Information Booklet 2016-1 -
St George Performing Arts Festival Calendar 2016... 3 Contacts & Communication & Website... 5 General Information... 6 Visual Arts Information Foyer Display... 7 Program Art Competition... 8 Concert Organisation Acacia Concert... 9 Banksia Concert... 10 Casuarina Concert... 11 Audition Information... 12 Ticketing... 13 Appendix 1: Expression of Interest (EOI)... 14 Appendix 2: Audition Information and Principal Sign-Off... 15 Appendix 3: Sample Parent Ticket Information Letter... 16 Appendix 4: Visual Arts Showcase... 17-2 -
Calendar 2016 TERM 4, 2015 WEEK DATE ACTION 6 Friday 12 November SPAF & CONCERT COORDINATORS finalise booklet. SPAF BOOKLET sent to all school for 2016 by week 6 Friday 13 November. All schools interested in participating in SPAF 2016, to complete EOI APPENDIX 1 and return to paul.nash@det.nsw.edu.au (Principal Oatley West Public School) Choir/Band/Item 9 Fri 4 December APPENDIX 1 TERM 1, 2016 WEEK DATE ACTION 3 Thurs 11 Feb Music Handout at Oatley West 2.00-4.00pm for all choirs and workshop for all choir teachers. 3 Fri 12 Feb APPENDIX 2. EOI for Items reminder. APPENDIX 2. See new EOI for student comperes. Principal to sign off. Due Friday 26 Feb 4 Mon 15 Feb Choirs formed at participating schools & reminder Choir nos to Paul Nash by 19 February. 4 Fri 19 Feb Choir nos to Paul Nash paul.nash@det.nsw.edu.au Concert Coordinator meeting + treasurer @ Oatley West PS. 4pm 5pm. 5 Fri 26 Feb EOI for items to paul.nash@det.nsw.edu.au 6 Thurs 3 Mar Convenor + Secretary + Concert Coordinators Meeting 4.00 5.00pm to organise audition schedule@ OATLEY PUBLIC SCHOOL. Comperes from EOIs discussed and chosen. 6 Fri 4 March Lugarno PS to send all Choir invoices out to schools. This pays for copyright, 2 bus rehearsals Acacia/Casuarina Concerts. Copyright levy for Banksia only. Due Fri 18 March to Lugarno PS. 7 Fri 11 Mar Audition Schedule sent to all schools that submitted an EOI. 8 Fri 18 Mar Coordinators to provide Paul Nash with choir numbers to action Moore s Tours. 8 Fri 18 Mar Choir payments due to Lugarno PS. 11 Fri 8 Apr Video for Stage 1 choir to be completed Concert/Choir coordinator. TERM 2, 2016 3-5 Concert band auditions commence this week. Please note audition requires Band to play National Anthem & Everything is Awesome to accompany choirs. 4 NAPLAN WEEK 5 Tue 24 May Choir rehearsal Acacia held @ Oatley West PS 5 Wed 25 May Auditions teams visit schools to audition items for inclusion in Acacia, Banksia or Casuarina Concert then return to OPS. 5 Thurs 26 May Choir rehearsal Casuarina - held @ Peakhurst PS 5 Fri 27 May Concerts Acacia, Banksia & Casuarina - Running Schedule released and emailed to Principals from Paul Nash and student comperes. Schools to confirm their acceptance of their school s participation to Paul Nash.(SPAF Convenor). 6 Fri 3 June Visual Arts: interested schools to complete and submit the Foyer Display Booking form for showcase (Appendix 4) 6 Fri 3 June Concert Coordinators to confirm final concert participation to Paul - 3 -
Nash. 7 Fri 10 June Items published on SPAF website 8 June 13-17 Schools to advise parents by letter of ticketing procedure (Appendix 3). 8 Fri 17 June SPAF Executive Committee/Concert Coordinators/Stage Manager meeting @ OPS 4pm 5pm. Finalise student compere script & Concert progress, WHS, Buses, Principal Support. 9 Mon 20 Jun Online ticket bookings open: http://www.trybooking.com/ 9 Tues 21 June Concert Banksia Teachers Meeting at Connells Point PS 4.00pm- 5.00pm. Discuss schedule & expectation of this concert. 9 Tues 21 June ENGADINE BAND FEST WEEK 9 Thurs 23 June ENGADINE BAND FEST WEEK Choir rehearsal Acacia - held @ Oatley West PS. Reminder that successful audition band must attend this rehearsal to accompany choir in National Anthem & Everything is Awesome. Band only needs to be there for an hour. Choir rehearsal Casuarina - held @ Peakhurst PS. Reminder that successful audition band must attend this rehearsal to accompany choir in National Anthem & Everything is Awesome. Band only needs to be there for an hour. TERM 3, 2016 2 Thurs 28 July Production Team meeting @ Hurstville Centre 4 Mon 8 Aug Scaffolding and technical equipment finalisation and checking; art display installed 4 Tues 9 Aug Acacia Concert Hurstville Entertainment Centre Rehearsal (9.00am), Matinee (12.15pm) and Evening (7.00pm) 4 Wed 10 Aug Banksia Concert Hurstville Entertainment Centre Rehearsal (9.00am), Matinee (12.15pm) and Evening (7.00pm) 4 Thurs 11 Aug Casuarina Concert Hurstville Entertainment Centre Rehearsal (9.00am), Matinee (12.15pm) and Evening (7.00pm). Please note schools attending concert with art work can collect display that evening. 4 Fri 12 Aug Scaffolding removed; art display to be removed 6 Thurs 25 Aug Management Team, Conductors and Concert Coordinators meeting at Oatley PS 3.00pm-4.00pm followed by AGM and Feedback meeting 4.00pm. All teachers welcome! 8 Discuss music selection meeting with MD & Choir conductors and coordinators of concerts 10 Draft Information Booklet (into the cloud, one point to collaboratively edit) TERM 4, 2016 3 27 Oct New Committee for 2017 to meet @ OPS 6 18 Nov 2017 SPAF Information distributed to schools. Mid Late Term 4 Recording sessions for music 2017 (at discretion of singer/s and accompanist/s) - 4 -
CONTACTS Management Team Position Name School Email Phone President Paul Nash Principal - Oatley West Public School paul.nash@det.nsw.edu.au 9580 5048 Treasurer Jeff Evans Principal - Lugarno Public School Jefferey.evans@det.nsw.edu.au 9153 9843 Secretary Debbie Hunter Principal - Oatley Public School deborah.j.hunter@det.nsw.edu.au 9580 5519 Ticketing Jeff Evans Principal - Lugarno Public School Jefferey.evans@det.nsw.edu.au 9153 9843 Promotions Darren Galea Carlton South Public School darren.galea@det.nsw.edu.au 9587 5777 IT/Website Natasha Eaton R.Principal Peakhurst South Public School Natasha.eaton@det.nsw.edu.au 9153 7256 Student comperes Sally-Ann Lawson Principal Bald Face Public School sally-ann.lawson@det.nsw.edu.au 9546 1565 Band Coordination Steve Mead Principal Bexley PS Steven.mead@det.nsw.edu.au 9567 3501 Front of House Michael Laing Principal Blakehurst PS Michael.laing@det.nsw.edu.au 9546 1555 Program Helen Missiris Principal Undercliffe Public School Helen.missiris@det.nsw.edu.au 9587 5777 Acacia Concert Jenny Ferlazzo Penshurst West Public School jennifer.ferlazzo@det.nsw.edu.au 9587 5235 Banksia Concert Paul Cohen AP Connells Point Public School Paul.cohen@det.nsw.edu.au 9594 2245 Casuarina Concert Amanda Haville Peakhurst Public School amanda.havill1@det.nsw.edu.au 9153 9157 Musical Director Kane Wheatley Oatley Public School kane.wheatley1@det.nsw.edu.au 9580 5519 Visual Arts Vanessa Hoskin Hurstville Public School Vanessa.hoskin1@det.nsw.edu.au 9587 3963 Concert Co-ordinators ACACIA CONCERT Co-ordinator: Jenny Ferlazzo (Penshurst West PS) Ph: 9587 5235 Fax: 9553 8308 Email: jennifer.ferlazzo@det.nsw.edu.au BANKSIA CONCERT Co-ordinator: CASUARINA CONCERT Co-ordinators: Visual Arts Co-ordinator Paul Cohen ( Connells Point PS) Ph: 95942245 Fax:95471708 Email: Paul.cohen@det.nsw.edu.au Amanda Havill (Peakhurst PS) Ph: 91539157 Fax: 95842068 Email: amanda.havill1@det.nsw.edu.au Vanessa Hoskin (Hurstville PS) Ph: 95873963 Fax: 95538029 Email: Vanessa.hoskin1@det.nsw.edu.au SPAF Website In 2016, all information will be disseminated through the new SPAF website at: www.spaf.schools.nsw.edu.au Schools will need to download the Information Booklet which includes the calendar and refer to the website regularly. Communications with School Contact Teachers In 2016, all school contact teachers will be asked to provide their DEC email (firstname.lastname@det.nsw.edu.au) and mobile phone number. In the instance that a dance teacher or band leader is not a DEC employee, an alternate email address may be provided. THE EMAIL ADDRESS NEEDS TO BE CHECKED REGULARLY. It is really important that information reaches the people who need it. - 5 -
GENERAL CONCERT INFORMATION IMPORTANT - PLEASE NOTE Principal Responsibilities & Sign-Off for Items: Please note there is a limit to three items for EOIs per school. This does not include BANDs. Principals of schools interested in participating in SPAF are to send completed EOI forms ( Appendix 1) to paul.nash@det.nsw.edu.au. Support from principals is requested to ensure information is being passed on to the relevant people in each school and that teachers are being supported in their role. Principals should ensure that teachers organising an item for the festival take responsibility for listening to song lyrics and checking that they don t contain inappropriate vocabulary or meaning. Principals and teachers will also need to check that costumes and dance moves are tasteful and age appropriate. Principals are asked to 'sign off' on each item (ie lyrics, moves and costuming) prior to the audition. The Audition Information Sheet and Principal Sign-off (Appendix 2) must be completed for each item auditioning and returned prior to the audition. CHOIR Payment for Music & Copyright Regulations & rehearsal transport by bus. Choirs participating in SPAF need to be prepared to pay for copies of music so that copyright regulations will be adhered to. To assist choir teachers and students in learning the music, a master recording of the music will be distributed to participating schools. It is the responsibility of each individual school to organise duplicate copies as required. Schools will also be provided with a hard copy of the sheet music and lyrics. Acacia & Casuarina choir concerts. We keep costs as low as possible but schools need to budget for this expense. Schools having a choir in these concerts will be invoiced a $25 student participation levy to cover all music and copyright costs for the festival and for the buses that cover the two choir rehearsals. Banksia choir concert. Schools having a choir in this concert will be invoiced a $10 student participation levy to cover all music and copyright costs. They do not participate in a rehearsal. A Tax invoice from Lugarno Public School will be sent to schools based on choir numbers for the above three concerts. Participation Certificate A template will be provided electronically to each SPAF school. Schools are asked to print and distribute a certificate to each student (choir, band and items) participating in the festival. Performance Space For SPAF, an extension is added onto the existing stage at the Hurstville Entertainment Centre. However there is also a huge scaffold on the main stage for the choirs. Therefore bands and dance groups only have a performing area of approximately 10m (width) by 5m (depth). - 6 -
VISUAL ARTS INFORMATION Foyer Display Once again the St George Performing Arts Festival will not only be showcasing the performing arts talents of the students in our area, but will also be providing an opportunity to showcase the wonderful work of our talented and exceptional visual arts students. In 2016, a display of students excellent artwork will be held in the foyer and at the rear of the auditorium at the Hurstville Entertainment Centre. All schools in the St George Performing Arts Festival are encouraged to take part in this initiative, and are welcome to participate by submitting a display booking using the attached form. Appendix 4: To enable a fair and equitable share of space, there is a limit of artwork for each school. Further details will be provided from the SPAF Visual Arts Co-ordinator. The display is to be set up on Monday the day before the Festival commences (time to be advised). The SPAF Visual Arts Co-ordinator will be at the Centre on this day and will determine where each school s visual arts display will be placed. As the display walls are carpeted, each school will need to bring their artwork, and their own Velcro stick-on dots, ready to display. All artwork is to be removed at the conclusion of the last SPAF concert and before 12 noon on Friday. Schools may not use this space for publicity, brochures or advertising purposes. It is encouraged that participating schools attach a small school sign to accompany their artwork. At the beginning of the school year, it is best to appoint someone on your teaching staff not already involved in the Festival to be the co-ordinator of your school s visual arts display. Anytime throughout the year they can gather any good samples of students artwork. 1. Above is an example of what your school s Visual Arts display may look like. For participation, please refer to: Appendix 4: Visual Arts Foyer Display Booking. Schools need to ensure their interests in displays are emailed to Arts coordinator @ Hurstville PS. All artwork must: 2. Be no larger than A3 size (42cm X 29.5cm) 3. Students name & school clearly marked on the back of the artwork 4. Can be portrait or landscape in orientation. - 7 -
CONCERT ORGANISATION ACACIA CHORAL CONCERT Length: Attendance: Auditions: The aim is to keep the concert to a manageable length, i.e. 90 minutes. It is essential that all students in the choir, items and concert band attend both the matinee and the evening performances. Auditions are held during Term 2. See separate section on auditions. CHOIR 2016 NEW MODEL Students: Schools can now participate in this concert as a school choir entering students from Years 3-6 in this choir and have a total of 40 students. We are no longer breaking schools into a Stage 2 & Stage 3 choir. We are trying to ensure less disruption to schools with rehearsals and parents having to attend too many evenings with their child. After schools EOIs for choir the Concert Coordinators will distribute schools into either Acacia or Casuarina concerts. Please be reassured that if you have a 3-6 choir of only 20 students you still have a school choir. Costume: Choir students to wear a plain white T-shirt (no logos) and blue denim jeans. Songs: Choirs need to sing mainly unison works but there are always some rounds and some two-part work. Teachers need to be prepared to teach their choir in two parts: A - higher voices, often singing descants and B - lower voices, often singing alto harmonies. ITEMS Number: Size: Criteria: Up to ten (10) school items (dance, vocal, instrumental/percussion) are selected for this concert. Maximum 25 students per item (whether dance, vocal or instrumental/percussion). The two criteria for selecting items for this night are variety and quality. CONCERT BAND Number: One concert band is selected. Size: Maximum 50 students Criteria: The concert band is expected to be of a high standard to undertake the role below. Role: Play pre-show music, National Anthem, one bracket of two showcase songs (maximum 5 minutes), and accompany choir for first song or bracket or songs, as specified. REHEARSALS & PERFORMANCE TIMES Rehearsals: Choir rehearsals are arranged at regular intervals (see calendar for dates & venues) Concert day: Full rehearsal 9.00am, matinee 12.15pm, evening performance 7.00pm STAGE & BACKSTAGE ORGANISATION Choir: Students sit on the scaffolding for the entire performance. Items: Students are allocated to a change room or holding room. Concert Band: Students set up on stage prior to concert and leave stage after their bracket. RESPONSIBILITIES Choir Teachers: Matinee and Evening Performances Supervise your choir in the breaks at the Entertainment Centre rehearsals and concerts. Sometimes too much running around results in over-excited children who find it hard to behave appropriately onstage. Ensure that only choir members who will be able to demonstrate acceptable behaviour at the concerts are included in the performing choir. One and a half hours is a very long time for some young children! Assist as directed by conductors or convenors with management of any students who may be experiencing difficulties. This will include some choir teachers sitting with students on the scaffolding throughout each performance. Item Teachers: Matinee and Evening Performances Try to find that good balance between letting your students burn off their excess excitement and keeping them at a level where they can concentrate on their performances. Students may be able to watch the rest of the matinee performance if they perform early in the concert. Check with your stage manager. Supervise your group carefully in change rooms or holding rooms. Asking students to bring quiet games or a book to read and having another adult helper can help maintain calm while you re waiting to perform. - 8 -
BANKSIA CONCERT - STAGE 1 Choir as item. 20 students selected. Length: Attendance: Auditions: ITEMS Number: Size: Criteria: Limits: The aim is to keep the concert to a manageable length, i.e. 90 minutes. It is essential that all students in the items and concert band attend the combined rehearsal and both the matinee and the evening performances. Auditions are held during Term 2. See separate section on auditions. Up to twenty (20) school items (dance, vocal, instrumental/percussion) are selected for this concert. Maximum 25 students per item (whether dance, vocal or instrumental/percussion) The two criteria for selecting items for this night are variety and high performance quality. Could include items not normally acceptable at a Choral Concert night e.g. vocal ensembles. PP1 and PP2 schools - maximum of 5 items; PP3 to PP6 schools - maximum of 3 items. This will depend on the organisation and programming of the concert. CONCERT BAND Number: One concert band is selected. Size: Maximum 50 students Criteria: The concert band is expected to be of a high standard to undertake the role below. Role: Play pre-show music, National Anthem, one bracket of two showcase songs (maximum 5 minutes) REHEARSALS & PERFORMANCE TIMES Rehearsal: A full rehearsal will be held at the Entertainment Centre on concert day which all students will need to attend. Students will practise going on stage, performing their item and then being seated on the scaffolding. This movement is VERY important as it is only with slick changes from item to item that allows so many items at this concert. A full rehearsal will start at 9.00am and run till approximately 11.00am. As this is the first year doing this, it is critical that all students are at the centre ready to rehearse from 9.00am sharp. You may wish to contact other schools in this concert to organise a bus share to minimise costs. Concert day: Full rehearsal 9.00am, matinee 12.15pm, evening performance 7.00pm STAGE & BACKSTAGE ORGANISATION Concert Band: Students set up on stage prior to concert and leave stage after their bracket. Items: Students are allocated to a holding room. Students are brought out of the holding room by the Stage Crew shortly before they are due to perform. They will enter the stage from either one or both sides. Once performers have completed their item, they are seated on the stage scaffolding for the remainder of the concert. RESPONSIBILITIES Item Teachers: Concert Day rehearsal, matinee and evening performances Organise with your students whether or not they need to be costumed at rehearsal mostly it s not necessary and it saves a lot of hassle. Organise how your students will be dressed for the concerts. They have to be warm enough whilst waiting to perform but also need to make easy changes so they ll be ready quickly. (Most children come in costume and make-up.) Change rooms are rarely used at the items concert. Handy Hint: Take a big plastic bag for your students' possessions and have them put everything into the bag as they are waiting to go onstage. Then you can quietly give out warm clothes before they sit back in the hall. If you think that your group absolutely must have a change room, please let Martin Ballantyne, the Stage Manager for the concert, know on your reply form. There are limited change rooms at Hurstville so you will need to have a compelling reason. Toilet breaks should be supervised by a teacher. They should also be kept to an absolute minimum. PLEASE FOLLOW ALL DIRECTIONS FROM THE STAGE CREW FOR SAFETY AND ORGANISATION - 9 -
CASUARINA CONCERT Length: Attendance: Auditions: The aim is to keep the concert to a manageable length, i.e. 90 minutes. It is essential that all students in the choir, items and concert band attend both the matinee and the evening performances. Auditions are held during Term 2. See separate section on auditions. CHOIR 2016 NEW MODEL Students: Schools can now participate in this concert as a school choir entering students from Years 3-6 in this choir and have a total of 40 students. We are no longer breaking schools into a Stage 2 & Stage 3 choir. We are trying to ensure less disruption to schools with rehearsals and parents having to attend too many evenings with their child. After schools EOIs for choir the Concert Coordinators will distribute schools into either Acacia or Casuarina concerts. Please be reassured that if you have a 3-6 choir of only 20 students you still have a school choir. Costume: Choir students to wear a plain white T-shirt (no logos) and blue denim jeans. Songs: Choirs need to sing mainly unison works but there are always some rounds and some two-part work. Teachers need to be prepared to teach their choir in two parts: A - higher voices, often singing descants and B - lower voices, often singing alto harmonies. ITEMS Number: Size: Criteria: Up to ten (10) school items (dance, vocal, instrumental/ percussion) are selected for this concert. Maximum 25 students per item (whether dance, vocal or instrumental/percussion) The two criteria for selecting items for this night are variety and quality. CONCERT BAND Number: One concert band is selected. Size: Maximum 50 students Criteria: The concert band is expected to be of a high standard to undertake the role below. Role: Play pre-show music, National Anthem, one bracket of two showcase songs (maximum 5 minutes), and accompany choir for first song or bracket or songs, as specified. REHEARSALS & PERFORMANCE TIMES Rehearsals: Choir rehearsals are arranged at regular intervals (see calendar for dates & venues) Concert day: Full rehearsal 9.00am, matinee 12.15pm, evening performance 7.00pm STAGE & BACKSTAGE ORGANISATION Choir: Students sit on the scaffolding for the entire performance. Items: Students are allocated to a change room or holding room. Concert Band: Students set up on stage prior to concert and leave stage after their bracket. RESPONSIBILITIES Choir Teachers: Matinee and Evening Performances Supervise your choir in the breaks at the Entertainment Centre rehearsals and concerts. Sometimes too much running around results in over-excited children who find it hard to behave appropriately onstage. Ensure that only choir members who will be able to demonstrate acceptable behaviour at the concerts are included in the performing choir. One and a half hours is a very long time for some children! Assist as directed by conductors or convenors with management of any students who may be experiencing difficulties. This will include some choir teachers sitting with students on the scaffolding throughout each performance. Item Teachers: Matinee and Evening Performances Try to find that good balance between letting your students burn off their excess excitement and keeping them at a level where they can concentrate on their performances. Students may be able to watch the rest of the matinee performance if they perform early in the concert. Check with your stage manager. Supervise your group carefully in change rooms or holding rooms. Asking students to bring quiet games or a book to read and having another adult helper can help maintain calm while you re waiting to perform. PLEASE FOLLOW ALL DIRECTIONS FROM THE STAGE CREW FOR SAFETY AND ORGANISATION - 10 -
AUDITIONS CHOIRS Choirs DO NOT need to audition to be included in the SPAF. The only required criteria are: commitment to teach in two parts where necessary attendance at all planned rehearsals attendance at the matinee on concert day attendance at the evening concert and good behaviour by choir members. ITEMS (dance, vocal, instrumental/percussion) AND CONCERT BANDS Items and concert bands DO need to audition to be included in the SPAF. AUDITION PROCESS ALL ITEMS AND CONCERT BANDS: REMINDER AUDITION TEAMS CAN ONLY WATCH 3 ITEMS FROM EACH SCHOOL. The Expression of Interest (EOI) form (Appendix 1) needs to be completed for all items (dance, vocal, instrumental/percussion groups) and concerts bands and comperes and sent to paul.nash@det.nsw.edu.au ITEMS (including dance, vocal, instrumental/percussion groups). Please be aware that items need to be able to walk on and walk off without stage crew assistance. We are unable to manage heavy hardware/scenery/props. An audition schedule will be sent to schools that replied to the EOI. If you have a specialist teacher who only comes to school on a particular day at a particular time (they HAVE to be there for the audition) you should let the audition team know ASAP. We do try to accommodate people but we need LOTS OF NOTICE. The Audition Information & Principal Sign-Off form (Appendix 2) needs to be completed and returned to paul.nash@det.nsw.edu.au The audition team will visit your school to audition items only (NOT concert bands) A minimum of 2 minutes must be presented at the audition. At least one student must be dressed in costume or a sample costume shown. Where items are successful, an offer of placement in a concert will be notified by Concert Coordinator and published on the SPAF website. Contact teachers will need to send a reply confirmation) to paul.nash@det.nsw.edu.au Instrumental/percussion groups may audition as an item. Should an instrumental/percussion group wish to be considered as an item, the following conditions will apply: 1. Musicians must be able to walk in carrying their own instruments (this means no full drum kit, no keyboard, no amp), play and walk off (ie no set up). 2. A maximum number of 25 musicians can be included. 3. Time limit will be three minutes. CONCERT BANDS Each of the three concerts showcases one full concert band to play the National Anthem and open the concert. All concert bands will be auditioned for this spot. A member of the festival executive along with an independent audition committee will visit each auditioning concert band prior to the item auditions date. Date and time will be negotiated to fit with your band rehearsal time. At audition, each band is required to play the National Anthem and TBA The Audition Information & Principal Sign-Off form (Appendix 2) needs to be completed and returned to paul.nash@det.nsw.edu.au PS. - 11 -
TICKET ORDERING AND AVAILABILITY ONLINE TICKET BOOKING SYSTEM FOR 2016 GO TO SPAF WEBSITE AND CLICK ON THE BOOKING LINK This year there will be NO ticket allocations to schools. All tickets will be available to be ordered on line. Further details will be provided as soon as the new procedure is confirmed. Matinee Performances Acacia, Banksia & Casuarina Concerts include a matinee performances that start at 12.15pm on concert days. Some parents (or grandparents who can t get evening concert tickets) like to attend these concerts. Tickets are only $12 for adults and $5 for children and you usually get really good seats! The committee also encourages schools that are performing in these concerts to send students along. (Again seats are only $2 per student and teachers get in for free.) We encourage schools to provide an audience for matinee performances to support their school as it s a great opportunity for your students to see a live concert at a very reasonable cost. Please contact Lugarno PS to bulk book school groups. Evening Performances Tickets are $22 each (no concessions). ALL Performances Tickets for all concerts must be paid for when orders are placed online. PLEASE NOTE: REFUNDS CANNOT BE GIVEN ONCE ORDERED AND PAID FOR ONLINE. IMPORTANT: Information regarding Hurstville Entertainment Centre s regulations regarding seating will be provided with online information. Schools to send letter home re bookings (see Appendix 3) - 12 -
Appendix 1: Expression Of Interest (EOI) REMINDER MAXIMUM 3 ITEMS ST GEORGE PERFORMING ARTS FESTIVAL Email To: paul.nash@det.nsw.edu.au Due Date: Friday 4 December 2015 for 2016 Concerts (Term 4 Week 9) School Name: We would like to be involved in SPAF 2016. School Choir (3-6) Please indicate Choir no. Please circle: Either up to 20 or up to 40. Choir teacher s name & email: Choir for Banksia Concert ( Stage 1.) Choir teacher s name & email: Concert Band (for Acacia, Banksia, Casuarina Concert) Please note audition requires Band to play National Anthem & Everything is Awesome to accompany choirs. Band teacher s name & email: Item 1 (please indicate the type of item below) dance vocal percussion/instrumental choir other (please specify) Name of performing group: Name of contact teacher & email: Item 2 (please indicate the type of item below) dance vocal percussion/instrumental choir other (please specify) Name of performing group: Name of contact teacher & email: Item 3 (please indicate the type of item below) dance vocal percussion/instrumental choir other (please specify) Name of performing group: Name of contact teacher & email: - 13 -
Appendix 2: Audition Information and Principal Sign-off St George Performing Arts Festival August 2016 Please complete one audition information sheet per item and email to Paul Nash Principal Oatley West PS by Friday 26 February (Week 5 Term 1) paul.nash@det.nsw.edu.au School: Music Title: Item Title: (Name of item as it will appear in the program) Duration: (Must be 3:00 minutes or less. A minimum of 2 minutes to be presented at audition.) Brief Description of Performance: Number of Students Involved: (Boy/girl ratio, school year/grade of students etc) Costume Details: (At least one student must be dressed in costume or a sample costume shown.) Preferred Performance: Tuesday Wednesday Thursday (please circle) Performance Requirements: Change Room Holding Room Not Required (please circle) Coordinating Teacher/s: (Teacher/ Dance Coordinators name/s as they are to appear in program ) Contact Email Address/es: Contact Mobile Phone Number/s: Additional Information/Comments. STUDENT COMPERES nominated for SPAF festival. Required only for one concert. Principal Approval Sign Off: I have listened to/read the lyrics for this item and deem it suitable for performance at the festival I am aware of the costuming and moves to be used for this item and find them age appropriate and tasteful 1. 2. - 14 - Principal s Signature
Appendix 3: Sample Parent Ticket Information Letter (Individualise as required for each concert you are involved in) On school letterhead send to parents by due date see timeline Dear Parents St George Performing Arts Festival August 2016 It s time to order tickets! Book Online! Your child is part of our school Acacia Choir /Banksia Choir/ Casuarina Choir / Item /Concert Band which will be performing at the St George Performing Arts Festival this year. Our Junior Choir / Senior Choir/ Item /Concert Band will perform at the following concert/s at: Hurstville Entertainment Centre McMahon Street, Hurstville Acacia Concert Tuesday 9 August 2016 12.15pm Matinee & 7.00pm Evening Banksia Concert Wednesday 10 August 2016 12.15pm Matinee & 7.00pm Evening Casuarina Concert Thursday 11 August 2016 12.15pm Matinee & 7.00pm Evening Information regarding Hurstville Entertainment Centre s regulations regarding seating will be provided with online information. 12.15pm Matinee Tickets (Tuesday, Wednesday, Thursday) Tickets for these concerts are more readily available and cost $12 each for adults and $5 each for children. You will not have to transport your child to this concert as they will have travelled to the Entertainment Centre earlier that morning for a rehearsal. Your child has already paid the bus fare for this day. 7.00pm Evening Tickets (Tuesday, Wednesday, Thursday) Tickets for this concert are limited and cost $22 each. There is no discount for children at the evening concert. You will need to transport your child to and from this concert. Book Online! This year an online ticket booking system has been implemented. You will be able to book tickets for all concerts by going to www.spaf.schools.nsw.edu.au and clicking on the Book Now link. When booking online you will be required to pay at the time of booking. No refunds or exchanges will be available. Online bookings open Monday 20 June 2016. Remember school group booking to support & attend matinee performances contact Lugarno PS. Teacher Name St George Performing Arts Festival (SPAF) School Co-ordinator For school information ONLY **************************************************************************************** NB If your school decides to book a block of tickets online and then sell them to parents, you will need to customise this note with your own booking arrangements. **************************************************************************************** - 15 -
Appendix 4: Visual Arts Information Foyer Display Booking ATTENTION: VANESSA HOSKIN HURSTVILLE PUBLIC SCHOOL Please complete this form to book a space for the St George Performing Arts Festival in 2016. SCHOOL: CONTACT TEACHER: DEC EMAIL ADDRESS: PLEASE CIRCLE ONE: YES, OUR SCHOOL WILL BE ABLE TO DISPLAY VISUAL ARTS WORK AT THIS YEAR S FESTIVAL OR NO, WE ARE UNABLE TO CONTRIBUTE A DISPLAY FOR THE 2016 FESTIVAL PLEASE EMAIL THIS FORM TO: Vanessa.hoskin1@det.nsw.edu.au - 16 -