October 29-November 2, 2016 Walter E. Washington Convention Center WASHINGTON, DC TCTCONFERENCE.COM SATELLITE PLANNING GUIDE BREAKFAST MEETINGS PRESENTATION THEATER PROGRAMS EVENING PROGRAMS INNOVATE. EDUCATE. COLLABORATE.
Overview Table of Contents This guide is designed to assist companies sponsoring a Breakfast Meeting, Presentation Theater Program, or Evening Program in planning and conducting their programs at TCT 2016. Included in this guide are specifics pertaining to logistical management, promotion opportunities, and important deadlines to ensure a successful satellite program. If you have any questions or would like more information, please contact: Tara Donegan Program Project Manager, Industry Relations CRF Center for Education Cardiovascular Research Foundation Tel: 646-582-6588 Email: tdonegan@crf.org FACULTY INFORMATION...3-4 Utilizing TCT Faculty... 3 Utilizing Non-TCT Faculty... 3 Faculty Conflicts... 3 Honoraria... 3 Speaker Ready Room...4 - Speaker Ready Room Hours...4 LOGISTICAL INFORMATION...5-8 Audiovisual... 5 - Session Recording: MP4 Video File or DVD... 5 Badge Policies...6 Program Agendas...6 Food and Beverage... 7 Housing... 8 Room Setup... 8 Signage... 8 SATELLITE PROGRAM REGISTRATION...9 Advance Registration (Preregistration)...9 On-site Registration...9 Lead-Retrieval Systems...9 Postmeeting Reporting...9 PROMOTING A SATELLITE PROGRAM...10-14 Promotion by CRF... 10 Attendance... 10 Premeeting Promotion... 10 On-site Promotion...11 - Satellite Kiosks...11 - Satellite Agenda Wall...11 Promotion by the Sponsoring Company...12 - Satellite Guide...12 - TCT Preregistration List...12 - Marketing Pieces...12 - Promotional Approval...12 - Daily Bag...12 - TCTMD...13 - Enduring Material Options from MedReviews...13 Official TCT Publications... 14 - TCT Daily... 14 - Cardiology Today s Intervention: Special TCT Preview Issue... 14 - Cardiology Today s Intervention Supplements... 14 IMPORTANT DEADLINES...15 TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 2
FACULTY INFORMATION The sponsoring company or its organizing agency is responsible for confirming presenters and communicating important information about the program directly to the presenters. Breakfast Meetings generally have between two and four presenters, including a program chair. Presentation Theater Programs generally have between two and four presenters, including a program chair. Evening Programs generally have between four and eight presenters, including a program chair. Utilizing TCT Faculty TCT faculty may be invited to speak at a program, and there is no limit to the number of TCT faculty included in a satellite program. A list of TCT faculty will be available on the website by the end of July. Utilizing Non-TCT Faculty While satellite sponsors are not required to use TCT faculty, CRF is not responsible for any costs associated with non-tct faculty participation in a satellite program, including but not limited to travel, housing, TCT registration fees, and incidentals. Faculty Conflicts CRF requests that TCT faculty not commit to conflicting speaking engagements. Whenever possible, CRF will notify the sponsoring company or its organizing agency of any scheduling conflicts. However, CRF is neither required to nor responsible for notifying sponsoring companies or their organizing agencies of faculty conflicts or for resolving scheduling conflicts. Honoraria Although not mandatory, it is an industry standard to pay honoraria to satellite program presenters. On average, satellite program chairs are compensated $2,500, and other presenters are typically compensated $1,500 for their participation. Sponsoring companies are required to compensate presenters directly, regardless of whether the presenter is a TCT faculty member. TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 3
FACULTY INFORMATION Speaker Ready Room One of the keys to a successful satellite program is ensuring that slide presentations run properly during the live program. Therefore, presenters must visit the Speaker Ready Room well in advance of their presentation to allow for sufficient time to review slides (times noted below). Breakfast Meeting presenters must visit the Speaker Ready Room one day prior to the Breakfast Meeting. Speakers may not download their presentations in the meeting room or use their own laptops. Presentation Theater Program presenters must visit the Speaker Ready Room one day prior to or at least four hours prior to the Presentation Theater Program. Speakers may not download their presentations in the meeting room or use their own laptops. Evening Program presenters are required to visit the Speaker Ready Room at least four hours prior to the Evening Program. The Speaker Ready Room is located in the East Salon Prefunction of the Walter E. Washington Convention Center and may be visited during the following dates and hours: Speaker Ready Room Hours** Saturday, October 29 10:00 am-7:00 pm Sunday, October 30 6:30 am-7:00 pm Monday, October 31 6:30 am-6:30 pm Tuesday, November 1 6:30 am-6:30 pm Wednesday, November 2 6:30 am-1:00 pm ** Times subject to change. Last upload acceptance is 30 minutes prior to closing. Please note the following presentation format instructions: Microsoft Office PowerPoint (PPT and PPTX formats) with linked or embedded videos will be accepted Only fonts standard with Microsoft Office may be used All original video files, even if embedded, must be submitted Videos must be saved in one folder; subfolders are not permitted Please note that if a presentation is not uploaded in the Speaker Ready Room at least four hours prior to the presentation time (or the day before if you have one of the first presentations in the morning), the presentation may not be properly recorded or included in any media distributed after the show (eg, DVDs or online distribution of the session s content). TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 4
LOGISTICAL INFORMATION Audiovisual BREAKFAST MEETINGS EVENING PROGRAMS PRESENTATION THEATER PROGRAMS Standard audiovisual (AV) setup is included in the Breakfast Meeting and Presentation Theater Program application fee, which includes: LCD projector Front screen projection A computer on the podium to advance slides Podium with microphone Head table microphones (max 6) One audience microphone for Q&A Technical support All Breakfast Meeting and Presentation Theater Program rooms will be networked with the Speaker Ready Room. Additional AV equipment and services, such as videotaping, may be ordered through PSAV. For additional information, including pricing, please contact: The sponsoring company is responsible for the AV needs for their evening program (including power, networking, labor, etc). Please contact Ovation to make AV arrangements. It is strongly advised that AV be ordered by September 30, 2016. Session Recording: Recordings of your session are available through Ovation. Please complete the online quote form to receive an estimate for session recording options. http://live.ovationevents.com/capture/ For more information, please contact Amanda Eaves. Amanda Eaves Technical Specifications Coordinator Ovation Tel: 615-333-3939 Email: aeaves@ovationevents.com Stuart Wood PGE Allied Meeting Sales Manager - PSAV 925 Freeport Parkway, Suite 100 Coppell, TX 75019 Tel: 214-210-8110 Cell: 214-738-4651 Fax: 877-933-3454 Email: swood@psav.com TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 5
LOGISTICAL INFORMATION Badge Policies BREAKFAST MEETINGS All persons associated with a Breakfast Meeting, including presenters, organizers, and employees of the sponsoring company, are required to wear a TCT badge to grant them admission into the convention center. Breakfast Meeting Only badges will be available in the rare instance that someone is not registered for TCT (eg, non-tct faculty or medical education staff member). These badges are clearly marked and will not grant access to any other areas within the convention center. Those wishing to attend sessions in addition to the Breakfast Meeting must register for TCT and pay appropriate registration fees. There is a limit of ten Breakfast Meeting Only badges per sponsoring company. A list of names, degrees (if applicable), emails, and affiliations for Breakfast Meeting badges must be submitted via email to Tara Donegan at tdonegan@crf.org by September 30, 2016. PRESENTATION THEATER PROGRAMS All persons associated with a Presentation Theater Program, including presenters, organizers, and employees of the sponsoring company, are required to wear a TCT badge to grant them admission into the convention center. Up to ten TCT Daily badges (for day of your program only) will be granted at no additional cost in the rare instance that someone is not registered for TCT (eg, non-tct faculty or medical education staff member). A list of names, degrees (if applicable), and affiliations for the badges must be submitted via email to Tara Donegan at tdonegan@crf.org by September 30, 2016. EVENING PROGRAMS For an Evening Program, presenters, organizers, and employees, are not required to wear a TCT badge, as the events will be held at the Marriott Marquis Washington, DC. However, attendees will be encouraged to bring their badges in order to expedite the registration process. Program Agendas Program agendas must be submitted to CRF by August 17, 2016. Agendas submitted after that date will not be included in the TCT Satellite Agenda Guide but will be posted on the TCT conference website, www.tctconference.com. Program agendas must be submitted through our online agenda system. Once sponsors enter the agenda and click submit, the agenda will be sent to CRF for review. A link to the online system and your login credentials will be provided by CRF. Upon approved by CRF, the agenda will be published on the TCT conference website, www.tctconference.com. The online agenda submission site can be accessed at industry.crf.org. In order to create your program in the online agenda system, you will need to enter your username and password that will be provided to you by email. If you are unable to locate your username and password, please contact Tara Donegan at tdonegan@crf.org. TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 6
LOGISTICAL INFORMATION Food and Beverage BREAKFAST MEETINGS A continental breakfast is included in the Breakfast Meeting application fee. This includes coffee, tea, fruit juices, and breakfast pastries CRF reserves the right to make minor adjustments to the menu). Additional menu items may be ordered through the official convention center caterer. Breakfast will be served each morning at 6:30 am. If you intend to order additional menu items, the convention center requires that all menus be ordered by October 5, 2016, and finalized ten business days prior to the Breakfast Meeting. For additional information, including pricing, please contact: Terrence Luther Senior Sales Catering Manager Centerplate/NBSE at Events DC Conventions & Meetings Tel: 202-249-3523 Email: terrence.luther@centerplate.com PRESENTATION THEATER PROGRAMS Included in the application fee for lunchtime Presentation Theater Programs are 200 boxed lunches. The menu will be selected by the CRF and will be shared with the sponsoring companies at a later date. Sponsoring companies have the option to upgrade or enhance the menu but will be responsible for the upgraded/enhanced menu costs. If ordering additional menu items, the convention center requires that all menus be ordered by October 5, 2016, and finalized ten business days prior to the Presentation Theater Program. For additional information, including pricing, please contact: Terrence Luther Senior Sales Catering Manager Centerplate/NBSE at Events DC Conventions & Meetings Tel: 202-249-3523 Email: terrence.luther@centerplate.com EVENING PROGRAMS Sponsoring companies may host a cocktail reception and/or dinner reception up to 30 minutes preceding an Evening Program inside their assigned program space. Arrangements for food and beverage orders should be made directly with the Marriott Marquis Washington, DC. It is strongly advised that food and beverage be ordered by September 30, 2016. To make catering arrangements, please contact: John Neetz Sr. Event Manager Marriott Marquis Washington, DC Tel: 202-824-9235 Email: john.neetz@marriott.com Please be aware that food and beverage for evening programs is not covered in the application fee and will be billed to you directly by the hotel. TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 7
LOGISTICAL INFORMATION Housing Housing arrangements may be made through the official TCT Housing Bureau, OnPeak, and can be made online when registering for TCT. Sponsoring companies with representatives who are not registered for TCT but require housing should contact tct@onpeak.com or 855-203-7391. Room Setup BREAKFAST MEETINGS Breakfast Meeting rooms are set up with one head table, one podium, and theater-style seating for approximately 100 attendees. This setup maximizes attendance potential and may not be adjusted. Breakfast Meeting rooms cannot accommodate tables for product displays or demonstrations. Due to security issues, sponsoring companies will not have access to Breakfast Meeting rooms until 6:00 am on the day of the meeting. PRESENTATION THEATER PROGRAMS Presentation Theater Program rooms are set up with one head table, one podium, and theater-style seating for approximately 200 attendees. This setup maximizes attendance potential and may not be adjusted. Presentation Theater Program rooms cannot accommodate tables for product displays or demonstrations. Due to security issues, sponsoring companies may access the Presentation Theater Program room 30 minutes prior to the start of the program. EVENING PROGRAMS Room setup may be customized to meet the needs of the Evening Program; however, any food and beverage ordered must be contained within the assigned room (eg, reception and/or dinner). The standard setup is typically composed of half rounds. Sponsoring companies or their organizing agency should work directly with the Marriott Marquis Washington, DC, in conjunction with Ovation to confirm room setup. Sponsors may access the room three hours prior to the start of their program. Please contact John Neetz and Amanda Eaves by September 30, 2016, to confirm your room setup. John Neetz Sr. Event Manager Marriott Marquis Washington, DC Tel: 202-824-9235 Email: john.neetz@marriott.com Amanda Eaves Technical Specifications Coordinator Ovation Tel: 615-333-3939 Email: aeaves@ovationevents.com Signage BREAKFAST MEETINGS PRESENTATION THEATER PROGRAMS The sponsoring company or its organizing agency is responsible for providing one (1) 28 x 44 sign to be placed outside the meeting room and one (1) 22 x 28 sign, produced on 1/4 foamcoare or lighter substrate, to be placed on the Satellite Agenda Wall (see page 11 for details). Easels will be provided by the convention center. Signs for Breakfast Meetings, Evening Programs and Presentation Theater Programs placed elsewhere in the convention center are prohibited (with the exception of at or inside the commercial supporter s booth) and will be removed and discarded. Signs do not require approval by CRF nor does the TCT logo need to appear on the sign. Directional signs to the Breakfast Meeting and Presentation Theater Program rooms are produced and placed by CRF throughout the convention center. EVENING PROGRAMS The sponsoring company or its organizing agency is responsible for providing one (1) 28 x 44 sign to be placed outside the meeting room (easels will be provided by the hotel) and one (1) 22 x 28 sign, produced on 1/4 foamcoare or lighter substrate, to be placed on the Satellite Agenda Wall (see page 11 for details). No other promotional items are authorized to be placed outside of the assigned Evening Program room. CRF will provide directional signage only. TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 8
REGISTRATION FOR SATELLITE PROGRAMS Convention Data Services (CDS), the official TCT Registration Bureau, will manage registration for all TCT satellite programs. The registration process will include preprogram and on-site registration and postprogram reporting. Advance Registration (Preregistration) Physicians and allied health professionals who register for TCT 2016 will be prompted to register for satellite programs in mid-august 2016. Industry professionals will not be permitted to preregister for satellite programs. Attendees registering online will be directed to the complete satellite program schedule and can register for programs of interest with a simple mouse click. Additionally, those attendees who have already registered for the meeting will receive email notifications from CDS with a link to the online satellite program registration page encouraging them to register for satellite programs. By mid-august 2016, the contact listed on the sponsoring company s application will receive a link and login credentials to CDS s registration reporting portal. This reporting portal will allow sponsors on-demand access to the list of registered attendees for their satellite program. The sponsoring company will also receive this list directly from CDS every Friday starting on August 26, 2016. The reports will include the following attendee information: Name Affiliation Mailing address Phone Email IMPORTANT: These weekly reports are provided purely for informational purposes only. No other uses are permitted. Per the Cardiovascular Research Foundation s policy, these reports/lists cannot be gifted, sold, traded, or otherwise shared with any other company, entity, or person. Names and contact details may not be entered into a database or distribution list for future uses. On-site Registration CDS will continue to collect registrations for satellite programs on-site at TCT, at the TCT Attendee Registration Desk, and at self-registration kiosks located in the convention center until the day of the satellite program. Lead-Retrieval Systems Sponsoring companies are entitled to lead-retrieval systems (number of systems noted below) on-site to track satellite program attendance. Satellite sponsors will be responsible for the on-site operation of lead-retrieval systems. The tracking systems will require at least one person per system to scan badges as registrants arrive for the satellite program. Satellite sponsors will be responsible for the cost of the lead-retrieval system if lost or not returned. The systems are battery operated and do not require electricity. Breakfast Meeting sponsors will receive two (2) lead-retrieval systems Presentation Theater Program sponsors will receive two (2) lead-retrieval systems Evening Program sponsors will receive four (4) lead-retrieval systems Pickup and Drop-off Breakfast Meeting sponsors may pick up two lead-retrieval systems at 6:00 am at the Lead-Retrieval Desk at TCT Registration in the East Salon Prefunction of the Walter E. Washington Convention Center and are responsible for droppingoff the systems at the same location between 8:00 am-8:30 am. Presentation Theater Program sponsors may pick up two lead-retrieval systems at 11:00 am at the Lead-Retrieval Desk at TCT Registration in the East Salon Prefunction of the Walter E. Washington Convention Center and are responsible for dropping off the systems at the same location within one hour following the end of their program. Evening Program sponsors may pick up four lead-retrieval systems by 5:00 pm at the Lead-Retrieval Desk at TCT Registration in the East Salon Prefunction of the Walter E. Washington Convention Center and are responsible for dropping off the lead-retrieval systems at the same location by 8:30 am the following morning. Postmeeting Reporting A complete list of satellite program attendees collected from the lead-retrieval systems will be provided via email to the sponsoring company or organizing agency two business days after the close of TCT. Additionally, all sponsoring companies or their organizing agency will receivevia email a comprehensive report seven business days following the close of the meeting. This report will contain a list of: Those who preregistered for the satellite program and attended Those who preregistered for the satellite program but did not attend Those who registered for the satellite program on-site For additional information or to order additional lead-retrieval machines, please contact: Amy Thrasher Senior Exhibitor Services Account Manager Convention Data Services Tel: 508-743-0186 Email: athrasher@cdsreg.com TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 9
SATELLITE PLANNING GUIDE PROMOTING A SATELLITE PROGRAM Promotion by CRF Premeeting Promotion eblast Website TCT App CRF promotes the satellite program schedule through several methods prior to and on-site at TCT. Satellite Programs Guide CRF will also eblast the satellite program schedule to over 70,000 prospective and confirmed attendees of TCT at least three times prior to TCT. In addition, the satellite program schedule will be included online at www.tctconference.com and listed in the official TCT Events app. Attendance While CRF makes every effort to promote and encourage attendees to attend your satellite program, CRF cannot guarantee attendance. It is the sponsoring company s responsibility to create awareness of its program at TCT through premeeting mailings and on-site promotions to draw attendees to their satellite program. The Satellite Programs Guide is a brochure that includes a complete listing of all satellite programs and includes each satellite program s agenda (assuming the agenda has been submitted to CRF and has been approved), the invited faculty, and the location of each satellite program. The Satellite Guide is disseminated at the registration counters on-site at TCT and distributed at the satellite kiosks. Please see Promotion by the Sponsoring Company for information about additional advertising opportunities in the Satellite Guide. Also included in the Satellite Guide is a registration mechanism instructing attendees on how to register for satellite programs (online and through email). TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 10
PROMOTING A SATELLITE PROGRAM On-site Promotion Satellite Kiosks Brochures promoting satellite programs may be placed at official Satellite Kiosks located in several strategic places throughout the convention center. In compliance with ACCME guidelines, distributing industry-sponsored meeting information in any other location in the convention center is strictly prohibited, with the exception of in the sponsoring or supporting company s booth. Sponsoring companies or their organizing agency may send 500 brochures for distribution at the Satellite Kiosks beginning on September 28, 2016, for arrival on or before October 21, 2016, to the address below. All boxes must be labeled: TO: SATELLITE KIOSKS C/O FREEMAN ATTN: TCT 2016 SHOW MGMT 9900 Business Parkway Lanham, MD 20706 WAREHOUSE TCT 2016 SHOW MGMT MATERIAL Satellite Agenda Wall To enhance awareness of your satellite program, we have created a Satellite Agenda Wall. The wall will be located in the convention center in the Walter E. Washington Convention Center, Concourse Level, Hall A Lobby, and you will be able to add a 22 x 28 sign (of foamcore 1/4 or thinner) for each satellite program the day before its occurrence. Please note that each day s signs will be removed at the end of that day. Signs should be created on poster board (or another light substrate) and will be affixed to the Satellite Agenda Wall with Velcro by staff. Signs for the Satellite Agenda Wall may be no larger than 22 x 28. Any size larger will NOT be placed, as the structure won t be able to accommodate it. Clients not printing through the official TCT decorator, Freeman, or not delivering in advance to Freeman, will need to deliver their 22 x 28 sign to the Information Booth located in the Walter E. Washington Convention Center Grand Lobby starting on October 29th. The sign should be labeled For TCT 2016 Satellite Agenda Wall. Please note that signs will not be immediately placed. Signs delivered will be placed by the end of that day. If the sign is needed for your event, you will be responsible for removing it from the wall and placing it outside of your program room. CRF will not be responsible for this. Each morning and evening, the Satellite Agenda Wall will be reviewed, and any past program signs will be removed and thrown away. We strongly encourage you to ship this sign in advance to TCT to the address below. Please note the shipping deadlines. Advance Shipping For advance shipping, signs must arrive between September 28, 2016, and October 21, 2016. All boxes must be labeled: TO: SATELLITE AGENDA WALL C/O FREEMAN ATTN: TCT 2016 SHOW MGMT 9900 Business Parkway Lanham, MD 20706 WAREHOUSE TCT 2016 SHOW MGMT MATERIAL Direct to Show Site Freight will be accepted on or after October 26, 2016. Shipments delivered before this date will be refused and returned to sender. All boxes must be labeled: TO: SATELLITE AGENDA WALL C/O FREEMAN ATTN: TCT 2016 SHOW MGMT Walter E. Washnington Convention Center 801 Mount Vernon Place NW Washington, DC 20001 SHOWSITE TCT 2016 SHOW MGMT MATERIAL Please note that CRF will not provide signs for the Satellite Agenda Wall. Signs for the Satellite Agenda Wall are the responsibility of the sponsoring company. TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 11
PROMOTING A SATELLITE PROGRAM Promotion by the Sponsoring Company Although CRF promotes all scheduled satellite programs, sponsoring companies and their organizing agencies are strongly encouraged to promote satellite programs independently, as creating awareness does have an impact on attendance. There are a variety of ways to accomplish this. Satellite Guide Sponsoring companies may advertise in the Satellite Guide. The cost of placing a four-color 8.5 x 11 advertisement in the Satellite Guide is as follows: $6,500 for one advertisement $10,000 for two advertisements $15,000 for three advertisements Advertisements must be approved by CRF and must be sent via email to Tara Donegan at tdonegan@crf.org by September 14, 2016. Payments must be received prior to this date. TCT Preregistration List Satellite sponsors may promote their program by mailing a marketing piece to the TCT preregistration list. Included in the application fee, the TCT preregistered list will be provided for one-time use. The list will be sent four weeks prior to the conference via email to sponsoring companies or their organizing agency as an Excel spreadsheet. The list includes mailing addresses only for preregistered physicians and healthcare providers (industry representatives are excluded) and contains approximately 2,500-3,000 names (subject to change). The list is seeded and companies who mail to the list more than once will be billed $3,500 for each additional use. Marketing Pieces Marketing materials must include registration details. Attendees may register for satellite programs by visiting the website: www.tctconference.com/satelliteprograms The TCT logo must be included on marketing pieces promoting the satellite program, except for signage. Logos may be downloaded online: http://www.crf.org/tct/about-tct/ resources The TCT logo may be anywhere on the printed piece, but the phrase A Breakfast Meeting at, A Presentation Theater Program at, or An Evening Program at must be placed directly above the TCT logo (see example below). The logo may not be altered in any way. Marketing materials should instruct attendees wishing to register by email to include their name, contact information, and the program for which they are registering. The mandatory information to be included in order for your brochure to be approved includes: Title of meeting Location Date Time CME statement for meetings supported through an educational grant (if applicable) Faculty TCT logo (as described herein) Registration details (as described herein) Promotional Approval Advertisements, brochures, flyers, and postcards must be approved by CRF before printing. Submissions must be sent via email as PDF attachments with clearly defined page divisions to Tara Donegan at tdonegan@crf.org by September 7, 2016. Daily Bag TriStar Publishing is the official daily bag provider for TCT. This shared marketing opportunity offers sponsoring companies the opportunity to deliver brochures, flyers, and invitations directly to the attendees as they enter the convention center. Promotional pieces must be approved by CRF. Please contact Tristar Publishing for additional information, including quantities, pricing, and shipping labels. For more information, please contact: Nan Blunk or Brennah Tate TriStar Publishing, Inc. 7285 W. 132nd Street, Suite 300 Overland Park, KS 66213 Tel: 913-491-4200 Fax: 913-491-4202 Email: Nan Blunk, nblunk@tristarpub.com Brennah Tate, btate@tristarpub.com TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 12
PROMOTING A SATELLITE PROGRAM TCTMD TCTMD offers many opportunities to promote satellite programs. eblasts (electronic email messages) distributed to members of the opt-in TCTMD database reach over 43,000 subscribers. The cost to distribute one eblast is $18,000. TCTMD is available to design the eblast for an additional $2,500. Sponsoring companies will receive eblast metrics three weeks following eblast distribution. Sponsoring companies may also host an online version of a satellite program on TCTMD for up to one year, extending the life of the satellite program. This year, TCTMD is pleased to offer two opportunities to extend a satellite program far beyond TCT 2016. Option 1: Within the TCT 2016 Slide Presentation section of TCTMD, there will be a Satellite Program tab. This tab will take you to a listing of satellite programs by day. The page for each day will list that day s satellite programs with links to individual pages on which the presentations will be posted. The presentations will be listed in a table. On this page, each presentation title will launch a webcast of the presentation slides with synchronized audio that progresses without user intervention. Cost: $12,500 Option 2: A webcast program will be developed that starts with a programspecific landing page designed with the program s themes and will provide information about the topics being discussed as well as the presenters participating. Links will be placed in a table along with profile photos and affiliations for each presenter. These links will launch the presentation slides with synchronized audio that progresses without user intervention. Cost: Starting at $25,000 Both options include the recording and synchronizing of all slide presentations that are part of the satellite program and hosting for six months (longer terms available). Should you wish for your satellite program to be CME accredited by CRF or another accrediting agency (Option 2 only), TCTMD can also host pre-test, post-test, and evaluation forms for CME-accredited programs (additional fees apply). TCTMD will promote the enduring materials through advertisements in an edition of the TCTMD weekly electronic newsletter and also distribute a stand-alone email on a mutually agreed upon date during the life of the program. For more information about TCTMD, please contact: Stephanie Gutch Associate Director, TCTMD/Digital Tel: 646-434-4605 Email: sgutch@crf.org Steven W. Stavrou Manager, Business Development, TCTMD Tel: 646-434-4382 Email: sstavrou@crf.org Enduring Material Options from MedReviews Review Article: A 6- to 8-page printed article summarizing your satellite program written by a key opinion leader or faculty member from your satellite program. The review article will be published in Reviews in Cardiovascular Medicine and distributed to all 26,000 US cardiologists. It will be archived online at PubMed and Index Medicus and available for download at www.medreviews.com. Cost: $70,000 Journal Supplement: A 36- to 48-page printed supplement that is polybagged with Reviews in Cardiovascular Medicine and mailed to all 26,000 US cardiologists. The publication will be archived online at PubMed and Index Medicus and available for download at www.medreviews.com. The supplement will open with an introduction from the chairperson and consist of articles that summarize each presentation given at the satellite program. Cost: $130,000 Monograph: An 8-page printed booklet that is poly-bagged with Reviews in Cardiovascular Medicine and mailed to all 26,000 US cardiologists. The monograph will contain a summary of the satellite program with key corresponding thumbnails (slides), as developed by your presenting faculty. Slides will also be accessible for download at www.medreviews.com. Cost: $70,000 For more information about MedReviews, please contact: Jeff Arnold Vice President, Marketing MedReviews, LLC Tel: 860-430-1086 Email: jarnold@medreviews.com TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 13
SATELLITE PLANNING GUIDE PROMOTING A SATELLITE PROGRAM Official TCT Publications Extend your educational reach at TCT when you advertise in official TCT publications. TCT Daily TCT Daily is written live and distributed on-site each morning during the conference and gives you direct access to all attendees. Advertising in TCT Daily is your opportunity to invite attendees to your satellite programs and draw their attention to your exhibit booth. Advertising space is limited so reserve today! Issue dates: Sunday, Monday, Tuesday, and Wednesday (October 30-November 2) TCT Daily Pricing (Four issues, four-color included) Full page: $12,223.00 Half page: $9,830.25 Deadlines for TCT Daily Ad Close: September 26, 2016 Materials Due: October 7, 2016 Cardiology Today s Intervention: Special TCT Preview Issue Satellite program sponsors and exhibitors can take advantage of Cardiology Today s Intervention to advertise their event. The September-October issue of Cardiology Today s Intervention will include a special TCT preview section. Advertisers in this issue will reach 22,000+ interventional cardiologists, cath leb technicians, and nurses, and the issue will also be distributed to all TCT attendees during the conference beginning Saturday, October 29th. Cardiology Today s Intervention Pricing (Four-color included) Full page: $5,261.50 Net Half Page: $3,990.75 Net Deadlines for Cardiology Today s Intervention Ad Close: August 1, 2016 Materials Due: August 26, 2016 Cardiology Today s Intervention Supplements Extend the reach of your satellite program and educational events with a supplement to Cardiology Today s Intervention. As the only publication with a 100% verified interventional audience and distribution to present and past TCT attendees, Cardiology Today s Intervention allows you to educate over 22,000 interventional healthcare professionals through enduring materials included with this trusted publication. A 16-page write-up of your program will be created based on transcripts, slides, and faculty interviews and distributed with a selected issue. Please Call for Pricing The sponsor will also receive 1,000 overruns of the supplement for corporate use. For more information about TCT Daily, Cardiology Today s Intervention, or sponsored supplements and monographs, please contact: Kathy Huntley Senior Account Manager SLACK, Inc. Tel: 856-848-1000 Cell: 856-986-4153 Email: khuntley@slackinc.com TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 14
IMPORTANT DEADLINES August 17, 2016 September 7, 2016 Program agendas due. Submit via the TCT satellite program agenda website, industry.crf.org. Promotional pieces must be submitted for approval to Tara Donegan at tdonegan@crf.org. September 14, 2016 Advertisements must be submitted to the Cardiovascular Research Foundation for the Satellite Guide; payment must be received. September 30, 2016 Deadline to place catering order with the Marriott Marquis Washington, DC, for Evening Programs. September 30, 2016 Deadline to order AV with Ovation for Evening Programs. Deadline to order any Evening Program session recordings with Ovation. October 5, 2016 October 21, 2016 Deadline to order additional catering with Centerplate for Breakfast Programs and Presentation Theater Programs. Shipping deadline for brochures to be included in Satellite Kiosks. TRANSCATHETER CARDIOVASCULAR THERAPEUTICS 2016 15