MWC18 Hall 8.0 NEXTech Theatre Package Theatre A 500pax
INDEX HALL 8.0 NEXTECH THEATRES FLOORPLAN SLIDE 4 GENERAL PACKAGE SLIDE 5 BRANDING PACKAGE SLIDE 6 AV & IT PACKAGE SLIDE 13 FURNITURE PACKAGE SLIDE 17 DEADLINES & CANCELLATION POLICIES SLIDE 20 TERMS & CONDITIONS SLIDE 21 3
HALL 8.0 FLOORPLAN A B C D F E 4 North Entrance
GENERAL PACKAGE Auditorium 500 pax theatre style Front projection Soft seating for 4 speakers Podium/lectern with microphones for speaker Dedicated 1Mb line at lectern and tech desk Full AV package with technicians Client branding on stage and foyer Small client lockable storage during the day of the event Bottled water plus glasses for speakers Casual seating in foyer Catering storage for GastroFira service only Public Wi-Fi in all areas 4 scanning hostesses plus 4 general hostesses Distribution of up to 500 printed materials/gifts/collateral* *Client responsible for production and delivery costs Main entrance from show floor 5
MWC18 Hall 8.0 NEXTech Theatre Package BRANDING PACKAGE
FAÇADE BRANDING E2: LED monitor/ Logo above door E3: LED screen E1: Registration counter *design not final, branding, colour and placements may change 7
QUEUING AREA BRANDING E5: LED monitor/ Logo on freestanding wall E4: LED screen E6: Registration counter *design not final, branding, colour and placements may change 8
FOYER BRANDING F3: LED monitor 55 F2: logo projection F4: Lightbox branding F1: LED monitor 98 F5: LED monitor 80 (vertical) F2: logo projection 9 *design not final, branding, colour and placements may change
S4: Side screen S5: Main screen STAGE BRANDING S6: Side screen S7: Light stage backdrop S2: logo projection S3: logo projection S1: logo on lectern 10 *design not final, branding and screen placements may change
STAGE TECHNICAL PLAN 11 *design not final, branding and screen placements may change
Reference (Theatre A 500pax) Size Type Format Entrance Façade / Queuing area E1 Registration Counter 100x100cm Printed Real size high res image (300dpi) or vectorised. Accepted files: Eps, Tif, jpg or high res pdf E2 LED Monitor TV / Logo above door 50 Digital E3 LED screen 400x250cm Digital E4 LED screen 350x200cm Digital E5 LED Monitor TV / Logo on freestanding wall 50 Digital Resolution 1920 x 1080 px, Static Images: jpg Files Video: h264/mp4 Files. No Sound Resolution 1024x640px Static Images: jpg Files Video: h264/mp4 Files. No Sound Resolution 896x512px Static Images: jpg Files Video: h264/mp4 Files. No Sound Resolution 1920 x 1080 px, Static Images: jpg Files Video: h264/mp4 Files. No Sound E6 Registration Counter 100x100cm Printed Real size high res image (300dpi) or vectorised. Accepted files: Eps, Tif, jpg or high res pdf Foyer F1 LED Monitor TV 98 Digital F2 Logo projection n/a Digital F3 LED Monitor TV 55 Digital Resolution 1920 x 1080 px, Static Images: jpg Files Video: h264/mp4 Files. No Sound Resolution 1080 x 1080 px, Static Images: Jpg Files Video: h264/mp4 Files. No Sound Logo needs to be on black background Resolution 1920 x 1080 px, Static Images: jpg Files Video: h264/mp4 Files. No Sound F4 Lightbox branding 600x160cm Printed Real size high res image (300dpi) or vectorised. Accepted files: Eps, Tif, jpg or high res pdf F5 LED Monitor TV 80 (vertical) Digital Stage Set S1 Logo on lectern n/a Printed Vector file: Eps S2/S3 Logo projection n/a Digital Resolution 1080 x 1920 px, Static Images: jpg Files Video: h264/mp4 Files. No Sound Resolution 1080 x 1080 px, Static Images: Jpg Files Video: h264/mp4 Files. No Sound Logo needs to be on black background BRANDING SUMMARY DEADLINES Printed branding: 2 nd February 2018 Digital branding: 9 th February 2018 S5 S4/S6 7 Main screen Picture in Picture (PIP) Side Screen 570x320cm 450x260cm Digital S7 Light stage backdrop n/a Digital RGB colour code Resolution 1920 x 1080 px, Static Images: jpg Files Video: h264/mp4 Files. With Sound PPT & KEYNOTES 16:9 Format / Office 2017 with Spare Copy in PDF. We recommend No insert Video files (for use External Player)
MWC18 Hall 8.0 NEXTech Theatre Package AV & IT PACKAGE
STANDARD AV EQUIPMENT Video Equipment Audio Equipment Light Equipment IT 500pax Front Projection PA System Stage Lighting Auditorium Projection Screen 570 x 320cm Aspect Ratio Main System MEYERSOUND UPA or 1x 12x 4x 16:9 similar Spot Moving Heads 1x 1MB line at the lectern Projection Screen 450 x 260cm Aspect Ratio Frontfill MEYERSOUND UPM or 2x 6x 16:9 similar 12x Wash LED Moving Head 1x 1MB line at the technician desk 3x Projector 20K HD and lenses 4x Monitors MEYERSOUND UPM or similar 1x Perimetral LED light for Stage 3x Projectors 20K HD and lenses (Hot-back up) 2x Subs MEYERSOUND USW or similar 2x Projector 7K and lens for Client logo Control Room / Audience All rooms Comfort Monitor 1x Mixer YAMAHA QL5 or similar. Inputs 16ch FOH +16ch on STAGE. 16x PARLED RGBW with Zoom Public wifi 3x 42" LED Monitor TV / 3 x PIP Custom Sends 1x PA Management MEYERSOUND GALILEO 616 or similar LX Control Control 1x Laptop for Mp3 player 1x LX Desk HOG 4 or similar CREW SPYDER X20 Processor. Matrix 8x8. Processor 1x Multi PiP. Microphone and Acc. Foyer 1 x Stage Manager (English/Spanish) 1x Presenter Dual Mastercue RF plus 2x Table/ Lectern Mic SHURE MX412 or similar 24x PARLED RGBW 1x Processor Video Technician 1x Virtual Countdown insert in Confort monitor 8x D.I. RADIAL USB or similar 1x Graphic Operator Technician 2x 32" Monitor Multiview 2x Mic SHURE SM57 wired with President Kit 1x Lighting Technician 4x PC Laptop I7 with MICROSOFT OFFICE 2017. 4x Wireless handheld Mics System 1x Sound Technician 2xMacBook with Software PLAYBACK PRO 6x Wireless headset DPA Mics System 1x Mics Technician 1xDVI Connection on Stage/Lectern for PC Comunications 1x Intercom System 2ch with 8 points (4xWired + 4xWireless) 14 Auditorium Crew - 7:00 to 19:00 - Technicians are entitled to 2 x 30 min breaks morning and afternoon and 1 hour for lunch ** equipment brand may change but specifications will remain the same.
Free Wi-Fi Internet Access Line Basic Pack 2,800 Premium Pack 5,500 Platinum Pack 12,625 Bandwith 4 Mbps 10 Mbps 25 Mbps 8 Port switch + Patch cord Internet access line location Pritvate SSID Lectern Lectern or Tech desk Lectern and Tech desk (shared bandwith) *Installation and service charges are included *Other services can be requested, please ask for a quote from your project manager *Prices are based on one day only PLUS free connection for rehearsals at the weekend ADDITIONAL IT COSTS **Early bird deadline (10% discount) Thursday 7 December 2017 **Final deadline Wednesday 24 January 2018 The WIFI service provided during MWC operates in the 5GHz spectrum only. Please ensure all your devices are compatible. Please note to refer to the Partner Online Event Manual for adherence to and acceptance of the MWC WIFI policy 15
LIST OF EXTRA AV EQUIPMENT OUTSIDE OF PACKAGE ADDITIONAL AV EQUIPMENT Items Unit Price AV 1 Video projector 7K Digital branding 460 1 Wireless handheld microphone 69 1 1 Wireless headset microhpone 46 / 50 Monitor + cables + support + set up / breakdown 103.50 393.30 *Additional costs for electrical power may occur. 1 55 / 60 Monitor + cables + support + set up / breakdown 1 75 / 80 Monitor + cables + support + set up / breakdown Camera Package 1 Video recording: Camera + tripod + digital recorder + hard disc + operator + back up 600.30 793.50 1,403 *Other equipment can be requested - these are just examples - please ask for a quote from your project manager. 1 Pack 2 Cameras: 2 camera + mixing table + monitors + intercom + cables + tripod + digital recorder+hard disc+operator + video mixer Rehearsal Package 2,702.50 1 Rehearsal (slots are up to 6 hours) 1040.75 PC 1 PC Laptop (stage connection included) + back up 103.50 1 Macbook Pro with Playback Pro video + back up 232.87 16 1 1 Macbook 12 / Air 13 (includes Keynote but no Office nor Playback Pro) Macbook Pro 13 (includes Keynote but no Office nor Playback Pro) 138 207
MWC18 Hall 8.0 NEXTech Theatre Package FURNITURE PACKAGE
FURNITURE IN AUDITORIUM Stage set Auditorium Chairs x 4 *Page 14 in catalogue Table x 2 *Page 30 in catalogue Chairs x 500 *Page 6 in catalogue 18
FURNITURE IN FOYER 42 x high tables *Page 12 in catalogue 14 x high tables *Page 60 in catalogue 19
DEADLINES/ CANCELLATIONS SERVICE ORDER DEADLINE LATE ORDERS CANCELLATIONS AV/ FURNITURE Friday 9 February 2018 *subject to availability All orders received after Friday 9 February 2018 are subject to availability and a surcharge of 30% on unit prices. Orders received from Thursday 22 February 2018 there will be a 100% surcharge and are subject to availability. DECORATION Friday 2 February 2018 All orders received after Friday 2 February 2018 are subject to availability and a surcharge of 30% on unit prices. BRANDING Printed branding: Friday 2 February 2018 Artwork approved: Wednesday 7 February 2018 Digital branding: Friday 9 February 2018 CATERING Branded items: Thursday 11 January 2018 Confirmation of services: Friday 12 January 2018 Confirmation final numbers: Friday 26 January 2018 All orders for additional printed branding received after Friday 2 February 2018are subject to availability and a surcharge of 30% on unit prices. Late submission of artwork is subject to penalty of a minimum of 30% surcharge and might not be produced on time. All orders must be placed before the deadlines. HOSTESS Friday 15 December 2017 All bookings received after Friday 15 December 2017, are subject to availability. IT/ FREQUENCY PLANTS/ FLOWERS Early bird rate (10%): Thursday 7 December 2018 Standard rate: Wednesday 24 January 2018 Frequency application: Friday 19 January 2018 Friday 9 February 2018 REHEARSAL Please confirm by Friday 26 January 2018 if you wish to book a full technical rehearsal. Note that time slots are allocated on a first come first served basis. *All dates are COB Barcelona time IT: All requests received after Wednesday 24 January 2018 are subject to availability. Frequencies: all applications must be submitted by Friday 19 January 2018 All requests received after Friday 9 February 2018 are subject to availability. All requests received after Friday 26 January 2018 are subject to availability. Cancellations will be charged at 100% after Friday 9 February 2018. Cancellations will be charged at 100% after Friday 2 February 2018. Cancellations will be charged at 50% after Friday 2 February 2018 and a 100% cancellation fee after Thursday 8 February 2018. All services cancelled after Friday 26 January 2017 will be charged at 100%. Cancellations of confirmed bookings will be charged at 100%. All bookings need to be confirmed by Friday 15 December 2017. IT: All services cancelled after Wednesday 24 January 2018 will be charged at 100%. All catalogue items can be cancelled at no cost until Friday 9 February 2018. All customized flower/plants arrangements and catalogue items cancelled after this date will be subject to a cancellation fee. Any cancellations received after Friday 26 January will be charged 50% and a 100% cancellation fee after Friday 2 February 2018.
ALL packages: TERMS & CONDITIONS GastroFira has exclusivity in the Theatre District for ALL catering services. No other catering companies are permitted in the Theatre District. Any complex build needs over and above the standard package provided are to be submitted to GSMA with sufficient time in order to approve the viability of the project 45 days prior to the event. Any build needs to be completed in the 2 hours immediately prior to the session. Any additional build time the night prior is subject to availability and additional costs. Additional rehearsals will be conducted at the weekend only and are subject to extra costs. It is compulsory to include sufficient breaks in the schedule for the technical crew to include the following: morning break (30mins), lunch (1 hour) and afternoon break (30mins) GSMA cannot offer any storage solutions onsite. All deliveries MUST be managed through our recommended supplier. External suppliers must have separate insurance cover. Additional orders requested through GSMA over and above this contract will be subject to penalties/cancellation fees for any items ordered/cancelled after the deadline (see previous slide). Final signed orders must be received by Friday 9 February 2018 and full payment 15 days prior to MWC. Full day package: show hours are from 09:00 19:00h, clients can access from 07:00h, rehearsals from 08:00h. Half day packages only: Access hours for Half day session (AM): show hours are from 09:00 13:00h,clients can access from 07:00h,rehearsals from 08:00h. Access hours for Half day session (PM): show hours are from 15:00 19:00h, clients can access from 13:00h, rehearsals from 14:00h. Clients are only permitted to use the NEXTech Theatres GSMA official supplier for any additional orders, AV, build, caterers etc. This is due to restrictions on deliveries and access during show hours. Any build over and above the package needs to be dismantled within the purchased timeslot, so the session needs to be planned accordingly so that the space is left as sold, ie a morning half day package should be clear of the room at 13:00 and an afternoon half day package by 19:00. 28