www.elmi2018.eu Exhibition & Sponsorship Prospectus
Welcome to elmi2018 The European Light Microscopy Initiative was created in 2001 to establish a unique communication network between European scientists working in the field of light microscopy and the manufacturers of their equipment. The aim is to promote the quickly developing field of light microscopy as a fundamental research tool for the life sciences and to strengthen the channels of communication between researchers and industry. The annual elmi meeting, which has been running for the last 14 years at various venues across Europe, has an excellent reputation within the microscopy community, making this meeting a key event in the calendar of hundreds of scientists and developers. The strength of this meeting lies in the mixture of scientific lectures on state-ofthe-art, high-end microscopy, which is combined with hands-on workshops and an exhibition of the latest technology, organised by the leading companies in the field. elmi2018 will be taking place in Dublin, Ireland for the first time in the event s history. Dublin is a cosmopolitan European city with a very Irish heart. From traditional music to stunning urban parks, the city is all about giving things a go. You may not have a huge amount of spare time during the meeting, but you won t fail to realise that Dublin is a special city and a very easy place to have fun. The meeting will be held at University College Dublin. The University has its origins in the mid-nineteenth century under the leadership of the renowned educationalist John Henry Cardinal Newman. Since its foundation in 1854, the University has flourished and made a unique and substantial contribution to the creation of modern Ireland, based on successful engagement with Irish society on every level and across every sphere of activity. Event Schedule Meeting Dates Tuesday 5 June 2018 - Friday 8 June 2018 University College Dublin Exhibition Tuesday 5 June 2018 - Friday 8 June 2018 Build up - Monday 4 June 2018 Breakdown - Afternoon of Friday 8 June 2018 (Times to be confirmed) Workshops Wednesday 6 June 2018 - Thursday 7 June 2018 Build up - Monday 4 June 2018 Breakdown - Friday 8 June 2018 (Times to be confirmed) Exhibitor & Sponsorship Bookings Now Open
Exhibition The exhibition runs throughout the duration of the meeting. Exhibiting at elmi2018 will be a fantastic opportunity to network with individuals from all over Europe and obtain qualified leads, reaffirm existing relations, present new products and much more. H0.12 H0.22 H0.23 E0.32 Ground Floor H1.12 H1.51 H1.48 H1.49 E1.19 E1.17 First Floor H2.20 Exhibiting at elmi2018 costs 2000 + VAT at the prevailing rate. What s included: H2.12 H2.38 E2.16 E2.18 Second Floor H2.38 E2.16 E3.07 Third Floor A 2m x 3m space display area 1 table and 2 chairs Listing on the elmi2018 website and the meeting booklet The opportunity to attend the meeting banquet Post event contact list for delegates (those who have agreed to have their details shared) Workshop Rooms A key aspect of elmi is the opportunity for delegates to attend workshops. There are 18 rooms available for companies to hire to run their workshops in. The table below gives a breakdown of rooms capacities. Room Capacity Layout Includes Cost E1.17/1.18** 90 Round Tables Dual Projector & Laptop Connection 5300 E2.16/2.17** 90 Round Tables Dual Projector & Laptop Connection 5300 H1.49** 90 Round Tables Dual Projector & Laptop Connection 5300 H2.38** 90 Round Tables Dual Projector & Laptop Connection 5300 H1.51 70 Classroom Projector & Laptop Connection 4800 E0.32** 24 Classroom Projector & Laptop Connection 4000 E1.19 36 Classroom Projector & Laptop Connection 4000 E2.18 36 Classroom Projector & Laptop Connection 4000 H0.12 24 Classroom Projector & Laptop Connection 4000 H1.12 24 Classroom Projector & Laptop Connection 4000 H1.47* 24 Boardroom Projector & Laptop Connection 4000 H2.12 24 Classroom Projector & Laptop Connection 4000 H2.20 35 Classroom Projector & Laptop Connection 4000 E3.07 12 Boardroom Projector & Laptop Connection 3500 H0.22 12 Boardroom Projector & Laptop Connection 3500 H0.23 12 Boardroom Projector & Laptop Connection 3500 H1.25 10 Boardroom Projector & Laptop Connection 3500 H1.48 14 Boardroom Projector & Laptop Connection 3500 *The furniture in this room cannot be rearranged ** The furniture in these rooms cannot be removed but it can be moved to the side Prices have been set based on the dimensions of the rooms. Capacities are provided as a guide based on the furniture in each room.
Sponsorship elmi2018 has several sponsorship opportunities available which would allow companies to increase their exposure and presence at the meeting. The table outlines the cost and number of opportunities available. Prices are exclusive of VAT at the prevailing rate. If you have any other suggestions for sponsorship please do let us know. All sponsors will be acknowledged in the appropriate programme booklet and on the elmi2018 website. Item Number available Details Cost Lanyards 1 Company to supply logo, production by elmi2018 2500 organisers Delegate Bags 1 Company to supply logo, production by elmi2018 2500 organisers Pens 1 Company to supply pens for inclusion in delegate bags 1000 Notepads 1 Company to supply notepads for inclusion in delegate 1000 bags - should be lined and at least A5 size USB Sticks 1 Company to supply USBs for inclusion in delegate bags 1000 Extra Gift for Delegate Bags 1 Company to supply gift for inclusion in delegate bags 1000 Welcome Drinks Reception 1 Company to supply logo, displayed during the reception 2000 Conference Dinner, including photobooth 1 Company to supply logo, displayed during the dinner and 5500 on the photobooth photos Teas & Coffees 1 Company to supply logo, displayed at refreshment areas 2000 Lunches 1 Company to supply logo, displayed at lunch stations 2000 Poster Session, including prizes, drinks and certificates Keynote Speaker (This opportunity is subject to approval by the organising committee) Conference Session (This opportunity is subject to approval by session organiser) 1 Company to supply logo, displayed during the session and on certificates. Company to provide prizes. 1 Company to supply logo, displayed during Plenary Talk attended by all delegates. 6 Company to supply logo which will be displayed on holding slide during selected session. 1000 2000 Webpage 3 Company to supply logo, displayed on either abstract 800 submission, scientific programme or registration landing page. Logo will link to a chosen URL e-newsletter Sponsored Article 8 Company to supply short article for inclusion in a chosen 500 e-newsletter. Only 1 article per e-newsletter Insert in Delegate Bags 5 Company to supply insert, Bi/Tri fold, no greater than A4 600 in size (no staples to reduce weight of the delegate bags) Double Page A4 Advert in Programme Booklet 1 Company to supply artwork 800 A4 Advert in Programme Booklet 5 Company to supply artwork 400 A5 Advert in Programme Booklet 5 Company to supply artwork 250 (Photobooth at Conference Dinner) 1* *Included with dinner sponsorship. If dinner sponsorship is not taken this will be offered as a separate opportunity. ( 600) 600 Payment 4 October 2017 1 January 2018 30% deposit, payment in full by the end of January 2018 1 January 2018 - start of event 100% due at time of booking For any questions or queries regarding the exhibition or sponsorship please contact Dawn Hopkins, dawn@rms.org.uk or +44 (0)1865 254774
www.elmi2018.eu Event Management by Registered Charity Number 241990 VAT Number IE3490526IH Royal Microscopical Society 37/38 St Clements, Oxford, OX4 1AJ, UK +44 (0)1865 254760 info@rms.org.uk www.rms.org.uk RoyalMicroSoc #elmi2018 JofMicroscopy RoyalMicroscopicalSociety JournalofMicroscopy