Media & Publicity Working Committee for ASEAN Summit 2013 Department of Information Prime Minister s Office BRUNEI DARUSSALAM Tel : (+673 2 383 400 Fax : (+673) 2 382 242 E-mail : MEDIA ADVISORY 1 46 th ASEAN Ministerial Meeting (AMM) Post Ministerial Conference (PMC) 20 th ASEAN Regional Forum (ARF) 3 rd East Asia Summit Foreign Ministers Meeting (EAS FMM) 29 th June 2 nd July 2013 Our People, Our Future Together BANDAR SERI BEGAWAN, BRUNEI DARUSSALAM 1. Introduction The 46 th ASEAN Ministerial Meeting (AMM); Post Ministerial Conference (PMC); 20 th ASEAN Regional Forum (ARF); 3 rd East Asia Summit Foreign Ministers Meeting (EAS FMM) will be held in, Brunei Darussalam from 29 th June to 2 nd July 2013. 2. Accreditation Members of the media who wish to report the meetings are required to be accredited and in possession of a photograph identification (photo ID) card. The ID card must be WORN AT ALL TIMES at the official venues and will be required for entry. Media applications for accreditation must be accompanied by a letter of assignment from the editor or a news executive from his/her respective media organisation. Applications without an accompanying signed letter of assignment will not be processed. 1
International media must download the Accreditation Form at www.asean2013.gov.bn and return the complete Accreditation Form to on or before 13 th June 2013. Local media must complete and return the Accreditation Form to Department of Information, Prime Minister s Office, Brunei Darussalam on or before 1 st June 2013. 2a. Collection of Media ID cards Media must collect their Media ID card from the Media Desk upon arrival at the Brunei International Airport. Please bring with you photographic proof of identity, for example a passport, driver s license or media identification card. It is strongly recommended that you collect your ID card as soon as possible after arrival. Media who have not pre-registered may face delays while their applications are being processed. 3. International Media Centre For these meetings, an International Media Centre (IMC) will be established at the International Convention Centre (ICC). The IMC will provide facilities for broadcast and print media which opens daily from 0700 hrs to 2300 hrs beginning 27 th June 2013. The International Media Centre will contain briefing rooms, and the press conference hall. There will be common work areas for media; media booths; a limited number of PCs with Internet access; telecommunications facilities; and food service areas. Media organisations may hire work space (booth) and facilities by using the Media Booth Order Form available at www.asean2013.gov.bn 4. Media Briefings All media briefings will be co-ordinated through the IMC. 5. Media Pools Every effort has been made to ensure that the press are able to cover the meeting as much as possible. However due to limited space on certain meeting venue, a pool system will be applied. Pooling arrangements will be agreed prior to the commencement of the meeting at the media briefing. Access to these locations will only be given to those with appropriate pool pass. 2
Media personnel who wish to cover the meetings must register at the Media Pool Desk at the IMC a day before the meeting commences. The availability of the pooling quotas are based on first come, first serve basis. 6. Airport Courtesy Personnel of the organising committee which comprise of officers from the Department of Information will greet media personnel upon arrival. Airport courtesy, customs, immigration and luggage assistance will be accorded to media personnel upon arrival and departure. 7. Accommodation Accommodation is limited for the meetings therefore media organisations are advised to book early if they wish to secure accommodation within a reasonable distance of the International Media Centre. Accommodation cannot be guaranteed for those who make late requests. Media who are part of the official delegations are advised to liaise with the Logistics Committee for their accommodation arrangements. Media should therefore first check with the appropriate officials in their respective ASEAN national secretariats to avoid duplication in accommodation booking arrangement. PLEASE NOTE THAT BLOCK-BOOKING FOR MEMBERS OF THE MEDIA FOR THESE HOTELS WILL ONLY BE UNTIL 8 TH JUNE 2013. Below is a list of media hotels: i. Orchid Garden Hotel Lot 31954, Simpang 9 Kg. Anggerek Desa Jalan Berakas BB3713, Tel: (+673) 2335544 Fax: (+673) 2335444 E-mail: enquiries@orchidgardenbrunei.com Website: www.orchidgardenbrunei.com ii. Times Hotel 2 nd Floor, Times Square Shopping Centre Spg 13-29 Jalan Berakas, Kampung Jaya Setia, Mukim Berakas A 3
Tel: (+673) 233 7878 Fax: (+673) 233 7879 Email: reservation@timeshotelbrunei.com Website: www.timeshotelbrunei.com/ iii. iv. Kiulap Plaza Hotel Lot 57046, Kg Kiulap Tel: (+673) 223 2251 / 223 2252 Fax: (+673) 223 2353 E-mail: reservation@kiulap-plaza-hotel.com Website: www. kiulap-plaza-hotel.com Jubilee Hotel Jubilee Plaza, Jalan Kg Kianggeh Tel: (+673) 222 8070 Fax: (+673) 223 8080 E-mail: info@jubileehotelbrunei.com jubilee@brunet.bn Website: www.jubileehotelbrunei.com v. Palm Garden Hotel Lot 45238 Spg 88 Kg Kiulap Tel: (+673) 223 3448 Fax: (+673) 223 4448 E-mail: palmgarden@brunet.bn Website: palmgarden-hotel.com vi. vii. Riverview Hotel KM 1, Jalan Gadong Tel: (+673) 2238 238 Fax: (+673) 2237 999 Website: www.riverviewhotel-brunei.com Terrace Hotel Kg. Mabohai 4
Tel: (+673) 224 3554/ 224 3555/ 224 3557 Fax: (+673) 222 7302 E-mail: terrahtl@brunet.bn Website: www.terracebrunei.com viii. ix. Traders Inn Block D, Lot 11620 Jalan Gadong Tel: (+673) 244 2828 Fax: (+673) 243 1188 E-mail: traders@brunet.bn Website: www.tradersinn-bn.com/ Grand City Hotel Kg. Beribi, GAdong Tel: (+673) 245 2188 Fax: (+673) 245 2100 E-mail: grandcity@brunet.bn 8. Media Booth Media organisations may hire the work space (Media Booth) and facilities in the IMC by completing the Media Booth Order Form which can be downloaded from the website www.asean2013.gov.bn. The completed form is to be submitted via fax or email by 13 th June 2013 to: Host Broadcaster 46 th AMM/PMC/20 th ARF/APTFM/3 rd EASFM Radio Television Brunei BS 8610 Brunei Darussalam Tel: (+673) 222 5967 Fax: (+673) 224 3008 E-mail: aseansummit@rtb.gov.bn For further enquiries, please contact: Name: Cheong Chee Keong Tel: (+673) 223 5661 E-mail: cheong_ck@rtb.gov.bn 5
Upon receipt of bookings, the availability of Media Booth and facilities, together with an invoice, will be notified via e-mail. Full payment shall be made to the Host Broadcaster s account by telegraphic transfer or bank draft before orders can be confirmed. Account details will be specified in the invoice. All rates shall be paid in USD. Payment must be received not later than (23 rd June 2013). The booths will only be provided on a first come, first served basis. The reservation will only be considered firm upon receipt of payment.. Please note 100% cancellation fee applies in case of No Show or cancellation made within 7 days or less prior to the start date of the meeting. 9. Host Broadcaster Radio Television Brunei (RTB) is the Host Broadcaster (HB) of the meetings and will be establishing an International Broadcast Centre (IBC) at the International Convention Centre,, providing client broadcasters with international quality television coverage of key events as well as other facilities as offered through the Rate Card. 9.1 Broadcast Standard RTB will produce and distribute the international signals in HD-SDI 1080i/50 with embedded audio, 16:9. Limited facilities on video standards conversion will be available at the Tape Play-out area in the HB s Booking Office. The facilities can be used for tape play-out purpose only on a first come, first served basis, subject to availability. 6
9.2 On-Site Booking Office The Booking Office at the IBC will open from 0700 hrs to 2300 hrs from 27 th June to 2 nd July 2013. Client Broadcasters may order the television services and uplink services from this Booking Office. The Booking office will only accept cash in USD. 9.3 Television Facilities and Services RTB provides television facilities and services such as stand-up positions, tape play-out, video tape recordings/dubbings, and editing system. The stand-up positions and the tape-play-out will be offered together with the uplink services. The charges are as quoted in the Rate Card. These facilities are subject to availability and served on a first come, first served basis. Client Broadcasters may pre-order these television services by email or fax to the following: - Host Broadcaster 46 th AMM/PMC/20 th ARF/APTFM/3 rd EASFM Radio Television Brunei BS 8610 Brunei Darussalam Attn: Cheong Chee Keong Tel: +673 2225967 Fax: +673 2243008 Email: aseansummit@rtb.gov.bn Alternatively, the services can also be booked through the HB s On-site Booking Office. The services will only be considered confirmed when full payment is received. Edit Suite* It comprises of a non-linear Grass Valley Edius 6 workstation complete with DVCPro HD or P2 recorder where Client Broadcaster can have the option of deploying an operator charged on an hourly basis. Client broadcasters will have to notify the Host Broadcaster in advance should other formats are required. Recording / Dubbing* RTB will offer recording / dubbing services in various tape formats. The formats available are Digital Betacam, DVCPro HD, DVCPro 50 and P2 * Please note: 7
- Client broadcasters will need to bring along their own video tape stocks or P2 cards as these items will not be available on-site. - The provision of equipment in other formats will be subject to availability. 8
6.4 Uplink Services The rate for the satellite uplink services packaged with the tape play-out and designated standup position will be provided at a later date. For general enquiries, please contact:- Pengiran Haji Ismail bin Pengiran Haji Kifli Tel: +673 2222235 Email: ismail_kifli@rtb.gov.bn Aminah binti Haji Metali Tel: +673 238 3085 Email: aminah_metali@rtb.gov.bn Mohammad Shamsul bin Haji Sanif Tel: +673 222 5252 Email: shamsul_hjsanif@rtb.gov.bn 10. Media Contacts For general enquiries: Media & Publicity Working Committee for ASEAN Summit 2013 Department of Information Prime Minister s Office BRUNEI DARUSSALAM Tel : (+673 2 383 400 Fax : (+673) 2 382 242 E-mail : OR 1. Mr. Haji Mohd Zamree bin Haji Junaidi Senior Administrative Officer, Prime Minister s Office Head of International Media Centre Tel : +673 8750 899 Fax : +673 2234 100 Email : zamree.junaidi@jpm.gov.bn 2. Mr. Haji Muhammad Suffian bin Haji Bungsu Acting Director of Radio Televisyen Brunei 9
Manager, Host Broadcaster, ASEAN Summit 2013 Tel : +673 8883 020 / +673 2222 852 Fax : +673 2241 882 E-mail : suffian.bungsu@rtb.gov.bn 3. Mr. Pengiran Mahari bin Pengiran Haji Abd Rajak Deputy Director of Radio Televisyen Brunei Deputy Manager, Host Broadcaster, ASEAN Summit 2013 Tel : +673 8714 944 / +673 2226 692 Fax : +673 2227 202 E-mail : mahari_rajak@rtb.gov.bn 4. Mr. Haji Ibrahim bin Haji Mohamad Head of Engineering Radio Televisyen Brunei Engineering Services, Host Broadcaster, ASEAN Summit 2013 Tel : +673 8715 575 / +673 2225 967 Fax : +673 2243 008 E-mail : Ibrahim_mohamad@rtb.gov.bn 5. Mr. Mawardi bin Haji Mohammad Acting Director of Information Department Media Liason/Media Events/Host Photo, International Media Centre, ASEAN Summit 2013 Tel : +673 8111 745 Fax : +673 2382 242 E-mail : mawardi.hjmohammad@information.gov.bn 6. Mrs. Hajah Noorashidah binti Haji Aliomar Acting Deputy Director of Information Department Logistics / Info-Secretariat, International Media Centre, ASEAN Summit 2013 Tel : +673 8896 134 Fax : +673 2382 242 Email : noorashidah.aliomar@information.gov.bn 7. Mr. Kassim bin Haji Abd Rahman Information Officer, Department of Information, Prime Minister s Office Media Registration & Accreditation Tel : +673 8898 289 10
Fax : +673 2382 242 Email : kassim.rahman@information.gov.bn 11. Visa All media representatives must be in possession of valid visa and passport for entry into Brunei Darussalam. Please enquire at the Overseas Missions and Embassies of Brunei Darussalam in your respective countries. Information on visa requirements is available on the website of the Ministry of Foreign Affairs and Trade at http://www.mofat.gov.bn/index.php/visainformation 12. Customs Clearance Requirements All media representatives are required to carry a detailed list of their equipment including the type, serial numbers and estimated value of the items including radio communication equipment and the frequency bands. Applicants should attach copies of the equipment list with the Media Accreditation application form. Temporary importation of equipment is allowed subject to Customs approval. The list of equipment must be produced on arrival at the Brunei International Airport. 13. Telecommunications During the meetings, the following telecommunications services will be available to media personnel at the main meeting venues: Telephone access Fax capability Internet access Satellite service for uplink purpose Media personnel are requested to provide the Media Secretariat with an indication of the telecommunications equipment that they will use at the meetings. Media personnel are requested to provide the Media Secretariat with the details of radio communication equipment and the frequency bands that will be used in Brunei Darussalam for 11
those meetings so that compatibility with existing radio services in Brunei Darussalam can be assessed. There are three telecommunications companies in Brunei Darussalam - TelBru Sdn Bhd, DST Communications and bmobile Sdn Bhd that offer various telecommunications services. TelBru Sdn Bhd - www.telbru.com.bn DST Communications - www.dst-group.com bmobile Sdn Bhd - www.bmobile.com.bn 14. Dress code Dark lounge suit or smart attire is preferred. 15. Transportation Scheduled shuttle buses will operate between the hotel and meeting venue. Taxis are available at most hotels, shopping centres and the airport. Self-drive cars are available for hire from major hotels and the airport. Below is the list of car renting companies: i. A A Car Rental - (+673) 811 7884. ii. Avis Rent A Car - (+673) 242 6345, 244 2284, 8760 642. iii. Bengkel Kereta Berakas - (+673) 239 2888, 239 1100, iv. Seri Sentosa Marketing & Management Sdn Bhd - (+673) 239 0300, 239 0310, 239 0314 872 6000, 12
GENERAL INFORMATION ABOUT BRUNEI DARUSSALAM 1. Banks and Currency There are a number of international banks operating in the country. Banks are generally open from 9am to 4pm Mondays to Fridays and 9am to 11am on Saturdays. Most banks are government-approved to handle traveller s cheques and currency exchange, and most offer ATMs on international networks. All major credit cards (Visa, MasterCard, American Express, China Union Pay) are widely accepted throughout the country. The Brunei Dollar is pegged to the value of the Singapore Dollar ($1: $1) and both currencies can be used in either country. Rates against other currencies vary daily. They can be exchanged at Banks or Licensed Money Changers throughout the country. 2. Climate Brunei has an equatorial climate year round, characterised by temperatures ranging between 24 0 to 33 0 Celsius, high humidity and copious rainfall. 3. Electricity Supply Voltage is 240V 50Hz and use British Standard three-pin plug, BS 1363 (Type G) 4. Time Zone Brunei Darussalam is eight hours (+8) ahead of GMT and 16 hours (+16) ahead of US Pacific Standard Time. 13