Montclair, NJ 07043 ADDENDUM NO. 1 Issue Date: August 11, 2011 Request for Proposal # 981 Finley Hall Audio Visual Systems Number of Pages: 6 (plus attachment) Date of Original Bidding Documents: July 18, 2011 INTENT: This Addendum forms a part of the Contract Documents and modifies the Original Bidding Documents and Prior Addenda, if any, as identified above. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification. I. Points of Information: The following questions were submitted by potential bidders: Question 1 Satellite Antennae On the written spec in the Satellite room 227, there are three satellite dishes mentioned as being OFE and one specified as needing to be purchased, the 3.7m dish. On drawing AV407, only two dish antenna are shown. From what I can determine either the 18 or 30 Dish Network Satellite Antenna is not indicated. Is one of these not part of the network? Response: There will be three OFE antennas including two OFE Dish Network antennas (18 and 30 ) as listed in the spec. All three antennas will connect to the RF patch panel shown in the drawings. Question 2 Digital Language Lab Software a) For the Northwestern DiLL software on the alternate, Northwestern will need to know how many computers will be on this network using the software. I understand the computers are Mac using version 10.6. b) How do we purchase the Northwestern Language Lab software. Does A/V vendor install. Response: Add/Alt #1 Added quantity of software licenses required (175 total, 80 simultaneous) and operating system information (OS X 10.6, to be replaced with OS X 10.7 within the next 16 months). Integrator to install software. Finley Hall Audio Visual Systems Page 1 of 6 RFP No. 981 Addendum #1
Additional information: Added Allowable Substitutes section for digital language lab software (ASC ReLAN Pro). Contact Information for Purchase of Digital Language Lab Software DiLL (http://web.mmlc.northwestern.edu/projects/dill.shtml), contact mmlc@northwestern.edu who will put the AV Integrator in contact with Northwestern University's Technology Transfer Office. ASC ReLAN Pro (http://ascdirect-usa.com/), contact Carla K. Newton, ASC Direct Inc., Sales/Customer Support Specialist (Phone: 800-613-9554, Fax: 417-859-6292, carlakay@ascd.us). Question 3 Room Control Drawings for room 104 / 119 / 135 / 125 / 105 / 122 / 132 / Seminar / 110 etc. indicate 1 relay for screens control, 1 relay for shade control and 1 relay for lighting control. The control system (DMPS300) has only 4 relays. Please confirm there will be how many lightings presets and how many shades need control. External Crestron relay box will be added. Response: Shade control will be via RS-232, not relay as indicated on drawings. Lighting control will be via Cresnet, not relay as indicated on drawings. The following equipment spec adjustments have been made to address the distribution of required relay or cresnet signals. Room 125 Added Crestron Relay Expansion ST-IO Room 119 Added Crestron Cresnet Distribution Block CNTBLOCK Room 104 Added Crestron Cresnet Distribution Block CNTBLOCK Room 122 Added Crestron Relay Expansion ST-IO Question 4 On page 11590-22 item 2.18, room 352 specify there will be control system with button panel as control. On page 11590-30, AV equipment list for room 352 has no Crestron system or panel listed. Response: Room 352 Added Crestron Button Panel MPC-M10 Question 5 Samsung SV5000W is discontinued (Has been for awhile). What replacement is suggested Response: Samsung SV5000W multi-standard VHS players may not be readily available. May be substituted with Panasonic AG-W2/AG-W3 or pre-owned units of either model (pre-owned units to be warranted by AV integrator for 1-year) Finley Hall Audio Visual Systems Page 2 of 6 RFP No. 981 Addendum #1
Question 6 ebeam Edge Whiteboard is discontinued. What is suggested replacement Response: ebeam Edge Whiteboard capture system should be the business model, as the education model has been discontinued. Question 7 Should 1 year service be included with Haivision Stingray pieces Response: Yes Question 8 Simultaneous Interpreting System Is Listen an acceptable replacement for Bosch hardware. Mention was made of Braihler Audio. Will Braihler have a master quote done per HMBA spec's available. Often done on consultant projects Response: Listen and Braehler have been added as allowable Substitutes for the simultaneous interpreting system. Bosch, Braehler, and Listen will have master quotes available. Interpreting system equipment list has been modified for quantities and components (line items 85-98). Wireless delegate stations and wireless access points have been moved to a new add/alternate listed as Add/Alt #3. Question 9 Polycom 8000 Codec. Is it 720 or 1080P version. Do you want multipoint. Do you want the one year or three year warranty. One year required with purchase. Same with Eagle Eye cameras, 720 or 1080P Response Room 104 Clarified model number for Polycom Codec and Camera (HDX 8000-1080 and Eagle Eye 1080) and added Multipoint Plus software license. Additional Clarification Specification Page 11 Room 119 Video Conference Codec is Owner Furnished (matching equipment list) Question 10 Is there a 10% Bid bond or do we need to have a 100% performance bond with the RFP. Should we include the cost of the performance bond to the bottom line. Response Please see page 3 of the RFP as it is very specific of the bonding requirements. Finley Hall Audio Visual Systems Page 3 of 6 RFP No. 981 Addendum #1
Question 11 There is a podium shown on the drawing package (for faculty development room) yet there is no mention of it in the equipment list. Does A/V vendor provide and do we pick manufacturer. We use Marshall Furniture mainly for custom podiums. Response There is no lectern in Faculty Development Room (Add/Alt). Desk console will be provided. Additional Note Faculty Development Room has been renumbered as Add/Alt #4 (previously Add/Alt #3), Question 12 I spoke with Clock Audio regarding the special finish you have asked for on the bid. According to Jason there is a minimum of 25 units that must be ordered to get the special finish. According to the bid spec (unless I counted wrong) there are only 16 units specified. Please let me know if purchasing 25 to get 16 is an option for you or whether you can live with one of the two standard colors. Response Do not purchase additional units to achieve the special finish requirements. Provide standard color. Additional Clarifications and Changes 1. Room 135 Changed headset model to Sennheiser PC36, quantity 24 2. Room 105 Added USB headsets, Sennheiser PC36, quantity 26 3. Room 122 Added USB headsets, Sennheiser PC36, quantity 40 4. Room 132 Added USB headsets, Sennheiser PC36, quantity 30 5. Room 352 Clarified model number for AMK loudspeaker pair, PSA615-JFS-P, adjusted quantity to 1 pair (2 total speakers) II. Special Notice of Bid Extension: NA III. Changes to Prior Addenda: NA Finley Hall Audio Visual Systems Page 4 of 6 RFP No. 981 Addendum #1
IV. Changes to Bidding Requirements: An alternate was added to the bid. See revised page 9 of the RFP (alternates) attached to this addendum. Be sure to use this revised sheet with your proposal. V. Changes to Agreement and Other Contract Forms: NA VI. Changes to Conditions of the Contract: NA VII. Changes to Specifications: See attached revised specification. All changes/clarifications are shown in bold print. VIII. Changes to Drawings: NA Finley Hall Audio Visual Systems Page 5 of 6 RFP No. 981 Addendum #1
Please acknowledge receipt of this Addendum No. 1 via fax. The fax number is 973-655-6976. Re: RFP 981 Finley Hall Audio Visual Systems Company Name (please print) Date Signature Title Contact Name (please print) Distribution: All Bidders D. Roche/MSU C. Danish/MSU C. Sarajian/MSU Project File Attachments: Revised Attachment D (A/V Specification) Revised RFP page 9 (alternates). Finley Hall Audio Visual Systems Page 6 of 6 RFP No. 981 Addendum #1
SECTION 11590 - AUDIO-VISUAL SYSTEM PART 1 GENERAL 1.01 GENERAL REQUIREMENTS A. Work of this Section, as shown or specified shall be in accordance with the requirements of the Contract Documents for the Audio-Visual systems specified herein. 1.02 WORK Included A. Audio-Visual Systems include systems located where indicated on the drawings: 1. Video and data projection/display. 2. Remote control systems. 3. Audio and video switching and distribution systems. 4. Audio and video recording systems. 5. Simultaneous interpretation systems. 6. Custom receptacle plates. 7. Video conferencing systems. 8. Satellite antennas. 9. Providing and installing cable. 10. Installation and warrantee of systems. 11. Owner Training. 12. See Part II for a complete description of functional requirements. B. Provide installation of all Audio-Visual Systems, equipment and assemblies specified herein including termination of all cable, provided by this Contractor or supplied as specified herein and on the AV System contract drawings, for a complete and fully functioning system. Minor items not specifically mentioned in the specification, but necessary for fully functioning systems, shall be included without claim for additional payment. C. Verify dimensions and conditions at the job site. Absolutely everything is to be located per the locations confirmed by the architect prior to installation. D. Submit shop drawings and samples for review prior to fabrication. E. Fabricate and assemble audio-visual systems in accordance with these specifications, equipment manufacturer's recommendations and all applicable code requirements. AUDIO VISUAL EQUIPMENT 11590-1
F. Coordinate work with other trades of adjoining and related work. Review shop drawings of video lift, projection screen, millwork, etc. for coordination of equipment installation, clearances, ventilation, etc. G. Inspect, align and final adjust completed installation. Demonstrate the operation of the completed, audio-visual installation for acceptance by Consultant and Owner. Submit final documentation as described herein. H. Provide instruction to operating personnel as described in Part 3. 1.03 RELATED WORK A. Audio-Visual Infrastructure floor boxes, back boxes and conduit stub-ups with drag lines are provided by the electrical contractor. B. Projection Screens are provided by the general contractor. 1.04 QUALITY ASSURANCE A. The system shall be comprised of components that are of professional quality. Approved manufacturers shall be as specified herein. B. AV Contractor shall be an authorized representative of the manufacturer of the specified audio-visual equipment unless specifically exempted from this requirement by the Owner or Consultant. C. AV Contractor shall have successfully provided installation and engineering services over completed installations for a period of five years or more and shall have completed at least five major system installations of this type. The Owner and the Consultant shall be the final judge of suitability of experience. D. AV Contractor must specify number of years programming Crestron (or if a Crestron Authorized Independent Programmer is used, specify who and their experience. E. AV Contractor shall have CTS-D on staff and must have DMC-E at the time of bidding. 1.05 DEFINITION OF TERMS A. The term Contractor or Audio-Visual Contractor (AVC) as used herein refers to the party responsible for providing all services and system integration covered herein and on related drawings. B. The term Consultant shall refer to Harvey Marshall Berling Associates who is responsible for the design of the system. C. The term General Contractor shall refer to party responsible for managing and installing the general construction of the project. D. The term Electrical Contractor shall refer to the party responsible for the installation of conduit and 120V devices. E. The term provide shall mean supply and install. AUDIO VISUAL EQUIPMENT 11590-2
F. The term Owner Furnished Equipment Contractor Installed shall refer to equipment supplied by the Owner to this contractor for installation. G. Technical terms particular to special systems and related work shall be construed in the following manner, in accordance with: 1. Captions on related drawings. 2. Generally recognized audio-visual technology usage. 3. Relevant usage and definitions of handbooks, guidebooks or trade group recommendations by manufacturers' associations or professional and engineering societies such as ICIA, UL, ICIA, SMPTE, and NEMA. 1.06 INDUSTRY STANDARDS A. Regulatory Agencies: Work shall be carried out in conformance with the requirements of the Owner, applicable Building and Electrical Codes, OSHA, Underwriter's Laboratories, National Association of Sound Contractors, Electronic Industries Association and the National Fire Protection Association. 1.07 SUBMITTALS A. Shop Drawings: 1. Provide six copies of the shop drawings for review by the Owner, Architect and Consultant. The following scaled drawings shall be provided for review prior to fabrication: a. Wiring and interconnection diagrams of system components including notation of type and manufacturer of all items of equipment. Include cable types and quantities (using the contract drawings as a basis), connector types, cable numbering scheme, etc. (scale as required). Any discrepancies between the contract drawings and the system requirements shall be brought immediately to the attention of the Consultant. b. Point to point riser diagram for all devices indicating cable type and quantity. c. Manufacturer s cut sheets of major dimensions, specifications and finishes of all equipment and accessories shall be provided in a binder. The binder shall include a detailed list of part numbers and quantities of each item to be provided. d. Suspension and attachment arrangement for all equipment including but not limited to video projectors, video cameras, video monitors, roof top satellite antennas, loudspeakers, etc. e. Receptacle plate details. f. Anticipate an initial (4) four hour meeting with Owner and programmer to facilitate development of touch screen graphics. After this meeting, provide for Owner review, a operating touchscreen panel with requested AUDIO VISUAL EQUIPMENT 11590-3
functionality. Anticipate additional comments will be provided after initial review. g. Rack elevations. h. Millwork drawings of the customized lectern. i. Sample of proposed instruction page for non-technical description of functional capabilities of the system for each room type. Final copy will be laminated and provided at each lectern. 2. All shop drawings shall be CAD generated. Disk(s) with as-built drawing files shall included in the final system documentation material turned over to the Owner including source code of remote control system programming. 3. A 3" x 4" space shall be reserved in the lower right corner of each drawing for the Consultant's review stamp. 4. Drawings used in the fabrication and installation of the systems specified herein shall bear the Consultant's stamp. 5. Review of shop drawings shall not be considered as a guarantee of measurements of site conditions. Where drawings are indicated as having been reviewed, said review does not mean that drawings have been checked in detail, and said review does not in any way relieve this Contractor from his responsibility or necessity of furnishing material or performing work as required by the Contract Specifications. B. Samples 1. The Contractor shall submit the following samples for review along with the submission of the shop drawings. Shop drawings will not be reviewed until receipt of required samples. Samples are returnable at the Contractor's request, following review. All Shipping costs shall be prepaid. C. Final Submittals a. Provide a sample faceplate showing details of finishing, engraving and receptacle mounting. b. Provide a touch screen panel programmed with the proposed content for the functional requirements described herein for review by the Consultant and Owner. c. Full size plywood mock-up of lectern and finish samples shall be delivered to the site for inspection by the Owner and design team. Mockup sample will be provided with cutouts as required for top mounted AV components such as the microphone, control panels, receptacles, drawers, shelves, etc. 1. Within thirty days of the Acceptance Tests, this Contractor shall furnish the following: AUDIO VISUAL EQUIPMENT 11590-4
a. Two copies of the as-built shop drawings shall be turned over the Owner. One copy shall be sent to the Consultant. Functional diagrams of the audio, video and control systems for each space shall be reduced and laminated for turn-over to Owner. b. Four copies of a complete instruction, operation and maintenance book, including all block and schematic diagrams, wiring diagrams and technical manuals of system components are required. Books shall be turned over to the Owner. The instruction book shall also include a written description of system operation procedures to supplement training activities. The system description shall include pictorial views of operator adjustable settings with normal settings indicated for future restorations of system setting. Include digital version also. c. Four copies of CD disks with as-built shop drawing files (in AutoCAD V2009 or higher and pdf formatted for 11x17 and full size), word doc of each room s cheat sheets, and remote control system source code file. Three copies to be turned over to the Owner, one disk shall be sent to the Consultant. d. Provide a laminated 8.5 x 11 cheat sheet instruction page for nontechnical staff describing basic functionality of AV system for each room or area. Turnover cheat sheets to Owner. Include digital version also. 1.08 DELIVERY, STORAGE AND HANDLING A. The equipment to be furnished hereunder shall be delivered to the building upon receipt of written notice from the Construction Manager and/or Owner that secure storage facilities are available. B. Liaison shall be made between this Contractor and the authorized personnel at the project site for safe storage of components being shipped. The requirements for safe handling and storage of these components shall be coordinated between these two parties. C. Fabricated and assembled equipment shall be wrapped and sealed in polyethylene and substantially boxed for shipment. Standard components shall be shipped in manufacturer's original packing. Boxes shall clearly indicate equipment contained, "front", "top", "fragile", nature of components and site location. 1.09 SUBSTITUTE EQUIPMENT A. Bids must be based upon specified or approved alternate equipment. Proposed substitutions, with difference in price, are to be listed in an alternate location in the bid response. They will be considered after the award of contract, and will not be considered in selecting the lowest qualified, responsible bid. B. Substitute equipment is that which may or may not have been reviewed for inclusion in the system design, or which may have become available following issuance of the Contract Documents. C. This Contractor shall have the burden of proving at his own cost and expense to the satisfaction of the Owner and Consultant that the proposed product is equal to the named product. AUDIO VISUAL EQUIPMENT 11590-5
D. The Contractor shall ship, prepaid by UPS (or other carrier as agreeable by the Consultant) the substitution with all shipping costs paid by the Contractor. 1. Where optional materials or methods are specified and/or approved, this Contractor shall make all adjustments to contingent work necessary to accommodate the option he selects. 2. The unit costs of the substitution shall be included with the bid submittal as an add/deduct from the base work bid. E. New Products: 1. Minimum performance requirements for individual components specified herein shall be as detailed in the latest published Manufacturers data sheets. 2. In the event that one or more of the products specified herein is unavailable, this Contractor shall make recommendations to the Consultant as to what substitutions are available to meet the intent of the Specification. The Consultant shall then determine what product, either from the Contractors' recommendations, or from the Consultant's own research, may be substituted. 3. The Consultant reserves the right to substitute a new product that may have become available following the issuance of the Contract Documents. Such substitutions shall be made prior to final review of the equipment list. 4. A change order resulting from such substitutions shall not result in an increase to the project cost in excess of the difference between the list price of the specified product and the list price of the substitute product. 1.10 OWNER FURNISHED CONTRACTOR INSTALLED EQUIPMENT A. The Owner will be furnishing selected equipment for installation by this Contractor. Bids. Owner Furnished Contractor Installed Equipment will be shipped to the contractor s shop for testing, configuration and incorporation into the work. B. The Owner reserves the right to make alternate selections of Owner Furnished Contractor Installed equipment listed in this specification based on availability and functionality without additional charge from the Contractor as long as no additional work related to wiring, setup and operation are incurred. C. Owner furnished equipment will be made available to AVC at the current location in Dickson Hall. This includes existing satellite antenna s. 1.11 GUARANTEE AND SERVICE A. Contractor shall warrant systems and equipment to be free of defective components, faulty workmanship or improper adjustment for a period of one year from the date of Final Acceptance by the Owner and Consultant. Paint, exterior finishes, lamps and fuses are excluded. B. Warranties on manufactured equipment shall be designated to the Owner on the date of Final System Acceptance. See Part 3 for more information regarding Final System Acceptance. AUDIO VISUAL EQUIPMENT 11590-6
C. This Contractor shall provide at his expense maintenance service for a period of one year after final acceptance of the installation. The service shall consist of at least six visits to the site at regular intervals over the course of the maintenance period for checking and adjusting of equipment. Contractor shall submit signed copies of his service visits, including the date, tasks accomplished and names of Owner s personnel in attendance. D. This Contractor shall be required to answer all service calls within twenty-four hours of a request being made. E. Provide as an Add Alternate, extended warranty period for (5) five years beyond initial year. 1.11 PUBLICATION A. Written approval from the Owner shall be obtained prior to the release of any information concerning this Project. PART 2 PRODUCTS 2.01 PERFORMANCE REQUIREMENTS A. Audio System: 1. Certain overall performance requirements of the audio system shall be checked by measurement. Each system as designed meets the following requirements based upon available data and the manufacturer's published specifications. The Contractor shall be responsible for use of the equipment specified in the manner specified, and each component's conformance with its manufacturer's specifications. 2. Residual noise and hum shall be below the masking noise levels produced by the air conditioning system, for an overall signal-to-noise ratio of 60 db for the entire system. B. Video System: 2.02 SYSTEM EQUIPMENT 1. Performance of the video system shall be free of distortion due to grounding, signal loss from cable attenuation or any other cause. 2. Video monitors and projectors shall be calibrated for optimal color rendition and performance. A. Microphone System and Accessories: 1. Ceiling microphones shall be mounted in acoustical ceiling tiles. Provide cutout of tile and support microphones properly for seamless fit and pleasing appearance. 2. Each microphone shall be supplied with mount/holders and accessories as furnished by the microphone manufacturer. Supply additional accessories to facility mounting conditions. AUDIO VISUAL EQUIPMENT 11590-7
B. Rack-Mounted Equipment Montclair State University 1. Permanent rack shall be constructed of 16 gauge steel with square front vertical corners. Panel mounting channels shall be provided with holes on E.I.A. spacing. Dimensions shall be approximately 22" wide by 18" deep by the height necessary to accommodate the specified equipment or as shown on the drawings. Unused panel space shall be filled with blank solid panels or ventilating panels. 2. Racks shall attach to system junction boxes via flexible Sealtight conduit or flexible nylon sleeve as manufactured by Techflex Inc. 3. Provide all rack accessories indicated on the drawings. C. Loudspeakers and Associated Equipment 1. All loudspeakers shall be phased together. 2. Verify impedance of ceiling loudspeakers prior to connecting amplifier. 3. Ceiling Loudspeakers shall be tapped at approximately 7.5 watts. D. Video Cameras 1. Video cameras shall be supplied with required mounting accessories. Provide adapters as required for camera receptacles to mate with signal and control cable. 2. PTZ cameras for shall be provided with low voltage power supply from AV rack. F. Video Projectors 1. Video projectors shall be provided with mounting hardware to facilitate proper mounting conditions. G. Audio Visual Cable 1. This Contractor shall provide all cable required for complete and functioning systems. As cable will be run above accessible ceilings, all cable to be plenum rated. 2. All portable cable, connectors and required adapters that connect fixed receptacle panels to loose or fixed equipment will be furnished by this Contractor. 3. Provide permanent cable identification tags for all cable. 4. Cable management system required H. Remote Control System 1. The Contractor will provide all required programming of the remote control system to achieve the functional and aesthetic requirements described herein. AUDIO VISUAL EQUIPMENT 11590-8
2. A meeting between the programmer, Owner and consultant shall be arranged to discuss the programming requirements in detail prior to development of the screen graphics. After this meeting, AVC will provide an actual operating touchscreen of each size and functionally described herein for review. After further comments are prepared, make changes in remote control functionality until approval is achieved. 3. The Contractor will provide at no cost changes to the touch screen control panel layouts requested during the check-out and testing period. 4. Source code file shall be turned over to the Owner as part of the final Submittals. 5. See functional requirements for each room. 2.03 GENERAL FUNCTIONAL REQUIREMENTS Language Testing Center- Room #135 A. There will be (22) twenty two computer workstations. Each workstation will provided with a headset-mic unit as specified herein. B. A dedicated computer (owner furnished), document camera and aux input panel at the rack will be sources for routing to the video projector. The touchscreen docking station will be mounted on top of the AV rack. C. The room will be provided with a ceiling video projector and associated motorized projection screen. Program audio will be provided with left/right loudspeakers mounted on each side of the projection screen. D. AV Equipment 1. 16:10 video projector with sources from: Multi-region VCR (Owner Furnished) DVD Player Computer (Owner Furnished) Laptop input Document camera 2. Left/Right wall mounted loudspeakers for program audio playback from all video sources and cassette/cd player/recorder. 3. Headset w/integrated microphone for use during entrance/exit testing at computer work stations. 4. At each of two entrance doors there will be a room scheduler monitor. Network cable for room scheduler by others. 5. Touch screen remote control shall have the following functions: Video projector on/off/mute (screen will raise and lower accordingly) AUDIO VISUAL EQUIPMENT 11590-9
Video projector source select Montclair State University Transport control for DVD, VCR, Audio Cassette/CD Program volume up/down/mute Lighting level settings Shades up/down 2.04 GENERAL FUNCTIONAL REQUIREMENTS 40 Seat General Purpose Classroom-Room #125 A. The instructor's station will be located over a floor box. In the floor box there will be a receptacle plates for the instructor's computer along with connectivity for a laptop, wired touchscreen and document camera. B. Due to the table configuration anticipated, three video projectors and associated motorized projection screens will be required in order to provide each seat with a view of the instructor's laptop display without having to turn around. Program audio will be provided with ceiling loudspeakers evenly distributed throughout the room for a summed mono audio playback. C. AV Equipment 1. (3) 16:10 Video Projectors with sources from: Multi-region VCR (Owner Furnished) DVD Player Computer Laptop input Document Camera 2. Floor box receptacles. 3. Matrix switcher to feed a single input to one, two or all three video projectors. The switcher will also permit each video projector to display a source individually. 4. Document camera available for use at instructor s station. 5. Control System with touch screen for the following functions: On/off/mute control of each of three video projectors Source select for each video projector Transport control for DVD, VCR, Audio Cassette/CD Program volume up/down/mute Light level settings AUDIO VISUAL EQUIPMENT 11590-10
Shades up/down Montclair State University 2.05 GENERAL FUNCTIONAL REQUIREMENTS TRANSLATION LAB ROOM #119 A. In the main open area of the room there will be (24) computer workstations for use by students. There will also be an instructor s workstation and associated floorbox. Each workstation will be equipped with a headset and microphone for students to record to the computer hardware. At the instructor's workstation there will be a dedicated computer, keyboard and mouse. B. Available at the instructor's station will be receptacles in the floor box for a portable document camera, aux video and associated audio and a remote control touch screen panel. The floor box at the instructor's position will route the output of instructor's computer to the video projector via a switcher in the AV rack. C. The room will be equipped with a ceiling video projector and motorized projection screen. Dual video projectors will be used for distance learning and multi-image presentations. Program audio will be provided with left/right loudspeakers wall mounted on each side of the projection screen. D. This space will be capable of distance learning activities and recording of classroom activities for playback via local computer workstations and web streaming servers. Video capture will be accomplished with a pan/tilt/zoom (PTZ) video camera mounted adjacent to the projection screen for capturing persons at the workstations and a front facing PTZ camera will capture the front of the room. E. Microphones located in the ceiling will be used for capturing persons at the workstations and a wireless lavalier mic will be available for use by instructor to enable them to be move about the room. A front facing LCD monitor mounted opposite the projection screen will enable the instructor to see the remote site without having to turn around. F. Capture of annotations made on the fixed white board during classes is needed. G. Four prefabricated isolation booths will used for simultaneous translation and will require (2) a simultaneous translation consoles. Audio feeds from various sources will be available in each of the booths. Audio and video recording of the person's activities in these booths will be required. A video and monitor is needed for the person to see and hear the person whose language is being interpreted. The person who is being translated by the operator may be sitting at one of the workstations, at another isolation booth, or in room #104. F. AV Equipment 1. (2) 16:10 Video Projector with sources from: Video conference CODEC (Owner Furnished) Multi-region VCR (Owner Furnished) DVD Player Instructor's PC Laptop Input at Instructor's station AUDIO VISUAL EQUIPMENT 11590-11
Portable document camera Montclair State University 2. CODEC for Video conference/distance Learning (Owner Furnished). 3. Rear LCD Monitor for displaying remote sight video from CODEC 4. (2) Pan/Tilt/Zoom cameras for video capture, one in the front of the room to capture the students and one in the rear of the room to capture the instructor. 5. Wired boundary microphones for audio capture of students at workstations. 6. Wireless lavalier microphone to capture instructor s audio for distance learning or lecture capture. 7. Portable document camera available for use at instructor s station. 8. Capture capability of whiteboard. 9. Isolation Booths (qty of 4) a. Translation console with microphone for simultaneous interpreting. b. Pan/Tilt/Zoom camera c. Video monitor for display of remote video e. Video and audio connection to Multi-Purpose Room 104 AV Rack for simultaneous interpretation of live events. 11. Left/Right loudspeakers for program audio playback. 12. At entrance door, (1) Room Scheduler monitor. 13. Control System with touch screen for the following functions: a. Video projector on/off (screen will raise and lower accordingly) b. Video projector source select c. Program volume up/down/mute d. Control of CODEC for distance learning e. PTZ camera control f. Audio and video capture controls g. Control of video and audio routing to and from each isolation booth h. Control of digital capture unit of provided for each isolation booth i. Rear LCD monitor on/off j. Light level settings AUDIO VISUAL EQUIPMENT 11590-12
k. Shades up/down Montclair State University 2.06 GENERAL FUNCTIONAL REQUIREMENTS 30 Seat Computer Classroom-Room #105 A. This room will be used as a computer lab space with dedicated computer workstations. Each workstation will provided with a headset-mic unit as specified herein. The furniture will consist of tables with 6 to 8 workstations at each. B. A floor box at the lectern position will provide power, network and AV connectivity between the instructor s position and the AV rack. Receptacles in the floor box will route the output of instructor's laptop, a dedicated PC and portable document camera to the video projector via an AV switcher in the rack. The touchscreen will be located on the instructor s desk. C. An AV rack will house the AV equipment needed for the room. D. The room will be equipped with a ceiling mounted video projector and associated motorized projection screen. Program audio will be provided with left/right loudspeakers mounted on each side of the projection screen. E. AV Equipment 1. 16:10 Video Projector with sources from: Multi-region VCR (Owner Furnished) DVD Player Lectern PC Laptop input Portable document camera 2. Floor box with receptacles needed between the instructor s table and the AV rack. 3. Headset w/integrated microphone at computer work stations. 4. Interactive pen display for annotation of lectern PC display output. 5. Document camera available for use at lectern. 6. Left/Right wall mounted loudspeakers for program audio playback. 7. At entrance door, (1) Room Scheduler monitor wired back to Satellite Room 227 on 2 nd Floor. 8. Control System with touch screen for the following functions: a. Video projector on/off (screen will raise and lower accordingly) b. Video projector source select AUDIO VISUAL EQUIPMENT 11590-13
c. Program volume up/down/mute Montclair State University d. Lighting level settings e. Shades up/down 2.07 GENERAL FUNCTIONAL REQUIREMENTS Faculty Development Room-Room #101 Note this room is an ADD ALTERNATE A. This room will be used as a location for faculty development. Faculty can design and develop lectures and presentations by using same equipment available in labs and classrooms. B. An AV Rack with room equipment will output an instructor s laptop and room PC to the video projector via an AV switcher. C. The room will be equipped with a wall mounted flat screen monitor. Program audio will be use the speakers provided as part of the monitor. D. AV Equipment 1. 16:10 Video Projector with sources from: Multi-region VCR (Owner Furnished) DVD Player PC Laptop input Portable document camera 4. At entrance door, (1) Room Scheduler monitor. 5. Control system with touch screen for the following functions: Video projector on/off (screen will raise and lower accordingly) Video projector source select Program volume up/down/mute 2.08 GENERAL FUNCTIONAL REQUIREMENTS Multi-Purpose Room-Room #104 A. The seating configuration will have loose chairs for up to 49 students. At the front of the room there will a floor box on either side of the room to provide connectivity for a lectern for use by the instructor. The lectern will have a dedicated computer, monitor, keyboard and mouse. Also available at the instructor's lectern will be a fold-up shelf for a portable document camera, along with a receptacle plate for an aux video and associated audio inputs and a remote control touch screen panel. AUDIO VISUAL EQUIPMENT 11590-14
B. Custom plates in the floor boxes at the instructor's positions will route the output of instructor's computer to the video projector via a switcher in the AV rack. The AV rack will be located in the control room at the rear of the room. C. There will be a ceiling video projectors and associated motorized projection screens. Dual video projectors will be used for distance learning and multi-image presentations. Program audio will be provided with left/right loudspeakers mounted on each side of the projection screen and surround sound loudspeakers wall mounted on each side wall. D. This space will be capable of distance learning activities and recording of classroom activities for playback via local computer workstations or web streaming servers. Video capture will be accomplished with a pan/tilt/zoom (PTZ) video camera mounted adjacent to the projection screen for capturing persons at the workstations and a front facing PTZ camera will capture the front of the room. Microphones fixed to the ceiling will be used for capturing persons at the workstations and a wireless lavalier mic will be available for use by instructor to enable them to be move about the room. A front facing LCD monitor mounted opposite the projection screen will enable the instructor to see the remote site without having to turn around. Capture of annotations made on the fixed white board during classes is needed. E. This space will also be used for simultaneous interpretation listening meaning one person has the option to listen to up to four different languages privately being spoken at one time from the booths in the Translation Lab Rm. 119. A four-channel wireless headphone system will be required. F. A lecture capture system will be used to record and archive lectures and video conferencing sessions. The archived material will be available to students via webcasting and podcasting. G. In the rear control room, a window into the classroom will enable technical staff to view classroom activities. A touch screen will be available for this person to assist in controlling the AV systems for classroom activities. The AV rack will be located in this room. H. AV Equipment 1. (2) 16:10 Video Projector with sources from: Multi-region VCR (Owner Furnished) DVD Player PC Laptop input Document camera CODEC Satellite head end Cameras located in each of the four booths in Translation Lab Rm. 119 AUDIO VISUAL EQUIPMENT 11590-15
2. Custom lectern with laptop input plate connected to floor box with umbilical that plugs into custom plates by AVC. 3. CODEC for Videoconferencing and Distance Learning. 4. Rear LCD monitor for display of remote site during videoconferencing or distance learning sessions 5. (2) Pan/Tilt/Zoom cameras for video capture; one in the front of the room to capture the students and one in the rear of the room to capture the instructor. 6. Pan/Tilt/Zoom camera control console located in control room for control of PTZ cameras. 7. Satellite programming feed from Satellite Room 227. 8. Document camera available for use at lectern. 9. Left/Right wall mounted loudspeakers for program audio playback. 10. Surround sound wall mounted loudspeakers for program audio playback. 11. At entrance door, (1) Room Scheduler monitor. 12. Capture capability of whiteboard. 13. 4-channel wireless headphone system for simultaneous interpretation listening. 14. Lecture Capture System 15. Control System with touch screen for the following functions: a. Video projector on/off (screen will raise and lower accordingly) b. Video projector source select c. Program volume up/down/mute d. Control of CODEC for distance learning e. PTZ camera control f. Audio and video capture controls g. Control of video and audio routing to and from each isolation booth h. Rear LCD monitor on/off i. Lecture Capture System 2.09 GENERAL FUNCTIONAL REQUIREMENTS 25 Seat General Purpose Classroom-Room #110 A. A lectern for the instructor will be located to one side of the projection screen. A floor box at the lectern position will provide power, network and AV services. The lectern will AUDIO VISUAL EQUIPMENT 11590-16
house the AV equipment needed for the room. Receptacles in the floor box will route the output of instructor's laptop or a dedicated PC to the video projector via an AV switcher. B. The room will be equipped with a ceiling mounted video projector and associated motorized projection screen. Program audio will be provided with left/right loudspeakers mounted on each side of the projection screen. C. AV Equipment 1. 16:10 Video Projector with sources from: Multi-region VCR (Owner Furnished) DVD Player PC Laptop input Document camera Overflow audio and video feed from Multi-Purpose Room 104 AV Rack 2. Custom Lectern with laptop input connecting to floor box with umbilical that plugs into custom plate by AVC. 3. Document camera available for use instructor s table. 4. Left/Right wall mounted loudspeakers for program audio playback. 5. At entrance door, (1) Room Scheduler monitor. 6. Control System with touch screen for the following functions: a. Video projector on/off (screen will raise and lower accordingly) b. Video projector source select c. Program volume up/down/mute 2.10 GENERAL FUNCTIONAL REQUIREMENTS Lobby/Lounge-Room #118 A. The Lobby/Lounge is the central waiting area for the first floor where students, faculty and guests can view satellite programming and a building wide digital directory. B. AV Equipment 1. (2) Flat Screen LCD Monitors fed from rooftop satellite distribution system located in Satellite Room. 2. Flat Screen LCD Monitor with touch screen capabilities for Digital Directory. Computer for directory will be Owner Furnished and located in AV rack located in Satellite room on 2 nd floor. AUDIO VISUAL EQUIPMENT 11590-17
2.11 GENERAL FUNCTIONAL REQUIREMENTS Classroom-Room #122 A. This room will be used as a computer lab space with fixed computer workstations. Each workstation will provided with a headset-mic unit as specified herein. B. The instructor's station will be located over a floor box. In the floor box there will be a receptacle plates for the instructor's computer along with connectivity for a laptop, wired touchscreen and document camera. C. A Digital Language Lab Solution will be installed in this room as an ADD ALTERNATE. The software license will cover 175 computers and 80 simultaneous users. The instructor will be capable of controlling and selecting any student computer for display via the video projector. D. The room will be equipped with a ceiling mounted video projector and associated motorized projection screen. Program audio will be provided with left/right loudspeakers mounted on each side of the projection screen. E. AV Equipment 1. (2) 16:10 Video Projectors with sources from: Multi-region VCR (Owner Furnished) DVD Player PC Laptop input Document camera 2. Floor box receptacles. 3. Document camera. 4. Left/Right wall mounted loudspeakers for program audio playback. 5. At entrance doors, (2) room scheduler monitors. 7. Digital Language Lab Solution (ADD ALTERNATE) 8. Control System with touch screen 9. (2) 16:10 ceiling recessed motorized Projection Screens 10. Headset w/integrated microphone at computer work stations. 2.12 GENERAL FUNCTIONAL REQUIREMENTS Free-Access Language Lab-Room #132 A. This room will be used as the main student lab location. This room will be equipped with computer locations, a Group Student Booth and Sign Language Lab. Students will have all equipment and software at their disposal to help aide in their different and eclectic curricula. Each workstation will provided with a headset-mic unit as specified herein. AUDIO VISUAL EQUIPMENT 11590-18
B. A floor box and desktop cable cubby at a specific desk position will provide power, network and AV services. An AV Rack will house the AV equipment needed for the room. C. Aux input receptacles at the rack will route the output of instructor's laptop and a dedicated PC to the video monitor via an AV switcher. D. The room will be equipped with a wall mounted video monitor. E. The Group Student Booth will have a wall mounted LCD monitor and a tabletop cable cubby with all associated equipment located in the AV rack. F. The Sign Language Lab will have a fixed Picture by Picture LCD monitor and a Pan/Tilt/Zoom camera for recording live feeds. All associated equipment will be located in the AV rack. G. AV Equipment 1. 16:10 Video Projector with sources from: Multi-region VCR (Owner Furnished) Multi-region DVD Player PC (Owner Furnished) Laptop input Document camera Feed from Sign Language Lab Room #132A PTZ camera 2. Group Study Booth shall have a flat screen LCD monitor and table top input receptacles for display of laptop on monitor 3. Tabletop cable cubby for instructor s laptop input to video projectors. 4. Left/Right wall mounted loudspeakers for program audio playback. 5. Sign Language Lab Room #132A: a. Pan/Tilt/Zoom camera for video capture and recording b. Flat Screen LCD monitor with picture in picture c. At entrance door, (1) Room Scheduler monitor. 6. At entrance door, (1) Room Scheduler monitor wired back to Satellite Room 227 on 2 nd Floor. 7. Control System with touch screen 8. Headset w/integrated microphone at computer work stations. AUDIO VISUAL EQUIPMENT 11590-19
9. AV Equipment Rack with: Montclair State University Multi-region VCR (Owner Furnished) DVD Player Audio Cassette/CD Player and Recorder Video/Audio Switcher and Control Interface PC, keyboard, monitor, mouse (Owner Furnished) See equipment list for a complete bill of materials 2.13 GENERAL FUNCTIONAL REQUIREMENTS Viewing Room in Free-Access Language Lab- Room #132B A. This room will accommodate 7-8 students and will be used primarily to view various AV sources such as DVD player, Blu-Ray Disc player and laptop input. It is important for wireless headsets to be used in this room to prevent sound leaking into the other spaces of the room. B. A floor box and tabletop cable cubby at specific table location will provide power, network and AV services. An AV Rack will house the AV equipment needed for the room. Receptacles in the floor box will route the output of instructor's laptop and a dedicated PC to the LCD monitor via an AV switcher. C. AV Equipment 1. Flat Screen LCD Monitor 2. Wireless Headsets for program audio playback. 3. Tabletop cable cubby for laptop input to LCD monitor. 4. Control System with touch screen for the following functions: a. LCD monitor on/off and volume level b. Audio-Visual source selection 2.14 GENERAL FUNCTIONAL REQUIREMENTS Conference Room-Room #140 A. This room will be used a basic conference room for small meetings and gatherings with 5-6 seats with a tabletop cable cubby wired to a wall mounted LCD monitor. B. AV Equipment 1. Flat screen LCD Monitor 2. Tabletop cable cubby for laptop input to LCD monitor. 3. Floor box with custom plate for laptop input to LCD monitor. AUDIO VISUAL EQUIPMENT 11590-20
2.15 GENERAL FUNCTIONAL REQUIREMENTS Waiting Area/Lounges/Coffee Nook-Rooms #217, 218, 222D, 222G, 240 A. The Waiting Area/Lounges/Coffee Nook are public spaces on the second floor where students, faculty and guests can view satellite programming and a building wide digital directory. Seating will be available at various locations throughout the spaces. In Waiting Area 217, there will be a second flat screen monitor on the opposite wall. B. AV Equipment 1. (5) Flat Screen LCD monitors fed from rooftop satellite distribution system. 2. Flat Screen LCD monitor for a digital directory. Screen to have touch sensitive overlay. Extend control wiring back to Satellite room for location of Owner Furnished computer to drive the monitor. 2.16 GENERAL FUNCTIONAL REQUIREMENTS Seminar/Conference Room-Rooms #202, 204, 214 A. (2) Floor boxes under the table will provide power, network and AV services. Cable umbilical s long enough to reach the tabletop for laptop connectivity will be provided. B. An AV rack will house all associated equipment for the room. Receptacles in the floor box will route the output of instructor's laptop and a dedicated PC to the video projector via an AV switcher. B. The room will be equipped with a ceiling mounted video projector and associated motorized projection screen. Program audio will be provided with left/right loudspeakers mounted on each side of the projection screen. C. AV Equipment: 1. 16:10 Video Projector with sources from: Multi-region VCR (Owner Furnished) DVD Player PC (Owner Furnished) Laptop input Document camera 2. Portable document camera available for use at AV rack. 3. Left/Right wall mounted loudspeakers for program audio playback. 4. At entrance door, room scheduler monitor. 5. Control System with touch screen for the following functions: a. Video projector on/off (screen will raise and lower accordingly) AUDIO VISUAL EQUIPMENT 11590-21