TITLE: Approve Recommendation for Awarding the Bid for Band Instruments DATE: December 18, 2012 BID RECOMMENDATION BACKGROUND: We request that the MISD Board of Trustees approve the recommendations as made by the Purchasing Department, in conjunction with the Fine Arts Department, for awarding the bid for Band Instruments. Completed requests for Bid #13-049 were received prior to the bid closing at 2:00 p.m. on vember 28, 2012. CONSIDERATIONS: Attached is the tabulation from this bid opening. The purpose of this bid is to procure musical instruments for District campuses to be purchased on an as-needed basis. Consideration was given to the lowest price, product conformity, references and compliance with the bid requirements. A section of the bid, detailing Instrument Condition was a mandatory requirement to be awarded line items. s are responsible for ensuring delivery and installation of all musical instruments and equipment to be in good condition at the time of delivery and ready for use without any additional assembly or adjustment on the part of the District. In addition, a catalog discount is requested for the purchase of other items not listed on the tabulation. This contract will be effective January 1, 2013 and shall remain in effect through December 31, 2013, with an option to extend for three additional one-year periods if mutually agreed upon. RECOMMENDATION: The Purchasing Department, in conjunction with the Fine Arts Department, recommends that all individual items on the Band Instrument bid be awarded as indicated on the bid tabulation sheet and that all catalog discount bids, as submitted by the vendors, be accepted.
Alamo Music Center Brook Mays Music Ellis County Music Center, Inc. XX XX 90 $3,147.00 $6,294.00 30-45 $3,379.00 $6,758.00 90 XX XX 90 $3,945.00 $7,890.00 30-45 $4,159.00 $8,318.00 90 XX XX 30 XX XX 30 XX XX 30 $2,389.00 $9,556.00 30-45 $2,379.00 $9,516.00 90 XX XX 30 XX XX 30 XX XX 21-30 XX XX 21-30 $660.00 $660.00 14-21 XX XX 21-30 $140.00 $140.00 14-21 0% 0% 35%; electronic items in catalog are 25% discount, must have more than 10 items to perform this service. 10 items or $12,000.00 N/A Page 1 of 7
Gilbert and Lawrence Music, Inc Interstate Music Unit Price $3,122.00 $6,244.00 10 $3,915.00 $7,830.00 30-60 $1,574.00 $6,296.00 10 $6,135.00 $6,135.00 10 $2,178.00 $8,712.00 10 $1,679.00 $6,716.00 10 $5,579.00 $11,158.00 20-60 $11,913.00 $23,826.00 30-60 $12,775.28 $620.00 $620.00 20-45 $634.85 $165.00 $165.00 20-45 $146.53 Lone Star Percussion Ext. Price 10-20% 0% 0% Free shipping on orders over $250.00 Free shipping on orders over $99.00 Standard UPS rates apply Page 2 of 7
Mr. E's Music Music & Arts Center Music is Elemetary $3,429.00 $6,858.00 150 $3,117.00 $6,234.00 60 $3,155.00 $6,310.00 30 $4,329.00 $8,658.00 150 $3,888.00 $7,776.00 60 $3,950.00 $7,900.00 30 $1,681.00 $6,724.00 30 $1,618.00 $6,472.00 25 $1,720.00 $6,880.00 14 $6,524.00 $6,524.00 30 $6,251.00 $6,251.00 25 $6,600.00 $6,600.00 7 $2,427.00 $9,708.00 60 $2,181.00 $8,724.00 45 $2,420.00 $9,680.00 7 $1,788.00 $7,152.00 30 $1,717.00 $6,868.00 60 $1,830.00 $7,320.00 7 $5,934.00 $11,868.00 30 $5,759.00 $11,518.00 30 $5,995.00 $11,990.00 14 $13,154.00 $26,308.00 30 $12,659.00 $25,318.00 45 $12,950.00 $25,900.00 $717.00 $717.00 30 $688.00 $688.00 30 $725.00 $725.00 $162.00 $162.00 30 $157.00 $157.00 30 $160.00 $160.00 30% 0-60% 0% Repair Service and print music; AV $25.00 Free shipping on orders over $25.00 Page 3 of 7
Nick Rail Music Olivas Music Percussion Source $3,165.00 $6,330.00 60-90 $3,182.00 $6,364.00 Imm. To 90 $3,965.00 $7,930.00 60-90 $3,997.00 $7,994.00 Imm. To 90 $1,675.00 $6,700.00 10 $6,485.00 $6,485.00 10 $2,265.00 $9,060.00 30-60 $1,795.00 $7,180.00 10 $5,947.50 $11,895.00 10 $12,745.00 $25,490.00 10 $12,927.00 $25,854.00 6 to 30 $575.00 $575.00 30-60 $669.44 $1,338.88 6 to 30 $130.00 $130.00 10 $138.55 $554.20 6 to 30 0% 25-50% 0-20% N/A rates apply Page 4 of 7
Peripole, Inc Rivard Brothers Romeo Music Unit Price Ext. Price $3,382.50 $6,765.00 0-60 $4,142.50 $8,285.00 30-60 Unit Price Ext. Price 10% 10-40% 3% FOB Destination Page 5 of 7
Unit Price Southwest Strings Ext. Price Suzuki Method Materials Sweet Pipes Taylor Music, Inc. $3,086.00 $6,172.00 90 $3,885.00 $7,770.00 90 $1,571.95 $6,287.80 10 $6,106.00 $6,106.00 10 $2,131.00 $8,524.00 10 $1,670.00 $6,680.00 10 $5,577.00 $11,154.00 10 $12,040.00 $24,080.00 15 $569.00 $569.00 15 $129.00 $129.00 10 10%; 5% Aulos Recorders & 10% Packages, 13% Sonor & Studio 49 0% Orff Instruments N/A $75.00 for Free shipping charges will apply Page 6 of 7
Washington Music Center Williamson Music Co. Woodwind & Brasswind, Inc. $3,097.00 $6,194.00 30 $3,270.00 $6,540.00 60 $5,040.00 $10,080.00 5 to 30 $3,881.00 $7,762.00 30-60 $4,099.00 $8,198.00 60 $3,997.00 $7,994.00 5 to 30 $1,572.00 $6,288.00 30 $1,709.00 $6,836.00 30 $1,640.00 $6,560.00 5 to 30 $6,100.00 $6,100.00 30 $6,627.00 $6,627.00 30 $3,850.00 $3,850.00 5 to 30 $2,135.00 $8,540.00 30-45 $3,258.00 $13,032.00 60 $2,410.00 $9,640.00 5 to 30 $1,678.00 $6,712.00 30 $1,822.00 $7,288.00 30 $1,750.00 $7,000.00 5 to 30 $5,547.00 $11,094.00 30-45 $6,026.00 $12,052.00 30 $5,870.00 $11,740.00 30 $11,844.00 $23,688.00 30-45 $12,850.00 $25,700.00 30 $725.00 $725.00 30 $630.00 $630.00 30 $580.00 $580.00 5 to 30 $180.00 $180.00 30 $125.00 $125.00 30 0-60% 0-50% 30%, inside delivery only onsite service is available Free shipping over $75.00 Page 7 of 7