Better Business Graphics: Avoiding Death by Powerpoint Joe Levy IEEE/ACM Information Technology Professional Conference at TCF March 16, 2018. This work is licensed under a Creative Commons AttributionNonCommercial-NoDerivatives 4.0 International License. To view a copy of this license, visit: http://creativecommons.org/licenses/by-nc-nd/4.0/
Do you? Prepare and deliver your own presentations Collaborate with others on design and content Deliver summary reporting data to management 2
Zeroth Law Identify your message Stay on message! 3
An Experiment 4
Lesson One Don t use the default settings 5
An Experiment 6
Lesson One Don t use the default settings 7
An Experiment 8
Lesson One Don t use the default settings 9
Lesson One Don t use the default settings 10
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Default sizes draw the eye away from content Mostly, you don t need slide titles, anyway 12
Default sizes draw the eye away from content Mostly, you don t need slide titles, anyway Use light text on dark backgrounds Works better under most lighting conditions 13
No Multitasking! Your audience will listen, or read not both Saying something important? Keep the screen content-light Need a content-rich screen? Take a drink of water Handouts might work against you 14
Pictures aren t as distracting as text Add visual interest May emphasize a point Motion calls attention to itself That can be good, or bad 15
Graphs and Charts The presentation environment works against you Stay simple! Stay on message! 16
The defaults work against you 70 70 70 70 60 60 60 60 50 50 50 40 40 50 40 30 30 30 40 30 20 10 20 20 20 0 01/25/17 03/25/17 05/25/17 07/25/17 09/25/17 11/25/17 01/25/18 10 10 10 0 0 0 01/25/17 02/25/17 03/25/17 04/25/17 05/25/17 01/25/18 01/25/17 02/25/17 03/25/17 04/25/17 05/25/1706/25/17 06/25/1707/25/17 07/25/1708/25/17 08/25/17 09/25/17 09/25/17 10/25/17 10/25/17 11/25/17 11/25/17 12/25/17 01/25/18 01/25/17 02/25/17 03/25/17 04/25/17 05/25/17 06/25/17 07/25/17 08/25/17 09/25/17 10/25/17 11/25/17 12/25/17 01/25/18 17
Wide lines, big fonts 70 70 70 60 60 50 50 40 30 40 30 60 70 60 50 50 40 30 40 30 20 10 20 10 20 10 20 0 01/25/17 03/25/17 05/25/17 07/25/17 09/25/17 11/25/17 01/25/18 10 0 0 05/25/17 01/25/17 03/25/17 03/25/17 05/25/17 0 01/25/17 01/25/17 03/25/17 05/25/17 07/25/17 07/25/17 07/25/17 09/25/17 09/25/17 09/25/17 11/25/17 11/25/17 11/25/17 01/25/18 01/25/18 18
Make your point! 70 70 70 60 60 50 50 40 30 40 30 60 70 61 60 50 50 40 30 40 30 20 33 10 20 10 20 10 20 0 01/25/17 03/25/17 05/25/17 10 0 0 05/25/17 01/25/17 03/25/17 03/25/17 05/25/17 0 01/25/17 01/25/17 03/25/17 05/25/17 07/25/17 09/25/17 8/1/17 07/25/17 07/25/17 07/25/17 11/25/17 09/25/17 09/25/17 09/25/17 01/25/18 11/25/17 11/25/17 11/25/17 01/25/18 01/25/18 19
Mix up your formatting Don t always use a standard bullet list hierarchy Be artistic! 20
The Triple Constraint Scope Schedule Resources 21
The Triple Constraint Scope Schedule Resources 22
du le Sc o he Sc pe The Triple Constraint Resources 23
Managing A Long Story Break it into sections Q & A between sections Engage your audience Throw in a non sequitur or two 24
THINK 25
THINK 26
Agenda Introduction Part I Part II Conclusion 27
Agenda Introduction Part I Part II Conclusion 28
Agenda Introduction Part I Part II Conclusion 29
Agenda Introduction Part I Part II Conclusion 30
Handouts? Provide a note-taking space Allow you to include supplemental material Will be terribly distracting during your presentation! 31
Don t ignore intellectual property markings Copyright notice Licensing, if desired 32
Executive Reports & Dashboards Spreadsheets are good for packaging Protect your raw data, formatting, & formulas Provide macros & controls for fancy stuff Expand / contract subtotals Inter-page navigation 33
Thank you for coming! Questions / comments? joelevy@computer.org If I had more time, I would have written a shorter letter. Blaise Pascal { Additional exhibits follow this slide } 34
My Mistakes { Retrospective comments in red } 35
Career Management Concept { I did not need this title } What is Career Management? An active, continuous process NOT a job-hunting activity (only) { Not everybody grew up with the same cartoons as I did. } Copyright 2017 by Joseph Levy 36
Some Really Bad Slides ( Not Mine! ) 37
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