Hong Kong Science & Technology Parks Corporation Request for Quotation on Monitors (Ref: RFQ-IT-201711005) Hong Kong Science & Technology Parks Corporation (HKSTP) would like to invite vendor to submit price quotation for:- The hardware and software listed below 63 units of Lenovo Monitor (Model: T22i-10 21.5" (16:9) IPS Display) Trade in of a total of 63 items specified in Annex A of this document ** Please note HKSTP is entitled to Government Price Vendors are requested to bid on complete scope and submit the fixed price for the total solution; and no partial solution or alternation of price afterwards will be considered or accepted. Accuracy of RFQ Prices Vendors should make certain that the prices quoted are accurate and properly include all the products and services (shipment, delivery, un-pack, installation, integration, customization and configuration, wiring & cabling patching, etc) included in this project per HKSTP request before submitting its quotation. Under no circumstances will HKSTP accept any request for price adjustment on the ground that a mistake has been made in the RFQ pricing. Scope of Work Vendors should ship and deliver the required parts to the HKSTP HQ office in good conditions and perform necessary installation services on time within the maintenance contract period. Validity of RFQ Vendor is requested to submit its offers in Hong Kong Currency and to precise breakdown. All quotations shall be valid for a period of 3 months. Formation of Contract Unless and until the original Purchase Order has been issued by the HKSTP in related to this RFQ, there is no contract between HKSTP and any vendors who submit the proposals. Purchase Order Terms & Conditions RFQ Purchase of Monitors for FM Page 1 of 8
The HKSTP s Purchase Order Terms and Conditions version dated 4 March 2016 which is available in our Corporation s website https://www.hkstp.org/hkstp_web/en/hkstp/supplier%20registration/ refers. Payment Terms Vendor is required to submit the offers in Hong Kong Currency in goods / services solicited. Payment to the selected vendor will be made within 30 days against invoice upon acceptance of the project by HKSTP. Submission Deadline Vendor should submit the price quotation of the above products plus ALL charged services items on or before 12:00 noon 14 th December, 2017. The price quotation should be e-mail to Procurement Department procurement.fad@hkstp.org with Subject Request for Quotation on Monitors (Ref: RFQ-IT-201711005). Vendor should, from time to time before the submission deadline, visit our Corporation s webpage https://www.hkstp.org/hkstp_web/en/hkstp/tender-notice/ to see if there is any addendum to this RFQ. Late submissions or submissions that do not address the requesting information will NOT be considered. In case a rainstorm black warning or typhoon signal No.8 or above is hoisted on the closing date, the RFQ closing time will be extended to 12:00 noon on the following working day. Contact for Enquiry: Ms. Maria Leong Assistant Manager, Information Technology Information Technology Department Hong Kong Science & Technology Parks Corporation Email: maria.leong@hkstp.org Tel: 2629 6827 Assessment The assessment will be based on price element only. Vendor acknowledges that HKSTP has sole discretion whether or not to accept any or all of vendor s proposal irrespective of its prices. Buy HK SME Innovation Preferred To show HKSTP s support for the Hong Kong innovation & technology SME community, for any SME Vendor who could show their proposed solution contains HK Innovation, RFQ Purchase of Monitors for FM Page 2 of 8
their quotation will be eligible for a 10% favourable comparison advantage. The vendor needs to furnish the relevant information to HKSTP in this RFQ response in order to be eligible for the preferential scoring. Eligible HK SME Innovation quotations will receive 10% deduction in price comparison with a pre-determined ceiling of deduction amount. In the process of determining the successful vendor, an amount of 10% will be nominally deducted from the qualified local vendor s quotation for the purpose of price comparison. For example: a) Proposal A is not a HK Innovation and its price is $100. b) Proposal B is a HK Innovation and its price is $111. c) After applying the preferential 10% deduction (i.e. -11.1), Proposal B s price becomes $99.9 and hence Proposal B will win. d) The Corporation may award the contract to Proposal B at $111. A HK SME Innovation is any product/technology designed, researched or developed in Hong Kong by a Hong Kong SME company. HKSTP s judgment will be final in determining whether a vendor s proposal contain HK Innovation and to what extent. The vendor warrants that the content of HK innovation nominated in its quotation / tender will be met in full. Failure to achieve this will render the termination of the goods / service by HKSTP at its sole discretion with no compensation to the vendor. Anti-collusion The tenderer shall not communicate to any person other than HKSTP the amount of any tender, adjust the amount of any tender by arrangement with any other person, make any arrangement with any other person about whether or not he or that other person should or should not tender or otherwise collude with any other person in any manner whatsoever in the tendering process until the tenderer is notified by HKSTP of the outcome of the tender exercise. Any breach of or non-compliance with this clause by the tenderer shall, without affecting the tenderer s liability for such breach of rules and laws or non-compliance, invalidate his tender. This clause shall have no application to the tenderer s communications in strict confidence with his own insurers or brokers to obtain an insurance quotation for computation of tender price and communications in strict confidence with his consultants / sub-contractors to solicit their assistance in preparation of tender submission. Declaration HKSTP will evaluate proposals in strict confidential. The corporation is not bound by accept any proposal it may receive. It shall be noted that the corporation would not be RFQ Purchase of Monitors for FM Page 3 of 8
responsible for the reimbursement of any cost incurred by vendor for the preparation of the submission. If the selected vendor fails to deliver the services to the satisfaction of HKSTP, HKSTP may terminate the services by giving 1 month prior written notice to the vendor and the vendor refund will be subjected to the extent of the work in progress as determined by HKSTP. By submitting the quotation to us, the vendor agreed the terms and conditions stated in this Request for Quotation. RFQ Purchase of Monitors for FM Page 4 of 8
Quotation Submission Form Request for Quotation on Monitors (Ref: RFQ-IT-201711005) Supply and Delivery of the following items (the Goods and/or Services): Purchase Price (HK$) Item Description Quantity (a) 1. T22i-10 21.5" (16:9) IPS Display (with 3 year onsite warranty) (A) 63 Unit Price (b) Purchase Price (HK$) Amount (c) = (a) X (b) 2. Trade in of a total of 63 items specified in Annex A of this document ** Final count may be different 1 job (B) Trade in Price (HK$) Final Price (HK$) = (A) (B) We offer to provide the Goods and/or Services to HKSTP at the prices quoted in accordance with the requirements and the terms and conditions stated in this Request for Quotation. Acceptance of this offer shall be evidenced by the issuance of a completed Purchase Order by HKSTP. Authorized Signature with Company Chop: Name: (in block letters) Title: Date: RFQ Purchase of Monitors for FM Page 5 of 8
Annex A Trade-in Items No AssetType Serial No. Model 1 Monitor 802NDVWC8495 LG FLATRON L1753S 17" LCD MONITOR 2 Monitor V3HM009 3 Monitor V2DB128 Lenovo L171 4 Monitor CNN4171971 HP TFT 1502 15" FLAT PANEL MONITOR 5 Monitor AU4A0943003366 Philips 19" LCD Monitor 6 Monitor 802NDRFC7894 LG FLATRON L1753S 17" LCD MONITOR 7 Monitor V3HK953 8 Monitor VNA0CA6 Lenovo LS2223w 21.5"LED Monitor 9 Monitor 802NDLSC8480 LG FLATRON L1753S 17" LCD MONITOR 10 Monitor 802NDKDC8461 LG FLATRON L1753S 17" LCD MONITOR 11 Monitor 802NDLSC8456 LG FLATRON L1753S 17" LCD MONITOR 12 Monitor V1XRP53 13 Monitor AU4A0943003362 Philips 19" LCD Monitor 14 Monitor DL3A0744130015 Philips 170S8FB 17" LCD MONITOR - Color 15 Monitor 802NDJXC8492 LG FLATRON L1753S 17" LCD MONITOR 16 Monitor 802NDZJC8501 LG FLATRON L1753S 17" LCD MONITOR 17 Monitor V2HPF21 IBM 9417AC1 ThinkVision L171 17" TFT LCD 18 Monitor V2HPD70 IBM 9417AC1 ThinkVision L171 17" TFT LCD 19 Monitor AU3A0923000211 Philips 190S9FB 20 Monitor V1XRP76 21 Monitor V2HPD16 IBM 9417AC1 ThinkVision L171 17" TFT LCD 22 Monitor AV3A0640033262 Philips 19" LCD monitor 23 Monitor V2DB144 24 Monitor V1XRP58 25 Monitor V2HPD77 IBM 9417AC1 ThinkVision L171 17" TFT LCD 26 Monitor AU3A0909006107 Philips 19" 190S9FB LCD Monitor 27 Monitor V2HPD57 IBM 9417AC1 ThinkVision L171 17" TFT LCD 28 Monitor V2HPD14 IBM 9417AC1 ThinkVision L171 17" TFT LCD RFQ Purchase of Monitors for FM Page 6 of 8
29 Monitor V2DC097 30 Monitor V3HM029 31 Monitor V2HPD39 IBM 9417AC1 ThinkVision L171 17" TFT LCD 32 Monitor V2BM091 IBM 9417AC1 ThinkVision L171 17" TFT LCD 33 Monitor 802NDTCC8505 LG FLATRON L1753S 17" LCD MONITOR 34 Monitor V1XRP71 35 Monitor V2HPP81 Lenovo 9417AC1 ThinkVision L171 17" TFT LCD 36 Monitor V1XNV77 37 Monitor V1MF243 38 Monitor V2WR179 39 Monitor V2H9D43 40 Monitor V3HM026 41 Monitor V3HPD42 Lenovo 9417AC1 ThinkVision L171 17" TFT LCD 42 Monitor V2HPD78 IBM 9417AC1 ThinkVision L171 17" TFT LCD 43 Monitor 802NDHBC8497 LG FLATRON L1753S 17" LCD MONITOR 44 Monitor V3HK933 45 Monitor V1XRL63 46 Monitor V1XRP75 47 Monitor AU3A0708000021 Philips 150S6FB 15" LCD MONITOR ( Color) 48 Monitor V2FXR48 IBM 9417AC1 ThinkVision L171 17" TFT LCD 49 Monitor BZ000606163414 Philips 150S6FB 15" LCD MONITOR ( Color) 50 Monitor 802NDBPC8493 LG FLATRON L1753S 17" LCD MONITOR 51 Monitor DL1A0838916551 Philips 170S8FB 17" LCD MONITOR - Color 52 Monitor V1XNV79 53 Monitor 802NDNUC8487 LG FLATRON L1753S 17" LCD MONITOR 54 Monitor 55-MM422 IBM T50 15" TFT - WHITE 55 Monitor V2HPD41 IBM 9417AC1 ThinkVision L171 17" TFT LCD RFQ Purchase of Monitors for FM Page 7 of 8
56 Monitor V1MF251 57 Monitor V2HPD55 IBM 9417AC1 ThinkVision L171 17" TFT LCD 58 Monitor V1MF308 59 Monitor V2HPD52 IBM 9417AC1 ThinkVision L171 17" TFT LCD 60 Monitor V2HPD45 IBM 9417AC1 ThinkVision L171 17" TFT LCD 61 Monitor V2FXN01 IBM 9417AC1 ThinkVision L171 17" TFT LCD 62 Monitor V3GZ309 63 Monitor ETN7903022026 BenQ T902HD 18.5 LCD RFQ Purchase of Monitors for FM Page 8 of 8