Sound Recordings Presented by Illinois Heartland Library System
Types of sound recordings Musical Single performers Groups Soundtracks Non-musical Audiobooks, including preloaded audio players (Playaway, GoReader, etc.) Sound effects Speeches, etc.
RDA core elements Title Statement of responsibility, such as composer, performer, etc. Edition information, when present Publication information such as name of publisher, place of publication, and date Physical description Series statement, when present Identifier(s), such as ISBN, UPC, publisher s number, etc.
Preferred sources of information Disc label CDs Item surface--preloaded audio players If these sources are not available, another part of the resource itself may be used, including accompanying material or the container
Title proper The title minus any subtitle or other title information Taken from the preferred source of information Usually the disc label If taken from source other than disc label, include a note to indicate source Use brackets for information taken from outside the resource i.e., title from web page or publisher s description, etc. 245 $atitle proper
Title proper SHARE cataloging Original cataloging Transcribe title from disc label Add variant title for container title only if significantly different than title on disc If multiple discs with individual titles, use collective title from container if present If no collective title record 1 st title in $a, others in $b Copy cataloging If 245 title is taken from container and matches your item, leave as is If title is from source other than disc label (i.e., container), include a 500 note to indicate source
General material designation (GMD) Was used in AACR records is being removed from records in OCLC Not used in RDA SHARE local practice: add GMD to all sound recording records in Polaris Subfield h comes after subfields a, n, and p Subfield h comes before subfield b CDs, LPs, and cassettes: 245 $atitle proper$h[sound recording] Preloaded audio players: 245 $atitle proper$h[electronic resource]
Other title information Subtitle--Information used to qualify a title Usually smaller font, not as prominent 245 $atitle proper :$bsubtitle Parallel title--the title proper in another language 245 $atitle proper =$bparallel title Subsequent title(s) if no collective title 245 $a1st title ;$bsecond title ; Third title
Our CD disc label Date: 2006 Number: RCA88697-00332-2
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Our CD OCLC record: 245 00 $atake the weather with you SHARE local edit: 245 00 $atake the weather with you$h[sound recording]
Statement of responsibility 245 $c Includes: Composer Performer on the preferred source Will be entered in 7XX, not 1XX (unless also the composer) Different from AACR Don t need to change existing records Does not include: Performer(s) not listed on preferred source Producers Directors
Statement of responsibility cont. 245 subfield c precede with / Transcribe exactly from source may come from any source on the resource itself If from source outside the resource, put in brackets (i.e., website, publisher, etc.)
Our CD disc label Date: 2006 Number: RCA88697-00332-2
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Our CD container spine On spine: 88697-00332-2 Jimmy Buffett Take the weather with you Mailboat Records logo RCA Records Label (and logo)
Our CD OCLC record: 245 00 $atake the weather with you /$cjimmy Buffett. SHARE local edit: 245 00 $atake the weather with you $h[sound recording] /$cjimmy Buffett.
Variant titles Variations of the title proper (i.e., spell out symbols or numbers, record a portion of the title, correct misspelled word, etc.) Think how a patron might search Title on resource from other than preferred source (i.e. container spine) Not title(s) of contents 246 $avariant title
Our CD disc label Date: 2006 Number: RCA88697-00332-2
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Edition statement Source is anywhere on the item Same source as title proper is preferred, but can come from other place on the item If taken from outside the resource (i.e, web site), put in brackets Transcribe exactly from the source, including capitalization and abbreviations On item: Collector s Edition In record: 250 $acollector s Edition.
Edition statement SHARE cataloging Original or copy cataloging in OCLC Single or multiple 250s are acceptable SHARE local practice: Add edition statement for MP-3 CDs and preloaded audio players (i.e., Playaway, GoReader, etc.) See SHARE cataloging standards Combine multiple edition statements in single 250 Currently, SHARE PAC displays only 1 st 250 in brief display
Includes Publication Information Place of production, publication, distribution, manufacture ($a) Producer, publisher, distributor, manufacturer ($b) Dates ($c) Source of information Anywhere on the item ISBD punctuation Semi-colon before place of publication if multiple Colon before publisher name Comma before date 264 _0, 264 _1, 264_2, or 264_3: Period at end of field, if date is not in brackets 264 _4: No ending punctuation
Publication, distribution, etc. May have multiple 264s for different functions denoted by 2 nd indicator 264 _0 $aplace of production :$bproducer,$cproduction date. 264 _1 $aplace of publication :$bpublisher,$cpublication date. 264 _2 $aplace of distribution :$bdistributor,$cdistribution date. 264 _3 $aplace of manufacture :$bmanufacturer,$cdate of manufacture. 264 _4 $ccopyright date
Place of Publication Record as it is on the item If needed for clarity, add name of the country, state or province in brackets if not on the item Record all places named on the item or Record only the first named place If no place of publication on the item: Cataloger researches place and enters it in brackets, or enters the phrase [Place of publication not identified] SHARE local practice: supply a place of publication, even if just a country
Publisher May use any source on the item or within the item Preferred source is the same source as title proper Transcribe name of publisher as it appears on the item Harper Audio, part of the Harper Group If multiple publishers, record first publisher Optional to record others If no publisher, enter probable name in brackets or the phrase [publisher not identified]
Distributor If no publisher on the item, distributor is core if present If publisher is present, do not record distributor May use any source on the item or within the item Preferred source is the same source as title proper Transcribe name of distributor as it appears on the item Example: Recorded Books
Dates Publication date core element use the most recent publication date Sound recordings usually don t have a publication date Copyright date core element if no publication date Copyright date for sound is denoted by phonogram symbol ( ) Record as implied publication date, in brackets If no phonogram date is present, but there is a copyright date with symbol Record as implied publication date, in brackets
No date available on item Cataloger estimates a date (preferred) or enters the phrase [date of publication not identified] Examples: [2010] inferred or probable year [2010?] uncertain year [between 1990 and 1999] probable decade SHARE local practice: record an estimated date in brackets
Our CD disc label RCA Sony BMG BMG Date: 2006 Number: RCA88697-00332-2 Mailboat Records, Inc.
Our CD container back Manufactured and Distributed in the USA by Sony BMG Music Entertainment, New York, New York
Our CD 264 _1 $a[los Angeles, California] :$bmailboat Records Inc.,$c[2006] 264 _4 $c 2006
Physical Description Area 3XX Includes Extent of item Sound characteristics Dimensions Accompanying material Source of information Entire item ISBD punctuation MARC tag 300 Colon before $b Semi-colon before $c Plus sign before $e Period at end of field only if 4XX is present
Physical Characteristics 3XX Includes Physical description (300) Content type (336) Media type (337) Carrier type (338) Sound characteristics (344) Digital file characteristics (347) Source of information Entire item
Extent 300 $a Record the number of physical units and carrier type, i.e., discs, cassettes, media players, etc. Use the following terms: For CDs: audio disc For cassettes: audiocassette For preloaded media players: audio media player Record playing time in parentheses, if readily available Abbreviate hour(s) as hr. Abbreviate minute(s) as min. Spell out approximately, even if abbreviated on item Example: 300 $a1 audio disc (1 hr., 20 min.)
Other physical details 300 $b Previously used to record sound characteristics (i.e., digital, stereo) May still be present in records OK to retain Preferred option is to omit $b in the 300 and record sound characteristics in tag 344
Dimensions 300 $c Give diameter of discs in inches Standard size of CDs is 4 ¾ inches Abbreviate inches as in. Period after in. only if 300 is followed by 490 This may result in double punctuation: in..
Accompanying Material 300 $e Give details as you would describe the item in an individual record 300 $a4 audio discs ;$c4 ¾ in. +$e1 program guide (40 pages : illustrations ; 24 cm)
Our CD disc label Date: 2006 Number: RCA88697-00332-2
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Our CD 300 $a1 audio disc ;$c4 ¾ in.
MARC tags 3XX 336 Content type 337 Media type 338 Carrier type 344 Sound characteristics 347 Digital file characteristics 382 Medium of performance 383 Numerical designation of musical work
MARC tags 33X for music CD 336 Content type 336 $aperformed music$bprm$2rdacontent 337 Media type 337 $aaudio$bs$2rdamedia 338 Carrier type 338 $aaudio disc$bsd$2rdacarrier Use macro to generate in OCLC
Sound characteristics 344 Use to record type of recording, recording medium, playing speed, configuration of playback channels, special playback characteristics, etc. Not necessary to add if info is already recorded in 300 $b For CDs, will most commonly use: 344 $adigital$2rda If carrier or container says stereo: 344 $adigital$boptical$gstereo$2rda
Digital file characteristics 347 Use to record file type, encoding format, file size, etc. For CDs, will most commonly use: 347 $aaudio file$bcd audio$2rda If item is an MP3: 347 $aaudio file$bmp3$2rda
Medium of performance 382 Use to record instrument, vocal and/or other medium of performance Not used extensively yet Not necessary to add at this time Do not delete if present Example: 382 01 $bcello$aorchestra A work for solo cello accompanied by an orchestra
Numeric Designation of Musical Work 383 Serial number, opus number, or thematic index number assigned to a musical work by the publisher, composer, or musicologist Not used extensively yet Not necessary to add at this time Do not delete if present Example: 383 $crv423 Thematic index number for Concerto in B-flat major for cello, strings & basso continuo, by Antonio Vivaldi
Our CD 336 $aperformed music$bprm$2rdacontent 337 $aaudio$bs$2rdamedia 338 $aaudio disc$bsd$2rdacarrier 344 $adigital$2rda 347 $aaudio file$bcd audio$2rda
Includes Series statement ($a) Series numbering ($v) Source of information Series 490/8XX Prefer source on the item or within the item May be taken from outside source if applicable ISBD punctuation Semi-colon before series numbering
Series MARC tag 490 Series statement as it appears on the resource MARC Tag 8XX 830 or 800 Series as it is established in the series authority record May or may not be the same as the 490 830 series established under title 800 series established under name May be qualified by (Sound recording) in $a or $t
Series examples for sound recordings Author/title series 490 1_ $amusic for the classical guitar 800 1_ $apearce, John,$d1956-$tGuitar music. Title series 490 1_ $ajazz collection 1000 830 _0 $asony jazz collection 1000.
Our CD disc label Date: 2006 Number: RCA88697-00332-2
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Notes Additional information about the resource Source of information The item itself, or other sources MARC coding Some note fields use indicators see OCLC Bib formats ISBD punctuation Most notes have ending punctuation; a few do not See OCLC Bib formats
Some common note fields 500 General note Source of title Additional information about MP3s and Playaways 505 Contents note Titles of songs 508 Creation/production credits note Name(s) of directors, producers, etc. 511 Participant or performer note Performers Main performer(s) should be listed; others may be recorded individually or with general statement (i.e., accompanying musicians) May list individual members of groups if desired Separate functions with space ; space
Some examples of contents notes This is not an exhaustive list! see more examples in OCLC Bibliographic Formats and Standards One performer: 505 00 $they good lookin --$tboats to build --$tlicense to chill. Multiple performers: 505 00 $thappy$r(pharrell Williams) --$tdark horse$r(katy Perry featuring Juicy J) --$tthe man$r(aloe Blacc). Composers 505 00 $tyou ve got a friend /$rcarole King --$tmagic moments /$r Burt Bacharach --$tif I had a hammer /$rpete Seeger. Composers and performers; time of individual songs 505 00 $tyou ve got a friend /$rcarole King (Cher)$g(4:25) --$t Magic moments /$rburt Bacharach (Perry Como)$g(3:15) -- $tif I had a hammer /$rpete Seeger (Bruce Springsteen)$g (3:45).
Some common note fields--cont. 518 Date/Time and Place of an Event Note Use to record the date/time and/or place of broadcast, recording, mixing, mastering, etc. Info may be recorded in subfield a or in multiple subfields Example 518 $arecorded at Sun Studios, Memphis, Tennessee, March 2014. or 518 $orecorded$psun Studios, Memphis, Tennessee$dMarch 2014.
Some common note fields--cont. 520 Summary, etc. Brief description of contents of work if applicable Example: 520 $aa collection of songs to promote relaxation and stress relief. 538 System requirements Add as appropriate for MP3s, preloaded audio players, etc. 546 Language note Add if other than English, or for multiple languages Example: 546 $asung in French and Italian.
Quoted notes--500 Direct quote from item If taken from preferred source, end with period inside closing quotation mark Example 500 $a The highest class bluegrass in the world. If taken from elsewhere on item, give source, end with period Example 500 $a A troupe of very remarkable trained musicians Container.
Our CD disc label Date: 2006 Number: RCA88697-00332-2
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Our CD 500 $alyrics on container insert. 505 0 0 $tbama breeze --$tparty at the end of the world --$tweather with you --$teverybody s on the phone --$twhoop de doo --$tnothin but a breeze -- $tcinco de Mayo in Memphis --$treggabilly Hill -- $telvis Presley blues --$thula girl at heart --$twheel inside the wheel --$tsilver wings --$tbreathe in, breathe out, move on --$tduke s on Sunday.
Our CD 508 $aproduced by Michael Utley & Mac McAnally. 511 0 _ $ajimmy Buffett, vocals, guitar ; with accompanying musicians. 518 $orecorded$pkey West, Muscle Shoals, London, New York.
Subject headings add as appropriate Topical Medium of performance Do not code as genre Example: 650 _0 $apiano music. Type of music with chronological subdivision Check authority file for valid chronological subdivisions for the heading Example: 650 _0 $arock music$y2001-2010. If entire musical work is on one subject: Topical or geographic heading with subdivision $v Songs and music Example: 651 _0 $aillinois$vsongs and music.
Subject headings cont. Genre Add as applicable for genre of music Do not add subdivisions to genre headings Examples: 655 _7 $arock music.$2lcgft 655 _7 $aconcertos.$2lcgft 655 _7 $afilm soundtracks.$2lcgft SHARE local practice: add genre term to records for MP3s 655 _0 $amp3 (Audio coding standard)
Our CD Genres are subjective Some possibilities (could use one or the other or both catalogers judgement): 655 _7 $arock music.$2lcgft 655 _7 $apopular music.$2lcgft Optional to add 650 with chronological subdivisions Add if you want to bring out the timeframe of the music 650 _0 $arock music$y2001-2010. 650 _0 $apopular music$y2001-2010.
Standard numbers 020-International Standard Book Number (ISBN) Not often found on musical sound recordings 024-UPC number 028-Publisher s number 050, 090, 082, 092 Call numbers
Other common 0XX fields 041-Language code Coded form of language(s) recorded in 546 for multilingual items or translations Subfield d for language code of sung or spoken text Subfield e for language code of libretto Subfield g for language code of accompanying material other than libretto Subfield h for language code of original 043-Geographic area code Code for places recorded in subject headings Use OCLC macro to add 047-Form of musical composition code Code that identifies the types of composition
Our CD disc label Date: 2006 Number: RCA88697-00332-2
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Our CD container spine On spine: 88697-00332-2 Jimmy Buffett Take the weather with you Mailboat Records logo RCA Records Label (and logo)
024 1_ $a886970033220 Our CD 028 01 $arca88697-00332-2$bmailboat Records, Inc. 028 01 $a88697-00332-2$bmailboat Records, Inc. 047 $app$arc
MARC tag 007 Physical description fixed field Used in records for non-print formats Polaris uses to generate format icon in PAC
007 for compact discs $a s sound recording $b d sound disc $d f compact disc $e s stereo, OR m for mono OR q for quadraphonic OR u for unknown $f n no grooves $g g 4 3/4 in. dimensions $h n not applicable $i n not applicable $m e digital recording OR u unknown $n d digital storage OR u unknown
Fixed Fields Will always be present in the record, but may or may not contain data Will only accept data that is valid for that field Different formats of material have different fixed fields Data can be used to limit searches Some are system-supplied; some are coded from data in the variable fields Polaris uses to generate format icon in the PAC
Unique fixed fields for sound recordings Type (Type of Record): j for musical sound recordings Comp (Form of Composition): code as applicable for type of music If more than one type applies, code as mu and add tag 047 for individual codes Example: Sound recording includes concertos, sonatas, overtures, and fugues Comp fixed field: mu Add: 047 $aco$asn$aov$afg
Unique fixed fields for sound recordings (cont.) AccM (Accompanying Matter): code as applicable for accompanying material Part (Music parts): n for musical sound recordings TrAr (Transposition and Arrangement): n for musical sound recordings FMus (Format of Music): n for musical sound recordings LTxt (Literary Text for Sound Recordings): blank for musical sound recordings Other fixed fields are the same for all formats code as applicable
Our CD
Authorized access points for music CD--names Creator MARC tag 1XX Composer Contributor MARC tag 7XX Performers, producers, directors, etc.
Authorized access points for names relator terms Include a relator term in every 1XX and 7XX field In OCLC, will be recorded in $4 with 3-letter relator code or in $e with relator term SHARE local practice: Add $e if not already present Change $4 to $e with relator term Use terms from Appendix I or K in RDA Toolkit, or from MARC code list for relators
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Our CD Creator: None (no 1XX field in the record) The performer is recorded in the 245 $c since the name was on the preferred source, but did not compose all the songs, so is not recorded in 1XX as creator. Contributor: 700 1_ $abuffett, Jimmy,$eperformer. Optional: 700 1_ $autley, Michael,$eproducer. 700 1_ $amcanally, Mac,$eproducer.
Our CD
Format icon in PAC- Music CD
Resources SHARE cataloging standards OCLC s Bibliographic Formats and Standards MARC21 for bibliographic records RDA Toolkit Maxwell s Handbook for RDA