Sarasota Orchestra SUMMARY Mission We engage, educate and enrich our community through high-quality, live musical experiences. Contact Information Primary Address 709 N Tamiami Trl Sarasota, FL 34236-4047 Phone 941 953-4252 Alternate Phone 941 953-3434 Email info@sarasotaorchestra.org Website www.sarasotaorchestra.org Facebook Sarasotaorchestra Twitter srqorchestra General Information nprofit Organization Does Business As (DBA) Sarasota Orchestra Sarasota Orchestra Florida West Coast Symphony, Inc. Former Names Florida West Coast Symphony, Inc. Supported Organization Tax Exempt Status Sarasota Orchestra Friends, Debutante Committee Public Supported Charity 1
Incorporation Year 1986 State Charitable Solicitations Permit Jan 2019 State Registration 0 2
BACKGROUND & NEEDS Impact Statement Maestra Tali has set a compelling vision for the orchestra that focuses on several key goals. First is to program the Masterworks Series to build the sound and sonic personality of the orchestra. Second is to feature principal players as soloists and leaders in the Chamber Soiree programs. Third is to develop broader community engagement through innovative programming and community outreach. Finally, to foster artistic growth, the vision calls for new commissions and an aspiration for the orchestra to perform in a series of first class concert halls. Needs Statement 1. The Holley Hall stage in the Beatrice Friedman Symphony Center needs a new LED work light system. ($6,000) 2. The Orchestra needs to replace administrative computers. ($17,000) 3. Program expenses for the 2018 Summer Music Camp not covered by tuitions. ($70,145) 4. The annual cost for a full-time musician in the Sarasota Orchestra including benefits. (starts at $46,000) 5. The commission of a new work for the 2018 Sarasota Music Festival from composer Robert Sirota to be premiered by ymusic and SMF Music Director and pianist Jeffrey Kahane. ($20,000) Background Statement Founded in 1949, Florida West Coast Symphony, dba Sarasota Orchestra, is the oldest continuing orchestra in Florida and one of the first regional arts organizations to pioneer hands-on music education programs in partnership with area school systems. What started as a small resident orchestra of amateur musicians more than sixty-five years ago is now a highly regarded professional orchestra of eighty musicians under the direction of Anu Tali. Today we entertain, engage and educate over 100,000 Florida residents and visitors each year. Statement from the Board Chair We are on a wonderful journey as the Sarasota Orchestra celebrates its 69th season in 2017-2018 as the oldest continuing orchestra in the state of Florida. Our Sarasota Youth Orchestra and Summer Music Camp continue to provide high quality music education programs at near capacity levels. Our world-renowned Sarasota Music Festival has a new Music Director, Jeffrey Kahane, who brings new energy and fresh programming. Education is, and will continue to be, a significant part of our mission. Great performances like those of Masterworks, Chamber Soirees, Great Escapes and Pops activated and elevated the other part of our mission which is to provide a diverse offering of live performances for the Sarasota-Manatee region. We also added a new series, Discoveries, to reach new audiences. We have learned from the last several years that our courage to adapt, change and innovate is what has made the Sarasota Orchestra the vibrant organization it is today. On behalf of our organization, we invite you to see how the Sarasota Orchestra has set the stage for a new era of excitement for our region. 3
Sincerely, David Steves, Board Chair Joseph McKenna, President/CEO Statement from the CEO/Executive Director Areas Served FL- Sarasota FL- Charlotte FL- Manatee Service Categories Primary Organization Type Secondary Organization Type Arts,Culture & Humanities Education 4
PROGRAMS Sarasota Orchestra Season Programming Description The Sarasota Orchestra concert season includes orchestra concerts, chamber orchestra events and chamber ensemble performances. Our programming specifically aims to attract new audiences with innovative programs, foster cultural tourism and strengthen the region s cultural arts by presenting an array of traditional classics, light classics, pop programs and chamber music. The Sarasota Orchestra presents over 125 performances annually, which feature renowned guest artists from around the world. Budget $9,674,275.00 Category Program Linked to Organizational Strategy Population Served Arts, Culture & Humanities, General/Other Musical Performances General/Unspecified General/Unspecified General/Unspecified Short Term Success The Orchestra continues to enjoy artistically strong programming and healthy sales. FY16 ticket sales increased 9% with an increase in attendance of 2% over the prior year. The Chamber music series was expanded from seven to eight programs contributing to a 10% increase in attendance. The Orchestra and Maestra Tali, in collaboration with Van Wezel Performing Arts Center, performed with Renee Fleming in January to a sold out audience. Due to continued at-capacity sales for Pops programs, the Orchestra began planning an expansion from six performances to nine performances in 2017 through the addition of a Saturday matinee. The continued popularity of the outdoor Pops in collaboration with the Baltimore Orioles and Ed Smith Stadium resulted in a sold out stadium weeks before the concert. This early sell-out prompted planning the addition of a second performance for 2017 to accommodate all who wish to attend this family friendly event. The Youth Orchestra and Summer Music Camp continue to provide music education programs at near capacity levels with a 3% and 15% increase in attendance over FY15, respectively. Long Term Success The Sarasota Orchestra was founded in 1949 by a group of dedicated Florida music lovers from Sarasota, Bradenton and Venice, who were committed to building a resident orchestra in their community. Today, it is the oldest continuing orchestra in the State of Florida and a cornerstone of the cultural life of Sarasota, Manatee and Charlotte Counties. The Sarasota Orchestra is recognized for its unique, multi-faceted profile, which combines a dual commitment to performance and education, while promoting the highest standards of excellence in orchestral and chamber music. In a visionary effort to claim its future, the Orchestra stepped out by re-launching its brand in 2008 to meet changes brought on by dramatic shifts in demographic trends, the influence of technology in the lives of patrons, and the re-defined economic landscape. 5
Program Success Monitoring Program Success Examples The success of our programming is evaluated for its artistic quality, audience growth and our overall inclusiveness. Evaluation of our artistic offerings is done by our Artistic Staff. Documenting audience reaction and analyzing music reviews are part of the evaluation. To evaluate the quality of concert programming, our marketing staff regularly analyzes press reviews and articles and distributes audience surveys to attendees of select season concerts. Focus groups are often utilized to garner feedback about various programs and to inform decisions before new programs are implemented. More than anything, success is first measured by its artistic quality and impact with audiences.the variety of programming over the major series (Masterworks, Pops, Great Escapes and Chamber Music) has proved to attract diverse audiences. Collaboration with a wide array of community organizations has also been part of the organization's winning formula. Recent and ongoing collaborations include projects with Sarasota Opera, Sarasota Ballet, Gloria Musicae, Jewish Family Children Services and New College Music Department. 6
Sarasota Orchestra Education Programs Description The Sarasota Youth Orchestras are comprised of seven youth orchestras, from beginning strings to the advanced Youth Philharmonic. A record 348 students currently participate in the Youth Orchestra program. Budget $558,975.00 For three weeks each July, over 300 area students participate in the Summer Music Camp. The camp meets every day and concludes with a recital for parents and the community. The annual Young Person s Concerts engage over 9,000 fourth and fifth grade students from schools in the tri-county area in a flexible, twenty-six week, in-school preparation/study session, including a concert by the Sarasota Orchestra held at two professional performance venues. Other outreach includes Orchestra musicians performing and coaching in area schools and community venues. The total number of children and family members served by the Sarasota Orchestra educational outreach each year is more than 10,000. Category Program Linked to Organizational Strategy Population Served Short Term Success Arts, Culture & Humanities, General/Other Music Instruction K-12 (5-19 years) K-12 (5-19 years) K-12 (5-19 years) The 2016-2017 season marks the 58th anniversary of the Sarasota Youth Orchestras, the 63rd year for the Young Person's Concerts and the 40th season for our Summer Music Camp. Over the last five years, enrollment in the Sarasota Youth Orchestras has grown by 50%, from 232 to 348 students. 62% of the students receive financial support to participate in the programs. Sarasota Orchestra s outreach program in support of Manatee County schools was selected for the 2015 Yale Symposium on Music in Schools and received the Yale Distinguished Music Educator Award. Long Term Success Program Success Monitoring For more than 50 years, our education programs have nurtured thousands of talented young music students, many who have gone on to careers in music as performers, teachers, and composers. Past alumni are members of the Sarasota Orchestra and other major symphony orchestras nationwide. All participants in our programs have gained a much deeper understanding and appreciation of classical and chamber music which shapes them for a lifetime, both in their support of the performing arts and in developing an understanding and appreciation of music in their own children. Our educational programming effectiveness is evaluated by: the return rate of students; the improvement in playing ability of Youth Orchestra students over the course of the season and from one year to the next; the number of students recruited into the program; and input from music coaches, teachers and parents. 7
Program Success Examples Over the last five years, enrollment in the Sarasota Youth Orchestras has grown by 50%, from 232 to 348 students. We have been most fortunate to recruit the finest instructors to enhance the experience for our area youth who are all highly regarded educators. Sarasota Music Festival Description The Sarasota Music Festival is one of the premier chamber music festivals in the United States. We celebrated its 50th anniversary in 2014. For three weeks each June, we transform Sarasota County into a springboard for the training and promotion of outstanding college-aged musicians, while providing a performance platform for some of the world s most distinguished chamber musicians and faculty. This three-week residency program selects approximately 60 students each year from more than 400 applications, representing the world s top colleges and music conservatories. Students receive individual and ensemble training, coaching and mentoring from a faculty roster of exceptional, world-famous professors, scholars and musicians. With a dual focus on education and performance, the Festival offers an intense daily schedule of chamber music, master classes, coaching sessions, public lectures, demonstrations, open rehearsals and concert performances. Budget $510,625.00 Category Program Linked to Organizational Strategy Population Served Arts, Culture & Humanities, General/Other Music Festivals General/Unspecified General/Unspecified General/Unspecified Short Term Success AArtistic Director Robert Levin concluded his successful tenure as leader of the Festival in June 2016. After an extensive search process, the Board of Directors is thrilled to announce that acclaimed pianist and music director of the Los Angeles Chamber Orchestra, Jeffery Kahane will step into the role of Festival Music Director during the 2017 Festival. Long Term Success Program Success Monitoring Program Success Examples The Sarasota Music Festival, founded by Paul Wolfe, began in 1965. The first Festival was a one week event with seven guest artists. Within two years, the Festival grew to three weeks and succeeded in attracting national attention. By 1985, the Sarasota Music Festival came under the auspices of the Sarasota Orchestra. More than 40 faculty and 60 students converge on Sarasota from around the globe for this three week Festival of international acclaim. As a result of its long and distinguished record, the Sarasota Music Festival has garnered the noteworthy claim by the State of Florida as the State s official teaching Festival. The success of the Sarasota Music Festival is evaluated by: the growth of our audience; feedback from instructors and students; media reviews and articles; and surveys of audience members. Past Sarasota Music Festival participants now hold positions with the following esteemed musical organizations: The Chicago Symphony Orchestra, the Philadelphia Orchestra, the New York Philharmonic, the Boston Symphony Orchestra, the Dallas Symphony, the Los Angeles Philharmonic and the Atlanta Symphony Orchestra, among others. 8
MANAGEMENT CEO/Executive Director CEO/Executive Director CEO Term Start 2001 CEO Email Joseph McKenna ceo@sarasotaorchestra.org Experience Joseph McKenna is an established leader and visionary administrator. During his 15 year tenure at the Orchestra, he has guided the organization through a period of unprecedented artistic growth which has seen the unionization of the Orchestra, a doubling in the size of the Orchestra s endowment corpus, the re-launch of the Orchestra s brand, and most recently, completed the Orchestra s first global search for a new Music Director. Prior to coming to Sarasota, Joe was Managing Director of the Cedarburg Performing Arts Center, Cedarburg, Wisconsin, where he supervised the final stages of construction and successfully opened greater Milwaukee s newest multi-million dollar performing arts venue. Prior to heading up the Cedarburg Performing Arts Center, McKenna served as Executive Director of the Great Woods Educational Forum in Mansfield, Massachusetts, while concurrently serving as Music Director and Conductor of the Southeastern Massachusetts Wind Symphony and Conductor of the Wheaton College Chamber Orchestra. Promoted to Assistant Professor at Wheaton College in 1996, McKenna also volunteered as a music instructor for the SPES Program, an inner city youth program serving the Dorchester, Mattapan, and Roxbury neighborhoods of Boston. A graduate of the New England Conservatory of Music, McKenna holds degrees in Trombone Performance and Music Education with distinction. Senior Staff Gordon Greenfield Vice-President of Marketing, Sales and PR RoseAnne McCabe Vice-President of Education/Sarasota Music Festival Administrative Director Ryun Schienbein Vice President of Artistic Planning and Program Operations Anu Tali Music Director Cathy Wilson Vice-President of Finance Staff & Volunteer Statistics Full Time Staff 86 Part Time Staff 91 Staff Retention Rate % 96 Professional Development Contractors 82 Volunteers 400 Management Reports to Board CEO/Executive Director Formal Evaluation 9
Senior Management Formal Evaluation nmanagement Formal Evaluation Collaborations Recent collaborations include: Sarasota Opera, Sarasota Ballet, the Van Wezel Performing Arts Hall, Van Wezel Foundation, Jewish Family and Children's Services, Ringling College of Art & Design, Choral Artists of Sarasota, and the Baltimore Orioles. Comments Management Comments by Organization Organization Policies and Procedures The Sarasota Orchestra has three documents that address policies and procedures for the institution. They include the Board of Directors Handbook for management of Board matters, the Collective Bargaining Agreement with the American Federation of Musicians for administration of orchestra operations and the Personnel Handbook for management of staff policies and procedures. 10
GOVERNANCE Board Chair Board Chair David Steves Company Affiliation Muirhead, Gaylor & Steves Board Term Aug 2017 to July 2019 Board Chair Email Board Members Name Affiliation Status Gerri Aaron Retired Voting Jack Buhsmer Tax Attorney Voting Michael Esposito Syncora Holdings, Inc. Voting Anne Folsom Smith Anne Folsom Smith Interior Design Voting Rose-Anne Frano Williams Parker Voting David Green Independent Marketing and Branding Professional Voting Arnold Hoffman Retired Voting Tom Koski Retired Voting Richard Lannamann Willowmere Investments Voting Jill Levine Community Volunteer Voting Billy Robinson Retired Sarasota City Clerk Voting Tom Ryan Retired Voting Tammie Sandoval BMO/Harris Bank Voting Robin Serbin Serbin Printing Voting Susan Sofia Arts Advocate Voting David Steves Attorney Voting Lois Stulberg Retired Voting Charles Wood Investor Voting Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 18 Hispanic/Latino 0 Native American/American Indian 0 Other 0 0 Board Demographics - Gender Male 10 Female 8 11
t Specified 0 Governance Board Term Lengths 3 Board Term Limits 3 Board Orientation Number of Full Board Meetings Annually 7 Board Meeting Attendance % 83 Board Self-Evaluation Written Board Selection Criteria Percentage of Board Making Monetary Contributions 100 Percentage of Board Making In-Kind Contributions 11 Constituency Includes Client Representation 12
FINANCIALS Current Financial Info Tax Year Begins 2017 Tax Year Ends 2018 Projected Revenue $9,674,275.00 Projected Expenses $9,674,275.00 Total Projected Revenue includes "in-kind" contributions/ donations Endowment Value $0.00 Spending Policy Percentage Spending Policy Percentage 5 Tax Credits Capital Campaign In a Capital Campaign Campaign Goal 0 IRS Form s Audit/Financial Documents 2016-17 Audited FS 2015-16 Audited FS 2014-15 Audited FS 2013-14 Audited FS 2012-13 Audited FS 2011-12 Audited FS 2010-11 Audited FS 2009-10 Audited FS 2008-09 Audited FS 13
2007-08 Audited FS Solvency Short Term Solvency Fiscal Year 2017 2016 2015 Current Ratio: Current Assets/Current Liabilities 1.69 1.19 1.28 Long Term Solvency Fiscal Year 2017 2016 2015 Long-Term Liabilities/Total Assets 1% 2% 2% Historical Financial Review Revenue and Expenses Fiscal Year 2017 2016 2015 Total Revenue $11,184,996 $8,678,266 $8,255,248 Total Expenses $9,770,009 $9,010,757 $8,637,583 Revenue Sources Fiscal Year 2017 2016 2015 Foundation and Corporation $1,293,550 $1,182,746 $1,212,000 Contributions Government Contributions $630,573 $566,621 $761,001 Federal $0 $0 $0 State $0 $566,621 $0 Local $0 $0 $0 Unspecified $630,573 $0 $761,001 Individual Contributions $2,925,727 $2,726,606 $2,495,951 Indirect Public Support $0 $0 $0 Earned Revenue $3,874,846 $3,523,857 $3,129,483 Investment Income, Net of Losses $108,014 $120,820 $113,085 Membership Dues $0 $0 $0 Special Events $522,183 $486,547 $472,271 Revenue In-Kind $20,123 $54,649 $10,750 Other $1,830,103 $71,069 $71,457 Expense Allocation Fiscal Year 2017 2016 2015 Program Expense $8,257,602 $7,506,464 $7,150,896 Administration Expense $797,963 $842,806 $937,784 Fundraising Expense $714,444 $661,487 $548,903 Payments to Affiliates $0 $0 $0 Total Revenue/Total Expenses 1.14 0.96 0.96 Program Expense/Total Expenses 85% 83% 83% Fundraising Expense/Contributed Revenue 13% 13% 11% Assets and Liabilities Fiscal Year 2017 2016 2015 Total Assets $10,418,379 $9,045,782 $9,210,237 Current Assets $3,606,266 $2,468,741 $2,396,796 Long-Term Liabilities $143,189 $178,542 $212,225 Current Liabilities $2,138,650 $2,071,581 $1,873,090 Total Net Assets $8,136,540 $6,795,659 $7,124,922 14
Top Funding Sources Fiscal Year 2017 2016 2015 Top Funding Source & Dollar Amount Symphony Concerts $2,993,954 Contributions, gifts, grants $2,726,606 Contributions, gifts, grants $2,495,951 Second Highest Funding Source & Dollar Contributions, gifts, Symphony Concerts Symphony Concerts Amount grants $2,925,727 $2,634,226 $2,423,500 Third Highest Funding Source & Dollar Amount Other Settlement $1,757,497 Related Organizations $1,182,746 Foundation & Corporate Support $1,212,000 Comments Financial Comments by Foundation Financial figures taken from IRS Form. and audit are reconciled. State and local government grants are commingled and not separately stated in the audited financial statements. 15
PLANS, POLICIES & LICENSES Plans Fundraising Plan Communication Plan Strategic Plan Management Succession Plan Continuity of Operations Plan Policies Organizational Policies and Procedures Written Conflict of Interest Policy ndiscrimination Policy Directors and Officers Insurance Policy Whistle Blower Policy Document Destruction Policy Government Licenses Is your organization licensed by the Government? Planning & Policies Comments Planning & Policies Comments by Organization Planning & Policies Comments by Foundation Created 07.05.2018. Copyright 2018 16