvery f cmmn ideas amng the designers and hw the individual ideas can tie tgether. Pssible slutins begin t be discussed. Ad Hc cnferences f the Design Team cntinue. A faculty advisr must be present at all meetings with student designers whether meeting is frmal r infrmal. DESIGN MEETING #3 8 Weeks ut frm build. Directr and Designers present research t clearly shw the directin f their thinking. Scene by scene discussin f the script. Multiple ptins f the design pssibilities are discussed with supprting material. PAPERWORK AND RESEARCH DUE PAPERWORK AND RESEARCH: Verbal and written presentatins f the apprach t the prductin. Directr: Written statement refining scpe f shw (number f characters/actrs, lcatins, size f rchestra, etc., especially discussin f items that might deviate frm the printed script (cmbining/cutting f characters, scenes, etc.). Visual research is encuraged. Scenery: Scene Breakdwn and visual research. Cstumes: Page Breakdwn and visual research. Lighting: Scene Breakdwn and visual research. Sund: Scene Breakdwn and audible research. Ad Hc cnferences f the Design Team cntinue. A faculty advisr must be present at all meetings with student designers whether meeting is frmal r infrmal. DESIGN MEETING #4 6 Weeks ut frm build. Directr and designers present a preliminary scheme t clearly shw the directin f their thinking. ROUGHS DUE 13
ROUGHS: Directr: Revised statement (if needed). Pssible visual and/r audible research. Scenery: visual research and rugh sketch wrk r equivalent. Cstumes: scene/character chart, visual research f each character/cstume, pssible rugh sketches r equivalent. Lighting: visual research. Pssible rugh sketch wrk r equivalent Sund: audible research. Pssible rugh sketch wrk r equivalent The team shuld identify unique/special prductin issues (i.e., real car n stage, casting f children, animals, r nn-university persnnel, pyr, fire, elevatrs, understudies, anything needing large lead times r special permissin, etc.) Ad Hc cnferences f the Design Team cntinue. A faculty advisr must be present at all meetings with student designers whether meeting is frmal r infrmal. AUDITIONS Casting shuld take place as early as pssible, preferably befre Cstume Prelims are due. Within 24 hurs f casting, a full cast list MUST be distributed t the entire Artistic and Prductin Teams. PUB: PHOTO SHOOT HEAD AND SHOULDERS phts taken in advance f the prductin with n mre than three actrs t be determined by the directr. Cstume Shp will be asked t prvide headwear and shirts and hair and makeup instructin in cnsultatin with the designer. In a case where extensive hair and makeup are required, the actr must be given enugh prep-time in the theatre/makeup area. DESIGN MEETING #5 4 Weeks ut frm build. PRELIM DESIGNS DUE fr apprval PRELIMS Scenery: presentatin t include pencil sketches r ther apprpriate representatin, a rugh grund plan t scale, representative clr palette, and a wrking scenic units/majr prps list. Cstumes: pencil sketches r ther apprpriate representatin f all cstumes, representative clr palette, representative fabric swatches, dressing lists, pull/build/buy/budget list. Lighting: a preliminary list f lighting requirements/equipment, clr palette and lighting key. Sund: a preliminary list f cues and their type (i.e., FX, music), infrmatin n sund requirements/equipment rugh idea f speaker placement needs r ideas. TD, COSTUME SHOP MANAGER, DEPT MASTER ELECTRICIAN SHOULD BE PRESENT SO AS TO: Begin Rugh Estimate Pie Chart fr Labr and Budget discussed with designer while in prcess Ad Hc cnferences f the Design Team cntinue including the Technical Directr/Cstume Shp Manager/Dept Master Electrician. All areas shuld begin t incrprate budgeting int the design prcess. A faculty advisr must be present at all meetings with student designers whether meeting is frmal r infrmal. DESIGNS APPROVED Prductin Manager & Directr have reviewed and signed ff n all design elements assuming design fits within budget. Apprval takes place after designs are submitted the week between Design Meeting #5 and Design Meeting #6. DESIGN MEETING #6 FINAL DESIGN PRESENTATION & FINAL DOCUMENTATION DUE 2 Weeks ut frm build. Design Cntract is signed. DESIGNS DUE: Scenery: scale white mdel with clr renderings r a clr scale mdel shwing all scenes/settings, r cmplete clr renderings, grundplan, sectin, scenic units/prps list. Cstumes: full clr sketches with swatches fr all characters (Subject t Casting). Lighting: sketches/images, rugh cue idea list, lighting key(s). Sund: rugh sund plt, rugh cue list. TD, COSTUME SHOP MANAGER, MASTER ELECTRICIAN: pie chart rugh estimates fr bth time and mney as previusly discussed with designers due. 14
FINAL SCENIC AND COSTUME DESIGNS: Presentatin f final packet. Materials presented shuld include all drawings, renderings, sketches and/r lists needed t g int the shps. Faculty advisrs must have signed-ff n all elements befre this date. Scenery: final packet: scaled plan, scaled sectin, scaled painted mdel r full clr renderings, 1/2 design elevatins, 1/2 paint elevatins, Final Scenic Units/Prps List. All final scenic designs must include all masking elements (includes plan, sectin, mdel, renderings, etc). Cstumes: final clr renderings with swatches, dressing lists, revised pull/build/buy/budget list. Shp Supervisrs and area heads shuld meet during this time t develp cnstructin plans, establish a cnstructin AND PAINT calendar, and begin materials rdering. All wrking drawings by the student Technical Directr must be apprved by the Faculty Technical Directr during this time. FINAL BUDGET PLAN DUE: TD, COSTUME SHOP MANAGER, DEPT MASTER ELECTRCIAN: final cst and time budget plan due ne week after Design Meeting #6.by email t the designer, directr, artistic directr, prductin manager, ther shp persnnel as needed. If any element f the design is estimated t be ver budget, the designer is respnsible fr revising the design with the directr, prductin manager, and artistic directr, t bring the design within budget. PROPS LIST DUE Directr and Designers: prvide cmplete lists fr prps (set, hand, cstume). This list is due at Design Meeting #6. NOTE: ANY CHANGES IN THE DESIGN FOLLOWING DESIGN MEETING #6 MUST BE CLEARED BY THE FACULTY ADVISOR, THE DIRECTOR, THE TECHNICAL DIRECTOR, THE COSTUME SHOP MANAGER AND THE PRODUCTION MANAGER. FIRST PRODUCTION MEETING Beginning the Mnday the week prir t the first rehearsal and cntinuing thrugh the Mnday befre tech weekend, weekly prductin meetings are held t mnitr the flw and prgress f the prductin. Prgress reprts (including a written budget update) and prblems frm all areas are presented weekly. START SCENERY/PROPS Mainstage build perids begin 6.5 weeks prir t first tech. Black Bx build perids begin 4.5 weeks prir t first tech. This schedule shuld allw fr all sets t be cmpleted ging int tech week. Tw weeks are alltted between Final Designs being due and the beginning f the build. START COSTUMES See START SCENERY/PROPS. All cstume specialty wrk must be apprved by the Faculty Advisr at this time. Fabrics and materials shuld be in the shp by this date. FIRST REHEARSAL usually entails presentatin frm design team and initial read-thrugh f the script. LIGHT/SOUND FINALS DUE Sund and Light plts are due t advisers fr apprval tw (2) weeks prir t hang. Lighting: 1/2 light plt, 1/2 lighting sectin, instrument schedule, channel hkup, clr cut list, gb list, budget detailing items t be purchased, electrnic and hard cpies f all plts and paperwrk. Sund: Q list, blck diagram, mic tracking chart, budget, music/effects surce list, grundplan with placement f speakers r ther sund equipment. PUBLICITY: BIOS AND NOTES DUE All bis, directr s ntes, design ntes, dramaturg ntes must be turned in t department marketing ffice. LIGHTING HANG Begins 1.5 weeks befre tech. All instruments/equipment must be prperly hung, circuited and truble sht. Bards must be patched. Gel and gbs must be installed. 15
PRELIM SOUND CUES DUE 2 weeks befre tech. Rehearsal CD due t Stage Manager/Directr with wrking/draft versins f all sund cues, sund effects, pre-shw music, etc. DESIGNER RUN Rehearsal with run thrugh f entire shw in rehearsal space. Must take place Mnday, Tuesday, r Wednesday befre Lighting Fcus. LIGHTING FOCUS At least 1 week befre tech. Lighting Designer must attend. All instruments, equipment must be ready fr cuing t take place by the end f fcus. LAST DAY TO ADD Last day t add/make majr changes t prps (minr changes t set and cstume). This is the next-t-last prductin meeting. After this date, changes cannt be guaranteed. All changes must be apprved by the Prductin Manager and the Artistic Directr. PAINT PRIORITY The stage is reserved fr 4 hurs during nrmal waking hurs fr the flr/ scenery t be painted. Time must be allwed fr paint t dry befre rehearsal. Specific time t be determined at Prductin Meeting prir. THIS TIME IS PROVIDED TO FINISH ELEMENTS, SUCH AS THE STAGEFLOOR, WHICH CAN ONLY BE PAINTED ONCE ASSEBMLED IN THE PERFORMANCE SPACE. THE BUILD/PAINT SCHEDULE SHOULD ALLOW FOR ALL OTHER ELEMENTS TO BE PAINTED BEFORE THIS TIME. ACTORS ON STAGE/SPACING REHEARSAL The first night when rehearsal can take place n the set in the theatre. Elements f scenery which affect blcking are expected by this date (platfrms, drs, walls, etc.). Any items which will nt be ready shuld be discussed with the directr as sn as the situatin is knwn. Shw shes can be wrn must be checked ut frm cstume shp by Stage Manager. LIGHT PRIORITY The stage is reserved fr 4 hurs during nrmal waking hurs fr the lighting designer t write cues. The theatre will likely be dark. Specific time t be determined at Prductin Meeting Prir. Directrs are encuraged t attend. TBD PRIORITY The stage is reserved fr 4 hurs during nrmal waking hurs as pririty time fr the area wh mst needs it. This pririty time is allcated during the final prductin meeting. Specific time t be determined at Prductin Meeting Prir. SITZPROBE Rehearsal with actrs, rchestra, and sund designer. May take place n stage. Musicals Only. SOUND REHEARSAL Rehearsal fr sund designer t set levels fr a musical. Requires attendance f Orchestra and Actrs. Held in theatre. Cstumes must prvide mic belts fr this rehearsal. PAPER TECH A meeting f the Stage Manager, Directr, Lighting Designer, Sund Designer (Cstume and Scenic Designers if applicable) at which preliminary cue placements are written. This is typically held n the Friday befre pening. CREW WATCH Final rehearsal befre tech. Usually a Thursday. All crew members (Run Crew, Wardrbe, etc) are expected t attend. QUICK CHANGE REHEARSAL May take place during tech when actrs are nt called t the stage. Scheduling will likely vary by shw. Cstume Shp will wrk with Stage Management t establish list f cstume changes t be rehearsed. Stage Management must time entrances and exits during rehearsal and prvide a list f estimated change times t the cstume shp n the day prir t the quick change rehearsal. May nt be required fr all shws. Cstume Shp will wrk with Stage Management t establish specific schedule. 16
TECHNICAL REHEARSALS Can include Dry Tech. Rehearsal is run by Stage Manager. Directr is integral t this prcess. Additin f lights, sund, plus ALL prps and scenery. Depending n the prductin, technical rehearsals can take the frm f start/stp runs r cue-t-cue. Skip frm cue t cue nly if it saves running time. May require tw sessins t get thrugh the entire shw nce. If the tech is cmpleted in the first sessin, a tech run thrugh is suggested fr the secnd sessin. A Prductin Meeting fr all departments cnvenes immediately at the cnclusin f each Tech rehearsal s the directr can cnvey technical ntes befre having t give actr ntes. All technical elements with which actrs interact (excluding cstumes) are expected t have been cmpleted and rehearsed befre this pint. This is the time t shw the actrs hw the technical elements functin and t wrk ut timing which includes actrs. TECHNICAL REHEARSAL WITH COSTUMES Run with all elements including cstumes but EXCLUDING hair and makeup. Stp nly fr Stage Management. A Prductin Meeting fr all departments cnvenes immediately at the cnclusin f each Dress rehearsal while the actrs are getting ut f cstume s the directr can cnvey technical ntes befre having t give actr ntes. DRESS REHEARSAL Run with all elements. Stp nly fr Stage Management. A Prductin Meeting fr all departments cnvenes immediately at the cnclusin f each Dress rehearsal while the actrs are getting ut f cstume s the directr can cnvey technical ntes befre having t give actr ntes. FINAL DRESS Treated as a perfrmance. N frnt t back cmmunicatin except nrmal perfrmance headset peratins and with Bx Office. STRIKE Immediately after the last perfrmance (unless therwise annunced) a thrugh clean-up and restratin f the facility. Attendance is mandatry as called. SM Attendance Lg Due The attendance lg shuld be a list f every member f the cast and crew with the number f tardies including dates and amunt f time late. Als it shuld list the date f any unexcused absences. The cast attendance lg shuld g t the directr, the crew attendance lg shuld g t the prductin manager. 17
STAGE MANAGEMENT PRODUCTION POSITIONS 18
POSITION RESPONSIBILITIES Stage Manager PRODUCTION Descriptin: Liaisn amng all departments f a prductin; respnsible fr scheduling, infrmatin exchange, and the smth peratin f all rehearsals; "calls" dress rehearsals and perfrmances. Prerequisites: TPA 3601 Stage Management and a prir ASM assignment Respnsibilities: Please reference Stage Management Handbk Imprtant s: Design Meeting 1 Cncept & Breakdwns Design Meeting 2 Rughs Due Design Meeting 3 Prelims Due Design Meeting 4 Designs Due fr Apprval Artistic Directr Apprval Design Meeting 5 Estimates Due Design Meeting 6 Scenic/Cstume Finals Due Prps List Prductin Meeting 1 Start Build (all shps) Light and Sund Finals Lighting Hang Designer Run Lighting Fcus Last Day t Add Paint Pririty Actrs n Stage Lighting Pririty TBD Pririty Sitzprbe Sund Rehearsal Paper Tech Crew Watch Quick Change Rehearsal Tech Dress Rehearsals Prductin s Strike Sund Prelim QLab Due 19
I have read the Prductin Handbk, the Stage Management SOG and this Psitin Respnsibility descriptin fr Stage Management. I understand my bligatins and deadlines and understand that if I d nt meet these standards that there will departmental and academic cnsequences. Failure t cmplete any f the respnsibilities nted in this dcument will directly affect the grade given fr yur participatin credits. Failure f participatin credits will result in prbatinary status. I have reslved any cnflicts prir t accepting this psitin. Student Signature Supervisr Signature
POSITION RESPONSIBILITIES Assistant Stage Manager PRODUCTION Descriptin: Assists Stage Manager; ften assigned t specific respnsibilities such as preparatin f rehearsal rms and prmpting. May als functin as a liaisn fr cstumes r prps. Prerequisites: TPA 2600 Stage Management Basics Respnsibilities: Please reference Stage Management Handbk Imprtant s: Design Meeting 1 Cncept & Breakdwns Design Meeting 2 Rughs Due Design Meeting 3 Prelims Due Design Meeting 4 Designs Due fr Apprval Artistic Directr Apprval Design Meeting 5 Estimates Due Design Meeting 6 Scenic/Cstume Finals Due Prps List Prductin Meeting 1 Start Build (all shps) Light and Sund Finals Lighting Hang Designer Run Lighting Fcus Last Day t Add Paint Pririty Actrs n Stage Lighting Pririty TBD Pririty Sitzprbe Sund Rehearsal Paper Tech Crew Watch Quick Change Rehearsal Tech Dress Rehearsals Prductin s Strike Sund Prelim QLab Due 21
I have read the Prductin Handbk, the Stage Management SOG, and this Psitin Respnsibility descriptin fr Assistant Stage Manager. I understand my bligatins and deadlines and understand that if I d nt meet these standards that there will departmental and academic cnsequences. Failure t cmplete any f the respnsibilities nted in this dcument will directly affect the grade given fr yur participatin credits. Failure f participatin credits will result in prbatinary status. I have reslved any cnflicts prir t accepting this psitin. Student Signature Supervisr Signature
POSITION RESPONSIBILITIES Prductin Assistant PRODUCTION Descriptin: Assists stage management team; ften assigned t specific respnsibilities such as preparatin f rehearsal rms and prmpting. Will wrk backstage during the run f the shw as additinal supprt. Prerequisites: TPA 2600 Stage Management Basics Respnsibilities: Please reference Stage Management Handbk Imprtant s: Design Meeting 1 Cncept & Breakdwns Design Meeting 2 Rughs Due Design Meeting 3 Prelims Due Design Meeting 4 Designs Due fr Apprval Artistic Directr Apprval Design Meeting 5 Estimates Due Design Meeting 6 Scenic/Cstume Finals Due Prps List Prductin Meeting 1 Start Build (all shps) Light and Sund Finals Lighting Hang Designer Run Lighting Fcus Last Day t Add Paint Pririty Actrs n Stage Lighting Pririty TBD Pririty Sitzprbe Sund Rehearsal Paper Tech Crew Watch Quick Change Rehearsal Tech Dress Rehearsals Prductin s Strike Sund Prelim QLab Due 23
I have read the Prductin Handbk, the Stage Management SOG, and this Psitin Respnsibility descriptin fr Assistant Stage Manager. I understand my bligatins and deadlines and understand that if I d nt meet these standards that there will departmental and academic cnsequences. Failure t cmplete any f the respnsibilities nted in this dcument will directly affect the grade given fr yur participatin credits. Failure f participatin credits will result in prbatinary status. I have reslved any cnflicts prir t accepting this psitin. Student Signature Supervisr Signature 24
SCENIC PRODUCTION POSITIONS 25
POSITION RESPONSIBILITIES Scenic Designer PRODUCTION Descriptin: Interprets the prductin and designs the physical visual elements f stage, settings and prps; cllabrates with directr and ther designers. Prerequisites: TPA 3060C Scene Design fr Theatre I and a previus Assistant Scenic Design psitin. The Scenic Designer is expected t attend the fllwing events and turn in the materials listed fr each. Designers shuld cnsult with their faculty advisrs n a regular basis and advisrs MUST attend all design meetings. If a particular prductin dictates materials different frm thse listed belw, the faculty advisr must apprve the change/substitutins. Failure t attend all required events and/r turn in all required materials will result in a lwering f the grade fr the assignment (see syllabus and rubric fr Theatre Participatin classes) and multiple absences r missing materials may result in the designer being pulled frm the prductin. Remval frm the assignment can lead t departmental prbatin r remval frm the prgram. Requirements The fllwing list is rughly sequential except that several f these respnsibilities will happen at the same time with different crews. DESIGN PHASE Design Advisr must be invlved in every step f the prcess and must apprve all wrk befre it is presented t anyne else. This must be dne far enugh in advance t make sure deadlines can still be met even if changes are required. This means yur ACTUAL deadlines are earlier than thse listed. Read the script fr verall stry and theme. Think abut it as if yu were directing the play. On a secnd reading take nte f the specific physical needs f each scene. Determine research needs. Cnsult the prductin calendar and nte all due dates. It is imprtant that yu meet these dates because it affects the wrk f s many ther peple. Failing t meet yur due dates causes the entire prcess t get backed up and many peple will need t adjust their schedules because f yu. Meeting deadlines will als affect yur grade fr this prject. Once yu begin t wrk in the prfessinal wrld yu will want t be knwn fr meeting deadlines designers are ntrius fr nt ding s and having this skill will make prductin managers want t re-hire yu ften. Discuss spending prcedures with the technical directr. Persnally supply all materials needed fr sketches and renderings. Yu and yur assistant shuld attend all design and prductin meetings. Make sure the Stage Manager has all f yur current cntact infrmatin. 26
Obtain a current grundplan f the theatre frm yur faculty design advisr r thrugh the prductin shared drive. Prepare fr the Design Meeting. At this meeting yu shuld be prepared t discuss the play as a play nt just hw many entrances and sfas are needed. This may lead yu t whle new areas f research that are needed. NOTE: Yur design advisr shuld be at all meetings yu have with the Directr. Be sure t cpy yur design advisr n all emails between yu and yur Directr. DESIGN REQUIREMENTS Research as necessary and discuss with yur faculty design advisr. Draft preliminary grund plan and prepare a preliminary white mdel and/r sketches r virtual mdels. Yu must shw these t yur faculty design advisr at least ne full day BEFORE yu present them t yur directr. After the meeting with the Directr, discuss changes with yur faculty supervisr. Make design revisins as necessary. Nte that it may take several versins until yu get t a design that slves the Directr s needs and has an artistic integrity. Again, yu must discuss all revisins with yur supervisr BEFORE yu present them t yur directr. Begin a furniture plt. Identify which pieces we have, which are t be rented r brrwed, and which will need t be built. Typically, yu and yur assistant will be respnsible fr finding all furnishings. Yu must cnsult with yur supervisr befre making any purchases. Once a white mdel r clr rendering is apprved, begin t draft the shw in the fllwing suggested rder: Plate: Drawing: (1) 1/4 grund plan with masking (2) Centerline sectin (3) Cmpsite plans/ furniture plans scene by scene if necessary The fllwing drawings may/will prbably need multiple plates; adjust numbers as needed: (4) Platfrming fr main deck(s) (5) Frnt elevatins f large wall surfaces starting SR and cntinuing arund set. (6) Frnt elevatins f additinal masking r secndary walls. (7) Additinal scenic items in rder f largest t smallest (8) Backdrps and cycs (9) Built furniture pieces (10) Built prperties 27
(11) ½ paint elevatins Additinal drawings may be needed, depending upn the nature f the design. The idea is t prduce drawings in a systematic and cmplete manner, wrking frm largest t smallest. All drawings MUST be shwn t yur advisr 72 hurs (3 days) befre they are due t the technical directr. This gives yu time t revise, clarify, r redraw yur plates as necessary. Remember that the better yur drawings are, the better yu lk. Yu may need t make further revisins and clarificatins after meeting with the TD. Nte that initial drawings due dates shuld include platfrming, walls and any large scenic elements. The secnd set f drawings includes any remaining smaller items that need t be cnstructed. These dates allw the TD time t cst ut the shw bth fr materials and cnstructin time. Nte that drawings submitted after these dates may r may nt be cnstructed r may be changed depending upn the cst ut. Revise drawings as necessary t meet budget. Discuss build schedule with the TD and yur advisr. Set a meeting t discuss/negtiate masking with the Lighting Designer and faculty supervisrs. This is smething that is ften put ff but it is crucial t the Lighting Designer that he/she knws early n what backstage lighting psitins are available t them. Obviusly this meeting must happen befre their plts are due. Build final clr mdel. Yur mdel must be shwn t yur advisr 48 hurs befre shwing it t yur Directr. Set a meeting as early as pssible with the Directr, SM, ASMs, and Prp Master t discuss each and every prp in detail and hw it will be used. At this pint yu shuld prvide the Prp Master with a detailed listing f set dressings. Yu and yur assistant shuld g thrugh prp strage t see what dressings and prps are usable. Additinally, yu shuld discuss what ther theatres in twn might have that wuld als extend yur budget. As prps are added in rehearsal, be sure yu find ut the same infrmatin and watch fr prp use during the run-thrughs that yu attend. Attend the first rehearsal/read thrugh with the cast. It is traditinal fr designers t make design presentatins at this rehearsal. Yu will briefly shw research and explain the design. Talk in general terms. Nte that this is nt the time t present every single piece f research yu have lked at. This presentatin usually runs 5 minutes r s. Select practical lighting fixtures fr the set and get them t the Master Electrician as sn as pssible s that they can be repaired r rewired if necessary. Yu will need t begin lking fr furniture pieces as early as pssible. Because f the UCF purchasing prcedures yur advisr r the TD will need t purchase mst f these items with the University credit card. Yur advisr will need t pre-apprve all furniture pieces even if yu use yur wn mney and are reimbursed afterward. Create paint elevatins in 1/2 scale. These need t be dne and apprved by yur advisr at least ne week befre paint calls s materials can be purchased as necessary and the Scenic Artist can schedule calls. Yur elevatins need t als be apprved by the Directr. 28
Schedule a meeting with the ther designers t discuss and lk at each ther s clr palettes. Prevent a prblem at this stage. Attend a run thrugh t watch fr ptential difficulties r prblems. BUILD PERIOD Yu need t stp by the shp daily and answer questins the TD r ATD r Master Carpenter may have. If yu see anything that needs t be altered discuss that with the TD and he/she will discuss it with the shp staff. Yu shuld als check with the Scenic Artist daily t be sure their questins are answered and that prcesses are prceeding in the right directin. Read and respnd t all reprts as necessary Attend scheduled Shps Meeting in the Scene Shp. TECHNICAL AND DRESS REHEARSALS Take cnstructin, paint, prp and dressing ntes. Ntes shuld be discussed each night during the pst rehearsal prductin meeting. Type and distribute t yur advisr, TD, and crew heads first thing the next mrning s that all knw what needs t be dne. Take cmplete ntes every night even if yu gave the nte the previus day. Each set f ntes shuld be a cmplete set f ntes and nt rely n ntes given previusly. Stp by the shp early in the next wrk call and answer any questins that may have cme up. It is als a gd idea t give a cpy f the ntes t the Directr. Nte: If yu have nt seen it n stage during a tech rehearsal then d nt add it at the last mment. There shuld be NOTHING NEW t see fr an pening perfrmance. Read and respnd t all reprts as necessary PERFORMANCES Attend the perfrmance that the ACTF respndent will attend t shw them yur wrk and prcess and hear the respnse t the prductin. Remind yur directr t let the respndent knw that a student designer will be attending the respnse sessin. At final dress phtgraph yur design. Yu can mentin any special things yu are hping the departmental phtgrapher will capture in his phts, but are ultimately respnsible fr dcumenting yur wn wrk. Read and respnd t all reprts as necessary Pst shw: prepare all designs and paper wrk materials fr cmpetitin and prtfli review 29
Imprtant s: DESIGN MEETING #1 ( ) READ THE SCRIPT!! General research material. This meeting is nt t find design slutins, but t explre intellectual pssibilities DESIGN MEETING #2( ) CONCEPT, BREAKDOWNS AND RESEARCH: Scenery Visual research. DESIGN MEETING #3 ( ) STORYBOARDING: Scenery Visual research. Intrductin f scene by scene ideas. DESIGN MEETING #4 ( ) ROUGHS: Scenery: Visual research and rugh sketch wrk. DESIGN MEETING #5 ( ) PRELIMS: Scenery: 1/4" pencil sketches Rugh 1/4" grund plan White paper mdel r ther apprpriate 3D representatin Representative clr palette Scenic units/prps list. DESIGN MEETING #6 ( ) FINAL SCENIC AND COSTUME DESIGNS: Materials presented shuld include all drawings, renderings, sketches and/r lists needed t g int the shps. Faculty advisers must have signed-ff n all elements befre this date. Written estimate f csts frm all departments and apprved by the advisers are submitted 1/2" r 1/4 plan 30
1/2" r 1/4 sectin 1/4" painted mdel r full clr renderings 1/2 design elevatins 1/2 paint elevatins Final Scenic Units/Prps List. All final scenic designs must include all masking elements (includes plan, sectin, mdel, renderings, etc). PROPS LIST DUE Directr, Designers and Stage Manager: prvide cmplete lists fr: prps (set, hand, cstume). This list is due at Design Meeting #6. NOTE: ANY CHANGES IN THE DESIGN FOLLOWING DESIGN MEETING #6 MUST BE CLEARED BY THE ARTISTIC DIRECTOR, FACULTY ADVISER, THE DIRECTOR, THE TECHNICAL DIRECTOR, THE COSTUME SHOP MANAGER AND THE PRODUCTION MANAGER. DESIGNER RUN ( ) PAPER TECH ( ) CREW WATCH ( ) TECHNICAL REHEARSALS ( ) TECHNICAL REHEARSAL WITH COSTUMES ( ) DRESS REHEARSAL ( ) FINAL DRESS ( ) DESIGN RESPONSE ( ) I have read the Prductin Handbk and this Psitin Respnsibility descriptin fr Scene Designer. I understand my bligatins and deadlines and understand that if I d nt meet these standards that there will departmental and academic cnsequences. Failure t cmplete any f the respnsibilities nted in this dcument will directly affect the grade given fr yur participatin credits. Failure f participatin credits will result in prbatinary status. I have reslved any cnflicts prir t accepting this psitin. Student Signature Supervisr Signature 31
POSITION RESPONSIBILITIES Assistant Scenic Designer PRODUCTION Descriptin: Assists scenic designer in tasks f research, drafting, mdel-making, painting, prperty design, rehearsal attendance, etc. Prerequisites: TPA 2000 Design Basics, THE 2305 Script Analysis (Designer s Sectin), Sphmre Standing Respnsibilities: The Assistant Scenic Designer shuld attend all design and prductin meetings. Yu als need t attend all tech rehearsals. At all meetings yu shuld listen, bserve, and take wnderfully clear ntes and nt make suggestins. Get a cpy f the script frm the Stage Manager r Prductin Manager and read it ASAP. Be sure that yu understand the designer s intentins in the design and always ask questins abut anything that yu d nt understand. Please see the faculty design advisr right away at any pint that yu have questins r prblems. Pay attentin t the prductin deadlines in the prductin calendar. It will be yur respnsibility t assist the Scenic Designer in meeting these dates. Remember that these dates are set because s many thers depend n us getting ur wrk dne s that they can d theirs. Read rehearsal and prductin reprts. Yur replies shuld nly be sent t the designer and/r faculty design advisr. Dn t make prmises fr the designer r area. Remember yu can always Take a nte fr the designer. Awareness is key t this psitin. Yu are a designer in training and a very valuable persn and resurce in this prcess. Yu must take care f bth yur academic and persnal health by eating, sleeping, and studying in apprpriately healthy amunts. What fllws is a generalized list f respnsibilities. Depending upn the specific prductin and design, yu may be called upn fr ther duties as needed. At the beginning f the prductin a meeting shuld be set with the designer and/r faculty design advisr t try t clarify expectatins. DESIGN PHASE Assist the Scenic Designer with research. In a prfessinal situatin the Assistant ften des the majrity f the drafting and mdel making - yu shuld assist the Scenic Designer with these tasks. Be sure yu get phts f the mdel if yu have dne substantial wrk n it. Get representative cpies f the best f yur drafting fr yur prtfli. 32