CHAPTER 2 Word More Skills 12 Add Citations and a Bibliography When writing a long research paper, you will likely cite numerous books, articles, and websites. A citation is a reference to an information source, and is inserted in a document in an abbreviated manner. A source is the information needed to locate the original material referenced in a citation, and is collected at the end of a chapter or document in a bibliography. To complete this document, you will need the following file: w02_citations You will save your document as: w02_citations_your_name 1. Start Word. Locate and open the file w02_citations. Save the file in your Word Chapter 2 folder as w02_citations_your_name. 2. In the paragraph that begins Front Desk Attendants transfer, click to position the insertion point to the right of the second quotation mark, but before the space. Click the References tab. In the Citations & Bibliography group, click the Style button arrow, and then click MLA. When you write a research paper or a report, you will usually be asked to follow a format prescribed by one of the standard style guides. In this project, you will use the Modern Language Association (MLA) style for the citations and the bibliography. 3. In the Citations & Bibliography group, click the Insert Citation button, and then click Add New Source. At the top of the displayed Create Source dialog box, click the Type of Source arrow, and then click Book Section. 4. Fill in the following boxes, and then compare your screen with Figure 1. Author: Title: Conklin, Mark Organization Design Book Author: Rutherford, Denney G. Book Title: Year: 2002 Pages: 41 53 City: Publisher: Hotel Management and Operations, 3rd Edition New York John Wiley & Sons Microsoft Word Chapter 2 - Format and Organize Text More Skills: SKILL 12 Page 1 of 6
Insert Citation button MLA style Completed citation Figure 1 5. At the bottom of the Create Source dialog box, click OK. Notice that a citation field with just the author s last name is added at the insertion point location. MLA style requires that the page number be added to citations. 6. Click the Citation field, click the arrow, and then click Edit Citation. In the displayed Edit Citation dialog box, under Add, in the Pages box, type 48 and then click OK. Notice that the page number is added without a comma, which is MLA style. Compare your screen with Figure 2. Inserted citation Page number added to citation Figure 2 Microsoft Word Chapter 2 - Format and Organize Text More Skills: SKILL 12 Page 2 of 6
7. Save your document. In the following paragraph that begins The Front Desk Attendant is responsible, click to position the insertion point at the end of the paragraph. In the Citations & Bibliography group, click the Insert Citation button, and then click Add New Source. At the top of the displayed Create Source dialog box, click the Type of Source arrow, and then click Book. 8. Fill in the following boxes. Author: Title: Year: 2004 City: Publisher: Levine, Karen; Gelb, Alan A Survival Guide for Hotel and Motel Professionals Clifton Park, NY Thomson Delmar Learning 9. In the Create Source dialog box, click OK. Click the Citation field, click the arrow, and then click Edit Citation. In the displayed Edit Citation dialog box, under Add, in the Pages box, type 14-15 and then click OK. 10. In the following paragraph, that begins Many business, in the last line, click to position the insertion point to the right of the period that follows attendant. Using the technique you practiced inserting the previous two citations, insert a Web site citation using the following information: Author: Martin, James A. Name of Web Page: PC World - Hotel Tips for Business Trips Year: 2007 Month: February Day: 8 Year Accessed: 2010 Month Accessed: February Day Accessed: 12 URL: http://downloads.pcworld.about.com/article/id,128692/article.html 11. Compare your screen with Figure 3. In the Create Source dialog box, click OK. Save your document. Because Web pages do not have page numbers, you do not need to add a page number to the citation. Microsoft Word Chapter 2 - Format and Organize Text More Skills: SKILL 12 Page 3 of 6
Web site citation Figure 3 12. Press C + e to move to the end of the document, and then press C + J to create a new page. If you have a bullet at the top of the new page, press B two times. Type Works Cited and then press J. Works Cited is the MLA heading for a bibliography. 13. On the References tab, in the Citations & Bibliography group, click the Bibliography button, and then click Insert Bibliography. 14. Select all of the items in the bibliography. Click the Home tab, and then in the Paragraph group, click the Dialog Box Launcher button. Under Indentation, click the Special arrow, and then click Hanging. In a hanging indent, the first line of a paragraph extends to the left of the rest of the paragraph. Microsoft Word Chapter 2 - Format and Organize Text More Skills: SKILL 12 Page 4 of 6
15. Under Spacing, click the Line spacing arrow, click Double, and then click OK. At the top of the page, select and Center the Works Cited title. Compare your screen with Figure 4. Title centered Hanging indents Figure 4 Microsoft Word Chapter 2 - Format and Organize Text More Skills: SKILL 12 Page 5 of 6
16. Add the file name to the footer, Save your document, and then compare your document with Figure 5. Exit Word. Submit your document as directed. Figure 5 You have completed More Skills 12 Microsoft Word Chapter 2 - Format and Organize Text More Skills: SKILL 12 Page 6 of 6