A performance tour of SPAIN March 31 - April 7, 2018 PREPARED ESPECIALLY FOR: Phillip Streetman & Dr. Laura Tomlin, Artistic Directors Davidson High School Choir & Orchestra 8825 Liverpool Lane Colorado Springs, CO 80920 719.481.0107 fax 719.531.5374 www.perform-international.com info@perform-international.com
Statement of Purpose Dear Phillip and Laura, Further to our correspondence, please find below a revised proposal for an 8 day, 6 night concert tour to Spain in April of 2018. I checked your school calendar and it appears that Spring Break for 2018 seems to be this date so hopefully that is when you plan to travel. Since the date falls around Easter we may need to have concerts in some of the Protestant Churches where they are less restrictive on repertoire. The idea would be for the choir and orchestra to share the concerts (similar to what we did in Ireland). We have included armless chairs and standard lighting for the orchestra. Piano and organ are not included at the venues so if your program has accompanied pieces we may have to rent a digital piano. Pianos are not that commonly found at venues in Spain. Some venues do have organs however and assuming they are in good working condition we can ask permission for you to use them. Costs for a digital piano for the entire tour would run around $300-400. Important information regarding the possible concert in the Crypt of Sagrada Familia. Their diary for 2018 is not open yet. They accept choirs for concerts depending on the repertoire and number of performers. I am suggesting we already apply for you and wait for their answer. I have enclosed some pictures of the space so you have an idea of what it looks like. With regard to bus size the largest bus we have available to us in Spain is a 59 seater bus. With 60 passengers traveling, we d have to operate the tour with two busses and two guides. I have given you a range of prices to review. For the Ireland you had 4 free in total so I have given you pricing with 4 and 5 free so you can compare. We very much look forward to the possibility of partnering with you for this exciting musical opportunity. Sincerely, Zoe Franciscus Managing Director Perform International 2
Program A: Preliminary Itinerary (subject to change) March 31 - April 7, 2018 DAY 1 Saturday, March 31, 2018 - USA to BARCELONA The journey to Spain begins by boarding an international flight across the Atlantic to Barcelona, a major cultural and economic center. Meals and snacks will be served on the plane. DAY 2 Sunday, April 1, 2018 - ARRIVE BARCELONA Upon arrival in Barcelona, you will take a panoramic tour of the city en route to the hotel. You may see Casa Batlló, Guell Palace or St. Mary of the Sea Cathedral. Barcelona is a city filled with art as well as beautiful architecture. Dinner and overnight in Barcelona. DAY 3 Monday, April 2, 2018 - BARCELONA Today in Barcelona you will take a half-day sightseeing tour that will include La Sagrada Family Church and the Gothic Quarter. You will soon discover that many of the unique buildings and tourist sights in Barcelona were designed or influenced by the architect Antoni Gaudí. One of the most popular examples of his work is La Sagrada Family Church. Gaudí dedicated more than 40 years of his life to La Sagrada and is buried there. You will get to explore this fascinating example of the combination of Gothic and Art Nouveau style. Enjoy the afternoon at leisure before performing a concert in the evening. Dinner and overnight in Barcelona. DAY 4 Tuesday, April 3, 2018 - BARCELONA / VALENCIA Transfer today to Valencia with a stop en route in Peniscola, one of the most popular tourist resorts in the province of Castellón. The city has water on all sides but one. You will have lunch on your own and spend some time at the beautiful beach. Continue to Valencia for dinner and overnight. DAY 5 Wednesday, April 4, 2018 - VALENCIA Take a half-day sightseeing tour of Valencia today. This charming city is set on the Mediterranean Sea. Your tour will include Valencia Cathedral and La Lonja de la Seda. The Cathedral was built between 1252 and 1482 on the site of an earlier mosque. It was created in various architectural styles and is home to several artistic treasures including the Holy Grail. La Lonja was used as a civic building for the silk exchange and banking. It is a stunning example of Gothic architecture from the 1500s. Enjoy the afternoon at leisure and then perform an Evening Concert. Dinner and overnight in Valencia. DAY 6 Thursday, April 5, 2018 - VALENCIA / MADRID Transfer today to Madrid with a stop en route in Toledo that will include a guided visit to the Toledo Cathedral, one of only three 13th century 3
Program A: Preliminary Itinerary continued... Gothic cathedrals in Spain and a premier example of Spanish Gothic architecture. You will also visit St. Tome Church which dates from the 14th century and features a Mudéjar tower. It is best known for housing El Greco s most famous painting, The Burial of Count Orgaz. Perform at Mass at one of Toledo s many ancient churches. Dinner and overnight in Madrid. DAY 7 Friday, April 6, 2018 - MADRID This morning take a half-day sightseeing tour around Madrid which will include the Prado Museum. Enjoy the afternoon at leisure before performing an evening concert. Dinner and overnight in Madrid. DAY 8 Saturday, April 7, 2018 - MADRID / USA After breakfast you will go to the airport to begin your journey back to the USA. You will take with you lifelong memories of exploring and performing in Spain, sharing your own culture and encountering the rich artistic culture of this beautiful country. 4
TOUR INCLUDES Round trip airfare from Atlanta, GA, Economy Class Airport taxes / fuel up to $400 Motor coach transport as listed Professional Tour Manager Superior Tourist Class hotels based on double occupancy Breakfast and dinner daily All Scheduled sightseeing and entrances 3 fully promoted concerts at venues such as : Barcelona Evening Concert at the Crypt of Sagrada Familia (subject to approval and confirmation. Currently they only accept choir performances in the crypt). Valencia Evening concert at Iglesia San Juan del Hospital, Basílica de Nuestras Señora de los Desamparados de Valencia, Palau de la Musica or similar Madrid Evening concert at St. Georges Anglican Church Madrid, Parroquia Santuario Perpetuo Socorro. Parroquia de Santa Teresa y San José or similar Mass in Toledo (choir only) TOUR DOES NOT INCLUDE Single room supplement: $449 Airport taxes and fuel (only if they exceed the $400 already included) Personal services and porterage Group tips $70 per person Travel Insurance* Piano / organ rental if required Concert programs Rental of instruments Cost for excess and overweight equipment on the flight over and above the one checked piece per person permitted. *We highly recommend travel insurance to cover trip cancellation/interruption, travel delay, emergency medical, baggage delay and accidental death coverage. FINANCIAL FACTS PROGRAM A COST PER PERSON*: Land-only = $2,282 60 paying passengers + 4 free in twin = $2,998 60 paying passengers + 5 free in twin = $3,040 53 paying passengers + 4 free in twin = $2,899 53 paying passengers + 5 free in twin = $2,957 50 paying passengers + 4 free in twin = $2,947 50 paying passengers + 5 free in twin = $2,998 TOUR DATES: MARCH 31-APRIL 7, 2018 While it is not expected, should airfare increase more than 3% of projected price, the increase will be passed on to the group. Pricing is based on currently prevailing exchange rates (exchange rate of 1 EUR = 1.13 USD). Adjustments will be made if the exchange rate varies more than 3% at 120 days prior to departure. PAYMENT SCHEDULE Deposit due September 1, 2017 2nd payment due October 1, 2017 3rd payment due November 1, 2017 4th payment due December 1, 2017 January 31, 2018 $300 non-refundable $500 per person $500 per person $500 per person Final payment 5
Letter of Acceptance & Agreement I have read the terms and conditions as outlined in this Performance Tour proposal and I agree to recruit members for this Tour. I also understand the airfare and land prices are based upon those in effect at the time of quotation and are subject to change. The itinerary and concert venues are subject to change depending upon local conditions at the time of operation. It is my understanding that Perform International will make every effort to substitute venues of equal or great quality whenever necessary. Perform International reserves the right to vary itinerary and/or destinations and to substitute hotels if circumstances beyond its control necessitate such change(s). I will be responsible for ensuring that all required parental release and medical forms (including proxy statements) are collected for each tour participant and maintained for a period of five (5) years after the end of the tour, and that, upon request during such period, Perform International will be provided with copies of any such forms. Any dispute of any kind arising out of or from a claimed breach of this Agreement shall be resolved in the Superior Court of Richmond County, Georgia, and Client consents to venue and jurisdiction in that Court. Client further agrees that all disputes arising from this Agreement shall be resolved in accordance with Georgia law. Phillip Streetman, Artistic Director Laura Tomlin, Artistic Director Davidson High School Choir & Orchestra Date Roland Zuehlke, President & Co-Founder Zoe Franciscus, Managing Director & Co-Founder Perform International Date 6
What others are saying about Perform International DR. SHANE LYNCH I have led many international tours in the past, with varying levels of dissatisfaction with each tour. At the heart of my disappointment was the fact that on every previous tour, the performing time--the most important part of the tour for my choirs--always seemed like an afterthought... Not so with our tour with Perform International. This trip was far and away the best international tour I have taken as a conductor; from the venues to the enthusiastic audiences to the support personnel, PI did a fantastic job. I plan on using them for all of my international travel from now on. Dr. Shane Lynch Director of Choral Studies, Washington and Lee University DR. JONATHAN BABCOCK PERFORM INTERNATIONAL is a customer-focused organization that provides informed and responsible personnel to create a fantastic performance and exchange tour. PERFORM INTERNATIONAL went above and beyond our expectations in every aspect; accommodations, exchange opportunities and pre-concert publicity. PERFORM INTERNATIONAL provided us with a wonderful team of tour guides, drivers and coordinators. Their expertise and professionalism far exceeded our expectations. Jonathan Babcock D.M.A. Associate Director of Choral Activities, Texas State University DR. ANTON ARMSTRONG I am happy to endorse my colleague and friend Dr. Gene Peterson. I believe that he is a person of integrity and class. His alliance with PERFORM INTERNATIONAL will ensure a fine experience in performance and cultural exchange, connecting people to people through the universal language of music. Dr. Anton Armstrong Conductor, The St. Olaf Choir 7
What others are saying about Perform International continued... ROBYN LANA This was an amazing moment. Our first full day in Shanghai and our first opportunity to meet and share with the youth of China. After a lovely, informal concert for each other, we allowed time for the children to talk. The Chinese youth LOVE to practice their English with Americans! The smiles and conversation went on and on and I decided it was time for an impromptu sing-a-long. CCC and I taught them Unity by Washington and Moone (Colla Voce). Simple English phrases, harmonies that lend themselves to quick learning, yet deep meaning behind the text. Behold, how good and how pleasant it is for brethren to live together in unity. As we sang, the choristers joined hands and began to sway in unison. Though the students may not have understood the impact of that moment, every adult in the room was wiping away tears. Thank you, PI, for enabling us to truly connect with the people, not simply see the culture through the bus windows. Robyn Lana Founder & Managing Artistic Director Cincinnati Children s Choir JAN SMITH Perform International provided an exciting, meaningful and well-organized choral and travel experience to our singers and their companions for the 2015 Rome Choral Festival. A oncein-a-lifetime opportunity to sing for the noon Mass in St. Peter s Basilica created a lifetime of memories and was the highlight of the tour. The superior and experienced travel staff went above and beyond to address our many and varied needs with patience and professionalism at every turn. Perform International provided us with a tour manager who was a perfect match for our group, along with a great driver and an excellent team of knowledgeable and personable tour guides. The itinerary appealed to all of our travelers, singers and nonsingers, experienced and inexperienced. We cannot say enough to recommend Perform International and will definitely make use of their services for future travel! Jan Smith, President The Tallahassee Community Chorus DR. TROY ROBERTSON Perform International and their Managing Director, Zoe Franciscus, were able to craft a travel experience that met our needs, both philosophically and financially. Throughout the process of preparing for the trip, Perform International s staff was accessible, prompt, and clear in their communications. They were responsive and courteous. Our accommodations in Japan were excellent, our guides friendly and organized, and the concerts were experiences my students will remember always. The staff at Perform International helped Tarleton tour Japan and helped make the trip one we will never forget. Dr. Troy Robertson Director of Choirs, Tarleton State University
PERFORM INTERNATIONAL 8825 Liverpool Lane Colorado Springs, CO 80920 Phone: 719.481.0107 Fax: 719.531.5374 gpeterson@perform-international.com ENSEMBLE APPLICATION PERFORMANCE TOUR OF SPAIN Name of Conductor Name of Ensemble Address: City / State / Zip Home Phone: Office Phone: Email Mobile Phone: Fax: Website Perform International highly recommends a Tour Contact person for each group. This person will assist the conductor in all matters relating to the tour including financial, promotional and organizational details. Tour Contact Person (if other than conductor) Address: City / State / Zip Home Phone: Office Phone: Mobile Phone: Fax: Email Choose one: Group Billing: Checks payable to Approx. number of performers: Send deposit payments to Individual Passenger Billing Approx. number of chaperones, family, friends & entourage: Tour price that you want printed in the client Brochure: $ based on paying passengers. Yes, I will send a photo of myself to use in my brochures by No, I will not send a photo. I will send a personalized letter for use in my brochures by Please use a standard invitation letter for my brochures. (date). (date). I only need a PDF version of the Brochure. E-mail a PDF version + ship 50 printed Brochures to: Tour Conductor or Tour Contact Person (please check one) (A street address is required for UPS delivery of brochures, tickets, etc.) PERFORM INTERNATIONAL, 8825 Liverpool Lane, Colorado Springs, CO 80920, Phone: 719.481.0107 Fax application to: PERFORM INTERNATIONAL 719.531.5374